12 pt. Times font in black

Single space

8.5” x 11” page size

Formal tone

Writer’s contact information (Name, Street Address, Phone, Email)

Date (May 3^rd, 2022)

Contact information of recipient (Name, Position (if applicable), Company (if applicable), Street Address, Apt./Suite number, City, State, Zip Code)

Greeting (Dear Mr. Smith)

Introduction sentence or two (Name and ethos in mind). Purpose for the Letter.

Body: historical data, quoted sources, logos, then emotional pull, pathos,  followed by exigence

Closing: Kairos

(1) Doyle, A. (2022). Letter Format Example and Writing Tips. The balance careers. https://www.thebalancecareers.com/sample-letter-format-2063479

Times New Roman

Single space

Date the letter was written

Cite sources- show where you got your information

Starting paragraph- explain your topic and why you chose to write about it.

Body paragraph – State the information you found, what point does it prove, show why it’s important.

Conclusion – reiterate why you spoke about this topic, end with thanking the reader.

-          second step make sure you have the date the letter was written.

-          Before you start writing your letter have a greeting ( Dear, Sam) and then indent

-          Start off with a strong statement getting straight to the point of what you are informing your audience with, so they know exactly what they are to read about. 

-          Once you have your main body done add a last closing paragraph clearing up your purpose of your letter. How you started strong, finish off strong as well. 

-          Make sure source is cited

-          Leave information on how to contact the author (You) 

-          Lastly, wrap up your letter with a closing ending ( Sincerely…) and include a signature. 

-You want to start off by adjusting your font size to 12 and font to times new roman. 
- Now choose your audience and make choices concerning tone and style (formal/informal). 
-You will be using either block or indent formatting. 
-include addresses dates and a salutation of your choice - You may include a title or subject line if you choose.
 -Write the body of your letter 
- Close with a goodbye or appropriate farewell. 
- Indenting is not used.
 Indeed Editorial Team, (April 14, 2020). How to Write Any Type of Letter: Format and Types (With Example). Indead.com. Indeed Career Guide.

 

The top should include your name and the date

 

Choose the formality of your letter and who you will be addressing

 

Include a greeting, followed by their name or “to whom it may concern”

 

Organize each though into a paragraph. This should include an intro paragraph, body, and conclusion

 

State main idea in intro, then the supporting details and last, closing statements

 

Check for proper grammar, spelling, and punctuation 

 

Leave your contact information

 

Sign off “Sincerely, your name”

2.       Start with a date, name, and address in the top left corner.

3.       Left align the text and single space the letter, making sure to leave a line between each paragraph.

4.       Use a formal salutation. Use “to whom it may concern” if you do not have a specific name.

5.       The introduction should state the purpose of the letter. 

6.       Write the body of the letter and provide supporting information.

7.       Respect the recipient’s time by limiting the letter to just the important information in a few paragraphs. 

8.       Use words like “we” “you” “our” to make the letter feel more personal. 

9.       Space down two lines and sign your name.

10.   Proofread for any grammatical or spelling errors. 

2.       Spacing: 2.0

3.       Address: Use your return address in the top left corner of the page.

4.       Date: Add current date to top right corner of the page.

5.       Greetings: If you’re not writing to a specific person, keep a generalized greeting, such as “to whom it may concern.” Casual greetings, like “Hello,” are also acceptable.

6.       Content: 

·       Plan what you want to write, compose an outline, brainstorm the layout, or start with a rough draft.

·       Regarding your topic, place relevant information at the beginning, in the first paragraph.

·       Then give main content in accurate, concise words. The body should be the most unique section.

·       Check online sources for correct layouts on sites like goodletterwriting.com, usingenglish.com.

·       The closing paragraph should explain the desired outcome of your topic.

7.       Closing signature: End the letter with thank you, or sincerely with your name.

8.       Cite the sources used in your letter.

9.       Read, reread, revise.

10.   Use grammar/spellcheck.

References:

·       Correct grammar and spelling. Keep the words used free from errors 

·       Letter heading. This is where you will add the address, date, and other information for the letter to be sent

·       Times new roman. Easy to read font type that shows words in a clear manner 

·       Complimentary close. Something such as “sincerely” “Thank you,” or other methods of closing politely 

·       Greeting. Something such as “Hello” or “Good afternoon,” it can be both formal and informal depending on the type of letter 

·       Body. this is where the topic of the letter will be introduced and expanded upon

·       Signature. Sign the bottom of your page in for professionalism and to show the care taken when writing that letter

 

 

Contributor, Chron. “What Is the Proper Ending to a Business Letter?” Small Business - Chron.com, Chron.com, 10 Nov. 2020, https://smallbusiness.chron.com/proper-ending-business-letter-20667.html. 

 

“Parts of a Business Letter: Examples of the 7 Components.” Indeed Career Guide, https://www.indeed.com/career-advice/career-development/business-letter-parts. 

https://edu.gcfglobal.org/en/business-communication/how-to-write-a-formal-business-letter/1/