RYLA 5170 Staff by Ryla I. https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6 Take a peek behind the scenes and see what goes into the planning of camp. en-us 2023-03-18 22:48:18 UTC 2025-12-05 12:46:49 UTC hello@padlet.com ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521912913 RYLA Chair
Must be an active Rotarian in District 5170 - contact info, etc to Google Drive
  1. Rotary
    1. Communication with Rotarians
      1. Camp update, capacity, etc
    2. Rotary Club Reservations
      1. Number of Campers Each Club Can Sponsor
      2. Fees Paid
    3. Camper Registration Progress/Updates
    4. Assist clubs with camper recruitment, if needed
      1. Website Google Form, etc
    5. Presentation/Events During the Year
  2. Camper Applications/Registration                            
    1. Camper Applications
    2. Camper Registration Follow Up
    3. Maintain/Update Camper Information via Reports
    4. Follow up on camper phone call notes
  3. Finances (Financial Guidelines, Etc to Google Drive)
    1. Annual Budget
      1. Communicate Snacks/Supplies/Inventory Budget to Director of Logistics
    2. Reimbursements
  4. Obtain Rotary Certificate of Insurance
    1. Provide to Director of Logistics for Submission to Mission Springs

Camp Director
  1. Assist RYLA Chair with Camper Applications and Registration Process
  2. Attend Rotary Events (Avenues of Service (Oct.), Winter Leadership, FLC (Sept))
  3. Rotary Relationship Building
  4. Coordinate Rotary Volunteers, As Needed
    1. Bus Drop Off, etc
  5. Coordinate Special Awards for the Dave Ditto BBQ
    1. Order any needed materials
  6. Make sure Support staff is moving forward and on pace
  7. Mission Springs Liaison (contact information)
    1. Confirm camp dates and details
    2. Attend any necessary pre-camp planning meetings
    3. Communication any Support Staff questions/concerns with Mission Springs and report back
    4. Submit dietary paperwork

Director of Staffing
  1. CIT Applications
    1. Create/update CIT application
  2. CIT Interviews Logistics
    1. Schedule candidates
    2. Reach out to interested staff to assist with interview process
    3. Update questions, if needed
    4. Communicate interview process with Support Staff and interviewing team
    5. Extend offers
  3. Staff “Applications”
    1. Reach out to previous staff regarding interest in upcoming year (RSVPs)
    2. Send out “applications” and follow up on any missing information/documentation, if needed
    3. Communicate pre-camp timeline/deadlines to staff and follow up, if needed
      1. Distribute staff contact sheet, camp assignments, etc
  4. CWC Application and Interview Process
  5. Staff and CampSite
    1. Update and maintain appropriate access for staff 
    2. Create/update CampSite Tutorial for camper reports
  6. Organize/distribute information that needs to be shared with staff via Slack
    1. Camper Calls
      1. Update/distribute script to staff
      2. Update CampSite tutorial and send directions to staff
  7. Camp Wellness Coordinator (CWC)
    1. Create/maintain job description
    2. Create/maintain list of roles/responsibilities
    3. Train Camp Wellness Coordinator (CS, RYLA protocols and procedures)
    4. Create/maintain informational/records binder
  8. Youth Protection Officer (information/instructions to Google Drive)
  9. Staff Achievements/Recognitions
    1. Organize any celebrations of staff during camp
    2. Order any needed food/materials
  10. Staff Evaluations
    1. Update
    2. Distribute
    3. Organize/Present Results to Support Staff post camp
  11. CIT and Staff Best Practices/Staff Development (in conjunction with Director of Leadership)
    1. How to be a counselor

Director of Logistics
  1. Staff Meetings
    1. Create and maintain agendas
  2. Organize and Maintain Google Drive
  3. Asana
    1. Organize/maintain/update
    2. Camp Timelines/Deadlines/Communication Amongst SS (Everyone on the Same Page)
  4. Review and Update Emergency Plan
    1. Update and send to Director of Leadership for inclusion in camper and staff booklets
  5. Review and Update Health Protocols
    1. Create/update policies for sick and injured campers and send to Director of Staffing
    2. COVID Protocols/Contact Tracing
  6.  Reserve Buses (Royal Coach) (contact information)
    1. How many
  7. Parking Lot Reservations (contact information)
    1. West Valley
    2. Harbor High
  8. Order Supplies/Maintain Inventory for Camp
    1. Camper/Staff T-Shirts/Sweatshirts (contact information)
    2. Swag
    3. Delegate inventory of camp supplies to staff and oversee/support
  9. Laptop Donations (contact information)
    1. Las Positas
  10. Book Mandated Reporting Presenter
    1. Rochelle (contact information)
  11. Review and Update Cabin Rules
    1. Or delegate to a staff member and oversee
  12. Magic of RYLA Booking (contact information)
    1. Roy
    2. Doug the Magician
  13. DJ Booking (contact information)
  14. Cabin/Rooms, Families, Module, Workshop Sortings 
    1. Cabin Numbers Depend on Physical Location at Camp (Capacity Capabilities)
    2. Input information in CampSite and maintain needed reports
  15. Complete Cabin Blueprints for Missions Springs (need to upload to Google Drive w/instructions)
    1. Camper and Staff  Names by Cabins
  16. Order Food for Camp Events
    1. Arrival breakfast
    2. Friday Night Snacks/Pizza
    3. MILO Ice Cream
    4. “Round Table”

Director of Leadership
  1. Leadership Programming
    1. A-F Module Design
      1. Order action reminders
    2. Leadership Curriculum
      1. Family Modules
      2. Universe
      3. Austin Powers
      4. Circle of Strength
    3. Leadership Team Recruitment/Retention
      1. Includes Yoga
    4. Leadership Team Training/Support
  2. Update Staff and Camper Booklets
    1.  Design
    2. Printing
  3. Slide Decks 
    1. Camp Opening
    2. Leadership Opening
    3. Leadership Closing
    4. Dave Ditto BBQ
  4. Director Message Ghost Writer
    1. BBQ
  5. Camper Evaluations
    1. Update/distribute
    2. Organize and present information to Support Staff and Leadership
  6. Staff Development
    1. CIT Orientation/Staff Mixer
      1. Update CIT slide deck presentation
      2. Plan agenda
    2. Staff Pre-Camp Dinner
    3. Saturday Night Staff Development Activities
    4. Staff Closing After Camp

Director of Community and Marketing
  1. Create/Update Marketing Materials
    1. Camper Recruitment
    2. Parents
    3. Rotarians
    4. CIT/Staff Recruitment
  2. Website
    1. Update/maintain
  3. Social Media
    1. Update/maintain Instagram presence/delegate to staff and oversee
    2. Update/maintain FB Staff Group presence/delegate to staff and oversee
  4. Gmail
    1. Sort emails
  5. Dave Ditto BBQ Rotarian Liaison, work with Director
  6. Holiday Photo Cards to Staff
  7. Plan/Execute Post Camp Dinner for Staff
  8. Diversity and Inclusion
]]> 2023-03-18 23:03:37 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521912913 New Module Coming! ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521915986 Restorative Relationships
Interested in understanding the utility of restorative justice principles in addressing harm in developing shared values and beliefs. Get excited for this Building Relationships revamp.]]> 2023-03-18 23:15:16 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521915986 Secret Pals are Making a Comeback! ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521916046 Stay tuned for details]]> 2023-03-18 23:15:33 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521916046 Service is Making a Comeback! ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521922937 2023-03-18 23:50:13 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521922937 Daisy is on Maternity Leave ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521923331 Oliver (RYLA class of 2040) is expected to arrive in April, congrats Daisy!

Alicia and Grace will be taking over Staffing duties.]]> 2023-03-18 23:52:13 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521923331 Roy is Bringing Back the Magic ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521924562 Roy is returning to camp, this may be his last year of creating the Magic of RYLA.]]> 2023-03-18 23:58:25 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521924562 COVID Updates ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521925592
  • Vaccinations will be encourage, not required.
  • Campers and staff will be required to test before arrival.
  • Masks will be required for all indoor activities.
  • Outside dinning will continue to be an option.
    • ]]>     2023-03-19 00:02:48 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521925592     Get Ready for More Family Time! ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521930426
  • MILO time will be a family popsicle party. 
  • "Cabin time" is back and families will be meeting indoors at the end of the day.
    • ]]>     2023-03-19 00:26:53 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521930426     Dave Ditto BBQ is Back and Taking Donations ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521932343 The Dave Ditto BBQ will be on Wednesday evening and comes with a $30 suggested donation.]]> 2023-03-19 00:36:07 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521932343 Meet the new RYLA Baby! ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521932655 Baby Madeline will tagging along with Jenn for the week!]]> 2023-03-19 00:37:24 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521932655 Calling all Campers! ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521934554
  • Camp has not "sold out" yet
  • We are actively looking for campers, please direct anyone you know who may be interested to the interest form on our website
    • ]]>     2023-03-19 00:46:35 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2521934554     Camp Dates Change! gkim0924 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2522546291 Optional pre-camp dinner on THURSDAY @ Kaylin's
    Camp prep on FRIDAY.
    Campers arrive SATURDAY. 

    June 23-29]]>     2023-03-19 22:38:18 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2522546291     CIT Orientation/Staff Mixer @ Kaylin's House ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2522546904 Saturday, May 13th
    CIT Orientation 10-12
    Staff Mixer 12-2

    ]]>     2023-03-19 22:39:39 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2522546904     ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2547407129 Feel free to add any #happeningnow photos!]]> 2023-04-07 23:02:40 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2547407129 ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2547407342 2023-04-07 23:03:50 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2547407342 ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2547414646 2023-04-07 23:44:50 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2547414646 What’s the plaaaaan, STAAAN (schedule updates): https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2612264498
  • On Tuesday night of camp, we used to do an activity (codename: Milo) where we split camp by gender and did our own bonding activities. We’ve now made this dedicated family time and will be serving s’mores! yum!
  • No snack shack this year :(
  • The old gift store is now a meeting space, "Wellspring" and there's a patio in front for another meeting space.
  • We’ve added more family time to the schedule overall! This means you and your co-counselors will have a lot more time to “program” for (aka what are icebreakers or activities you want to facilitate?!) and more playtime for the whole group!
  • We strongly encourage yall to take time before camp to prepare and plan for these family times.
  • Please note, these are subject to shift a bit as we finalize a few moving parts. Final times will be confirmed when we share the final schedule 1 week before.
  • Family times:
    • DAY 1 (SATURDAY: camper arrival day) : 2 hours p.s. You will review safety procedures, rules, goals, etc as a family now. Previously you did this as a cabin.
    • DAY 2 (SUNDAY: Camp photo day/first day of modules): 2 hours and 15 min!
    • DAY 3 (MONDAY: Leadership program closing): 30 min! More time TBD.
    • DAY 4 (TUESDAY: Universe/Circle of Strength): 60 minutes!
    • DAY 5 (WEDNESDAY: Dance/BBQ Day!): TBD here! 
    • DAY 6 (THURSDAY: Campers leave): If time during pack and clean up and during departures.

    • ]]>     2023-06-01 23:21:17 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2612264498     Location, location, location (location updates): ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2612268269 Per our Covid policy, we have updated schedule locations so that we can be meeting outdoors whenever possible. Currently, the only programming that'll be in Leadership Center are: Camp Opening/Closing; Leadership Opening/Closing; Dave Ditto BBQ Program.

    Each family has a designated outdoor location, but we also have indoor backups if they are absolutely needed.

    Locations by family TBD:
    • A: Sport Court (Fireside Lounge)
    • B: Tabernacle Patio (Tabernacle)
    • C: Redwood Deck (Fireside Hall)
    • D: Dining Hall Patio (Leadership Center 3)
    • E: Quad Patio (Leadership Center 4)
    • F: Wellsprings Patio (Wellsprings)

    Workshop Locations:
    • Leadership Styles - Sport Court
    • Building Restorative Relationship - Redwood Deck
    • Just Justice - Snack Bar Side
    • LifeTime - Wellspring Patio
    • Network and NetWorth - Leadership Center Front
    • Connection/Reflection - Laurel Lodge Front

    Activity Workshop Meeting Locations:
    • Band and Chorus - sport court (campfire for final presentation)
    • Speech and Debate - redwood deck (campfire for final presentation)
    • Entertainment - camp fire (campfire for final presentation)
    • Events - quad patio (quad for final presentation)
    • Studios - wellspring patio (leadership center for final presentation)
    ]]>     2023-06-01 23:28:13 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2612268269     CCCCovid protocol (updates and reminders): ryla5170 https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2612269010 Because it’s still a Covid world and we’re all still living in it, there are still Covid protocols!
    Quick reminders:
    • All campers and full-time RYLA 5170 staff will be highly encouraged to be fully vaccinated and up to date with their vaccine series
    • All campers will be required to show proof of a negative test before boarding the bus to camp.
    • All staff will be required to show proof of a negative test prior to their arrival at camp.
    • Camp events will be held outside whenever possible.
    • All campers and staff will be required to wear masks that cover their nose and mouth when indoors.


    ]]>     2023-06-01 23:29:42 UTC https://padlet.com/RYLA5170Staff/2iwr0x1gg14u9po6/wish/2612269010