Matrics No : 285483

Course : Bachelor of Technology Management with Honours (ICT)

Practicum Duration : 6 months

💌: wnreesya54@gmail.com

📞: 019-9542699

Department : Technology Management

📩: wannadzri@uum.edu.my

📞: 019- 5709110

Organisation Address : Perbadanan Memajukan Iktisad Negeri Terengganu,
Tingkat 14, Menara PMINT,
Jalan Sultan Ismail,
20200 Kuala Terengganu.

Company No : 09-6278000

Position : Assistant Manager

📩 : razih@pmint.gov.my

📞 : 013-9481717

• I was placed in the Project Management Department, under the Project Management Division, which is responsible for planning, supervising, and managing projects carried out by the company.

• Take a tour around the department to see where documents and pantry are provided.

• Get to know the systems and software used in project management at PMINT.

• Learn how to check tax arrears or fines imposed in each mukim in a district of Terengganu.

• Software Usage Training Given basic training in using project management software such as Microsoft Project and PMINT's internal system.

• Given exposure to Strata Title or better known as "Land Grant" by Mr. Hj. Ahmad Arif.

• Taught how to update data using the PMINT system namely "sistem e-tanah"

• Provided training to learn how to update land tax arrears data in Dungun District using the 'e-tanah' system

• Understand the concept of entering data in the "MyLot" land management system

• Provided guidance on the process of distributing meeting minutes to meeting members and stakeholders. This includes ensuring that meeting minutes are sent on time and to the necessary individuals for further action

• Practiced further by reviewing Land Grants in the Marang district

I thank my supervisor for approving this leave and will return to work as usual after the leave period ends.

After that, I was taken to the storage room for important and confidential files. Here, the officer on duty (En Haji Ahmad Arif) explained to me how the files were stored. The files were arranged according to color codes based on their respective districts to make it easier to identify and search for documents when needed. This method helps increase efficiency in file management as well as maintain the confidentiality of important documents.

• I had the opportunity to visit the Kuala Nerus District Land Office with Sr Haji Kamalulai and Encik Jisham. The purpose of this visit was to submit an application for government land under Schedule 1 (National Land Code).

The application submitted was as follows:

• 2 lots of land in the Gong Badak area

• 1 lot of land in front of the Sultan Mizan Stadium, Kuala Nerus District, Kuala Nerus District

Each application is charged a fee of RM100, making the total fee for the three lots RM300.

This experience gave me direct exposure to the government land application procedure as well as official business at the land office.

• Rozmi bin Muji, selaku Pengurus Besar Pembangunan Projek (N52), dan dibantu oleh

• Mohd Nazarudin bin Nawi, Pengurus Bahagian / Pengurus Projek (N48).

Struktur jabatan ini dibahagikan kepada empat bahagian utama:

1. Projek & Kementerian

   • Diterajui oleh Firdaus Afkar Mohamad Tahir (Pegawai Perancang Bandar - J41)

2. Projek & Strata

   • Diketuai oleh Suhaili Mohd Nor (Penolong Pengurus - N44)

3. Projek & Bajet

   • Diurus oleh Md. Razih Abd. Rashid (Penolong Pengurus - N44)

4. Tanah & Projek

   • Dikelola oleh Haji Kamalulazi Yusof (Pengurus - N41)

Setiap bahagian dibantu oleh pegawai dan kakitangan pelaksana seperti Penolong Pegawai Tadbir, Pembantu Tadbir dan Pembantu Operasi yang memastikan kelancaran urusan dokumentasi, penyelarasan projek dan operasi harian.

• Prepares minute file papers for proposed affordable and mixed-use housing development projects.

• Ensures project information such as location, land area, and sub-district and district details are entered accurately.

• Compiles important facts for discussion and reference in future meetings.

• Ensures all documents are organized according to official format for department/unit use.

Additional Notes:

• References to site plans and other supporting documents are made to complete the minute paper.

Activities involve:

• Collection of information related to the project and review of supporting documents.

• Compilation of project facts including land area, location, and development category.

• Preparation of draft minute papers according to the official department format.

• Checking the accuracy of the information before the document is filed for further action.

  
  

Results/Output:

• Draft File Minute Papers are prepared and filed for reference purposes and future management meetings.

Task Details:

• Review of strata plan and calculation of common area share units.

• Collection of supporting documents from previous files and technical reports.

• Preparation of draft minutes of working papers for internal review.

• Compiling facts and justification of claim in detail for presentation.

Output:

• Draft minutes of working papers are complete and ready for management review.

Tittle : Budget Review Session for New Program/Project Applications & Contributions

🧾 Scope: First Rolling Plan (RP1) Year 2026 under RMK13

Task Details:

• Review of budget documents for new program/project applications by departments/agencies.

• Verification of financial requirements and program suitability with RMK13 direction.

• Reviewing the justification for each budget application based on project output and impact.

• Submitting initial feedback to the application provider.

• 
  

Output:

• A preliminary budget review report is prepared.

• A list of programs/projects that require improvement is sent to the relevant department for further action.

• Fail " Cadangan Pembangunan 69 Unit Rumah Teres 1 Tingkat Di Atas Tanah Milikan PMINT Di Kampung Batu Hampar, Mukim Belara, Kuala Terengganu dengan P-Excell Management Sdn.Bhd.

• Fail "Cadangan Membina 20 Unit Rumah Sesebuah 1 Tingkat Perumahan Seri Langkap II Di Atas Lot 15212-15213, Lot 15216-15219, Lot 15221-152223 & Lot 15233-15243 Mukim Hulu Nerus, Daerah Setiu, Terengganu.

• Fail "Cadangan 10 Unit Kedai Pejabat 2 Tingkat, 210 Unit Pangsapuri Serta Kemudahan Berkaitan Di Atas Lot 169384 Dan PT 105768 Gong Badak, Mukim Kuala Nerus, Daerah Kuala Nerus, Terengganu.

• Fail "Cadangan Pembinaan 24 Unit Perumahan Di Kampung Tepoh, Kuala Nerus, Terengganu Darul Iman.

• Fail "Cadangan Perumahan Komersial Di Atas Lot 8102 (Tanah Fertigasi), Mukim Kampung Raja, Daerah Besut, Terengganu Darul Iman.

• Fail "Cadangan Pembangunan Secara Komersial Di Atas PT 101652, Mukim Kuala Nerus, Terengganu Darul Iman.

• Fail "Cadangan Pembangunan Perumahan Komersial Di Atas PT 17836 Mukim Hulu Nerus, Daerah Setiu, Terengganu Darul Iman (Tanah Bersebelahan RMM Sungai Tong).

~ I began the task by referring to the draft working papers and records of informal discussions that had been held with several department officers. From the information, I prepared minutes that included details such as:

• Date and time of informal discussions

• Names and positions of individuals present

• Summary of each matter discussed

• Proposals or decisions taken

• Action to be taken and responsible officer

• Deadline for specific actions (if any)

I ensured that the writing style was professional, clear, and concise and adhered to the official format of minutes set by the department. Once the draft was completed, the working paper minutes were reviewed by the supervisor for confirmation before being finalized and stored in the department's records.

Notes:

• The preparation of working paper minutes is an important process in the management of meeting documentation and official department activities. This assignment helped me understand the proper structure of preparing minutes, as well as the need to document information accurately, systematically, and free from confusion.

• I also realized that complete and accurate minutes are very important as an official reference for follow-up actions and a record of departmental decisions. This assignment also helped me improve my formal writing skills and sensitivity to the content of the meeting and the systematic arrangement of facts.

• I was introduced to the system's user interface and explained the detailed steps in filing a complaint, including:

  • Log in to the E-PMINT portal using the department's official ID

  • Select the E-Senggara module from the system's main menu

  • Fill in complete complaint information such as location, type of damage, date of occurrence, and photos (if necessary)

  • Ensure that the complaint category is selected correctly (for example: electricity, cleanliness, furniture, leakage, etc.)

  • Review the complaint before sending it for further action by the maintenance unit

    
    

• I was also taught how to check the status of the complaint that has been submitted, whether it is in process, being investigated, or has been completed. In addition, the officer also explained the importance of this system in ensuring that all complaints are recorded systematically and can be traced back for the purpose of monitoring and improving department performance.

• Through this learning session, I gained exposure to the use of digital complaint management systems in government organizations. It showed how technology can be used to improve work efficiency and speed up maintenance processes that previously could have been done manually.

2. The preparation of a meeting attendance list.

   • It is an important element in the management of formal meetings which aims to record who is present during the meeting. It plays an important role in ensuring transparency, verification, and official documentation regarding the attendance of meeting members. The main purpose of this attendance list is as follows:

     • Recording Attendance of Meeting Members

       To record the names of all individuals who officially attend the meeting and confirm their attendance through signature.

     • Reference Records and Documentation

       As a supporting document in the meeting file for the purpose of review, internal or external audit reports, and confirmation of attendance by departments or superiors.

     • Verifying Meeting Quorum

       Used to determine whether the number of attendees is sufficient to achieve a valid quorum to continue the meeting and make official decisions.

     • Monitoring Attendance Discipline

       Helps management assess the level of attendance and commitment of meeting members or staff in carrying out organizational responsibilities.

     • Future Reference

       Used as a reference for future meetings, especially if related to follow-up actions that need to be implemented by specific individuals or departments.

~Purpose:

• This file minute aims to document the entry of new documents into the land application file, as well as to facilitate the review, tracking and further action process by the relevant officer or department.

" Cadangan Membina dan Menyiapkan 38 unit Rumah Teres 1 Tingkat (Fasa 1C) Di Atas Lot 70903-70940 (PN 10534-PN 10552 & PN 10568 - PN 10586) dan Sebuah Tangki Air Di Atas Lot 70976 (PN 10700) Serta Kerja-Kerja Berkaitan Di Balai Besar, Mukim Sura, Daerah Dungun, Terengganu.

• I have been given initial exposure to the construction project contract documents used by the site management. This document is important to ensure that all parties understand the scope of work, responsibilities, technical specifications, implementation schedule, and contract conditions.

  • Today's Assignments and Learning:

    • Reading and Understanding Contract Documents Volume 1/II:

    ◦ Reviewing key contract details such as project name, location, scope of work, and contract period.

    ◦ Identifying the parties involved (e.g. main contractor, consultant, project owner).

    ◦ Reading sections related to the scope of work, implementation schedule, and types of work included in the contract.

    • Recording Important Information:

    ◦ Providing a summary of the number of housing units (38 terrace units), lot locations (70903–70940 & 70976).

    ◦ Understanding the requirements for water tank construction and related work.

    • Discussion with Site/Project Supervisor:

    ◦ Requesting clarification on how this document is used in daily project management.

    ◦ Understanding how contracts are used as a reference for implementation, quality inspection, and payment.

    • Self-Study:

    ◦ Find additional information about contract documents in the construction industry (e.g. FIDIC, PAM Contract, JKR Form of Contract).

    
    

    ~ Project Budget Evaluation

    • Review the overall budget allocated for projects under PMINT.

    • Assist in preparing cost breakdowns based on work components such as:

    ◦ Earthworks

    ◦ Building structures

    ◦ Electrical and mechanical works

    ◦ Water tank construction

    ◦ External & landscape works

    • Use previous data (previous projects) as a reference to compare current costs.

    • Understand budget estimation methods: lump sum, price rates, and cost per unit.

    • Monitor any changes or variation orders (VO) that may affect the original budget.

    ~ Discussion with Finance/Project Officer

    • Gain exposure to the budget review process by internal parties.

    • Learn how to analyze actual costs versus estimates.

    • Learn how PMINT assesses the financial viability of a project before it begins.

    
    

    • Reflection / Learning Today:

    To understand two important aspects of a construction project, namely contract documentation and budget assessment. Contract documents provide an overview of the scope of work, while the budget ensures that all expenses are planned and controlled. This activity helped me understand the role of finance in ensuring the success of a project and this exposure was very valuable to me as an intern in the field of technology/construction management.

I have carried out the task of preparing an official invitation letter to KESUMIN (Kelab Sukan dan Kebajikan PMINT) to participate in the 2025 Terengganu MAKSAK Team and Individual Ping-Pong Championship. This championship is scheduled to take place on 4 to 6 July 2025 (Friday to Sunday) at Kuala Terengganu State Stadium.

• The process of preparing the letter involves several important stages including obtaining complete information about the championship, checking the official date and location, and referring to the appropriate official invitation letter format. I also ensure that details such as the event category (team and individual), the closing date for participation, and contact information are included clearly and accurately in the letter.

• The main purpose of this letter is to invite participation from KESUMIN to enliven the championship, in addition to encouraging active participation in sports activities among civil servants. This championship is also an important platform to strengthen relations between departments and increase sportsmanship.

• The letter has been reviewed to ensure there are no spelling or factual errors before being sent to the management for further action. Overall, today's activities went smoothly and were completed within the specified time.

2. Penyediaan Minit Fail Projek Pembinaan 96 Unit Rumah Teres 2 Tingkat di Wakaf Tembesu

   
   In the afternoon, I prepared the official minutes of the project:
   "Cadangan Membina dan Menyiapkan 96 Unit Rumah Teres 2 Tingkat serta Kerja-Kerja Berkaitan di atas Sebahagian Lot 29229, Wakaf Tembesu, Mukim Kuala Nerus, Daerah Kuala Nerus, Terengganu Darul Iman."

   The preparation of this minute file is one of the important steps in the internal documentation and record process for a development application. The minute file serves as an official summary that records all the basic information related to the submitted project, including:

   • Details of Developers and Consultants involved in the project

   • Land Information such as lot number, proposed site area, land use category, and ownership status

   • Scope of Work includes the construction of 96 units of 2-storey terrace houses, earthworks, drainage systems, internal roads, water supply systems, electricity and related services

   • Document References such as site plans, building plans, and technical support documents from relevant departments (JPS, JKR, TNB, Syabas etc.).

   
   

   - In preparing these minutes, I refer to the supporting documents and applications submitted by the developer and ensure that each information is recorded systematically and accurately according to the format set by the department. I also double-check the facts and refer to the plan to ensure that information such as the number of units, site area, and area name is correct.

   
   

   -This document will be the basis for technical review and approval consideration by the department and other technical agencies. Therefore, the accuracy and neatness of the information is very important to ensure the smoothness of subsequent processes such as technical meetings or OSC.

~ This document will be submitted for internal review before being sent to superiors for approval.

2. Opening of New Project File – Proposed Housing Development in Bukit Tebok, Dungun

• In addition, I have taken initial action to open a new project file for the following development proposal:

  • “Proposed Affordable and Mixed Housing Development on Government Land of 36.14 Acres by Privatization in Bukit Tebok, Mukim Kuala Dungun, Dungun District, Terengganu Darul Iman.”

Actions taken include:

• Opening physical and digital files to record all initial project information.

• Recording basic project details including location, land area, proposed development and privatization method.

• Providing a special space in the file to store related documents such as proposal letters, preliminary plans, meeting minutes and supporting documents that will be received in the future.

• This file opening process is important to ensure that project management is more organized from the initial stage and to facilitate reference during the preparation of working papers and approval reports.

  
  

3. Search for Grants Related to RMM Projects by RAKR

• I have also conducted a search for documents related to land grants claimed by RAKR (Partnership Partner) for the following two projects:

1. Pekan Ajil RMM Project

2. Perasing Jaya RMM Project

   
   

Action taken:

• Checked physical and digital storage files to identify copies of the original grant or certified copies.

• Identify the need to obtain confirmation of the ownership status and current location of the project land, if required.

• Record information regarding the status of the grant for further action and notification to RAKR in the near future.

• This process is important to support technical approval and compliance with laws related to land tenure in every development proposal involving privatization cooperation.

• I have carried out tasks related to the preparation of the Complete Statement of Expenditure Budget for the Year 2025, especially those involving development expenditure. This activity requires me to review and update financial information using Microsoft Excel software which contains a list of items and expenditure costs according to program and project breakdowns. I also refer to printed documents containing previous budget breakdowns to ensure data accuracy. I need to understand program codes, expenditure sub-categories, and comparisons between years to organize the information in an orderly manner.

2:00 pm – 3:00 pm

• After the break, I continued my work by cross-checking the information in Excel and the physical document (budget statement form). This check is important to ensure that there are no errors in the calculation or categorization of the budget. I also ensure that all information is updated according to the prescribed format for presentation and internal departmental review purposes. This activity requires high accuracy and understanding of the agency's development budget structure.

Note:

• Memo has been reviewed and sent to management for consideration.

• The data key-in process takes time because it requires rechecking the amount and expense code.

• No major issues during the work, only minor rechecks to ensure data accuracy.

1. Matters at the Setiu City Council:

The main purpose of the visit was to make the assessment tax payment for a land lot owned by the organization. The amount of assessment tax to be paid was RM551.60, and the payment was made via an official company/department cheque.

During the payment process, a review of the ownership details and the amount of arrears (if any) was also carried out to ensure the accuracy of the information. The payment went smoothly and an official receipt was issued for reference and storage of the department's financial records.

2. Matters at the Setiu Land Office:

After completing the matters at the Setiu City Council, I went to the Setiu Land Office for the purpose of obtaining grants related to the 'Napier' and 'Black Pepper' crops. The grants are needed for the purpose of recording and checking the latest ownership of the agricultural land in question.

While there, I was given an explanation and consultation by Puan Nor Aziemah binti Mohd Azemi, who is working as the Assistant Land Administrator Grade N41.

He helped explain the application process, service charges and current status of land ownership. The charge for issuing a grant was RM20.00 and was paid and accompanied by an official receipt. The grant was received and confirmed.

Additional Notes:

• All matters were carried out in an orderly and customer-friendly manner.

• The cooperation from both parties, MB Setiu and the Setiu Land Office, was very satisfactory and facilitated the official task process.

• All related documents (receipts, copies of grants, proof of payment) have been kept for the department's use and will be archived in the department's file system.

  
  

Reflection:

• Time management is very important in handling tasks outside the office, especially when involving several locations and departments. Today's experience provides a clear picture of the importance of communication and document preparation before dealing with government agencies. I would also suggest that a checklist be prepared for such matters in the future, to ensure that no important documents are left behind or overlooked.

A new code has been opened in the e-PMINT system for 2 land grants that were recently taken from the Setiu Land Office:

• HSD 1644 – Category: Black Pepper Crops | Area: 501.012 hectares

• HSD 1645 – Category: Napier Crops | Area: 50 hectares

Land information is carefully entered into the system for digital registration, tracking and reporting of the agricultural project.

Additional Notes:

• All relevant documents and data have been uploaded, verified, and stored systematically.

• The process of opening grant codes in the e-PMINT system requires cross-checking with the original document to avoid data errors.

• External work is also coordinated with internal tasks to ensure that all responsibilities can be completed on the same day.

2. Housing Project Grant Calculation (Teluk Kalung, Kemaman)

   • Carrying out the calculation and physical review of land grants related to the project:

     • Affordable Housing (RMM)

     • Mixed Housing

   • Location: Teluk Kalung, Kemaman

   • Total number of grants: 601 pieces

   • The process involves one-by-one review of the validity, lot number and project category.

   • Calculation records are provided for project reporting purposes and reference by the Housing Division.

I have reviewed the list of development projects listed in digital and printed documents, including the following information:

• Housing project name and location.

• Original allocation cost (budget), any additions (variations), and current cost.

• Number of housing units involved in each project.

• Current status of the project (either in the design, construction, or completed stages).

• Technical comments and progress reports from the developer or consultant.

  
  

- This review involves understanding the layout of financial tables and verifying data displayed in PowerPoint slides and Excel documents used by department officers for presentations or meeting reports.

- Through this activity, I gained exposure to the actual workflow that occurs in the management of state government development projects, especially in monitoring physical progress and project expenditures.

2. Preparation of Minute Papers and Project Files

“Proposal to Build 20 Single-Storey House Units of Seri Langkap II Housing on Lot 15212–15213, Lot 15216–15219, Lot 15221–15223 & Lot 15233–15243, Mukim Hulu Nerus, Setiu District, Terengganu.”

This task involves:

• Checking the details of the land lots involved.

• Entering the file reference number (PMIN.TR.9002/1/4/242) into the department's special file form.

• Writing the first and last content dates (if finalized).

• Helping to organize the attached documents that will be included in the project file.

• Understanding the file structure including the file closure instructions and sending documents to relevant parties.

• This activity introduced me to the procedures for handling official government department files, including an understanding of archival records and standard documentation procedures.

• Providing general administrative support.

• Photocopying 50 pieces of Seberang Penarik, Mukim Caluk, Daerah Setiu, Terengganu Darul Iman area grant documents.

• The documents were prepared for the use of the Technical Division.

  
  

Additional Notes:

• Ensure that all copies are clear and neatly arranged before submission.

• Checked for completeness before sending to the relevant division.

• Today, I have carried out the task of sorting grant files in the Grant Room to ensure that all documents are stored in a more organized and systematic manner. The sorting process is done by separating grants according to categories such as type of ownership, lot number, and district. I also ensured that each grant file was placed in the appropriate shelf based on the project label and year of issuance to facilitate search and reference work by relevant officers.

• In addition, I also made a brief review of the labels on existing files and replaced labels that were damaged or unclear. This activity is important to ensure that grant files can be managed more efficiently and reduce the risk of loss or errors in the management of official documents.

• Early in the morning, I carried out photostat work involving 9 land grant lots for the Perkedaian Kemasik development project. The lots involved are from Lot 148 to Lot 156. This process is carried out for documentation and official reference purposes by the PMINT Project Development Division. Each copy of the grant is checked first to ensure the accuracy of the information before being photostatted and compiled in a special file for the project. This activity is important to ensure that all land ownership information is recorded correctly and ready to be used in the approval process and project reporting.

  
  

2. Preparation of Presentation Slides for the Board of Directors Meeting:

• Then, I compiled and prepared PowerPoint presentation materials on behalf of Mr. Razih, who will present the Proposal Paper for Cadangan Membina dan Menyiapkan Pangsapuri KP Perdana (226 Units). This project is proposed on Lot 61370, Kampung Kubang Parit, Mukim Kubang Parit, Kuala Terengganu, Terengganu Darul Iman.

The presentation content includes:

• Project introduction and background to the proposal

• Location plan and site plan of the proposed development

• Scope of construction and overall site area

• Total cost estimate and financing method

• Expected social and economic benefits to local residents

• Schedule for implementation of the proposed project

This material is prepared in preparation for the 2nd PMINT Board of Directors Meeting/2025, which will be held on June 18, 2025. Preparation was done by referring to project support documents, proposed plans and technical reports to ensure that all information is accurate and up-to-date.

3. Opening and Organizing New Project Files:

• In the afternoon, I opened two (2) new physical files to store documents and information related to newly received projects for further action. The files are:

  • "Cadangan Membina dan Menyiapkan Pusat Tafaqquh Fi Din Tok Syeikh Duyong serta Kerja-Kerja Infrastruktur Berkaitan atas Sebahagian Lot 60031 di Pulau Wan Man, Kuala Terengganu (Fasa 2)"

  • "Cadangan Rumah Pangsapuri Mampu Milik (RPMM) di atas Lot 61411, Kubang Parit, Mukim Kubang Parit, Kuala Terengganu"

The files are opened according to the PMINT file management standard format with project label, lot number, location and year included. All initial project documents such as support letters, initial site plans, and initial approval letters are included in the file to be stored and updated from time to time. These files are also included in the records system for easy access in the future.

• These files are opened in the PMINT standard format, complete with official labels, reference numbers, and organized in storage racks by project or meeting category. The purpose is to facilitate documentation, follow-up and reference regarding the status of work responsibilities after the project is completed. The opened meeting file will contain checklists of responsibilities, meeting minutes, circulars and any technical documentation related to the Defect Liability Period (DLP).

• In addition, I also carried out the task of making photocopies of land grants for the Mukim Kuala Besut area. The total number of grants photocopied was 144, which were then compiled and stored for the department's use and reference, especially for the purpose of project documentation and technical review.

Purpose – To collect a letter of agreement & pay Land Premium (Form 5A) of RM680,000.00.

Form 5A is an official offer form from the state government to the applicant to obtain land ownership (lease/permanent title). The terms of the offer include; lease period (60 years/99 years), land use (residential/agricultural/commercial/land premium)

2.00pm

• Visiting PMINT Land at Batu 7.

• The total area is 78 acres but part of it, 30 acres, is used for crops.

• The crops that have been cultivated are banana trees, sugarcane, chilies and pumpkins.

  
  

The essence of the meeting:

1. Identifying members

2. Discussing the budget

3. Dividing tasks

4. Determining members' uniforms

• Preparing slides for the Division Meeting this evening using powerpoint.

The files are;

1. Setiu district commercial housing gate tax

2. Kemaman district commercial project gate tax

• Early in the morning, I was assigned to prepare presentation slides for the Special Project Technical Committee Meeting (JTPK) Number 7 of 2025 which will be held on 29 July 2025 in Putrajaya. I referred to previous reports as a guide, and arranged important information in the order required by the management. The slides provided included details of the latest project developments, current status of implementation, challenges faced and proposed solutions. The arrangement of this information is important so that the presentation runs smoothly and the management gets a clear picture.

2. Open a new file and prepare working paper minutes

• After preparing the slides, I opened a new physical file that will be used to store all documents. This file is given an appropriate label and categorized according to the code and date of the meeting. I also prepared working paper minutes for the meeting which will be included in the file. The contents of the paper minutes include the objectives of the meeting, the list of members invited to attend, and the main agenda to be discussed. This process gave me exposure to the preparation of official documentation that is organized and according to the department's format.

3. Prepare EFT (Electronic Fund Transfer) payment application

• In the afternoon, I helped prepare an EFT payment application. This task involved filling out a payment application form for a specific vendor or supplier. I ensured that all information such as company name, bank account number, payment amount and invoice details were filled in completely and accurately. This application was then reviewed by the officer on duty before being sent for further action. This task helped me understand the organization's financial procedures and the importance of accuracy in payment transactions.

• Early in the morning, I was given the task of tagging new project files, namely by writing the project name and the project file reference code on the side and front of the file. The purpose of this tagging is to ensure that the file is easily identified, organized and referenced in the future. Each label is made neatly and according to the department code system.

2. Opening a new project file

• Next, I open a new file for the project that has been approved for further action. This file will be used to store all project-related documents such as correspondence, plans, reports, meeting minutes, and applications. The files are opened by date and classified under the relevant project category.

3. Preparing project file paper minutes

• To complete the documentation of the newly opened project file, I also prepare the file opening minutes. These minutes contain basic information such as the project name, project purpose, date the file was opened, responsible officer and a summary of important matters related to the project. This document will be used as an initial reference in the file to facilitate project monitoring from time to time.

• Earlier in the day, I was assigned to prepare a new minute for the project file. These minutes are intended to record basic information related to the project such as the project title, objectives, location, date of file opening and responsible officer. This document will be included in the front of the file as a main reference. The minutes are written according to the departmental format and are reviewed by the supervising officer before being officially filed.

2. Prepare a list of project files to be disposed of and sent to the archive store (Binjai Rendah)

• I also assisted in the process of managing the disposal of old files by preparing a list of project files that have expired and are eligible to be sent to the disposal store at Binjai Rendah. Each file is reviewed in terms of project status, end date of use, and content that is no longer active. The list is organized by project name, year, and file code number. This work is done carefully so that no important documents are missed or misclassified.

3. Access the e-PMINT system to update new land grant information

• In the afternoon, I opened the e-PMINT land management system to update information on two new land grants, namely:

  * Napier Land Grant

  * Outgrower Land Grant, both located in Setiu

The update involves filling in lot information, land location, ownership status and land use category. Each information is entered carefully according to the copy of the original grant and the information in the physical file. Once completed, the information is saved and reviewed by officers for verification.

* Reviewed discussion points on proposed development alternatives (Alternative 1 and Alternative 2) presented in the meeting.

* Summarized details of each phase, including unit types, quantities, and additional facilities (e.g., water tanks, open spaces, TNB, sewage plants).

* Compared Alternative 1 (three phases: 53 + 67 + 20 units) with Alternative 2 (two phases: 120 + 20 units).

* Highlighted differences in housing types (e.g., 2-storey terrace Type C1, Type C2, 3-storey terrace Type C, RMM Type B) for management’s consideration.

* Structured the feedback into a clear, corporate-style presentation slide for the meeting follow-up.

1. Preparation of Due Diligence Report for Moscon Holding (M) Sdn Bhd (July–August 2025)

2. Preparation of Letter to Managing Director of Moscon Holding (M) Sdn Bhd for Document Request (Due Diligence Review)

3. Preparation of Paper Minutes for Miscellaneous General Files

Details:

* Initiated the preparation of the *Due Diligence Report** for Moscon Holding (M) Sdn Bhd, covering the review period from July to August 2025. The scope included examining corporate registration details, shareholding structure, financial statements, existing contracts, liabilities, and any ongoing legal matters.

* Compiled preliminary information from available internal sources and identified gaps requiring further clarification from the company.

* Drafted a *formal request letter** addressed to the Managing Director of Moscon Holding (M) Sdn Bhd, listing in detail the specific documents and information needed to complete the due diligence process. The letter was structured in a professional corporate format, ensuring clarity of purpose, confidentiality clauses, and a clear timeline for submission.

* Coordinated internally to verify that the requested documents aligned with the requirements of the due diligence checklist and regulatory compliance standards.

* Prepared *Paper Minutes for Miscellaneous General Files**, recording discussions, administrative updates, and relevant decisions made during routine coordination sessions. Ensured that all minutes were written in clear, concise language and stored in the appropriate filing system for easy reference in the future.

* Maintained strict adherence to internal policies on document handling, confidentiality, and record management throughout the entire process.

1. Making improvements to the memo on “Application for Preparation of Cost Estimates”

2. Making sketches on the plan

3. Minute file for Rolling Plan 1 (13th RMK)

Details:

• Conducted a comprehensive review of the memo titled “Application for Preparation of Cost Estimates”*. Checked the content for accuracy, completeness, and clarity, ensuring that all relevant project details and supporting justifications were clearly presented. Adjusted the structure of the memo to follow the official corporate communication format, improved sentence flow for better readability, and corrected any grammatical or typographical errors. Incorporated updated cost-related data where necessary to ensure the memo reflected the most recent and accurate information before submission to management.

• Developed and refined *sketches on the project plan**, ensuring that the drawings incorporated the latest technical specifications and measurements provided by the project team. The sketches included clear annotations, legends, and directional indicators for ease of interpretation by engineers, planners, and decision-makers. Where necessary, alternative layout options were illustrated to facilitate discussion and comparison during planning sessions.

• Prepared, reviewed, and updated the *minute file for Rolling Plan 1 (13th Malaysia Plan)**. This involved compiling records of meetings, noting key discussions, decisions made, assigned responsibilities, and agreed timelines. Ensured that each set of minutes was formatted according to the organisation’s standard template, with precise referencing for related documents and appendices. The minute file was then properly labeled, catalogued, and filed in the designated project records system to maintain traceability and facilitate future audits or reviews.

• Maintained strict compliance with the organisation’s documentation protocols, including confidentiality requirements and proper handling of official records. All improved memos, sketches, and minutes were backed up in both physical and digital formats to ensure data security and accessibility.

• I have carried out the task of checking the RPMM house keys at Pangsapuri Ladang Gemilang. The check was done to ensure that the number of keys is sufficient and complete before the process of handing over the units to the recipients.

• In addition, I have also listed the existing house keys including the unit number and residential block. These keys will be distributed next week involving 18 house units located in Block A to Block C.

This task is important to ensure the smooth handover process of the house units to the eligible recipients and to avoid any problems related to shortages or loss of keys on the day of distribution.

Among the tasks carried out were the following:

1. Finding agreement files for five (5) projects

– This process is carried out to ensure that each project agreement document can be collected and reviewed. The purpose is to facilitate management reference, in addition to ensuring that all related projects have complete and organized supporting documents.

2. Stamping the official PMINT logo on each plan sheet

– This step is important to ensure that all plans used in official business have identity verification and the organization's official stamp. This logo stamp not only provides a sign of verification, but also prevents any confusion or misuse of documents by unrelated parties.

3. Opening new sales files and tagging

– This action is carried out to record new projects more systematically. The process of tagging files allows files to be easily identified, thus assisting in reference work, document management, and records management in the future.

1. Making bindings for two (2) projects on Floor 13, Administration and Human Resources Division

– This binding process is done to ensure that the project documents are well organized, easy to refer to, and neater for storage and presentation purposes. Binding is also important to maintain the durability of the documents so that they are not easily dropped or damaged when used in the future. After that, hand over to Puan Shariena at Floor 12 (Law Department)

2. Preparing a list to be posted in the Grant Room

– This task is carried out to facilitate the reference process and increase the effectiveness of the grant document management system. The list that has been prepared will be posted in the grant room as a guide for the officers or staff involved, so that they can review more quickly, systematically, and efficiently.

Today, my team (En Safwan & En Faridzuan) and I conducted a site visit to the Gong Cengal Affordable Housing (RMM) area, Kemaman. This project involves the development of 200 housing units (PT 4830 - PT 9092)which is expected to provide great benefits to the local community.

The main purpose of this visit was to consider the appointment of security guards in the housing area in question. This is important given the relatively large number of units and the location of the area that requires systematic security control to ensure the safety of the residents when this project is fully completed and begins to be occupied.

During the visit, observations were also made on the layout of the area, access to entrances and exits, and suitable strategic locations for the placement of security guards. The aspect of security control is seen as very important in ensuring the well-being of the community and increasing the confidence of potential residents in the safety of their residential environment.

Overall, this visit not only provided a clear picture of the scale of development at RMM Gong Cengal, but also helped the management assess the needs from a security perspective. The results of the visit will be used as a basis for consideration in the decision-making process regarding appointment of security guards in the area.

• The preparation of the slides involved gathering project information, organizing the data into a proper format, and ensuring that all information presented is accurate, concise, and easy to understand for the meeting participants. The content prepared included a brief overview of each project, the current progress status, key issues identified, and proposed follow-up actions.

• This task is crucial as the slides will serve as the main reference material during the meeting. A well-structured presentation will help management and committee members make informed decisions and coordinate project implementation more efficiently.

Overall, today’s task provided me with valuable experience in preparing official visual materials for a formal meeting, while also enhancing my skills in structuring technical information into a professional and easy-to-follow presentation format.

1. Attending the security control handover briefing – This briefing was held to provide a detailed explanation of the transition of security control responsibilities in the RPMM Tok Jembal housing area. Through this briefing, I was able to understand more clearly the role of the security company that will be appointed, the scope of work that needs to be carried out, as well as the orderly security control handover procedure. This is important to ensure that the security of the residential area is always guaranteed, especially when the project begins to be occupied by buyers.

2. Carrying out inspections of vacant lots – I also conducted a physical inspection of 16 vacant house units out of a total of 160 units in the RPMM Tok Jembal area. The main purpose of this inspection is to identify the current condition of the housing unit, ensure there is no serious damage, and prevent any trespassing or vandalism. The inspection also assists in preparing a vacant house status report as a reference for management for follow-up action.

Overall, the tasks carried out today provide important exposure regarding security control management in residential areas as well as aspects of vacant house supervision. This shows how important it is to continuously monitor the project site to ensure safety, good maintenance, and readiness before the house is handed over to the rightful buyer.

1. Mesyuarat Jawatankuasa Pengurusan Tertinggi Perbadanan Memajukan Iktisad Negeri Terengganu Kali 7/2025 (24 Ogos 2025)

2. Taklimat Cadangan Pembangunan Pangsapuri KP Perdana (226 Unit) Di Atas Lot 61370 Mukim Kubang Parit, Kuala Terengganu

3. Mesyuarat Jawatankuasa Penilaian Kebolehlaksanaan Projek PMINT Kali 1/2025 (21 Ogos 2025)

   
   

1. Administration – preparing meeting minutes, managing outgoing/incoming letters, organizing and updating files.

2. Data Management – entering data into the system, checking records, updating checklists.

3. Logistics & Operations – assisting in preparing meeting rooms, managing the distribution of documents to relevant officers.

4. Project Support – preparing presentation slides, assisting in the preparation of project progress reports, making references to previous documents and making photocopies for distribution for meetings

Job Details:

Memo titled : Cadangan Pembangunan Bercampur Di Atas Tanah Milik Kerajaan Negeri Di Kampung Wakaf Tapai seluas 42.10 ekar, Mukim Alur Limbat, Daerah Kuala Terengganu, Terengganu Darul Iman

* Draft memo based on officer instructions.

* Review content to ensure it is in line with memo objectives.

* Compile official format according to departmental template.

* Memo is sent for review and approval by superior officers.

* Witnessing the parade of various teams including schools, government agencies, and contingents of uniformed bodies.

* This activity provides an opportunity to understand the spirit of patriotism and community togetherness in conjunction with the Independence Day celebration.

2. Accompanying the GCEO (Dato Wan Adnan Bin Wan Derahman) and participating in the Health Screening and Blood Donation program organized by PMINT.

* The program took place from 9.30 am to 3.00 pm at the Paya Bunga Square Complex.

* Assisting in the registration process of participants and providing support to health workers.

* Witnessing basic health screenings such as blood pressure, BMI, and initial screening before blood donation.

* Also involved in informing visitors around to participate in the activity.

3. Reviewing activities at the exhibition and sales booths in conjunction with the program.

* Seeing various local sales booths and promotional booths.

* Provide support to small entrepreneurs involved.

Reflection:

This program provides a meaningful experience because it not only involves charitable activities such as blood donation, but also instills patriotic spirit through the National Day parade. In addition, it also promotes a healthy lifestyle and increases awareness of the importance of health among employees and the community.

Day: Friday

Venue: KTCC Mall, Kuala Terengganu

Activity: Attending and handling exhibitions at the Terengganu Real Estate Expo 2025 (MAPEX)

Activity Details:

- I assisted in preparing the exhibition booth including arranging promotional materials such as brochures, project catalogues, site plans, and house models. Throughout the day, I was tasked with providing information to visitors regarding the property stock offered by PMINT. Among the information provided were prices, project locations, types of houses, and nearby amenities.

- Many visitors asked about affordable houses and suitable financing schemes. I also recorded the contact information of visitors who were interested in being contacted again. At the same time, I had time to visit other booths such as private developers and government agencies to understand the broader property marketing strategy.

Reflections:

Its provided experience on how to attract visitors with a friendly and clear communication approach. I also learned about the diversity of property products in Terengganu as well as trends in buyer demand.

* Witnessing the parade of various teams including schools, government agencies, and contingents of uniformed bodies.

* This activity provides an opportunity to understand the spirit of patriotism and community togetherness in conjunction with the Independence Day celebration.

2. Accompanying the GCEO (Dato Wan Adnan) and participating in the Health Screening and Blood Donation program organized by PMINT.

* The program took place from 9.30 am to 3.00 pm at the Paya Bunga Square Complex.

* Assisting in the registration process of participants and providing support to health workers.

* Witnessing basic health screenings such as blood pressure, BMI, and initial screening before blood donation.

* Also involved in informing visitors around to participate in the activity.

3. Reviewing activities at the exhibition and sales booths in conjunction with the program.

* Seeing various local sales booths and promotional booths.

* Provide support to small entrepreneurs involved.

Reflection:

This program provides a meaningful experience because it not only involves charitable activities such as blood donation, but also instills patriotic spirit through the National Day parade. In addition, it also encourages a healthy lifestyle and increases awareness of the importance of health among employees and the community.

- Once retrieved, all these documents were compiled and organized into a dedicated file. This step was taken to ensure that important security-related documents are properly arranged, easily accessible, and well-documented for future reference, particularly for administrative purposes and potential audits.

• I accompanied the Group Chief Executive Officer (GCEO) during his visit to the Grant Room and the Project Development Unit (U3). The purpose of this visit was to review and observe the current condition of the units following the recent staff changes and restructuring. During the session, the GCEO emphasized the importance of maintaining well-organized records and documentation, as well as ensuring that the facilities are adequate to support smooth day-to-day operations. This visit also provided the management with a clearer picture of the effectiveness of the changes implemented and their impact on the overall workflow.

2. Updating the Operational Budget – Actual Amount Section

• In addition, I carried out the task of reviewing and updating the operational budget, specifically focusing on the actual amount section. This process involved cross-checking recorded expenses against actual spending to ensure accuracy and consistency in the financial reports. Such updates are crucial in providing reliable data for management to evaluate the financial standing of the organization. Furthermore, this step will serve as a valuable reference for preparing future budgets and help prevent discrepancies in financial records.

- After completing the manual calculations, I compiled and structured the data in Microsoft Excel. This allowed me to make use of formulas and functions for cross-checking, reducing the risk of errors and improving the reliability of the figures. The Excel file also served as a master document, where adjustments can easily be made if there are future changes to the budget. Following this, I developed a PowerPoint presentation to summarize the results. The presentation included tables, charts, and visual breakdowns of the expenditure categories, making the information easier to understand and present during management meetings or financial briefings.

- Completing this task significantly improved my analytical and technical skills, particularly in financial data handling and reporting. It also strengthened my ability to communicate complex information in a concise and visually appealing manner, which is crucial for decision-making processes at the management level. The final outputs were submitted for review and are ready to be used as official references for 2026 development planning.

The activities carried out today not only enhanced my skills in systematic filing and documentation but also deepened my understanding of the process involved in preparing formal presentations and reports for high-level meetings. This experience provided me with a better appreciation for attention to detail, time management, and the importance of teamwork in producing high-quality deliverables that support effective decision-making within the organization.

- Once the list was completed, I submitted it to the store and assisted with the disposal process together with Mr. Halim, Mr. Zawawi, and several general assistant staff members. This included organizing and segregating the files according to disposal priority, which allowed the work to be carried out systematically and in compliance with departmental procedures.

- Through this task, I gained a clearer understanding of the importance of maintaining a proper records management system, including the preparation of disposal lists and the procedures for transferring documents to the store. This experience also gave me the opportunity to work collaboratively with officers and staff to ensure that the task was completed efficiently and accurately.

- I was assisted by the Administrative Assistant, who helped with setting up the equipment and making sure that the meeting room was neat and fully prepared before the session began. This task required attention to detail to ensure that everything was arranged properly and that there would be no disruptions during the meeting.

This experience gave me practical exposure to the procedures involved in preparing an official meeting room and highlighted the importance of creating a comfortable and professional environment. It also taught me the value of teamwork and the need to check technical requirements ahead of time to ensure a smooth meeting process.

- The process involved cross-checking the physical documents with the digital records to avoid any discrepancies that could cause issues in future land-related matters. Once verified, the data was entered and saved in the e-Tanah system, ensuring that PMINT’s land ownership records are accurate and up to date.

- Through this task, I gained valuable experience in handling official land title information and became more familiar with using the e-Tanah system for data entry and record management. This task also helped me develop attention to detail, as even small errors in the title deed numbers could lead to complications in land administration processes.

- The second task involved updating the names of land title applicants in an Excel database for PMINT’s internal record keeping. This process required careful verification of each applicant’s details to prevent errors that could affect future administrative processes. By maintaining an accurate and well-organized database, the department is able to retrieve information efficiently whenever needed, supporting smooth land management operations.

Both tasks enhanced my technical skills in Excel, particularly in organizing, categorizing, and managing large sets of data. They also reinforced the importance of precision and attention to detail when handling official records, as even minor errors could lead to significant complications later. Additionally, these activities helped me appreciate the role of proper record management in supporting the department’s efficiency and ensuring compliance with organizational procedures.

Day: Saturday

Venue: KTCC Mall, Kuala Terengganu

Activity: Property information & promotion session at the Terengganu Real Estate Expo 2025 (MAPEX)

Activity Details:

- On the last day, I continued my work at the exhibition booth. The main focus was to provide more detailed explanations about the new housing projects offered by PMINT, including housing in urban and rural areas. I helped visitors examine the site plan, show them the units that were still available, and explain the purchasing procedure.

- Several question and answer sessions with visitors took place, including on the house construction period, the housing loan process, and the eligibility requirements for affordable home buyers. I also worked with my colleagues to provide accurate information and coordinate the distribution of brochures to the public.

- In addition, there were side activities such as lucky draws and developer briefing sessions, which helped attract more visitors to the expo. I had the opportunity to discuss with developer officers about the challenges in promoting properties during a slow economy.

Reflections:

The last day provided me with a deeper experience in answering critical questions from prospective buyers. I was able to understand the key challenges faced by home buyers such as pricing, financing, and location. This experience helped improve my skills in giving convincing explanations and strengthened my understanding of the real estate industry.