SPS Future Ways of Working by https://padlet.com/michaelmurray4/9okadglg3tccv507 An open and anonymous board for all SPS colleagues en-us 2022-01-24 17:38:24 UTC 2022-02-09 16:39:16 UTC hello@padlet.com Change https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391516 Change to dedicated teams for the school who will know how to tailor the processes to work more effectively]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391516 Continue to trust staff and focus on productivity Vs presenteeism https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391517 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391517 Flexibility and trust https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391519 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391519 Size of our school https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391521 Due to consistent student growth and therefore increased staff, we need to look at more teaching rooms and with hybrid working methods use the office spaces better

]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391521 Ensure estates/IT set up reflects team working at home/ on campus. More hybrid meeting spaces https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391522 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391522 IT Services upgrade https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391523 The University needs to provide more and flexible IT support that can respond quickly to the demands of hybrid working.  This includes having more IT staff, and possibly more IT training for staff so they have more confidence in managing their equipment.


 
]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391523 No Janitor at Adam Smith Building https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391526 This causes a lot of security concerns and also issues for deliveries as there is no one on duty to accept the orders

]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391526 Building Security https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391527 Introduce ID Card system for office access as available in other university buildings. This will make the office space safer, removing code door system and ensuring back doors are not left unlocked. ]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391527 Meeting spaces that are well-designed for collaborative working https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391528 Meeting spaces that will easily allow for hybrid meetings and smartboards etc. that facilitate idea generation and development within meetings ]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391528 More privacy for students disclosing sensitive matters https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391530 Specific to SPS - the current design of the ASB shared office space reception does not easily allow students to discuss sensitive matters with staff]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391530 IT Support https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391531 When having an IT issue that appears to be complicated, I would like more staff to be willing to jump on Zoom/Teams to actually show me how to fix things, rather than sending lengthy emails with instructions back and forth. I would like to stress that this really is only necessary rarely, but it would be good to have when needed. ]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391531 Consistent comms https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391533 Encourage good communication within the team and across teams]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391533 School Meetings relevant to all members of staff https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391534 It would be good if there could be a section in the School Meeting for professional services issues as much as academic issues. 

]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391534 Be Inclusive https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391535 Ensure that staff are included in discussions in relation to decisions being made which directly impact on their daily work.  Be heard]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391535 Future ways of working at UoG https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391537 Continue to enable hybrid working and new methods]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391537 Consistent Policies https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391538 UoG needs to have a written consistent policy and ensuring that the software (up to date and up loadable)  and equipment (cutting edge (so good life), and fast) is managed so that the University's intentions can be met in reality for all levels of staff.   The working experience must be the same in all locations for all staff.]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391538 Hybrid Working Preferences https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391539 Continue to enable hybrid working but with the option for office based working where preferred. Office working as the default but with home working as the option rather than the other way around.]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391539 Flexibility https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391540 Flexibility and trust to allow staff to work in the way that works best for them in terms of location, working pattern, etc.]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391540 Hybrid Working Preferences https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391541 I would prefer working from home as the default position with office working as the option.  If we use hot desking and have to carry laptops into the office and other things we need to be comfortable on public transport, that would not be very practical. ]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391541 More training https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391542 Make more training available in all the mediums we now use and look at other means for internal comms improvements between teams and schools]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391542 Encourage IT Confidence https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391544 Ensuring that staff have confidence in their machines and can carry out small scale corrections when they arise

]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391544 Kit that is suitable for hybrid working https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391545 There needs to be sufficient IT kit at home and in the office to allow fluid hybrid working/hybrid meetings etc and staff need to be confident in using this.]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391545 Training on collaborative software https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391546 Workshops for staff on the best way of using collaborative file-sharing spaces and other software]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391546 Zoom/Teams Training https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391548 I would love there to be a course for the above called. "Did you know you can do this, that and the other on Zoom/Teams?" Over the last two years, most staff have acquired rather "bitty" knowledge of these and I have found that everybody knows different things. Yes, I can go and watch YouTube videos, but I feel the training should really come from the University for consistency. ]]> 2022-01-24 17:38:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2009391548 Consult staff https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013680643 I don't know if it's too early to say this because things are currently still in the air and in the process of being organised. I'm a UG team member and it looks to me so far that there doesn't seem to be any "consulting" of the administrators, even though this is something that was raised by us again and again in the last few years. Please if you make changes/plans do consult the people who will actually be experiencing these changes. I'm just looking at column 2 and somebody else has also raised this point, ie to be "included in discussions in relation to decisions being made which directly impact their daily work." So please: HEAR US AND CONSULT US!]]> 2022-01-26 14:44:17 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013680643 Ask The Team https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013711042 Ask the Team what works best for them and how they want to work.  What they want their work environment to look like.  Don't make decisions on their behalf.  Staff work better and are more productive if they are working in an environment that is pleasing to them and works for them.]]> 2022-01-26 14:55:52 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013711042 Pay increase verses work load increase https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013851376 All staff within the school have had a workload increase over many years for both professional services and academic staff, this is not shown within the pay grade.

]]> 2022-01-26 15:50:54 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013851376 Feel comfortable within working environment https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013887683 To feel comfortable working in the environment either working from home or in the office, personal space is very important especially with people who suffer from anxiety or OCD. Hybrid working and hot desking can be very worrying for some when they have always been use to a designated desk. If academics and management can still have their own desk space why can't this be the same for professional services staff. There is also an issue with desk chairs some staff need a specialist chair due to back or other issues, if hot desking is in place and no designated desk then how can they be sure they will be provided with their chair each time they are in the office. A lot more consultation with the people this directly effects needs to be put in place. ]]> 2022-01-26 16:04:45 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2013887683 IT induction for new staff https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2015642157 I think the IT staff should run an IT induction for all new staff, within the first few weeks of their joining. Other universities do this, and it is quite surprising that Glasgow SPS does not. New staff coming from other institutions and countries currently get very little help and support with figuring out the core University systems (Moodle, MyCampus, OneDrive, and all the rest).]]> 2022-01-27 11:27:29 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2015642157 Adam Smith Offices renovation urgently needed https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017734408 ASB offices and corridors in the block on the north side need to be renovated. Stained carpets, ancient linoleum, paint peeling off doors. The 'professors' staircase' on the north side is particularly grim. How long is it since the offices and corridors on this part of ASB have been painted and carpeted? Given all the investment going on buildings in the campus development it is depressing to have to face this level of neglect on a building is the base for so many staff in the social sciences.]]> 2022-01-28 11:46:31 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017734408 Social space on upper floors of ASB https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017742867 For staff on the upper floors of ASB there is virtually no social meeting space. Given the appalling design of ASB, with tiny offices and narrow corridors, some designated social space is sorely needed. Also adequate kitchen facilities so we don't have to wash-up in the toilets. I am happy working 'hybrid', with an element of working from home, but when I am 'in the office' would really like to be able to see/meet colleagues informally for a coffee, and this will only really work if there is somewhere close to offices on the upper floors.]]> 2022-01-28 11:53:12 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017742867 Internships for students too bureaucratic https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017745327 Current internships arrangements are too bureaucratic. It's a great idea in principle, for both staff and students, but when we are hiring interns for only very short periods it is not appropriate to have cumbersome and time-consuming hiring processes. The benefit to staff is lost. ]]> 2022-01-28 11:55:26 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017745327 More flexible use of space https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017748402 If individual staff are not using offices much and want to use their time in the office for meetings and interactions with colleagues then we need more flexible use of existing space.]]> 2022-01-28 11:58:17 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2017748402 Software Access Needs to be Prioritised when HotDesking https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021311005 With the introduction of hotdesking specialist, software that is needed for research (EndNote/NVIVO 12 etc), cannot be used as they're conflicting versions/outdated/not installed. There is not enough IP addresses in the building, which means that researchers are frequently cut from internet during their work. Not having sufficient IP addresses also means that we cannot download the software needed/don't have admin rights. ]]> 2022-01-31 14:10:05 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021311005 Home working as default position https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021380806 Home working as default position and the possibility of working in the office when needed.]]> 2022-01-31 14:34:36 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021380806 Individual spaces https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021388263 People work better and faster in the kind of environment that best suits their needs. Individual spaces are important to academic personnel.]]> 2022-01-31 14:37:37 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021388263 Hybrid working spaces https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021393962 More spaces for hybrid working whether it is meetings or teaching]]> 2022-01-31 14:39:27 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021393962 https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021400253 Trust and consult staff on matters that affect them directly - people who are motivated work better.]]> 2022-01-31 14:42:00 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2021400253 IT in admin office https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2027378693 The Admin Office should continue to have some fixed computers i.e. not all desks have docking stations.  I, along with some others, will continue to use the computer I have at home.  When I come into the office, I would would be happy to use one of the remaining fixed computers (with 2 monitors) there.  Also, since people may have problems with their laptops, or they may break, get forgotten at home etc., having a number of fixed computers in the office allows people without laptops - for whatever reason - to work.]]> 2022-02-03 12:37:28 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2027378693 Laptops https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2027382718 It seems that administrators are being given laptops for use that are not set up at all. Like any desk top computer, this should be done before we are expected to use them.]]> 2022-02-03 12:40:24 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2027382718 Hybrid meetings https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2027913792 If meetings move to in-person, will they always be able to be held in rooms with the necessary technology so that those working from home that particular day can still participate online? This might be small-group meetings and larger, staff meetings.]]> 2022-02-03 16:50:06 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2027913792 Continue working from home https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2029233653 Do not force staff back into the office simply for the sake of 'being on campus'. Staff have proven they are able to work successfully at home and being at home has very much helped with mental and physical wellbeing for many staff. Let staff continue to do this with the option of coming on to campus for specific reasons such as meetings and events. ]]> 2022-02-04 10:58:12 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2029233653 https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032892857 Home working as default position

Home working as default position and the possibility of working in the office when needed.
]]> 2022-02-07 12:07:32 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032892857 https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032894731 Feel comfortable within working environment
To feel comfortable working in the environment either working from home or in the office, personal space is very important especially with people who suffer from anxiety or OCD. Hybrid working and hot desking can be very worrying for some when they have always been use to a designated desk. If academics and management can still have their own desk space why can't this be the same for professional services staff. There is also an issue with desk chairs some staff need a specialist chair due to back or other issues, if hot desking is in place and no designated desk then how can they be sure they will be provided with their chair each time they are in the office. A lot more consultation with the people this directly effects needs to be put in place.
]]> 2022-02-07 12:09:02 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032894731 https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032895588 Meeting spaces that are well-designed for collaborative working
Meeting spaces that will easily allow for hybrid meetings and smartboards etc. that facilitate idea generation and development within meetings
]]> 2022-02-07 12:09:37 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032895588 https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032896073 IT induction for new staff
I think the IT staff should run an IT induction for all new staff, within the first few weeks of their joining. Other universities do this, and it is quite surprising that Glasgow SPS does not. New staff coming from other institutions and countries currently get very little help and support with figuring out the core University systems (Moodle, MyCampus, OneDrive, and all the rest).
]]> 2022-02-07 12:10:00 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032896073 https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032901455 Increase in pay that will match the workload that has been increasing steadily over the last few years. Also employing more temp staff if necessary or making more temp staff permanent to fill a role if they seem capable for the role.]]> 2022-02-07 12:13:58 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032901455 Ability to work from home https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032902298 School seems for be focused more on presenteeism that effective working ]]> 2022-02-07 12:14:35 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032902298 No Janitor https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032908044 Don't feel safe in the office knowing there is no Janitor in the building]]> 2022-02-07 12:18:51 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2032908044 Room 210 is a grim & depressing space to work in. 9-5 admin staff working in one of the most high up buildings on campus should have a room with adequate daylight, and a view. The grim, low lit, high windowed & howling wind space that is Room 210 should be converted to teaching space. ie a space where no-one has to spend a lot of time. https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2035997851 2022-02-08 16:59:28 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2035997851 There is general agreement among School admin staff that the workload has increased considerably for everyone in recent years. I feel that for all the comms and newsletters that go out in an attempt to make people feel included and communicated with, it is nonetheless the case that the School management has no idea of the actual, largely unfeasible workloads that admin staff are having to try to cope with. There is seriously not enough staff to do the amount of work properly, thoroughly, conscientiously and to a standard that we would want the work done to. We need more admin staff. https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2036023251

]]> 2022-02-08 17:10:05 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2036023251 A room of one's own! https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038076251 I appreciate having the flexibility to work at home - but domestic and financial constraints mean that for me that involves moving around the house on my laptop, trying to avoid the distraction of other family members. I really value having an office at the university - but the nature of our work demands a private space, which I do not have on campus or at home. ]]> 2022-02-09 14:54:19 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038076251 Private work spaces https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038091912 Academics need private work spaces - and accessible meeting spaces and social areas. ]]> 2022-02-09 15:00:01 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038091912 Teaching spaces https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038099750 Need to be in reasonable walking distance of staff offices, with better access and good ventiliation.]]> 2022-02-09 15:03:12 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038099750 Flexible working hours https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038117040 Recognition that working from home is only one form of flexible working. Other arrangements include changes to working patterns/hours.]]> 2022-02-09 15:09:32 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038117040 Reduce precarious staff https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038339207 Too many ECRs in particular remain on repeated short-term contracts in SPSS - this is stressful and inefficient. The University and HR need a far more explicit policy to tackle this, for example no-one can remain more than 3 years on short-term contracts, unless they 'opt in' to do so. Let's just end it!]]> 2022-02-09 16:39:16 UTC https://padlet.com/michaelmurray4/9okadglg3tccv507/wish/2038339207