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      <title>FERPA &amp; Confidentiality Legal Guide by Kara Kasberg</title>
      <link>https://padlet.com/karakasberg/c45qli6u27ykgsz</link>
      <description></description>
      <language>en-us</language>
      <pubDate>2022-07-21 14:37:29 UTC</pubDate>
      <lastBuildDate>2022-07-21 18:20:57 UTC</lastBuildDate>
      <webMaster>hello@padlet.com</webMaster>
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      <item>
         <title>Slide 1: Professional Perspective</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247634911</link>
         <description><![CDATA[<div>I am currently a school counselor at an elementary school with a growing population of students who qualify for special services or special programs. For our students, it is important that privacy and confidentiality becomes a part of the school framework to foster an inclusive and safe environment. I chose this topic because as the landscape of education changes and more students are qualifying for special services, it is important to be aware of the laws and policies surrounding confidentiality. <br><br>This Padlet is intended for administration, counselors, teachers, and parents to inform and educate on confidentiality. I chose this topic because as a school counselor, I have been asked about student information that should not be shared. As more student information becomes digitally stored and email communication more prevalent in schools, knowing the "public school district is responsible for complying with the requirements of FERPA and the IDEA" holds all stakeholders accountable for student privacy (National Center for Education Statistics, n.d., para. 6).<br><br>Reference<br>National Center for Education Statistics. (n.d.). <em>Forum Guide to Protecting the Privacy of Student Information: State and Local Education Agencies - 2.D. FERPA and Special Education Records</em>. National Center for Education Statistics. https://nces.ed.gov/pubs2004/privacy/section_2d.asp</div>]]></description>
         <enclosure url="" />
         <pubDate>2022-07-21 14:38:38 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247634911</guid>
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      <item>
         <title>Slide 2: Interview</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247634981</link>
         <description><![CDATA[<div>For the interview component of the legal guide, I interviewed Chelsey Murphy. Chelsey is a former special education team lead for an elementary school within my current school district. Her role as the special education team lead required an overarching view of every student served by special education and supporting staff in their inclusive practices and family relations of students. Mrs. Murphy began her career in education by serving as a Deaf Education teacher in a small school district.&nbsp;<br><br>At the School for the Deaf, she worked with another teacher to speak to Texas Legislators to encourage more healthcare coverage for choclear implants and hearing aids for children. She stated that this is where she worked closely examining privacy concerns. Mrs. Murphy said that "there were lots of questions during that time I was looking at FERPA and IDEA and how I can tell stories but maintain privacy" (Murphy, personal communication, July 19th, 2022). Parent communication and transparency were extremely important during this time for her. Coming from a smaller school district, parents were "more wary of putting their students in the public eye and speaking on their disabilities" (Murphy, personal communication, July 19th, 2022). After many initiatives to help communicate the why behind this to parents, she spoke about her students (with non-identifying information) and their educational journey to be their advocate. If Mrs. Murphy had not diligently student FERPA and privacy laws within her district and been open to her parents, the ramifications of a wrong decision could have been huge for her career.&nbsp;<br><br>She remarked that her time in a large school with a rising special population was "more and more difficult every day in terms of teacher understanding" of communication of student information. Mrs. Murphy talked with teachers consistently about texting student names and information throughout the school day. After talking with her principal and research, she was able to educate those teachers on electronic communication related to FERPA. "Everyone is texting, and I get it, but kids should always come first. If they can't, then we need to observe systems and processes" (Murphy, personal communication, July 19th, 2022).<br><br>As a school counselor serving all students within one building, my student caseload comes with many stories and situations. How I choose to share their stories and situations says everything about my integrity as a school counselor. Advocacy is a very important portion of a school counselor and working to provide an understanding to staff on best practices for student information is important. </div>]]></description>
         <enclosure url="" />
         <pubDate>2022-07-21 14:38:48 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247634981</guid>
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      <item>
         <title>Slide 3: Professional Association</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635060</link>
         <description><![CDATA[<div>This resource is very informative on the topic of confidentiality in special education because it has a frequently asked question section that is in-depth and speaks on real-life educational situations. This resource also gives the full text of the laws as well as governmental education resources to be shared with staff and other stakeholders.<br><br><strong>Resource: </strong>Special Education and the Law<br><br><strong>Citation: </strong>National Association of Special Education Teachers.<br><strong> </strong>(2022). <em>Special Education and the Law</em>. FERPA. https://www.naset.org/professional-resources/special-education-and-the-law/family-educational-rights-and-privacy-act-ferpa</div>]]></description>
         <enclosure url="https://nces.ed.gov/pubs2004/privacy/section_2d.asp" />
         <pubDate>2022-07-21 14:38:58 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635060</guid>
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      <item>
         <title>Slide 4: Current News Article</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635288</link>
         <description><![CDATA[<ul><li>A school district in Iowa violated student privacy rights by posting seven documents online outlining the reasons why students were transferring out of the district.</li><li>The content of these documents is considered to be educational records, which means that consent is required from parents of students under 18 to share this information.</li><li>The school district states that they accidentally changed a setting in 2020 that allowed these documents to be published online.</li></ul><div><br><strong>Reference:&nbsp; </strong></div><div>Droze, R. (2021, January 29). <em>Lawyer: Des Moines Public Schools violated federal law by accidentally publishing confidential documents online</em>. WeAreIowa.com. https://www.weareiowa.com/article/news/education/des-moines-public-schools-ferpa-federal-law-by-accidentally-publishing-confidential-documents-online/524-2ea28852-2526-40ab-9f64-e0a9b54fb36a</div><div><br><br></div>]]></description>
         <enclosure url="https://www.weareiowa.com/article/news/education/des-moines-public-schools-ferpa-federal-law-by-accidentally-publishing-confidential-documents-online/524-2ea28852-2526-40ab-9f64-e0a9b54fb36a" />
         <pubDate>2022-07-21 14:39:10 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635288</guid>
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      <item>
         <title>Slide 5: Current News Article</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635350</link>
         <description><![CDATA[<ul><li>A school district in Iowa violated student privacy rights by posting seven documents online outlining the reasons why students were transferring out of the district.</li><li>The content of these documents is considered to be educational records, which means that consent is required from parents of students under 18 to share this information.</li><li>The school district states that they accidentally changed a setting in 2020 that allowed these documents to be published online.</li></ul><div><br><strong>Reference: &nbsp;</strong></div><div>Droze, R. (2021, January 29). <em>Lawyer: Des Moines Public Schools violated federal law by accidentally publishing confidential documents online</em>. WeAreIowa.com. https://www.weareiowa.com/article/news/education/des-moines-public-schools-ferpa-federal-law-by-accidentally-publishing-confidential-documents-online/524-2ea28852-2526-40ab-9f64-e0a9b54fb36a</div><div><br></div><div><br></div>]]></description>
         <enclosure url="" />
         <pubDate>2022-07-21 14:39:18 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635350</guid>
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      <item>
         <title>Slide 6: Source of Law: Constitutional Law</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635467</link>
         <description><![CDATA[<div><strong>Federal:</strong></div><ul><li>The 14th Amendment of the United States Constitution protects the right to public education. It does this by guaranteeing all citizens equal protection under the law. This means that students are protected within public education due to the governing laws and codes, including FERPA.</li></ul><div><strong>Link: </strong><a href="https://www.law.cornell.edu/uscode/text/20/1232g">https://www.law.cornell.edu/constitution/amendmentxiv</a></div><div><strong>Citation:&nbsp;</strong></div><h1>United States Constitution,&nbsp; amend. XIV, § 1.</h1><div><br><strong>State:</strong></div><ul><li>The Texas Constitution states that everyone is secure in their privacy, including papers (written documentation). This protects students in Texas from confidential information they have written or their parents have shared from being distributed or discussed by those who do not have the right to do so.</li></ul><div><strong>Link: </strong><a href="https://statutes.capitol.texas.gov/Docs/CN/htm/CN.1.htm">https://statutes.capitol.texas.gov/Docs/CN/htm/CN.1.htm</a><strong><br>Citation: </strong>Texas Education Code, art. 1, § 9.</div>]]></description>
         <enclosure url="https://www.law.cornell.edu/constitution/amendmentxiv" />
         <pubDate>2022-07-21 14:39:31 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635467</guid>
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      <item>
         <title>Slide 7: Judicial Law</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635529</link>
         <description><![CDATA[<div><strong>Federal:</strong></div><ul><li>A mother sued her children's school district due to their peer-grading policies. Students would trade papers with a partner, and grade each other's assignments.</li><li>The mother argued that having the student report the grade of the paper they graded to the teacher in front of the class is a violation of student privacy. The entire class would then know student scores, which is a violation of FERPA.</li></ul><div><strong>Link: </strong><a href="https://www.law.cornell.edu/supct/html/00-1073.ZO.html">https://www.law.cornell.edu/supct/html/00-1073.ZO.html</a></div><div><strong>Citation:&nbsp;</strong></div><h1><em>Owasso Independent School District v. Falvo</em>, 534 U.S. 426 (2002).</h1><div><br><strong>State:</strong></div><ul><li>Hall, a regent at The University of Texas, sued William McRaven, the university's Chancellor due to his refusal to grant Hall complete access to records with student admission information.</li><li>This case examined if a university regent actually had the right to access this information. The court ruled that McRaven was acting correctly in protecting student information considering the Family Educational Rights and Privacy Act.</li></ul><div><strong>Link: </strong><a href="https://www.txcourts.gov/media/1437050/160773c3.pdf">https://www.txcourts.gov/media/1437050/160773c3.pdf</a><strong><br>Citation: </strong><em>Hall v. McRaven</em><strong><em>, </em></strong>NO. 16-0773, 2017.<br><br><br></div>]]></description>
         <enclosure url="https://www.law.cornell.edu/supct/html/00-1073.ZO.html" />
         <pubDate>2022-07-21 14:39:37 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635529</guid>
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      <item>
         <title>Slide 8: Administrative Law</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635760</link>
         <description><![CDATA[<div><strong>Federal:</strong></div><ul><li>The Protection of Pupil Rights Amendment (PPRA) requires that parents receive a notice and an opportunity to consent, receive notice, and opt students out of surveys that ask for protected information.</li><li>The PPRA also requires that parents receive the opportunity to opt their students out of the collection, disclosure, or use of personal information for the purpose of marketing or sale.</li></ul><div><strong>Link: </strong><a href="https://studentprivacy.ed.gov/resources/protection-pupil-rights-amendment-ppra-general-guidance">https://studentprivacy.ed.gov/resources/protection-pupil-rights-amendment-ppra-general-guidance</a></div><div><strong>Citation: </strong>U.S. Department of Education, (20 U.S.C. § 1232h, 34 CFR Part 98).</div><div><br><strong>State:</strong></div><ul><li>The Texas Administrative code gives the guidelines of the standards needed to obtain a school counseling certificate.</li><li>This code states that school counselors must know the legal standards of a school counseling program, and they must make a commitment to applying those legal standards.&nbsp;</li><li>An important legal standard of school counseling is privacy and disclosing student information. Being aware of what is legally acceptable to share and what isn't is an important&nbsp;part of legality in school counseling.</li></ul><div><strong>Link: </strong><a href="https://texreg.sos.state.tx.us/public/readtac%24ext.TacPage?sl=R&amp;app=9&amp;p_dir=&amp;p_rloc=&amp;p_tloc=&amp;p_ploc=&amp;pg=1&amp;p_tac=&amp;ti=19&amp;pt=7&amp;ch=239&amp;rl=15">https://texreg.sos.state.tx.us/public/readtac%24ext.TacPage?sl=R&amp;app=9&amp;p_dir=&amp;p_rloc=&amp;p_tloc=&amp;p_ploc=&amp;pg=1&amp;p_tac=&amp;ti=19&amp;pt=7&amp;ch=239&amp;rl=15</a><strong><br>Citation: </strong>Texas Administrative Code, 19 § 239.15.<br><br></div>]]></description>
         <enclosure url="https://studentprivacy.ed.gov/resources/protection-pupil-rights-amendment-ppra-general-guidance" />
         <pubDate>2022-07-21 14:39:47 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635760</guid>
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      <item>
         <title>Slide 9: Statutory Law</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635815</link>
         <description><![CDATA[<div><strong>Federal:</strong></div><ul><li>The Family and Educational Rights Privacy Act is a federal law that protects student privacy records.&nbsp;</li><li>Parents and eligible students have a right to request their student records and dispute any information they believe is inaccurate.</li><li>FERPA outlines what information school districts can share, and what they cannot share about students.</li></ul><div><strong>Link: </strong><a href="https://www.law.cornell.edu/uscode/text/20/1232g">https://www.law.cornell.edu/uscode/text/20/1232g</a></div><div><strong>Citation:&nbsp;</strong></div><h1>The Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 CFR Part 99.</h1><div><br><strong>State:</strong></div><ul><li>Texas school districts are required to give written explanations of FERPA and release of student information for the directory of a school.</li><li>Parents have the right to object to the release of student directory information.</li></ul><div><strong>Link: </strong><a href="https://statutes.capitol.texas.gov/Docs/ED/htm/ED.26.htm#26.013">https://statutes.capitol.texas.gov/Docs/ED/htm/ED.26.htm#26.013</a><strong><br>Citation: </strong>2 Tex. Edu. Code § 26.013, (2 TEC §).</div>]]></description>
         <enclosure url="https://www.law.cornell.edu/uscode/text/20/1232g" />
         <pubDate>2022-07-21 14:39:53 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635815</guid>
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         <title>Slide 10: Local Administrative Policy</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635936</link>
         <description><![CDATA[<div>In the Leander Independent School District Elementary School Student &amp; Parent Handbook, there are many considerations to student privacy concerning written records, technology usage, electronic communication, and disbursement of information. All district staff members who have a "legitimate educational interest" in a student's records can view student records at any time (Leander Independent School District, 2021, p. 37). This verbiage in the handbook protects school counselors as we need to know student information in order to remove barriers to their learning and support them emotionally.<br><br><strong>Reference: </strong>Leander Independent School District. (2021). Elementary School Student &amp; Parent Handbook 2021-2022.</div>]]></description>
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         <pubDate>2022-07-21 14:40:08 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247635936</guid>
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      <item>
         <title>Slide 11: Ethical Principle</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247636039</link>
         <description><![CDATA[<div>The ASCA Ethical Standards for School Counselors is very clear on how school counselors should serve their students in an ethical way. The preamble of the standards states that student "privacy that is honored to the greatest extent possible, which at times may be limited by school counselors’ balance of other competing interests (e.g., best interests of students, the safety of others, parental rights) and adherence to laws, policies and ethical standards pertaining to confidentiality and disclosure in the school setting (American School Counselor Association, 2016).</div><div><br><strong>Link: </strong><a href="https://www.schoolcounselor.org/About-School-Counseling/Ethical-Legal-Responsibilities/ASCA-Ethical-Standards-for-School-Counselors-(1)">https://www.schoolcounselor.org/About-School-Counseling/Ethical-Legal-Responsibilities/ASCA-Ethical-Standards-for-School-Counselors-(1)</a><br><br><strong>Reference:&nbsp;</strong>American School Counselor Association, (2016). ASCA ethical standards for school counselors. <a href="https://www.schoolcounselor.org/About-School-Counseling/Ethical-Legal-Responsibilities">https://www.schoolcounselor.org/About-School-Counseling/Ethical-Legal-Responsibilities</a></div>]]></description>
         <enclosure url="" />
         <pubDate>2022-07-21 14:40:17 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247636039</guid>
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      <item>
         <title>Slide 12: Personal Connection</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247636222</link>
         <description><![CDATA[<div>I have a very strong personal connection to the legal and ethical standards surrounding student data privacy. As a student supported by a 504 for a specific learning disability in math starting in 4th grade, I had to learn very early on that advocacy was a huge component in my educational journey. My 7th grade teacher did not abide my legal and ethical standards concerning my progress in math, and was reprimanded by the administration at the middle school that I attended. This teacher was speaking about my progress (in a negative way) in math while she was in the workroom with another teacher. This other teacher reported this conversation, which led to a total overhaul of student privacy practices in the district where I grew up. Being mindful of how important maintaining integrity as a school counselor when it comes to student information now comes naturally to me due to my experiences. Before speaking with any teacher on my campus, they know that I adhere to confidentiality guidelines with students due to my advocacy for them. </div>]]></description>
         <enclosure url="" />
         <pubDate>2022-07-21 14:40:25 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247636222</guid>
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         <title>Slide 13: Recommendations &amp; Best Practices for Compliance</title>
         <author>karakasberg</author>
         <link>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247636344</link>
         <description><![CDATA[<ul><li>When unsure of whether or not to share student information with another teacher or colleague, refer to your school district's handbooks and policies.</li><li>In electronic communication, be certain that the intended recipients are correct in the subject line. Sending documents or information electronically to the wrong person is a violation of student privacy rights.</li><li>Ensure you are aware of any surveys or questionnaires that could require parental permission.</li><li>When publishing documents online or sending them electronically, be sure that the viewing settings of the documents are set to only allow those invited to view the documents.</li><li>All 504, IEPs, BIPs, and special service information printed out must be locked in a filing cabinet to ensure confidentiality.</li><li>When talking with parents about a situation between their student and another on your campus, be sure to not identify the other student involved by name.</li><li>Document, document, document! Write down dates and take notes of meetings, parent conversations, teacher consults, etc. This will act as a reference point and further evidence that student privacy is being maintained.</li><li>Texting student names and information through your personal cellphone could be a grey area in terms of student confedentiality.</li></ul>]]></description>
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         <pubDate>2022-07-21 14:40:38 UTC</pubDate>
         <guid>https://padlet.com/karakasberg/c45qli6u27ykgsz/wish/2247636344</guid>
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