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I received an email from Shines regarding my previous year of PD's.  It said that my last year PD's are about to expire, do we have a date of when that would happen and the summer learning classes I took this last summer do they count for this year or last. Thanks

Hi -
Sorry for the delay is answering your question. My laptop has a virus and is in the shop. You can upload PD for 3 yrs. Anything before the 3 yrs is not valid. We count our PD by July through June.

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Am wondering about the training on October 13, 18, 20, 25, 27

November 1, 3, 8, 10, 15, 17, 29

December 1, 6, 8, 13 . Is this mandatory for everyone? 

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Am wondering about the training on October 13, 18, 20, 25, 27

November 1, 3, 8, 10, 15, 17, 29

December 1, 6, 8, 13 . Is this mandatory for everyone? 

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Would you please E-Mail Maureen Gurrini and I regarding all of the training dates you are referring to.

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Colorado Office of Early Childhood | Home

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The Office of Early Childhood provides supports and services to children from birth up to 13 years old, their families, and early childhood professionals in order to prepare Colorado's children for future success through high quality child care, family and community supports, home visiting, mental health, and other programs.

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Ratios! The importance of staying in ratio as well as understanding barriers and Crossing barriers correctly to stay within

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Ratios! The importance of staying in ratio as well as understanding barriers and Crossing barriers correctly to stay within

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I will be sure the licensing specialist address this question. Thank you. Mary

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Staying in ratio when I don't have a bathroom in my room - how? What is the correct way to handle this?

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Staying in ratio when I don't have a bathroom in my room - how? What is the correct way to handle this?

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A great solution to this is to ask your office staff for support when needed. Some sites have a plan in place with the health para to assist. I am more than happy to help you problem solve this. Please contact me. Mary

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How do I order materials when I need them? 

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How do I order materials when I need them? 

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-Please contact Melodie Morris at mamorris@aps.k12.co.us regarding your classroom budgets for elementary preschool classrooms

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Name to face - why and how do I do it? Does the office want them? How do I get them to the office?

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Name to face - why and how do I do it? Does the office want them? How do I get them to the office?

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Name to Face sheets are mandatory. Please go to page 80 in the Red Notebook for instructions. An example of the form is on page 14. These need to be turned in monthly with your parent sign in/out forms to the ECE dept.

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Yes why is GOLD still not updated?? We are 2 weeks in and still not able to enter notes.....what is being done about this???

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Yes why is GOLD still not updated?? We are 2 weeks in and still not able to enter notes.....what is being done about this???

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- The ECE Department and APS IT Department are working closely with Teaching Strategies to correct a glitch in the upload system. You will receive updates as we move forward with accuracy.

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is hand sanitizer allowed in preschool?  

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is hand sanitizer allowed in preschool?  

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i.e. outside play
Most hand sanitizers are marked "Keep Out Of Reach Of Children." Hand sanitizer cannot be left accessible to children.

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Here is the link https://docs.google.com/document/d/14FRv_O0Npqy-8u6Z8ZGQcjy20qvf6XoaLNKeEADrapg/edit

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What is the classroom budget this school year?

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What is the classroom budget this school year?

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-Please contact Melodie Morris at mamorris@aps.k12.co.us regarding your classroom budgets for elementary preschool classrooms

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What is the policy for soiled clothes since we cannot put them in plastic bags? Is ECE going to supply rooms with some type of storage to place them in?

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What is the policy for soiled clothes since we cannot put them in plastic bags? Is ECE going to supply rooms with some type of storage to place them in?

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Yes. Please contact Melodie Morris at mamorris@aps.k12.co.us so that we can work to purchase containers that can be used. Plastic bags should never be in the classroom in reach of children.

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Is there going to be better communication between ECE and site clerks?

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Is there going to be better communication between ECE and site clerks?

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The ECE Department Clerks strive to provide clear communication to all of the preschool offices. We meet with the elementary site office support staff twice a year to be sure we are providing clear communication.

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Are all elementary school nurses and health paras going to be trained about preschool policies? 

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Are all elementary school nurses and health paras going to be trained about preschool policies? 

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All elementary site nurses with preschool classrooms are trained. We did begin the year with some substitutes and they are in process.

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Are all Kelly preschool subs familiar with bathroom and diaper changing procedures?

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Are all Kelly preschool subs familiar with bathroom and diaper changing procedures?

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How do we stay in ratio when the para is changing a student in the bathroom? (at a site)
A great solution to this is to ask your office staff for support when needed. Some sites have a plan in place with the health para to assist. I am more than happy to help you problem solve this. Please contact me. Mary

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What
are steps in renewing Directors’ License? 

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What
are steps in renewing Directors’ License? 

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-Here is the link to renew your your Director Qualification -
http://www.coloradoofficeofearlychildhood.com/directorqualifications

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if a class is attending an assembly (at a site) and a child is having a behavior issue- per licensing are we allowed to hand the student off to another staff member of the school in order to keep the preK classroom in ratio?

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if a class is attending an assembly (at a site) and a child is having a behavior issue- per licensing are we allowed to hand the student off to another staff member of the school in order to keep the preK classroom in ratio?

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You should speak with your principal regarding back up plans for student safety and ratio compliance. For a temporary solution, having the child stay with another APS staff member is OK as long as the staff member is a qualified teacher.

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What do we need to have posted in our rooms from the red
notebook?

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What do we need to have posted in our rooms from the red
notebook?

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You will find a list of all licensing required postings on page 42 in the "Red Notebook". Templates for postings begin on page 48. :)

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where do parent day, and any other parent involvement sign-in sheets go? in the red binder?

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where do parent day, and any other parent involvement sign-in sheets go? in the red binder?

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You do not need to keep these in your "Red Notebook". You may keep them in the yellow notebook for QRIS, or create your own file or notebook for family involvement.

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when did we start having to document snack?

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when did we start having to document snack?

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The documentation is required for Nutrition Services as is the milk documentation. If you have additional questions regarding the snack and milk audit, please check with your office staff for more information.

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reminder
on the Bathroom Protocols - sanitize, student care

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reminder
on the Bathroom Protocols - sanitize, student care

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Once snack is going to be provided by the school do we still
need to document it in each classroom? Last year we were told that we had to
document current week and previous week and maintain it for licensing?

What if we still have issues having parents sign their full
names on the sign-in out sheet?

Can you clarify with the new rules when children are sent home
from school or cannot be at school due to illness? The guidelines have changed…

What staff information needs to be in the red folder? 

If we place health plans in the red folder should the name be
blacked out since it is confidential? We have files in there with the students
entire name….

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Once snack is going to be provided by the school do we still
need to document it in each classroom? Last year we were told that we had to
document current week and previous week and maintain it for licensing?

What if we still have issues having parents sign their full
names on the sign-in out sheet?

Can you clarify with the new rules when children are sent home
from school or cannot be at school due to illness? The guidelines have changed…

What staff information needs to be in the red folder? 

If we place health plans in the red folder should the name be
blacked out since it is confidential? We have files in there with the students
entire name….

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Great questions!  Snack will still need to be documented as it will be coming from our APS Nutrition Services Dept.  More information will be forthcoming regarding this.  The sign in/out process should be shared with your families during a parent day and the importance of following the licensing rules and staying in compliance.  If a parent cannot sign their full name then you may identify with them a specific way that they can sign such as using a symbol.  This would be an original identifyer for auditing purposes.  Student Health Care Plans should not be kept in your "Red Notebooks" . These are confidential records and should be kept in the nurses office health files.  If you want to have a copy in your classroom, it must be placed in a locking file cabinet.
Please see the "Red Notebook" page 77 & 78 regarding the procedure for ill children. You school nurse will also know the procedure

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what places do copies of health care plans go in our room? 

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what places do copies of health care plans go in our room? 

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Health Care Plans are confidential student information. A copy must be kept in the student's health file in the nurses office. If you keep a copy, it should be in a file in a locked file cabinet. Do not house student health care plans in your "Red Notebook" unless you keep the notebook locked in a secure area.

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please supply checklists of paperwork required for student files that stay in

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please supply checklists of paperwork required for student files that stay in

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our classrooms

Go to page 29 in your Red Notebook. This page explains what is required.

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Are preschool staff expected to assist students in wiping themselves after going to the bathroom?

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Are preschool staff expected to assist students in wiping themselves after going to the bathroom?

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Yes!  You may follow the toileting and diapering procedures in the "Red Notebook" on page 18.

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When will CPI be offered to elementary sites?

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When will CPI be offered to elementary sites?

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Please ask you building supervisor about CPI. The ECE Dept. does not set up these trainings.

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do original family handbook agreement forms go back to the families?

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do original family handbook agreement forms go back to the families?

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As long as you have a copy of the signed agreement in the student's file, the original can be given to the family.

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please explain the difference between a health appraisal and a health care plan from the nurse.

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please explain the difference between a health appraisal and a health care plan from the nurse.

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The Well Child Exam (formally known as General Health Appraisal) is required for every preschool child to attend preschool. A Health Care Plan is put in place when a child has a medical need. You can learn more about these topics in your "Red Notebook" page 30 & 31,

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Where does medication need to locked away- in nurse's office or classroom?

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Where does medication need to locked away- in nurse's office or classroom?

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The licensing specialist will address this tomorrow at "Nuts & Bolts"

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please review policy for students requiring medication at school (inhalers etc.) AND can a student start preschool prior to said medication being in the nurse's office?

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please review policy for students requiring medication at school (inhalers etc.) AND can a student start preschool prior to said medication being in the nurse's office?

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I have asked the licensing specialist to review this tomorrow during the Nuts & Bolts. If you are not able to attend, we will have the information posted on our website next week.

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Are we going to be given extra time to do Gold since we are being so patient?

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Are we going to be given extra time to do Gold since we are being so patient?

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GOLD should be up and running this week. Please be sure you are using another tool to make observation notes. A communication will come from the ECE Office as soon as GOLD is set to go. If you find you need extra time, that would be an individual conversation with your immediate supervisor.

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GOLD is due in 8 contact weeks, is there anything we do to speed up student data entry?

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GOLD is due in 8 contact weeks, is there anything we do to speed up student data entry?

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Discussion of GOLD entry will take place once the uploads are complete and classrooms are set up. You may also speak with your ECE coach regarding entry plans

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Now that only one entity is responsible for licensing, what will inspections look like (ie. beginning of year, quick pop-in or all day, etc)?

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Now that only one entity is responsible for licensing, what will inspections look like (ie. beginning of year, quick pop-in or all day, etc)?

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Attached is the district policy of medication storage.  You may print and place in your "Red Notebook" - http://aurorak12.org/pol-reg/SectionJ/jlcd.pdf

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Familyhandbook have not been deliver to my site yet. When should we expect them?

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Familyhandbook have not been deliver to my site yet. When should we expect them?

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Please E-Mail Jessica Loren jloren@aps.k12.co.us
regarding your Family Handbooks.  They should have been received last week.

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Staff
I would like to meet all the clerical/admin. staff working at the ECE office.

Please send me an E-Mail and I will be glad to set up time to meet with the ECE Office Staff. Due to the format of not being signed into Google you appear to me as Anonymous. Thank you. Mary

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I am looking forward to hearing from you.