Tech Advisory - Brainstorm by James Truong https://padlet.com/jamestruongonline/126o666ds41b en-us 2018-07-31 19:00:35 UTC 2018-08-07 17:07:14 UTC hello@padlet.com Intake ingrid_hansen https://padlet.com/jamestruongonline/126o666ds41b/wish/271817132 Create central intake that all on Tech Advisory can see and comment on how their tool can solve the problem.

]]> 2018-08-02 20:00:27 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/271817132 Salesforce ingrid_hansen https://padlet.com/jamestruongonline/126o666ds41b/wish/271817165 The silo is created by my knowledge of a particular skill set. When I am in a silo, others cannot learn what I know. Those in the silo do not have people to bounce ideas around with]]> 2018-08-02 20:01:20 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/271817165 Salesforce ingrid_hansen https://padlet.com/jamestruongonline/126o666ds41b/wish/271820790 Create opportunities to actively share my SF knowledge. Share what SF can do.]]> 2018-08-02 21:02:04 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/271820790 Basecamp ingrid_hansen https://padlet.com/jamestruongonline/126o666ds41b/wish/272075026 Project Managment: https://basecamp.com/ ]]> 2018-08-06 13:19:18 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272075026 Trello ingrid_hansen https://padlet.com/jamestruongonline/126o666ds41b/wish/272075203 Collaboration: https://trello.com/]]> 2018-08-06 13:20:41 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272075203 Structure https://padlet.com/jamestruongonline/126o666ds41b/wish/272085797 We have time on the team calls for updates, but we don't have regular time to connect on specific projects that we aren't assigned to.]]> 2018-08-06 14:45:51 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272085797 Collaborative time https://padlet.com/jamestruongonline/126o666ds41b/wish/272085903 Establish norm of working through "intake process" or the "solution building process" as an open setting where advisory team members outside of the project can dig in. Maybe set it up as "opt out" instead of "opt in".]]> 2018-08-06 14:46:54 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272085903 Teamwork https://padlet.com/jamestruongonline/126o666ds41b/wish/272085993 We could make a step in each project plan to have collaboration at the beginning, and the whole team has visibility into it.]]> 2018-08-06 14:47:47 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272085993 Onenote https://padlet.com/jamestruongonline/126o666ds41b/wish/272086588 This isn't new, but we could commit to more transparency of our projects by keeping intake notes in a shared space in a standard format.]]> 2018-08-06 14:52:28 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272086588 Is it unintentional? https://padlet.com/jamestruongonline/126o666ds41b/wish/272114079 I think we intentionally encourage specialization based on level, skills, and interest.  That has allowed us to support a broader range of contracts then we used to. ]]> 2018-08-06 19:39:13 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272114079 Examples https://padlet.com/jamestruongonline/126o666ds41b/wish/272114355 PST and Cross Site Data are some recent examples of us working in silos. We were able to respond and adjust quickly because we didn't stop for an internal design discussion, but we did run into problems with the implementation. Maybe we would have landed on a better solution quicker if we had a broader range of design ideas.]]> 2018-08-06 19:43:35 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272114355 For discussion https://padlet.com/jamestruongonline/126o666ds41b/wish/272114653 Recent email response to a request from Emily Appel:  Hey Emily!  Adding Adele so she can connect you with the best person on our team to talk next steps.  We’ve done something really similar to this in Duval, and since then we’ve developed a template for Academic Diagnostic walkthroughs that we might be able to repurpose for this.  We’ve also been using a data collection platform for SEED that’s low cost which might be a good fit here.  Can you please let us know what your timeline is for the proposal, when you’d like to start collecting data, and when the area superintendents need to see the first report of results?
 
-Ranjeet
]]> 2018-08-06 19:48:43 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272114653 TT2 Support https://padlet.com/jamestruongonline/126o666ds41b/wish/272114756 Adding this as an example where we might want to keep a silo to reserve more capacity to support a broader range of contracts.]]> 2018-08-06 19:50:35 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272114756 Standardize https://padlet.com/jamestruongonline/126o666ds41b/wish/272114956 We could standardize on a few platforms/solutions. I think it would limit the breadth of contracts we could support, but it would allow to be more cross functional.]]> 2018-08-06 19:52:41 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272114956 +1 for Intake https://padlet.com/jamestruongonline/126o666ds41b/wish/272115138 from Ranjeet]]> 2018-08-06 19:54:55 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272115138 Business Process https://padlet.com/jamestruongonline/126o666ds41b/wish/272115199 Not a tech fix and it's super annoying, but it is effective. At Motorola we had a rigidly defined process for each stage of a project (proposal, requirements, design, build, test, and deployment). We also had weekly reviews where everyone shared status using the same project template. Very bureaucratic, but anyone on the team could drop into any project at any point and pick it up quickly.]]> 2018-08-06 19:55:50 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272115199 +1 for intake https://padlet.com/jamestruongonline/126o666ds41b/wish/272119010 thoughts about running this using Jira?]]> 2018-08-06 20:41:49 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272119010 Teams to flag new work https://padlet.com/jamestruongonline/126o666ds41b/wish/272119200 2018-08-06 20:44:29 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272119200 +1 standardize https://padlet.com/jamestruongonline/126o666ds41b/wish/272119286 2018-08-06 20:45:38 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272119286 too much info? https://padlet.com/jamestruongonline/126o666ds41b/wish/272119420 Maybe we talk about so much we are less likely to get specific feedback on parts of projects. maybe if we have a standard process, something that signals the convo as less of an update and more of a discussion, that would help. Interesting to see cross-site as an example of silos bc we had several discussion about the approach on team calls in the fall , but again, maybe that's because it sounded more like updates than feedback?]]> 2018-08-06 20:48:16 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272119420 Too many solutions? https://padlet.com/jamestruongonline/126o666ds41b/wish/272119607 I wonder if having too many solutions unintentionally creates silos because there's not enough time to get up to speed on various projects and options. maybe fewer solutions would create more collaboration]]> 2018-08-06 20:51:51 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272119607 Time reserved specifically for feedback/part of our weekly work flow https://padlet.com/jamestruongonline/126o666ds41b/wish/272119672 maybe if we said everyone should expect to spend xhrs a week on collaborations/feedback that gives us a sense of timing. we could add the code to replicon or just add to central time]]> 2018-08-06 20:53:14 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272119672 Airtable https://padlet.com/jamestruongonline/126o666ds41b/wish/272128497 for intake form process + high level project streams + reference / update for our team advisory meetings?

]]> 2018-08-06 23:11:58 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128497 Too project-focused https://padlet.com/jamestruongonline/126o666ds41b/wish/272128558 Not that anyone is intentionally doing this but...We segment our work into ‘projects’ which historically have been led by project directors, all of which might have their own vision, strategy, and experience sets that yield ‘solutions’ which ultimately creates less synergy, forward momentum, and alignment]]> 2018-08-06 23:12:49 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128558 Rigorous debate = sign of digging deep into the 'right' solution https://padlet.com/jamestruongonline/126o666ds41b/wish/272128683 I think we lack this in our small group]]> 2018-08-06 23:14:12 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128683 Ground Hog's Day... https://padlet.com/jamestruongonline/126o666ds41b/wish/272128743 When year 1 solutions start feeling like year 4 solutions ... maybe we aren't making progress?]]> 2018-08-06 23:14:50 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128743 Common use case scenarios = playbook opportunities https://padlet.com/jamestruongonline/126o666ds41b/wish/272128798 Sample scenarios: 
  • School network X wants to collect grant or business metric data and report out on it
  • School network Y wants to implement interim system Y for 1-2 years while they conduct deeper dive into long-term solution
  • School network Z wants to conduct a gap analysis and recommendation set related to current data / system landscape vs. future (best practices)
  • School network X wants to conduct a vendor analysis related to system type X

]]> 2018-08-06 23:15:37 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128798 Our TNTP tech rubric https://padlet.com/jamestruongonline/126o666ds41b/wish/272128833 Sustainable, transferable, effective, integrated, manageable, adaptive, scalable, market relevant — all important words that I think we should balance to find the best solutions

]]> 2018-08-06 23:16:09 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128833 Tech advisory team meetings = hub of thought, preview, and next step connections https://padlet.com/jamestruongonline/126o666ds41b/wish/272128870 Team meetings leveraged primarily for discussion around solutions and strategies, preview new projects, quick updates, and further coordination to ensure project success]]> 2018-08-06 23:16:46 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272128870 + 1 also for 'Intake' comment above https://padlet.com/jamestruongonline/126o666ds41b/wish/272129024 2018-08-06 23:18:26 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272129024 High level project monitor that includes... https://padlet.com/jamestruongonline/126o666ds41b/wish/272129047 (Visual) Norm around high level but *formal* project documentation that includes:

  • Start / end dates
  • Context
  • Category or use case: data, new systems, etc.
  • Solutions
  • Owners
  • Other??

]]> 2018-08-06 23:18:40 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272129047 R&D = innovation = scale https://padlet.com/jamestruongonline/126o666ds41b/wish/272129124 I think we all are doing this organically to solve problems and build appropriate tech options for use cases but how do we align, document, and norm this the process?]]> 2018-08-06 23:19:33 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272129124 + 1 for Business Process comment above https://padlet.com/jamestruongonline/126o666ds41b/wish/272129228 2018-08-06 23:20:50 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272129228 Related work streams collaboration https://padlet.com/jamestruongonline/126o666ds41b/wish/272228883 Making more connections on related workstreams and cross team planning]]> 2018-08-07 17:03:46 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272228883 Unified Systems https://padlet.com/jamestruongonline/126o666ds41b/wish/272229316 When working on projects, working from a set list of systems and processes]]> 2018-08-07 17:06:47 UTC https://padlet.com/jamestruongonline/126o666ds41b/wish/272229316