If you have an emergency absence, please email Caitlin Livingston at Caitlin.Livingston@smusd.org and she will ensure the correct site is notified.

General Announcements

• Please do not enter a requisition number on your timesheet. SPED will do this for you. 

• ALL STAFF must meet students at the bus this week. Please be out there with your bus list.

• Bus lists are ready! Please look for them this morning if you did not receive it Friday afternoon.

• Be sure to sign in AND out every day

  
  

MHHS Specific

• If there are specific supplies in the office you would like to use, please take them the day you plan to use them and return them when you are done to ensure everyone has an opportunity.

• Please note we have several games available in the office for your use.

• June Timecard Update: End of day June 30th you may submit your timesheet. Timesheets must be submitted by July 2 in order to be paid on time. Directions and links are in the Timesheet column.

• July Timecard Update: Please see the Padlet for a Rec number for July for your timecard. It should be posted by July 1 in the Timesheet column. 

• Please be sure to sign in AND sign out EVERY DAY in order to ensure you are paid correctly.

SEES

• As we are all getting to know our students, use name tags with the student’s name, your name and room number so that we can ensure safety. Name tags will be provided in the front admin office in the morning. Inform admin and office staff if a child on your roster elopes so we can help locate them.

• As our students are getting adjusted to their temporary new setting and people, you can expect to see an increase in behaviors. Please refer to your student’s IEP (BIP) as well as the teacher input forms for effective tools and tips on how to support. Do not put hands on students unless there is an imminent risk to safety. This includes picking students up and guiding them by the wrist or arm. 

• Remember, ESY is targeting maintenance of skills. We can be flexible as to where that happens. Maintenance of skills can occur on the playground, lunch tables, grass, etc. We encourage flexibility in where you provide support/instruction to students, particularly if the student is dysregulated. 

• Please do not bring students out to the buses prior to 1:25pm. This cuts into instructional minutes and creates anxiety for students as they wait for gates to open.

• Starting tomorrow morning at pickup, please assign staff to specific students on your rosters to escort them back to classrooms for safety purposes. 

• If you have a student on a bus route that gets picked up early, please notify transportation so that they do not wait for the student at the end of the day.

MHHS

• Thank you for waiting until 1:25 to exit for the buses! All students were loaded and buses were gone in 11 minutes with only minor hiccups!! We are checking on route changes and will notify you any.

• Please note APE is moving to 9:15-10:15 to allow more time for the breakfast transition. APE is canceled July 2nd and 6th. You will have access to the equipment in room 810 to use for your own activities.

• CBI: Please sign up on the calendar in the office for any planned CBI so we know where you are. Word on the street is several teachers plan to go to Hollandia Park on Wednesday. Please help us and coordinate departure and return times so we aren't doing 3 flights of stairs 12 times to let you in and out :) Thank you!

• Sign up sheets will be available in both kitchens tomorrow. Pancake supplies (syrup, mix, butter) and nacho supplies (chips and liquid nacho cheese) are available in the office for anyone who would like to use them. There are also paper plates and plastic cutlery. 

• Remember this week that ALL STAFF must be out to pick up students at the bus through Wednesday. After that, you may stagger staff for pick up. 

• Reminder: Timesheets for June are due TOMORROW July 2.

SEES

• Breakfast and Lunch - Please guide students FIRST to the fruit station and THEN to the entree window

MHHS

• Tomorrow (Thursday) Monica Davey will be the site admin as Caitlin is out.

  
  

• APE is cancelled July 2nd and 6th. You have access to equipment in room 810.

  
  

• Thank you for directing parents to the ESY office to sign their students out if they are leaving early! If a student is leaving early for any reason, please also continue to notify the front office so that we can notify transportation.

  
  

• Our drama youth camp is presenting The Lion King from 10:30-11:15am on Thursday (tomorrow)! 

  Details and directions will be sent via email.

• Timesheets: Please ensure you are submitting timesheets at the end of the month, not at the end of every day. June timesheets were due Thursday, 7/2.

• Staff Absences: Please make sure to fill out the ESY Absence Tracking Form if you know that you will be absent. There is a link in the “Absences & Timesheets” column on the Padlet. It is under the picture of a little dog that is “feeling ruff.”

• The theme of ESY is Game themed: Learn, Compete Connect - We are looking forward to seeing how you are incorporating Games into your classroom instruction

SEES (Elementary)

• Reminder: please complete your preferred break form

• Reminder: please complete your timecards for June 

• Please designate a specific staff member to communicate with transportation at pick up any students that were absent. This communication will prevent the bus driver waiting in the heat and students becoming dysregulated.

• Please ensure the safety harnesses are thoroughly secured

• Please complete your evaluation drill and confirm with Mallory and Monica that you have done so. The evacuation location is on the field next to 600s building. 

• The sensory room in 608 is OPEN and available for your students 

• If staff members are unexpectedly absent please let the admin team know so we can call for subs

MHHS (Secondary)

• Thank you for making sure that parents are signing their students out at the ESY office if they are leaving early. 

• Reminder that APE is cancelled on Monday the 6th but equipment is available in the APE room

• Amazing job heading out to the buses at 1:25, everyone!

• Staff Member Absences: If you are going to be absent, please remember to fill out the Absence Reporting Form in the Absences and Timesheets column to the right of this post. It is under the image of the little dog who is “feeling ruff.” Instructions for an emergency absence are also listed.

SEES (Elementary)

GREAT JOB ESY TEAM!

• Drop off and pick up have been running smooth and organized

• Thank you for your flexibility regarding the unexpected construction and keeping our students safe

• We have been receiving notifications of evacuation drills being completed

• It’s been wonderful observing all the creative ways you are implementing the ESY Game theme: Learn, Compete, Connect! 

• If you need chromebook access, please request from Jessica

• We have some supplies, snacks and waters in the office for students and adults if you need

Looking forward to moving through week two!

MHHS (Secondary)

• Professionalism Reminder: We are here for the students. Please refrain from cell phone usage or book reading during our time with them. 

• Lunch Reminders from Nutrition Services: 

  • 1 lunch per student until all students have eaten

  • IF your class will be gone for lunch & not eating, please let CNS (in the cafeteria) and Caitlin know AT BREAKFAST. This helps them know how many lunches to make. 

• Nacho Notice: Some classes will be making nachos tomorrow (Tuesday) so we will be opening a big can of nacho cheese. If your class would like to make nachos today or later this week, please sign up for either the kitchen in 710 or 605 and let the office know that you need chips and cheese. Pancake supplies are also available.

SEES (Elementary)

Thank you for another successful ESY day! 

• The use of name tags and assignment of specific staff to supervise students has not gone unnoticed. Thanks you for ensuring student safety.  

• Please remember to sign in / sign out on the sheets at the front desk.

MHHS (Secondary)

• Hydration Reminder: Please remind students to bring their water bottles to school. The water bottles in the office are limited and are to be used as a last resort. Great job staying hydrated out there! 

• Nacho Notice: We have nacho cheese and chips available in the office for any class that would like to complete a cooking activity this week. 

• ATP Dance Party Invite: Please check your email and classroom flyers for details!

SEES

Thank you for your commitment to our students and supporting ESY! Donuts will be in the front office tomorrow morning to close out the week 

• Reminder to complete your Break Choice Forms, which are located on the Padlet. Please confer with staff to confirm a break schedule that supports students throughout the day. 

• Breakfast hours have been extended and is available to students between 8:20-9:00AM

• Equipment Forms have been placed in your red folder. Please note all equipment or other items that arrived for each student to ensure that everything is returned to the student’s primary school site. We will collect Equipment Forms with your notes at the end of next week. 

MHHS

• Teachers: If you know a staff is absent, please write absent on their sign in line.

• Staff: Please be sure to complete the absence form if you are not going to be at work.

• Teachers - please list out any equipment/materials/items that were sent for each student in your class on the roster included in your red folder. We need these ASAP to begin organizing for the end of ESY!  

• Please remember to input your absences into the google form on the Padlet!!!

• Our Lost and Found is located in the front office - please bring any found items to the desk across from Jessica! 

MHHS

• Thanks for coming to the dance party on Thursday! The kids were awesome. And a big shout out to all the staff who participated in crazy hair day!

• We have some items in lost and found. Please check it on the table when you sign out.

Be prepared. Due to new policy, if temperatures reach 88 degrees, all outdoor activities will need to be moved indoors. Please be especially aware of the needs of any heat sensitive students and encourage students to drink water regularly.

Encourage students to drink water and wear a hat.

SEES

• Teachers - please list out any equipment/materials/items that were sent for each student in your class on the roster included in your red folder. We need these ASAP to begin organizing for the end of ESY!  

MHHS

• We now have two pairs of glasses in the lost and found. Help us find the owners!

• Caitlin will be bringing around the equipment lists. Please return them by Thursday before you leave to ensure they match. 

Thank you to everyone for being flexible with the heat advisory and the new policies. We appreciate you helping us keep kids safe.

SEES

MHHS

• We will be coming around to check in on last minute clean up and instructions.

• If you have supplies in your classroom you are not using, please bring them back so we can pack them up.

• Thanks for joining us at the dance party! Snow cones were a hit. We are doing it again next week. Same time (12:30), different place (courtyard by Mr. Hughes), but WEDNESDAY to allow for end of ESY cleanup on Thursday.

It’s still hot out there! Take care and remind students to drink lots of water.

MHHS

• If you have any items from the office (supplies etc) that you have been using, please start bringing them back. All items need to be returned by end of day Wednesday so we can pack them up. If you borrowed supplies from ATP, please bring them back to Ms. DeVolder as she is also starting to pack.

• TEACHERS: Last day of school you will receive an attendance report that must be signed and returned to the office. Please mark any discrepancies so that Sylvia can address them.

• Final progress summary forms are due by 11am on Thursday.

• Please return all red folders and IEP binders to the office by 11am on Thursday. 

MHHS

As we prepare for the end of ESY, please help us sort materials as you return them to prepare for packing.

• Reminder: Please return all borrowed supplies from the office be the end of the day.

• You may begin to bring unused supplies issued to you the first day and teacher buckets to the office after 10:30 Wednesday morning.

• Red folders and IEP binders are due to the office on Thursday by 11am.