https://padlet.com/wobbyg/educause2023 Project Management en-us 2023-04-01 18:08:42 UTC 2023-04-05 20:37:47 UTC hello@padlet.com wobbyg https://padlet.com/wobbyg/educause2023/wish/2545339366 1.  Which project management methodology will your team utilize and why?

2. How might you collect the data required to make informed decisions?

3. How might you organize internal product review processes?

4. What happens if your project has cost overruns and scope changes?

5. How will you communicate the project status to the campus stakeholders?

6. How will you support the transition?

7. Are there additional project risks you haven’t considered?

]]> 2023-04-05 18:32:55 UTC https://padlet.com/wobbyg/educause2023/wish/2545339366 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545405549 Franklin, Jennie, Leisa
Jennie - Agile as the core. Kanban, Design thinking (Hybrid)]]> 2023-04-05 19:51:22 UTC https://padlet.com/wobbyg/educause2023/wish/2545405549 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545406486 Jennie has done projects on her own.
Starting new projects for their web Department site.
Agile may work better than others. Combined with Agile.
Cost of external web designer. Time is an issue.

]]> 2023-04-05 19:52:36 UTC https://padlet.com/wobbyg/educause2023/wish/2545406486 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545409762 Franklin working on shifting to a liaison model where they partner faculty with a technologist.]]> 2023-04-05 19:56:45 UTC https://padlet.com/wobbyg/educause2023/wish/2545409762 https://padlet.com/wobbyg/educause2023/wish/2545409880 Waterfall methodology makes the most sense for an LMS conversion - there are not a lot of iterations or design considerations.]]> 2023-04-05 19:56:55 UTC https://padlet.com/wobbyg/educause2023/wish/2545409880 diagonaldee https://padlet.com/wobbyg/educause2023/wish/2545410065 Rohan, Bill, Deb, Shakis, Alethea]]> 2023-04-05 19:57:13 UTC https://padlet.com/wobbyg/educause2023/wish/2545410065 https://padlet.com/wobbyg/educause2023/wish/2545410614 Internal and external data. Ensure it's carefully vetted to make informed decisions. Data from all stakeholders.]]> 2023-04-05 19:57:36 UTC https://padlet.com/wobbyg/educause2023/wish/2545410614 https://padlet.com/wobbyg/educause2023/wish/2545410943 Sarah Weatherman, Bogan Zamfir, Alena Shah, Caroline Kong, Jean Mandernach

]]> 2023-04-05 19:58:02 UTC https://padlet.com/wobbyg/educause2023/wish/2545410943 https://padlet.com/wobbyg/educause2023/wish/2545411228 Chris Sharp, Ayla Moore, Kari Everett w/ Shawn ]]> 2023-04-05 19:58:27 UTC https://padlet.com/wobbyg/educause2023/wish/2545411228 https://padlet.com/wobbyg/educause2023/wish/2545411286 Waterfall makes most sense because we want to be able to document the process. Whereas Agile focuses on minimal viable product that allows for frequent iteration. When picking an LMS, we're not looking for frequent iteration isn't appropriate. ]]> 2023-04-05 19:58:33 UTC https://padlet.com/wobbyg/educause2023/wish/2545411286 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545411331 Study and survey of faculty regarding prior LMS.
Utilization data.
No data/data is hard to find.
Bureaucracy challenges

]]> 2023-04-05 19:58:37 UTC https://padlet.com/wobbyg/educause2023/wish/2545411331 https://padlet.com/wobbyg/educause2023/wish/2545411955 Open RFP process, limited internal discussions to avoid tension or unbiased opinion, ensure objectivity, pilot programs of broad groups, and statistical analysis]]> 2023-04-05 19:59:39 UTC https://padlet.com/wobbyg/educause2023/wish/2545411955 https://padlet.com/wobbyg/educause2023/wish/2545413258 1. Survey faculty
2. Environmental scan - what other institutions and programs are using. We can also ask them what they have done and get a different perspective (especially if we're worried the vendor's perception of our needs do not necessarily align with our institution.
3. RFP - vendors had to submit a proposal.
4. Look at artifacts from previous LMS - surveys, requests/gaps that were identified, change requests.]]> 2023-04-05 20:01:28 UTC https://padlet.com/wobbyg/educause2023/wish/2545413258 https://padlet.com/wobbyg/educause2023/wish/2545413312 Propose a mixed methodology. Ex: use Design Thinking to gather requirements, feedback and priorities. Use another methodology (Agile, Scrum, or waterfall) for the implementation and transition.]]> 2023-04-05 20:01:33 UTC https://padlet.com/wobbyg/educause2023/wish/2545413312 https://padlet.com/wobbyg/educause2023/wish/2545414572 Ensure original project stays in scope and put out of scope items are put in the "parking lot". Oftentimes, scope and budget changes are dependent on leadership or those with social or political capital.]]> 2023-04-05 20:03:26 UTC https://padlet.com/wobbyg/educause2023/wish/2545414572 https://padlet.com/wobbyg/educause2023/wish/2545415163 Surveys to stakeholders
Focus groups 
review similar migrations at similar institutions 
Possibly looking at student success, retention, etc as it relates to the current LMS]]> 2023-04-05 20:04:16 UTC https://padlet.com/wobbyg/educause2023/wish/2545415163 https://padlet.com/wobbyg/educause2023/wish/2545416104 Option 1. Engage with people to review the different LMS to provide feedback (includes faculty, staff,) and these are people who are not in the LMS decision/planning committee.
Option 2. Produce Need/Want analysis, a list of features/functionalities ranked by need to have, good to have, nice to have requirements. This can be useful if there is an RFP process or if there is a workgroup tasked to make the assessment.]]> 2023-04-05 20:05:40 UTC https://padlet.com/wobbyg/educause2023/wish/2545416104 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545417403 Proof of concept for each vendor.
Each device has has 3 months to do live.
Across multiple campuses.
Can we use the existing ecosystem to save money
Evaluation matrices. Start wide and work to more specific examples. Move to sandbox environments. Try to include students when possible.]]> 2023-04-05 20:07:20 UTC https://padlet.com/wobbyg/educause2023/wish/2545417403 https://padlet.com/wobbyg/educause2023/wish/2545417714 Run small pilots with internal groups of faculty 
look at mission alignment 

]]> 2023-04-05 20:07:43 UTC https://padlet.com/wobbyg/educause2023/wish/2545417714 https://padlet.com/wobbyg/educause2023/wish/2545419319 Identify the project management triangle (scope, time, costs) and if one changes we need to look to decrease effort spend on the other two elements.

For scope, within the waterfall method the scope would have been defined, so we would need to return to the stakeholder and ask if the request is necessary and if it can be added to a future project where the scope can be better defined. ]]> 2023-04-05 20:09:58 UTC https://padlet.com/wobbyg/educause2023/wish/2545419319 https://padlet.com/wobbyg/educause2023/wish/2545419648 Throw the outgoing provost under the bus
communicate what will happen if we don't spend more or change the scope -- value of the overrun ]]> 2023-04-05 20:10:24 UTC https://padlet.com/wobbyg/educause2023/wish/2545419648 https://padlet.com/wobbyg/educause2023/wish/2545423068 Identify who the stakeholders are and target the message to that audience.

Consider creating a webpage with dynamic visual elements that indicate high-level successes and challenges.

It can be aligned with the communication strategy to the change management plan. Show where we are and why. 

There might also be other meetings (committees, focus groups, stakeholders) where we can show the changes. We would also use these meetings as opportunities to receive feedback (that we wouldn't get from the webpage).  ]]> 2023-04-05 20:14:46 UTC https://padlet.com/wobbyg/educause2023/wish/2545423068 https://padlet.com/wobbyg/educause2023/wish/2545423178 Break into smaller groups. Identify leadership groups, create opportunities for interested faculty. Make evangelists of your faculty leaders. Bottom-down communication vs top-up.]]> 2023-04-05 20:14:54 UTC https://padlet.com/wobbyg/educause2023/wish/2545423178 https://padlet.com/wobbyg/educause2023/wish/2545423212 Website that gets updated
weekly/frequent newsletters/emails 
open sessions/town halls
communicate the outcome/the end result]]> 2023-04-05 20:14:57 UTC https://padlet.com/wobbyg/educause2023/wish/2545423212 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545425266 Status updates. Timeline that lights up. 
SCUP - Organization for communicating change.
Sharing status updates - newsletter. Tool tips available to them in the new system.
Not allowed to communicate. Micromanaged.]]> 2023-04-05 20:17:34 UTC https://padlet.com/wobbyg/educause2023/wish/2545425266 https://padlet.com/wobbyg/educause2023/wish/2545425384 Training...lots of training 
drop in office hours
find the cheerleaders in departments and teams that can help their peers]]> 2023-04-05 20:17:45 UTC https://padlet.com/wobbyg/educause2023/wish/2545425384 https://padlet.com/wobbyg/educause2023/wish/2545426596 more behind the scenes work than people realize 
state politics
sustainability and trust

]]> 2023-04-05 20:19:23 UTC https://padlet.com/wobbyg/educause2023/wish/2545426596 https://padlet.com/wobbyg/educause2023/wish/2545427184 Record "what was most difficult," "what was most challenging?" and first impressions of the new LMS. And start to record/document how folks will use it for the first time. 

Consider creating a preview/sandbox server to allow folks to try out the system or make a version of their course. They can become familiar with the system and report bugs/UI issues.

Offer frequent drop-in office hours (remote and in person) that are open to instructors. Go into department meetings to show the top 5 things the LMS can do and direct folks to the open office hours   ]]> 2023-04-05 20:20:15 UTC https://padlet.com/wobbyg/educause2023/wish/2545427184 wobbyg https://padlet.com/wobbyg/educause2023/wish/2545427282 Liaison model. 
Some cut-over whether you like it or not.
Making them aware 6 months in advance. ]]> 2023-04-05 20:20:24 UTC https://padlet.com/wobbyg/educause2023/wish/2545427282 https://padlet.com/wobbyg/educause2023/wish/2545427661 1. When vendor does not want to change the deliver/launch date.]]> 2023-04-05 20:20:58 UTC https://padlet.com/wobbyg/educause2023/wish/2545427661