Policies and Protocols UAL want to upkeep, on campus and during SHOW time. Additionally, a specific SHOW H&S Guide, upholding safety from ideation, curation, installation, public opening, to dismantle

Make sure you complete your ORB training done if you are to borrow a ladder from the Central Loan Store (otherwise you can't use borrowed ladder from us as well during installs)

LADDER inspection: Done regularly by a (competent) trained person and recorded. Check for damaged parts, such as feet, rungs, stiles, tie rods, or joints. Problems should be reported, such as missing ladder tag.​

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Some points to remember;

• 3 points of contact (leaning knee and feet / feet and hand)​

• Industry safety means not using the last two steps​

• Level surface, locked and braced​

• Someone else in the room while you use the ladder​

• Never leave anything on the top step​

• Minimise any task you need to do on a ladder by assembling what you can on the ground​

• If you need to be up a ladder for more than 20 mins, you might need to use different equipment​

Your wellbeing is priority at UAL. It's good to be aware of your mental health being strained in a post-graduate world. Gov as well as your GP / Doctors will have some guidance for you. 

Gov Working at Height

Working at height guidance via the Gov site - this is a great resource for when you're working in the industry and need to resort to the legal required standards for your safety. 

Gov Guide Manual Handling

Manual handling refers to transporting or supporting a load using hand or bodily force. This includes lifting, lowering, pushing, pulling, or moving objects such as sculptures, canvases, heavy materials, or equipment in studios or exhibition spaces. It is regular practice for students to often handle awkward or heavy objects, which increases your exposure to these risks. Understanding the risks and how to minimise them is critical.  

UAL has procedures in place to help you achieve the higher risk manual handling – for difficult moves, you can contact the campus facility or us to provide moving equipment and assist you. There are also specific manual handling risk assessments. These assessments consider the weight, posture, environment, and individual capacity, such as people with disabilities or pregnant. Factors like stress or high workloads can also contribute to poor manual handling practices, resulting in rushing or poor communication.  

Gov Guide for Risk Assessments

This covers information on organisations big or small keeping staff safe through risk acknowledgement and assessment. Useful as a reference when you are going into the arts industry.

Course Leader Guide on running public events and shows, such as an interim exhibition.

Your course leader would be responsible for filling a general RA for the event of mass installation of works and for the public events.

What's a Hazard?............. SHARK!

What's a Risk?​..............SWIMMING WITH SHARK!​

It is common professional practice to fire-proof Theatre elements in the industry, and so, important for Wimbledon to facilitate this.

If you have complicated queries on the health and safety of a public event or a piece of student work, you can contact us at PSTeam@arts.ac.uk and we can give you consultation whilst sign-posting a member of the Health and Safety operations:

• Colleen Ryan c.ryan@arts.ac.uk, Apprentice Head of Health and Safety

• Karen Bolan k.bolan@arts.ac.uk, Health and Safety Advisor Chelsea Camberwell and Wimbledon CCW

• Maria Kovacova m.kovacova@arts.ac.uk Senior Fire Safety Advisor

For staff members, you can access an expansive H&S resource via Canvas

Facilities and Buildings Operations.

This is the title given to the people that look after the fabric and buildings that we all work and study in. There very useful people to know incase we want to do anything that might affect the buildings were in.

g.mulheron@arts.ac.uk Gavin Mulheron, Facilities Coordinator (Peckham Road, Camberwell)

p.curtis@arts.ac.uk Paul Curtis, Facilities Manager (WCA)

s.sinclair@arts.ac.uk Sam Sinclair, Facilities Manager (Chelsea) 

b.opoku@arts.ac.uk Bismark Opoku, Facilities Coordinator (Chelsea) 

A List of UAL First Aiders

If your unsure who this would be ask your tutor or a technician in the space your working in.

Be prepared to follow a guide with information to absorb and then apply in a Ladder Training Quiz.

This link will take you to ORB CLS hyperlink mentioned in the PDF

• Smithsonian Guidelines

• National Museums of Scotland Guide (with more diagrams)

• Art Connect Magazine Guide

The most used fire treatment products used at UAL are Flametect C and Firecheck. Always check what the product can treat material-wise, as some materials (such as plastics/ non-porous materials will resist treatments)

Materials that you'd likely have to treat (consult with your tutor before purchasing treatment):

Fabrics & Textiles

• Stage curtains, backdrops, and drapes (e.g., muslin, canvas, velour)

• Projection screens and scrims

• Upholstered seating or fabric-covered panels

• Carpet, rugs, and floor coverings (especially in performance or display areas)

Wood & MDF

• Scenic flats, set pieces, and temporary walls

• Exhibition plinths, pedestals, and display structures

• Wooden platforms, risers, or flooring used in installations

• MDF or plywood panels for scenic painting or partitions

Paper & Cardboard

• Large-scale paper artworks or installations

• Set designs incorporating cardboard or paper elements

• Decorative elements like banners, posters, and signage

Dark Space Materials (e.g., Blackout Areas, Projection Spaces)

• Blackout fabrics or materials used for immersive installations

• Foam or acoustic panels for soundproofing

Booking your own exhibition or showcase 

Ops emails: 

chelsea.opsgroup@arts.ac.uk  

camberwell.opsgroup@arts.ac.uk  

wimbledon.opsgroup@arts.ac.uk 

Clash Calendar

If you are planning an event, you can reference the Event Spaces Clash Calendar to see if there are any immediate clashes for the dates you are interested in.

Venues

Please note Camberwell Space and Chelsea Space are not bookable spaces. Camberwell Space, which is based at Camberwell College of Arts, is re-opening as a public gallery from February 2024 onwards. Whilst the programme for each space is curated by the public programming team, speculative proposals are also welcome. If you have a proposal that you’d like to be considered, please email publicprogramme@arts.ac.uk. 

Bookable Spaces

Please note, the following spaces are managed by different teams. Some spaces are only bookable in consultation and with permission from the teams who manage those spaces. The purpose of this booking process is to direct event proposals through the appropriate channels and to maintain an overview of all events taking place at CCW.  

Camberwell

• PR_B2C05 - A-B Space

• PR_B B201 - BA Design Studio: Illustration

• PR_B B301 - Illustration

• PR_B B401 - MA Design & Maker Space

• PR_B B401B - Large Seminar Space

• PR_B BB01 - Lecture Theatre Peckham Road

• PR_B BGC01 - SU Gallery Space

• PR_EG01 - Learning Zone

• WR_108 - Wilson Road Lecture Theatre

Chelsea

• MB_AG06 - Chelsea Lecture Theatre

• MB_B115 - Card Room

• MB_B231A - Meeting Room

• MB_BG07 - Meeting / Seminar Room

• MB_BG11 - Red Room

• MB_BG12 - Banqueting Hall

• MB_BLG15A/B - Billiards Room

• MB_CG12 – Cookhouse

• MB_ELG01 – Triangle Space

• Parade Ground

Wimbledon

• MHR_AG03 - Theatre

• MHR_AG07 - Performance Studio

• MHR_AG09 - Performance Studio

• MHR_AG12 - Performance Studio

• MHR_AGC01-01 - A Block Reception

• MHR_B113 - Performance/Rehearsal Studio

• MHR_B114 - Performance Studio

• MHR_BG09 – The Gallery

• MHR_BG10 - Observatory Photography Studio

• MHR_C101 - Wimbledon Lecture Theatre

• MHR_DG01/02 - Performance Studio

Offsite Venues

• Millbank Tower 

• Peckham Levels 

• The Hub 

Manual-handling-risk-assessment-form_updated-2016.docx

Manual handling refers to transporting or supporting a load using hand or bodily force. This includes lifting, lowering, pushing, pulling, or moving objects such as sculptures, canvases, heavy materials, or equipment in studios or exhibition spaces. It is regular practice for students to often handle awkward or heavy objects, which increases your exposure to these risks. Understanding the risks and how to minimise them is critical.  

UAL has procedures in place to help you achieve the higher risk manual handling – for difficult moves, you can contact the campus facility or us to provide moving equipment and assist you. There are also specific manual handling risk assessments. These assessments consider the weight, posture, environment, and individual capacity, such as people with disabilities or pregnant. Factors like stress or high workloads can also contribute to poor manual handling practices, resulting in rushing or poor communication.  

A short performance at Wimbledon, with many factors and elements to risk assess and successfully mitigate. A great example of how you create a risk assessment in-line with work.

UAL Guides & Contacts

• UAL Health and Safety Policy and Protocols

• SHOW and Exhibition Protocols

• Counselling, Health Advice and Chaplaincy

• Togetherall, counseling service

• Health & Safety contacts

  • CCW Officer

  • Fire Safety Advisor

  • Facilities and Building Operations

  • CCW First aiders

• UAL Safety Reporting Procedures

  • RIDDOR

  • EcoOnline

• UAL Staff Access to booking spaces

Risk Assessments

• SHOW/Exhibition Risk Assessment Guide

• Risk Assessment Draft Doc

• Risk Assessment Example (The Story of Larry)

Working at Height

• Reference to WAH Gov Guide

• Ladder Training

  • Equipment Inspection Checks

  • Where to access CLS ORB Ladder Training

Manual Handling

• UAL Manual Handling Risk Assessment

External H&S Guides

• GOV Mental Health Guidance

• GOV Working at Height Guide

• GOV Manual Handling Guide

• GOV Risk Assessment Guide

• Material Safety Data Sheet Guide

Fire Safety and Fire Proofing

• Flints Supplier

• Materials likely to need fire-proofing

• Flametect C

• Firecheck

• Camberwell and Chelsea Fire-proofing procedure

• Wimbledon Fire-proofing procedure

Accessibility