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A mentor circle is a group dedicated to improve the mentorship experience for both mentors and mentees! By brainstorming suggestions to improve the mentor mentee experience, and to provide updates regarding the mentee's development.

Held once monthly.

*If you could not attend the sesh pls do provide updates and issues faced by your mentee and we shall provide suggestions for it :)

"Before Meeting" Homework:

To all mentors, please fill up your mentor-mentee updates and issues faced in your respective cards before the meeting

During Session:

1. Each mentor is allocated 5 minutes;

5 minutes: Present your mentor-mentee updates and issues

5 minutes: Discussion on suggestions/ action steps (Suggestions will only be discussed during the meeting)

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Mentee: Alex

Updates:
- clubs occasionally
- 1 TT, 1 EV

Issues:
- gets server muted too often

Suggestions:
- discuss it with ma man

Mentee: Nina

Updates:
- drafting icebreaker

Issues: -

Suggestions: -

Mentee: Adhwa

Updates:
- done icebreaker
- preparing to deliver next speech end of Feb (in physically)

Issues: -

Suggestions: -

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Mentee: Keith

Updates: Checked in with Keith for ISE, and check in with him on his level 5 pathways

Issues: -

Suggestions: -

Mentee: Arron

Updates: Checked in with him during week 1, planning to meet Arron soon for his protege assessment plan + pathways planning

Issues: Having trouble finding time to mentor him

Suggestions: Ask Marcus to see if he could help out with any projects related to his goals

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Mentee: Loegan

Updates:  since he's in year 3, he's understandably not been taking up much roles outside of meetings. We've talked about how his goal (lvl 5 within a year) has been relaxed a lot.

Issues: I feel the challenge now is motivating him to continue with lvl 4 projects (he's goal-oriented and since the goal post changed i think he's lost motivation to see it through)

Suggestions: Since the exco has planned to do a notion workshop, maybe we could have loegan to integrate it into his project and make it into a project so that it kickstarts the completion of his project.

Mentee: Athirah

Updates:  she's willing to try out new experiences (e.g. GE, contest tmc) though i notice she puts a lot of effort into her speeches nearly sending them overtime. I want to encourage her to try speaking without a script but i'm rusty as well.

Issues:

Suggestions: To prevent overtime, you might wanna advise her to set a threshold when giving speeches. For example setting a time limit for a 5 to 7 mins speech to 6 mins to allow for any time for any accidents

Personal Issues: Personally, i know i struggle with being more active with my mentees. Are there specific times that you guys schedule mentee meetings (e.g. after meetings/first weekend of the month)?

Suggestion: Setting up a time limit for mentee meetings (30 minutes per mentee per 2 weeks/ a 5 - 7 min update per week. Other than that you could use something similar like a padlet here for them to update themselves and add ur own opinion

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Mentee: Arissa
Updates:

Issues:

suggestions:

Mentee: Ssharad
Updates:

Issues:

suggestions:

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Mentee: Richard

Updates: Currently 2 speeches away from Level 2

Issues: Afraid to commit to things long term (something comes up)
- Long Dry spell

Suggestions: need time management support/ time to adapt as he just came to malaysia so just give him some space.

Mentee: Eva

Updates: Very Good, She's winning!

Issues: Waiting to set long term goals for mar-Sept term

Suggestions: -

Mentee: Nina

Updates: Drafting Icebreaker Speech, Created a Checklist of Roles filled/to-fill
- Protege Self Asessment Complete
- Protege Success Plan tbc

Issues: -

Suggestions:

Mentee: Adhwa

Updates: Drafting Second Speech
- Protege Self Assessment Complete
- Protege Success Plan tbc

Issues: wants to be more involved with the club/members

Suggestions: EXCO would need to take note of this and plan accordingly

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Mentee: Suwectha and Michelle

Updates: They're really self-driven and reach out to me if they need help with anything. It's really great seeing them grow in the club within such a short amount of time. Kudos to them!

Issues: -

Suggestions:

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Mentee: Imran

Updates: Not as responsive

Issues: Not replying to messages

Suggestions:

Mentee: Pei Sin

Updates:

Issues:

Suggestions:

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Mentee: Naufal

Updates:  Already completed his Protege success plan and also gave his icebreaker speech technically ?

Issues: Issues with setting goals for them

Suggestions: Make sure the challenge you set for them is challenging enough and make them a little bit out of their comfort zone

Mentee: Michelle

Updates: Completed 2 speeches recently and had a meeting with her anytime she needs to prepare for a speech

Issues: deciding when to have 1 mentor or 2 mentors present

Suggestions: have a mentor party

Mentee: Aqil

Updates:  Completed his icebreaker recently and recently decided to do more speeches as well as actively participate in meetings

Issues: no issues

Suggestions: -

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Mentee: Zach

Updates:
- Did his very 1st icebreaker speech -- about his hopes and expectation joining Toastmasters, describing it with his passion as an aviator
- Scheduling biweekly meetings into monthly meetings
- Lets celebrate his bravery to participate in the evaluation contest -- he has not completed his project for Feedback and Evaluation
- He started to explore the styles of evaluation, and started to get a grip on the the style that suites him the best

Challenge:
- To participate more as evaluator in regular meetings, to improve his evaluation better

Mentee: Aqil
- Very goal oriented -- possibly be a good mentor in the future, if groomed well

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Mentee: Marcus

Updates:

issues:

Suggestion:

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Mentee: Eeman

Updates: Called her at the end of december and meetings clashes with her classes so she is unable to join.

Issues: Hasnt reply in weeks

Suggestions: marcus will contact her

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Mentee: Li Yuan

Updates:  the last time I talked to Li Yuan was at the beginning of the year She told me she will be giving her ice breaker speech sometimes this month but I guess she's kinda busy this month. I will follow up with her more in these few days

Issues:

Suggestions: Ocassionally talk to people in her group to bond with your mentee

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Action Steps