Types of Meetings by Kezia Littlemore https://padlet.com/kezia_littlemore/Meetings en-us 2019-04-12 04:37:44 UTC 2024-05-30 02:41:23 UTC hello@padlet.com https://imgglb.padletcdn.com/v13/image?t=g_auto&url=https%3A%2F%2Fpadlet.net%2Ficons%2Fpng%2F1f91d.png Decision-making meeting: is usually held by a group/team which has relevant authority to make a formal decision on specific issues such as recruitment or investment. https://padlet.com/kezia_littlemore/Meetings/wish/426369732 1. Preparation
2. Planning
3. Time to discuss (questions/ information)
4. Time to make decision.
5. Time to review.]]> 2019-12-20 23:08:56 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426369732 Status Update https://padlet.com/kezia_littlemore/Meetings/wish/426369914 1. Status update meeting is to update and align a team or department on the current state of a project.
2. It involves contributions from each participant
3. Make contribution not only when sharing their own information but also when listening to update
4. Common meeting type
5. Includes regular team and project meetings - discussion on current updates, task progress, challenges and next steps.
6. Common activities in these meetings: problem solving, prioritization and task assignment.




]]> 2019-12-20 23:10:33 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426369914 Problem Solving Meetings https://padlet.com/kezia_littlemore/Meetings/wish/426370082 1. The key objective of problem solving meetings is to find the most optimal solution or reach the best compromise that can resolve an issue facing the group or organization
2.In order to do this the group first has to identify possible solutions, and then evaluate these based on relevant requirements and criteria.

4 Step Process for a Problem Solving Meeting

List and brainstorm every potential cause for the problem or challenge.

Brainstorm possible resources to help.

List and brainstorm every potential solution or approach

Recommendation for action


Common Challenges in Problem Solving Meetings

·      Identifying the real problems
·      Intra-group conflicts
·      Defensiveness
·      Time pressure



]]> 2019-12-20 23:12:20 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426370082 Information sharing https://padlet.com/kezia_littlemore/Meetings/wish/426370143
1.Definition
This is the act of certain entities (e.g. people) passing information from one to another. This could be done electronically or through certain systems

2. The types of items that would be discussed at this type of meeting?
The items to be discussed in information sharing meeting are usually upcoming changes, new products and techniques, or in depth knowledge of a domain.

3. Possible reasons to hold this type of meeting 
Brainstorming
Communication more effectively
sharing information in organization
Discuss problems and make decisions

4. Where to hold it? 
Seminars Places or Panel Debates Situation, depending on the number of audience, and better with presentation tools.

5. How many people might be involved?
There is no restriction or quorum for number of attendees. But there are usually two main roles: the presenter(s), and the audience members. Presenter is in a position of authority, like a manager passing on information or instructions to subordinates, or a subject matter expert sharing her knowledge with those present. The role can also fall on a keynote speaker, members of an panel, or project leader, to name just a few. Audience members make up the bulk of participants in information sharing meetings. Depending on the meeting size, there may be as many as hundreds, or even thousands, of audience members present. Their level of interest, and motivation to absorb the information shared, is highly dependent on their motivation for attending. In some cases they have chosen to attend out of their own interest, while in other cases they are required to attend by their employer, professor, or other authority.

]]> 2019-12-20 23:12:55 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426370143 Team Building https://padlet.com/kezia_littlemore/Meetings/wish/426370621 2019-12-20 23:18:27 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426370621 Team Building https://padlet.com/kezia_littlemore/Meetings/wish/426370715 Definition:
Team building meetings should combine work with fun, featuring team building activities that let team members share experiences together, get to know each other in new ways, and build trust and communication channels to tap into when completing their tasks. 



Purpose:
  •  get everyone on your team working well together, and moving towards the same goals
  • improve the way the team members work together.
  • Fostering a collaborative team environment
  • Aligning everyone’s efforts
  • Unifying distributed teams


“Coming together is a beginning. Keeping together is progress. Working together is success.” – Henry Ford

Stages involved in Team Building meeting:

Forming:
In this Stage, People get to know each other and their roles and get oriented. 

Storming: 
This is where members’ assertiveness may surface, where differences of opinions, roles, and competition among factions will likely enter as members become more comfortable in expressing their views.



Norming:
Gradually, the team moves into the norming stage. This is when people start to resolve their differences, appreciate colleagues' strengths, and respect your authority as a leader.

Performing:
In this stage, trust, commitment, and forward movement have improved to a point where the team is performing in a viable fashion. Continued improvement will follow as need be.





How to make the team building meeting more effective:

  • Identify what to focus on
  • Include everyone
  • Make it important
  • Make it fun and engaging
  • Celebrate team successes
  • Include tailored activities that fits every member



Common Challenges in Team Building Meeting:
  • Work Conflict
  • Lack of engagement in activities
]]> 2019-12-20 23:19:23 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426370715 Problem Solving pragalath_sharma https://padlet.com/kezia_littlemore/Meetings/wish/426370783 Problem Solving Meetings are oriented around solving either a specific or general problem, and are perhaps the most complex and varied type of meetings.

Primary Goal

Agreeing on the most optimal solution
]]> 2019-12-20 23:20:04 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426370783 https://padlet.com/kezia_littlemore/Meetings/wish/426371187 2019-12-20 23:24:02 UTC https://padlet.com/kezia_littlemore/Meetings/wish/426371187