Plan ahead: Review the child’s strengths and areas of growth.

Gather examples: Bring work samples and observations.

Set the scene: Make sure the meeting space is welcoming.

Allow enough time: Schedule so you don't feel rushed.

Consider supports: Offer a translator, advocate, quiet space if needed.

Start positive: Begin with the child’s strengths.

Listen: Allow parents to share their views and concerns.

Be clear and kind: Use simple language, avoid jargon.

Acknowledge feelings: Recognise that the topic can be sensitive.

Work together: Frame solutions as a partnership.

Send a summary: Share key points and next steps.

Check understanding: Make sure parents know what comes next.

Stay connected: Keep communication open for follow-up.

Celebrate progress: Highlight positive developments.

Reflect on your approach: Think about what went well and what could improve.

Talk about differences gently - focus on strengths, not labels.

Keep your tone calm and respectful - helps parents feel safe, valued, and comfortable to share.

Use “I/we are noticing...”: focus on observation, not judgement. Opens the door to shared solutions.