Challenges and critical issues in the transition period by Domagoj Morić https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu What are the challenges and critical issues that we can foresee in the transition period? What can/shall we do as NAs to get ready for the transition? What are the demands towards the COM and NAU? en-us 2020-10-02 06:44:35 UTC 2020-10-06 17:38:29 UTC hello@padlet.com challenges and critical issues (7) https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797056294 not approved legal base - no proper preparation and no stability (staff contracts, possible lower management fee and bigger financial needs - promotion material, events etc.)
if no legal base - how to communicate/what to communicate - specially in time of covid19 with possible lock downs - than the work can't be on a high level
FR largely coming in FEB 2021 - proper organisation is needed]]> 2020-10-02 08:03:28 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797056294 Challenging before we own the new E+ accreditation system ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797057544 2020-10-02 08:04:59 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797057544 Decrease in KA1 applications, since organizations think they will not be able to implement projects, instead they are applying with KA2 https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797057570 2020-10-02 08:05:01 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797057570 Challenge: If all organisations are applying for a new QL at the same time ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797058067 - strongly agree]]> 2020-10-02 08:05:37 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797058067 We will finnish the program with many pending projects, and at the same time we have a new program. Most probably we will have an overload. Which is worrying https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797058115 2020-10-02 08:05:41 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797058115 Risk that the NAUs will cut budget to the NAs because of the Covid; could also lead to liquidity problems if we don't receive the DA before the middle of the year. ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797058492 2020-10-02 08:06:08 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797058492 New Programme promotions https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797059432 We know the shoe of the programme but it difficult to plan without understanding the details]]> 2020-10-02 08:07:16 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797059432 We don't know when and if the new regulations will be approved, there are questions of the budget CSTeam https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797059729 2020-10-02 08:07:39 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797059729 Challenge: Dealing with 2 programme periods at once around the end/beginning of the year ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797059816 2020-10-02 08:07:46 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797059816 IT tools https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797060448 This might be a challenge. E+Link when it was functional already allows us to extract big data. We fear that the new system – tested not, might be to as that much useful.
Using 2 systems for some time might be also a challenge - we will be extracting data from E+Link ant the new system. They have to be compatible and data from 2 systems: comparable.
Continuity is also very important - we have to have access to current data in the 2 systems.

]]> 2020-10-02 08:08:33 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797060448 Increases in work CSTeam https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797060749 * Beneficiaries need more support with queries and ammendments 
* Increased work to monitor projects from afar]]> 2020-10-02 08:08:55 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797060749 Clear information from EC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797060818 A clear need from EC to have information about practical aspects on how things will need to work
- Especially when things are already out for applicants like Erasmus+ accreditations.]]> 2020-10-02 08:08:59 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797060818 Uncertainities - not many data known yet https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797062866 And we still have to communicate the programme to the Beneficiaries and applicants in March.

]]> 2020-10-02 08:11:18 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797062866 IT Tools CSTeam https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797064584 Concerned about a smooth transition in tools at a time with other significant challenges for NA staff

]]> 2020-10-02 08:13:03 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797064584 Decline in mobilities due to Covid https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797065002 Maybe a mre flexible measure/action for 2 transitional years with blended traditional and virtual mobilities; then come back for traditional mobilities "big" share in the programme.]]> 2020-10-02 08:13:34 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797065002 Epluslink vs PMM https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797066400 Clarify which tool will be used until when or from when. Especially for TCA/NET.]]> 2020-10-02 08:15:04 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797066400 Challenges and critical issues https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797066894 Lack of a new programme set up in time 
Changing to new IT tools 
Lessons from the past – too many changes in the same time is too much 
Discover EU 
Longer transition due to prolongation of projects of 2019 and 2020 in the current programme due to pandemic – there is also the risk that many projects will no longer take place
Continuity of NA staff – some NAs will face internal changes, will need to hire new staff 
Costs of running the Agency have to be eligible from 1st of January 2021

]]> 2020-10-02 08:15:35 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797066894 Support from NAU https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797067741 To provide for continuity of the programme once there is a gao in financing from the EC.

]]> 2020-10-02 08:16:28 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797067741 Communication with EC on Yammer should be faster, often there are no replies for a long time kbrajdic7 https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797068187 2020-10-02 08:16:59 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797068187 demand towards EC (7) https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797068312 to give us informal/drafted documents as soon as possible in order for to be prepared as much as we can
- transition solution - if a bigger delay of legal base is expected and knowing NA budget will come later prolongation of DA can be implemented in order that NA can continue their work (paying staff one example, organization of events, preparing info materials...)]]> 2020-10-02 08:17:07 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797068312 Work Programmes etc. - consultations with NAU https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797068727 We fear that there might be little time to consult the programmme with NAU and line the national priorities, goals etc, with those at the European level.


]]> 2020-10-02 08:17:36 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797068727 what can we do (7) https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797069157 - to have lighter approach in first year - going step by step and not to ambitious - take a year as a organizational one
- give to the applicants information that we have (formal or infomal one) in order to prepare them
- setting up groups of different colleagues working on different topics/formats - exchange of knowledge/information/practice



]]> 2020-10-02 08:18:07 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797069157 Structure in the Agency CSTeam https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797069427 * In the next 6-12 months we will be looking to re-organise in the agency to better meet the needs of the coming programme - understanding the impact of  recession/ brexit etc 
* Need to know ASAP what the management fee will be 

]]> 2020-10-02 08:18:21 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797069427 Demands to the commission ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797069990 To start working on the assessment guidelines etc for participation projects and E+ acckreditation and move the first deadline 2021 to april]]> 2020-10-02 08:18:52 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797069990 Ensure regular communication between NAs and EC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797070252 For transition phase it is important to ensure consistent regular timely communication and early consultations about programm developments. ]]> 2020-10-02 08:19:08 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797070252 Budget - operational part https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797070953 In some countries the procedure from legal basis to national funding is very long and there is a risk in a gap in financing for the NAs. Some official information saying that the programme will start in 2021 in the legal basis will comfort the NAUs in planning the cofinancing at the national level.]]> 2020-10-02 08:19:39 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797070953 Demand to the commission ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797072031 That the NA is not blocked by the INDICATIVE division of funds between accredited orgaisations ans "single" applications in E+. We need flexibility.]]> 2020-10-02 08:20:46 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797072031 Communication materials for both programmes - it would be appreciated to get materials in different languages to ease up the launch and have unifying visual approach across countries (open vector files so that we could add our NA logo etc.) kbrajdic7 https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797072376 2020-10-02 08:21:08 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797072376 Some actions delayed https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797074799 COM cannot expect us to be ready for all Erasmus actions at the same time. We might focus on the most important at first and delay some for a later period.]]> 2020-10-02 08:23:33 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797074799 The suggestion is to have this kind of meeting in the beginning of the last year of the program. For example if the meetings happened in the beginning of the 2020, the pressure of implementing new program, finishing the previous, learning curve, etc, would have been easier to handle. In this situation it will be very challenging to prepare and implement all of the things for the new program. At this point it is needed to take care not to burn out. https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797075444 2020-10-02 08:24:15 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797075444 ESC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797077105 Preparations should be at the same advanced level both for the ESC and Erasmus, especially for those NAs that manage the two programmes.

]]> 2020-10-02 08:25:57 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797077105 Leave all the deadlines open for accredited organisations in 2021. ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797077271 2020-10-02 08:26:05 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797077271 At least 2 deadlines for ESC request for funding ellengosdoum https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797077915 2020-10-02 08:26:50 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797077915 Knowledge of the budget https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797078264 2020-10-02 08:27:13 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797078264 Lack of data, too litte time https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797078281 Delay in drafting the Work Programmes. No Guide for NAs - important information is also there.]]> 2020-10-02 08:27:14 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797078281 https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797078428 2020-10-02 08:27:24 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797078428 Support groups for new actions https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797080694 Colleagues that are dealing with new actions should meet for support meetings. 
Have regular meeting of Heads of NAs to discuss how we deal with issues. ]]> 2020-10-02 08:29:51 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797080694 Transition period? https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797082422 Maybe think of the transition period for the first year and be flexible in transfer between financing between Delegation Agreements 2021-2022?

]]> 2020-10-02 08:31:39 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797082422 Management fee 2021 https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797097176 Recommendation towards COMM: we need to know that management fee for 2021 will be at least the same for 2020, so at least staff contracts can be continued and as an input for discussions with NAU. ]]> 2020-10-02 08:47:19 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797097176 Management fee division https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797104731 Recommendation to COM: recognise the extra work the Youth sector has in order to support Management Fee division discussions between sectors Youth and E&T. 

]]> 2020-10-02 08:55:20 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797104731 Structure/division of tasks within NA https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797105838 Within the new programme we will have some new tasks. In addition, we have two programmes. How to structure the NA, make a new division of tasks and link the two programmes in a good way. Recommendation to the network: informal sessions for those who are interested to exchange ideas. ]]> 2020-10-02 08:56:24 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797105838 Covid-19 https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797108010 It is difficult to know what to communicate on international mobilities, as we dont know how the current Covid-19 situation is going to evolve. ]]> 2020-10-02 08:58:28 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797108010 Role of NA https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797118094 Recommendation to COM to clearly state in the legal and guiding documents, such as Ex-ante, NA Guide, DA - the identity, role and autonomy of the NA in case part of a bigger structure. The latter´s HOSTING role should be framed in such a way that the EU Programmes the NA is managing are clearly visible and the autonomy of the NA in performing the tasks assigned to it via European Work Plan and Rules are not hampered and/or deluted for the sake of the hosting organisation´s own political/development aspirations.


]]> 2020-10-02 09:08:06 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797118094 Online exchanges and support in the network https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797152269 Quicker ways of supporting each other in the network via online exchanges until the next Business Meeting  ]]> 2020-10-02 09:44:09 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797152269 Role of the network in the transition phase https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797153121 Sharing relevant information is an important issue. The common website should be pushed 

]]> 2020-10-02 09:45:07 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797153121 Role of the network https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797155249 The network should make sure that the necessary political 
attention is given to the ESC  


]]> 2020-10-02 09:47:35 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797155249 Role of the network https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797157023 Informal Heads of Nas virtual meetings are welcome - on different topics such as the Terms of reference, NA Guide...]]> 2020-10-02 09:49:32 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797157023 Role of the network https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797164180 Important to "voice" about the 3 roles of the Nas. Should be, for example, reflected in the workplan]]> 2020-10-02 09:58:00 UTC https://padlet.com/domagoj_moric/bg7y4x3l0ljbucpu/wish/797164180