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Students:

Have the program timeline to view student applications first to be able to have strategic recruitment efforts to procure employers with similar career interests

Application requirements include an up to date physical

Do not accept waitlist students into program without consulting with the hub first

The onboarding process should start earlier in the program timeline to prevent delays in the anticipated start date for the internship.

International students should be considered priority to start their process ahead of the program timeline sooner to obtain their social security cards prior to the internship start date.

Familiarize all CUNY international students offices of CUNY Spring Forward and Career Launch to support students receiving the necessary documents to obtain their social security card.

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Employers:
Expand the employer recruitment period to procure more partners. One month to secure partners isn’t enough.
Employer applications should include a segment which details their onboarding/clearances needed to have students start their internship on time.
Improve the vetting process of employers (doing more research on their organization, and which hub they belong to etc.)

Address the employer participation in multiple hubs. Providing clear internship roles and responsibilities for the respective hubs they’ll be participating in.

Once employers are vetted and approved by the central office, the necessary accounts should be given at that period to ensure it is active and working

Emphasize the protocols for incidents on the job (harassment, injury)

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Would it be possible to have the IM-Drop Form Tab be more descriptive? This way hubs are aware of the reasoning of why students are being dropped by Central throughout the program.

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Would it be possible to have an RF representative on Slack in order to cut down on excessive emailing back and forth regarding timesheets and onboarding? It may be more beneficial to have Hub meetings take place before timesheets are due instead of after, in order to prevent and problem solve issues regarding onboarding or timesheets.

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Would it be possible to invite at least one member of each hub to the informational sessions hosted by central? This would help to further explain the potential opportunities that can be presented by each hub.

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Spring break might be an issue in the  timeline.  Spring break for the four year colleges takes place the last week of Spring Forward meaning students might not be present for the last week on site.This might cause a set back when wrapping up the program and completing hours.

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This is an example of an employer guardrail that may also apply to other areas... maybe.
This can be communicated from the Central level during info sessions. It doesn't have to be exactly what our Hub used but sharing examples of what we sent to employers. It would have made our lives much easier if we had shared this earlier in our process because but it would be GREAT if employers received before they get to the hub level. Coming up...
*Example post w/ clear format
*Frequently missed details from employers

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I know that the in-person will be with a specific Hub. No matter the hub, is it possible to include space for international students from every hub to get a wet signature on their forms?

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Can the student recruitment timeline be adjusted? We may lose students who have to wait until late March to start their internship. 

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Can the student recruitment timeline be adjusted? We may lose students who have to wait until late March to start their internship. 

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Central should always consult hubs prior to adding students form the waitlist. Hubs have a more intimate understanding on why a student was not admitted to begin with, and Central's addition of student's means Hubs are forced with dealing with a student that will almost certainly not be a good fit for this program in the slightest.

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Given that the matching fair is all the way in January, cutting the Employer application process in early October seems excessively early. This was particularly an issue for CL since the students served was far more than SF, and time was needed to get enough employers on board

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Can Hubs create own flyer to explain focus of internships (i.e., explaining what kinds of partners are included in Hub, what kinds of tasks)?

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Can Hubs create own flyer to explain focus of internships (i.e., explaining what kinds of partners are included in Hub, what kinds of tasks)?

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test padlet response - Add as many stickies as you'd like!
Your sticky will add to the bottom of the page - click and drag it to move!

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Optional

Two meetings between mid-August and mid-September, possibility of breakout groups

Focus on building resources that will allow hubs to navigate high volume student group internships online

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Student Onboarding: Springboard Session Working Group

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Student Onboarding: Springboard Session Working Group

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Optional

Approximately two to three meetings total starting in late-September

Focus on determining logistics and eventually launching in-person Student Onboarding option for SF 2024

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Employer Engagement Leveling Up Working Group

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Employer Engagement Leveling Up Working Group

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One person per hub required

Monthly meetings starting mid-August continuing through fall

Focus on achieving goal of having 30% of employers partner with us outside of our program through various career related activities

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Use this link to let us know who wants to join which working groups to help guide the planning for SF 2024!
https://forms.gle/zZuPCYUuVNyr5w7T8

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Spring Forward 2024 Working Group Sign Up

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We are eager to have your voices help lead the planning on a variety of new and old program strategies! Please use the below to identify who in your hub can commit to participating in our working groups.

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Student Recruitment, Student Selection, and Student Onboarding!

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Student Recruitment, Student Selection, and Student Onboarding!

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Please provide any thoughts or feedback for Student Selection and Recruitment as discussed at the soft launch.

For Springboard Sessions please share thoughts on these below questions:

What do we think of this idea?

Does this benefit or hinder the onboarding process?

What potential challenges should we anticipate with the Springboard Sessions?

Any hub interested in being a part of a trial run?

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What guardrails would you like to see in order to hit your phase goals?

Think about: 'If X happens then we need Y'.

Please be specific! Refer to the specific program phase goal in your comment.

Guardrail examples:
- frequent check-ins (how often? what does check-in mean to you?),
- type of central office intervention if you are behind (what did you need last time? what do you need more of/less of and at what phase?)

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!!! Alarm Bells!!!
Add a note below if there is anything you're seeing (or not seeing!) in the timeline that might cause big issues for the program roll out.

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Share thoughts and feedback here that doesn't fit in well elsewhere.

Also let us know here what further info we can have prepped that will be helpful for you at the "hard launch" in late august/early september - we will do our best to meet your requests!