Search Strategies as Data: Navigating the Realities of Control, Deposit, Attribution, and Advocacy in Knowledge Synthesis by https://padlet.com/askgerstein/32fzo9bb56if4rqj en-us 2026-05-06 14:28:51 UTC 2026-06-13 19:00:17 UTC hello@padlet.com https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941457741 No one found the search strategy

]]> 2026-06-04 17:52:22 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941457741 Challenges https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941458177 Hit a paywall

]]> 2026-06-04 17:53:09 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941458177 appendix https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941458447 No link to appendix or error in link

]]> 2026-06-04 17:53:38 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941458447 Challenge https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941458815 could not find supplemental information

]]> 2026-06-04 17:54:14 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941458815 similar challenges https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941459092 many people have experienced this

]]> 2026-06-04 17:54:46 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941459092 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941459615 Changes have been made to search string that author not aware of

]]> 2026-06-04 17:55:31 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941459615 Other pitfalls https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941460164 there is no requirement to preserve the search strategy

]]> 2026-06-04 17:56:11 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941460164 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941460715 Every journal organizes supplemental info differently - lot of challenges to find this information

]]> 2026-06-04 17:56:47 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941460715 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941461580 this isn't the first time the authors published in this journal and the supplementary info was not findable, so they did not learn from first experience

]]> 2026-06-04 17:58:02 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941461580 Other places https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941462594 Borealis

]]> 2026-06-04 17:59:41 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941462594 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941462746 searchArXIV

]]> 2026-06-04 17:59:57 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941462746 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941462855 Reaching out to authors

]]> 2026-06-04 18:00:09 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941462855 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463006 OSF

ISSG filters

]]> 2026-06-04 18:00:23 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463006 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463306 Prospero

]]> 2026-06-04 18:00:47 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463306 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463436 old emails

]]> 2026-06-04 18:00:54 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463436 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463718 tables within the article - have to be intentional to find

]]> 2026-06-04 18:01:28 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941463718 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941468381 Ovid saved searches

]]> 2026-06-04 18:08:54 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941468381 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941468834 Published protocols

]]> 2026-06-04 18:09:44 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941468834 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941469388 UofA search filters

]]> 2026-06-04 18:10:34 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941469388 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941471544 Grey literature search for topic + "supplementary or appendix"

]]> 2026-06-04 18:13:24 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941471544 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481167 too much work to add to workflow

]]> 2026-06-04 18:28:54 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481167 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481276 General apathy

]]> 2026-06-04 18:29:07 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481276 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481542 not want to share - fear of critiques, or selfishness

]]> 2026-06-04 18:29:31 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481542 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481736 Students will steal the search strategies and not acknowledge them - will get scooped

]]> 2026-06-04 18:29:56 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941481736 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941482347 Who will be resource person to managing this, who trains people in using this, who will continue being the authority after the "champion" of this moved on

]]> 2026-06-04 18:30:59 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941482347 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941482721 Some searches have to be kept confidential (e.h. health places)

]]> 2026-06-04 18:31:37 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941482721 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941482927 who owns the strategy? Not clear

]]> 2026-06-04 18:31:58 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941482927 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941483565 general resistance to change

]]> 2026-06-04 18:32:42 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941483565 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941484591 Training

]]> 2026-06-04 18:34:05 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941484591 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941484966 Designing clear and easy workflow

]]> 2026-06-04 18:34:45 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941484966 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941485229 espousing benefits of citations and recognition

]]> 2026-06-04 18:35:09 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941485229 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941485653 Clarifying the amount of time to deposit search - very small amount of time, 5 mins to deposit

]]> 2026-06-04 18:35:47 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941485653 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941486231 Do you have to get buy in from everyone on the team of librarians to contribute to it to make it meaningful?

]]> 2026-06-04 18:36:49 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941486231 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941489851 Ask them about their understanding of ownership?


Negotiate making strategy public after publication


Educate them about attaching a copyright license

]]> 2026-06-04 18:41:26 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941489851 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941490718 Make a proposition about this - is this how one would share survey data, questions and ask if they would have a concern about this

]]> 2026-06-04 18:42:29 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941490718 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941491077 Tell team they are not negotiating about this -

]]> 2026-06-04 18:43:00 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941491077 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941491411 If following best practices, how would sharing the searches in appendix would be different?

]]> 2026-06-04 18:43:39 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941491411 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941491599 Should be part of a DMP if requesting funding

]]> 2026-06-04 18:43:59 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941491599 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941492146 Why is this search just you if there are many people as co-authors?


We (librarians) are claiming this search strategy since this is my intellectual work

]]> 2026-06-04 18:45:01 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941492146 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941493373 Researchers being concerned about being scooped - there are ways to not publish thre search strategy until manuscript published, but can put DOI into manuscript, can blind DOI for peer review

]]> 2026-06-04 18:47:17 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941493373 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941493709 want to push back on depositing in a repository AND including as supplemental info in a journal

]]> 2026-06-04 18:48:00 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941493709 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941494480 sometimes might be embarrased about search due to the concessions one had to make during the search process

]]> 2026-06-04 18:49:17 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941494480 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941494637 Journals like deposit of searched for compliance

]]> 2026-06-04 18:49:39 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941494637 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941494855 peer reviewers will like access to the search strageties

]]> 2026-06-04 18:50:07 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941494855 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941495484 If have a CC-BY then can establish not to be used for commercial purposes (e.g. AI scraping it). AI will still scrape, but at least ownership has been established

]]> 2026-06-04 18:51:18 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3941495484 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951422733 As creators of the searches we have little control over what happens with our search if not deposited in a repository, and teams often expect librarians to keep the searches in perpetuity.

]]> 2026-06-12 18:42:19 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951422733 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951423965 SRDR - AHRQ

]]> 2026-06-12 18:45:14 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951423965 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951424248 Emphasis on "getting the search off your computer"!

]]> 2026-06-12 18:46:10 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951424248 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951424843 Good communication from the beginning on how to use Borealis

]]> 2026-06-12 18:47:41 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951424843 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951425929 Alternative is teaching the team how to do a search over 8 -12 months, then they can have authorship

]]> 2026-06-12 18:50:51 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951425929 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951426291 Make the point that the search is not intellectual work that is only applicable to their research question - it can be used for other research questions too

]]> 2026-06-12 18:51:55 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951426291 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951427431 legal issues

]]> 2026-06-12 18:55:16 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951427431 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951427660 Supplemental info not always deemed important enough

]]> 2026-06-12 18:56:04 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951427660 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951427877 Preprint servers

]]> 2026-06-12 18:56:34 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951427877 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428045 Potential lack of trust in the system (what if Borealis is down?)

]]> 2026-06-12 18:57:09 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428045 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428244 Pointing out that they (students, others) already have access to published searches

]]> 2026-06-12 18:57:53 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428244 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428386 Having a backup on your computer can help w/ the system potentially going down

]]> 2026-06-12 18:58:22 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428386 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428549 Not being an early adopter, but seeing how others uploaded, and then joining up (building a more supportive learning environment)

]]> 2026-06-12 18:58:51 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951428549 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951429394 Pitfall to rely on authors to report your work accurately

]]> 2026-06-12 19:01:05 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951429394 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951429440 Cochrane

]]> 2026-06-12 19:01:17 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951429440 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951429755 Negotiate a later deposit time if scooping is a major concern for team

]]> 2026-06-12 19:01:58 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951429755 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951431195 Mentoring and leading by example

]]> 2026-06-12 19:06:37 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951431195 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951431630 Reinforce consequences of not publishing (search loss, etc) and future benefits

]]> 2026-06-12 19:08:06 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951431630 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951431973 Dig deeper into what the exact concern is - being scooped? What is wrong with sharing? Why could the public not see it?

]]> 2026-06-12 19:09:04 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951431973 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951432377 Loss of control on part of PI - librarians getting credit without them. Push back by re-asserting co-author position - we are equal partners

]]> 2026-06-12 19:10:04 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951432377 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951432591 It's new/unknown to them or they don't think it's a standard best practice - show established examples such as different university repositories

]]> 2026-06-12 19:10:38 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951432591 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951432707 Authors are busy/have tight timelines and may not want to do something new - librarian can do it solo, not taking away from PI time

]]> 2026-06-12 19:11:04 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951432707 https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951434902 PDFs found on Google

]]> 2026-06-12 19:17:30 UTC https://padlet.com/askgerstein/32fzo9bb56if4rqj/wish/3951434902