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Activity 5.1
Question 1:

1- Poor
2- Average
3- Excellent

Quality (Excellent)
- Atmophere of the Event Venue
- Food and Beverage Quality
- Services Delivered by Waiters
- Events Flows
- Entertianment Performances
- Time Management
- Man Power Allocation

Finance (Average)
- Decorations Expenses
- Venue Bookings Expenses
- Food & Beverage Quotation
- Miscellaneous Expenses
- Performers' Payment or Instrucments' Rental

Relationship (Excellent)
- Solutions while Overcoming Conflicts.
- Fairness for Both Parties
- Communications and Interactions with All Related Parties
-  Ideas or Opinions has been Voiced Out for Further Discussion

Strategic (Average)
- Innovation and Creativity of the Plan

Question 2:
Price Model: Fixed Price Contracts
- Offer the contract to the several companies that offer the cleaning services
- Salary for each cleaners is set between specific price range.
- Listed out the areas that need to be clean.
- Duration needed while cleaning in progress.
- Evaluation will be made for every cleaners and this will be measured through their working performances.
- Contracts will be offered to extend their services once their performance is outperforming.

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5 Risks during procurement and completion of office cleaning contract
a. During procurement
1. rise of consumable prices
2. competition from established supplier/contractor
3.
b. During completion
1.

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1. The owners of a venue specialising in weddings has contracted the services of a wedding planner to source and manage all weddings being held at that event. Design a KPI for each of the four quadrants (Quality, Finance, Relationship, Strategic) for this contract.

2.You are wanting to enter in a service contract with cleaning company to clean your office block, what price model would you?

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4.1
(1)procurement
-identification of item to procure; purchase of 50 seater bus
-procurement method; open tender and quotation
-contract approval process; bus minimum requirement and specification that suits the usage
-budget allowance; survey and comparison should be done to set a resonable price of reference
-contract key dates; period of open tender and award

(2) table of contents （3）description
Purpose
-description of the work that provides high level of understanding of the deliverables of the wedding

Glossary
-definition to reduce ambiguity of the contract terms

Reponsibility matrix
- summary of the activities to be undertaken for the wedding and responsible parties

Contractor deliverables
- concise summary of what the contractor must provide for the wedding accordance to the contract

Performance requirements
- how the performance will be measure and manage for the wedding

(4)responsibility matrix

Activity
Catering service
Wedding cake
Wedding reception
Decoration
Wedding photographer
Door gift
Performance show

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Identify 5 risks that may occur during the procurement and completion of the office cleaning contract

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1.Develop a simple procurement plan for the purchase of a 50 seater bus for your transport company.

2. Develop a table of contents for the SOW for a contract to outsource the planning and execution of a wedding.

3. Document, using bullet points, the items which would be included under each of the headings.

4. Produce a responsibility matrix for the wedding contract.

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Activity 6.1: Private and public procurement

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Activity 6.1: Private and public procurement

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1. Describe the different environments in which the private and public sector conduct procurement.

2. What different activities and behaviours may be demonstrated in the public and private sectors?

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Group 1 (5.1)
Poor = P
Good = G
Excellent = E

1. Quality.                            P  G  E
Variety of dishes provided
Food was warm and available
Dining ambiance is warm
Dining was provided timely
manner

2.Financial
Wedding venue set up according to budget
Wedding food and beverages is within budget
Additional food and beverages prepared for 20 guest is ample.
No excessive wastage of food

3. Relationship
Sound system management
availability of enough space for guests to move easily and freely
Frequent communication between client and contractor.
Quick response from contractor at time of developing issue.

4. Strategic
Weather diverse decoration and tents used in the event
Documentation and transaction recording in a systematic manner.

You are wanting to enter in a service contract with cleaning company to clean your office block, what price model would you

Schedule of rate will be used as a price model as for cleaning consists of broad activities which are known and will be define in SOW. However, the quantity of hour and labor required to work on is not precise.

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1. List the pros and cons of competitive tendering versus negotiation.

2. How can a customer obtain competitive value in a monopoly situation?

3. How can customers ensure they retain the option to swap outsourcing providers at the end of a contract?

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4.1
Question 1
Develop a simple procurement plan for the purchase of a 50 seater bus for your transport company
1) Purpose
To purchase 50 seat bus for company transportation of passengers.
This is in order to improve business services and profit.

2) Requirement
Bus Size = 50 seater
Bus Type = Air condition
Bus Brand = Hino
Coach Seating =  4 seater

3) Supplier Selection Process
i Invitation to Quote/Tender
ii Screening of supplier based on techniqical proposal.
- Make price comparison based on market value, requirements listed
iii Commercial Negotiation is performed.
iv Nominate supplier based on decision with management
v Award the tender to the finalized supplier.

4）Arrrange terms and condition
- specified payment terms
- delivery of the bus to the company

5) Close of Procurement
- after sales service and maintenance contract.

Question 2
SOW for Planning and Execution of Wedding

1) Purpose
To ensure a smooth and beautiful
wedding on 11 Nov 2018

2）Responsibility
Wedding Decorations setup
Wedding food and beverages
Wedding gifts

3) Deliverables
Type of delivery : goods and services
Timeline :
Wedding Decorations setup      9/11
- all furniture, table and chairs

Wedding food and beverages 11/11

- all cutleries

Wedding gifts                           10/11
- door gifts to be packed and completed

Performance Matrix
1) to perform check on gifts being delivered (quantity)
2) to audit on materials being delivered
3) Target date of delivery

Responsibility Matrix
1. Arranment of Gifts (Client)
2. Arrangement of food and baverges (Contractor）
3. Arrangement of Furniture and decoration （Contractor）
4. Arrangemnt of wiaters and servers (Contractor)

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•Identify the evaluation criteria for an outsourced wedding.

•Weight these evaluation criteria to 100%.

•What would a Value for Money decision look like for this?