LEaD DigiTeam Values - Working Patterns by Rae Bowdler https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg During this session, we are specifically sharing tips and tricks on how we communicate and our working practices. The aim is to identify if we can come up with some commonalities. Here's the previous Team Values Padlet activity which shows our Charter https://tinyurl.com/2p8xtw57 en-us 2023-04-26 11:12:46 UTC 2025-12-02 23:49:02 UTC hello@padlet.com I like to have my calendar mapped out of when I'm working from home and when I'm in the campus. raebowdler https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570224930 2023-04-27 11:38:05 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570224930 I find if there is a project I'm overseeing then checking in with the people I'm working with at the start of the week is useful. It helps us map out our key priorities for the week. raebowdler https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570226693 2023-04-27 11:39:52 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570226693 I am a big fan of the TODOIST app as it helps keep my to do lists in both my personal and professional life. raebowdler https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570227529 2023-04-27 11:40:39 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570227529 I ensure I get a midday run on one of the days and I try to run after drop offs. raebowdler https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570228183 2023-04-27 11:41:20 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570228183 CPD time is always a bit rushed but I like using Youtube for my CPD. Not finding Linkedin Learning that helpful. raebowdler https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570228846 2023-04-27 11:41:58 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570228846 I block out time in my calendar with 'at home' or 'on campus' so people know where I am. On days I am on campus, I block out travel time as well. julie_voce https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570241059 2023-04-27 11:53:48 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570241059 Colleagues add their annual leave, non-working days and medical appointments to my calendar. julie_voce https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570287744 2023-04-27 12:35:21 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570287744 Adding in focus time to my calendar. Microsoft does this automatically too and it blocks notifications during this time. https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570288561 2023-04-27 12:36:03 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570288561 evanadownes https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570327144 I block out time for lunch, travel and appoinments in Outlook so Scheduling Assistant knows when I am free. For leave, I set up two meetings - a 'free' meeting to which my team are invited (so it appears in their calendars, but they don't appear busy) and an 'out of office' meeting in my  calendar to alert Scheduling Assistant.



]]> 2023-04-27 13:04:42 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570327144 evanadownes https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570330913 I block time off on my Outlook calendar if I need it. I also set up reminders and deadlines on Outlook.]]> 2023-04-27 13:06:56 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570330913 evanadownes https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570332180 I always try to go for a walk at lunchtime and I add CPD sessions to my calendar.]]> 2023-04-27 13:07:40 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2570332180 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2571551753 The Ops team add leave into a team calendar to help us manage leave requests and to ensure cover is in place.
Upcoming leave is discussed at weekly Monday meetings so we can plan cover required]]> 2023-04-28 08:48:34 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2571551753 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576435420 At the moment it's easy to have a quick 5 min catch up, but an up-to-date calendar would also work.]]> 2023-05-03 08:32:01 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576435420 Calendar entries https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576438254 I add it as a calendar entry]]> 2023-05-03 08:34:41 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576438254 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576441759 I have a regular pattern of on-campus days that I have added to my calendar. I don't tend to block out my lunch as I like to have flexibility to move my lunch if other things crop up. I'm lucky enough not to have so many meetings that would leave me without a lunch break. ]]> 2023-05-03 08:38:01 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576441759 It’s got harder to maintain our communication within DE since the 60% return to the office. Teams is less used and we are bit like ships in the night in B315. https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576443058 I feel we need to look into how we improve our hybrid work environment before stating anything concrete here.]]> 2023-05-03 08:39:11 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576443058 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576445816 Using a diary focuses one to write things down, which is beneficial for some people. Haven't tried focus time in MS calendar but block out 'prep' time manually.]]> 2023-05-03 08:41:35 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576445816 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576447524 Try to exercise (preferably with an outdoors component) during lunch break when not in office.]]> 2023-05-03 08:43:00 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576447524 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576448594 I'd expect anyone's calendar to show what they are doing and where they are during office hours (9-5). ]]> 2023-05-03 08:43:51 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576448594 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576450873 By asking colleagues to keep their calendars updated and to post absenses (leave, courses etc) in other colleagues' calendars]]> 2023-05-03 08:45:36 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576450873 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576451055 I don't]]> 2023-05-03 08:45:46 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576451055 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576468540 Calendar reminders and Teams tasks.]]> 2023-05-03 09:00:46 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576468540 begin the day with some exercise/mediation and then a walk in the middle of the day. I also cycle into office elando https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576469913 2023-05-03 09:02:11 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576469913 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576470144 Having worked out that jobs don't love you back, and having had previous jobs that encroached on my free time (both through working extra hours and affecting my peace of mind) I try not to work outside my usual hours and always take full lunchtime breaks.]]> 2023-05-03 09:02:25 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576470144 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576471486 I'd find a brief rundown of the different working patterns in the department useful. I know that some people work part time or have compressed hours, but I don't always know what those patterns are.

]]> 2023-05-03 09:03:47 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576471486 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576473320 Adding working hours to email signatures when working compressed hours or outside the typical 9-5 working pattern]]> 2023-05-03 09:05:34 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576473320 My working from home and office days are noted in my calendar and in our team rota. All meetings and events are also noted in my calendar. https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576473589 2023-05-03 09:05:52 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576473589 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576473625 I mind map each morning, putting down everything thats running through my mind for work, home, wellbeing etc and then decide on the tasks that I need to complete each day for each theme. It helps me keep on top of things and stops me worrying about forgetting small tasks]]> 2023-05-03 09:05:55 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576473625 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576474171 I start with lists in Evernote, then prioritise them, then block time in my calendar]]> 2023-05-03 09:06:28 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576474171 Calendar entries https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576475201 I add all relevant information to my calendar. I also use an email signature to inform people re my working pattern.]]> 2023-05-03 09:07:30 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576475201 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576475208 Adding core hours to my calendar and keeping it up to date.  I've started changing the calendar setting to 'free' for items I've added that can be moved around the day otherwise it can be hard for people to find slots for meetings

]]> 2023-05-03 09:07:31 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576475208 I check my calendar first thing each morning to see what scheduled meetings I have. Then I check my to-do list which I maintain separately and I prioritise my tasks for the rest of the day. I check emails and Teams regularly. Urgent queries will take priority over non-urgent tasks. https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576476573 2023-05-03 09:08:54 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576476573 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576476697 Tricky to know how much time should be spent on CPD versus work tasks.]]> 2023-05-03 09:09:01 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576476697 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576477050 Weekly 1:1's where tasks and support required are discussed, I also plan ahead and ask about any 'pinch points' coming up to try and avoid work overload.]]> 2023-05-03 09:09:19 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576477050 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576477636 Add them to my calendar, run some mornings and go for walks in the afternoon if feeling stressed or tired.]]> 2023-05-03 09:09:51 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576477636 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576477888 The flexibility to WFH for part of the week makes a big difference to my wellbeing]]> 2023-05-03 09:10:06 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576477888 I walk my dog at the start of every day. I also try to go for a walk each evening when I am working from home, or I walk as much as possible on office days. https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576478651 2023-05-03 09:10:50 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576478651 https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576479444 We are quite a big team so I tend to put updates on MS Teams chats that are specific to the projects I am working on.]]> 2023-05-03 09:11:35 UTC https://padlet.com/DigiTeamValues/1m8g6o9z9opa8mhg/wish/2576479444