# data[].attributes.headline
Does the University recommend Dropbox for sharing files with collaborators?

# data[].attributes.subject
Does the University recommend Dropbox for sharing files with collaborators?

# data[].attributes.body
Dropbox is being decommissioned, the University now recommends using Onedrive and Teams to securely share files with both internal and external collaborators.

# data[].attributes.headline
How secure are OneDrive and RDS in terms of ensuring my data is not lost?

# data[].attributes.subject
How secure are OneDrive and RDS in terms of ensuring my data is not lost?

# data[].attributes.body
Both Onedrive and RDS are backed up 3 times.

# data[].attributes.headline
According to the University’s policy on data retention, research data can be stored for 5 years after publication. What if I’d like to store my data for more than 10 years? 

# data[].attributes.subject
According to the University’s policy on data retention, research data can be stored for 5 years after publication. What if I’d like to store my data for more than 10 years? 

# data[].attributes.body
As long as you are clear about the reasons why you are storing your data for this longer period and someone is responsible for the data then there shouldn’t be an issue in doing so. The Information Governance Office can provide further guidance if required.

# data[].attributes.headline
I am a Humanities student and the only data that I will be creating will be my own notes on the texts that I will be reading. Why do I need to fill out a DMP and how is it useful to me? 

# data[].attributes.subject
I am a Humanities student and the only data that I will be creating will be my own notes on the texts that I will be reading. Why do I need to fill out a DMP and how is it useful to me? 

# data[].attributes.body
DMPs are mandatory as they provide a record of what data is being created across the University. While not all sections of the DMP may seem as relevant to your discipline, sections on documentation and file organisation may be useful in helping you to think about how you manage the data that you do generate.

# data[].attributes.headline
Can I use the data that I create even after leaving the University?

# data[].attributes.subject
Can I use the data that I create even after leaving the University?

# data[].attributes.body
Yes, as the owner of the data you are free to continue to use it. You can check the University’s Intellectual Property Policy for further guidance on this.

# data[].attributes.headline
Where should I store my data long-term? What if I leave the University? 

# data[].attributes.subject
Where should I store my data long-term? What if I leave the University? 

# data[].attributes.body
RDS is recommended for storing your data long-term and can be used provided a member of the research team remains at the University and has continued access to the service. If you leave the University and this is not possible, Figshare can be used to make sure you have continued access to it.

# data[].attributes.headline
How long should I retain my data for after the completion of my research?

# data[].attributes.subject
How long should I retain my data for after the completion of my research?

# data[].attributes.body
It depends on what the data is, it is recommended that you refer to the records retention schedule or contact the Information Governance Office if you require further guidance.

# data[].attributes.body
Research Data Management contact details:

researchdata@manchester.ac.uk

Twitter: @UoMLibResearch

IGO: https://www.staffnet.manchester.ac.uk/igo/

Ethics and Integrity: https://www.staffnet.manchester.ac.uk/rbe/ethics-integrity/

Research Ethics: https://www.staffnet.manchester.ac.uk/rbe/ethics-integrity/ethics/

IT Services: https://www.itservices.manchester.ac.uk/

Research FAQs: https://www.staffnet.manchester.ac.uk/coronavirus/faqs/research/ (e.g. sections on: Data Collection; Personal Data Storage)

# data[].attributes.body
Read the questions and guidance carefully before answering.

It doesn't have to be a long document, be as concise and clear as you can

Make sure you put the right information in the right section - this will make it easier for funders to read

Once you have written it, read through it again to see if there are any gaps. It should provide a complete picture of what you will do with your data.

# data[].attributes.body
Personal data is information that relates to an identified or identifiable individual. What identifies an individual could be as simple as a name or a number or could include other identifiers such as an IP address or other factors.

The Information Commissioner's  Office provides useful information about personal data.

For further support, you can contact the University's Information Governance Office

# data[].attributes.headline
Where can I find more information about recognised metadata standards within disciplines?

# data[].attributes.subject
Where can I find more information about recognised metadata standards within disciplines?

# data[].attributes.body
Standards can be found on https://fairsharing.org/ or http://rd-alliance.github.io/metadata-directory/standards/

# data[].attributes.headline
Where can I get help with creating consent forms?

# data[].attributes.subject
Where can I get help with creating consent forms?

# data[].attributes.body
The Information Governance Office can support you in creating your consent form:
https://www.staffnet.manchester.ac.uk/igo/

# data[].attributes.headline
How can I share with collaborators or transcription services?

# data[].attributes.subject
How can I share with collaborators or transcription services?

# data[].attributes.body
We recommend using Onedrive for Business as a secure space to collaborate as well as store sensitive or personal data.

# data[].attributes.headline
Where can I find more information about data access statements?

# data[].attributes.subject
Where can I find more information about data access statements?

# data[].attributes.body
Data access statements (The University of Manchester Library)

# data[].attributes.headline
How does Data management plan work with propriety and patent?

# data[].attributes.subject
How does Data management plan work with propriety and patent?

# data[].attributes.body
The DMP asks about Intellectual Property Rights and provides guidance on this. If you need further guidance, we can advise: researchdata@manchester.ac.uk

# data[].attributes.body
Licensing research data makes it clear to others what they can and cannot do with your research data – protecting your rights and maximising re-use.

The most common licenses applied to data are Creative Commons licences which are recognised around the world. You can choose the most appropriate licence for your data on the Creative Commons website.

# data[].attributes.headline
Can I take verbal consent from participants?

# data[].attributes.subject
Can I take verbal consent from participants?

# data[].attributes.body
We recommend consulting the Information Governance Office as they can advise and support you in consent practices. They can be contacted here: information.governance@manchester.ac.uk

# data[].attributes.body
Guidance on security around taking recordings of participants can be found here. If you have any further queries, please contact us at researchdata@manchester.ac.uk http://documents.manchester.ac.uk/display.aspx?DocID=38446

# data[].attributes.headline
How do I store consent forms during Covid?

# data[].attributes.subject
How do I store consent forms during Covid?

# data[].attributes.body
We recommend digitising forms and storing them on Research Data Storage (RDS) or your P Drive if you do not have access to RDS. Ensure these are stored in a separate area to your data. This is the most secure way to store them. Paper copies are vulnerable to loss or damage.

# data[].attributes.headline
Is there university guidance for information on data retention policies?

# data[].attributes.subject
Is there university guidance for information on data retention policies?

# data[].attributes.body
The universities data retention policy contains information on research data timings. The minimum for the university is 5 years for data retention. If it is a funded project you would need to follow their guidelines, most of the UK funders have longer data retention policies such as a minimum of 10 years. More information is available here https://documents.manchester.ac.uk/display.aspx?DocID=6514 

# data[].attributes.body
Research Governance and Integrity have provided FAQs on using Zoom here http://documents.manchester.ac.uk/DocuInfo.aspx?DocID=48888

# data[].attributes.body
A: We recommend researchers use the University of Manchester's Research Data Storage (RDS) wherever possible as it offers up to 8TB of robust, managed, secure, replicated storage for each research project.

You may need to contact your supervisor to discuss being accessing their RDS share as only staff are able to apply for space on RDS.

To learn more about RDS, see the RDS Service introduction: http://www.rds.itservices.manchester.ac.uk/

# data[].attributes.headline
Would a voice recording count as 'identifiable data'?

# data[].attributes.subject
Would a voice recording count as 'identifiable data'?

# data[].attributes.body
Yes, a voice may be identifiable even if the recording doesn't contain any other data about the individual. Make sure you have informed consent from the participant - the Information Governance team can help you with consent forms https://www.staffnet.manchester.ac.uk/igo/
Also make sure any recordings are encrypted

# data[].attributes.headline
What guidance is available about how to store data digitally and how/where to record audio data storage?

# data[].attributes.subject
What guidance is available about how to store data digitally and how/where to record audio data storage?

# data[].attributes.body
Our website has lots of information about how to store digitally and about storage https://www.library.manchester.ac.uk/using-the-library/staff/research/research-data-management/ Also DMPonline has guidance next to each question that will point you in the right direction

# data[].attributes.headline
Where can I find guidance on encryption?

# data[].attributes.subject
Where can I find guidance on encryption?

# data[].attributes.headline
What are the options to store the data in the university?

# data[].attributes.subject
What are the options to store the data in the university?

# data[].attributes.body
We recommend researchers use the University of Manchester's Research Data Storage (RDS) wherever possible as it offers up to 8TB of robust, managed, secure, replicated storage for each research project.

You may need to contact your supervisor to discuss being accessing their RDS share as only staff are able to apply for space on RDS.

To learn more about RDS, see the RDS Service introduction: http://www.rds.itservices.manchester.ac.uk/

If you are not given access to RDS, you can use the P Drive for storage as this is backed-up daily. Please ensure that any personal or sensitive data is encrypted. .You can find out more about encryption here: http://www.itservices.manchester.ac.uk/cybersecurity/advice/encryption/

# data[].attributes.headline
How do I manage data that I need to move across to different platforms for analysis?

# data[].attributes.subject
How do I manage data that I need to move across to different platforms for analysis?

# data[].attributes.body
The Specialist Library Support team can help with this https://www.library.manchester.ac.uk/using-the-library/specialist-library-support/ as can Research IT https://www.itservices.manchester.ac.uk/research/

# data[].attributes.body
You can request more storage space from IT. The link to the form to request this can be found here https://www.library.manchester.ac.uk/using-the-library/staff/research/research-data-management/working/storage/

# data[].attributes.headline
Q: I've never created a DMP before, where do I start?!

# data[].attributes.subject
Q: I've never created a DMP before, where do I start?!

# data[].attributes.body
We have written a blog post that gives you all the help you'll need to get started with DMPonline

You can also find examples of DMPs cretaed by University of Manchester researchers. Go to 'My Dashboard' and scroll down to the University of Manchester's Plans section. This provides a searchable list of all plans that have been made public.

# data[].attributes.attachment_link.readable_text
Use DMPonline to help you create, review and share your data management plans

Photo by Lukas from Pexels

This guide is designed to give a basic overview of how to use DMPonline to support your research at the University of Manchester. Use the contents to jump to the section you need.

Go to dmponline.manchester.ac.uk

DMPonline login page

This webpage accepts institutional logins, so you can sign in directly with your normal Manchester credentials (the username and password used when accessing any University of Manchester systems). To do this click on the ' Sign in with your institutional credentials ' box

If this isn't possible, you can also create an account manually by clicking on the ' Create account ' tab and entering your university email address and password.
^ back to contents

This is the first page you will see when you log in to your account:

DMPonline 'My Dashboard'

The ' My Dashboard' section shows plans you have created. Once you have created a plan, it will remain on your dashboard until you choose to remove it. You can use the ' Actions ' tab at the end to make any future edits to your plan.

The ' University of Manchester Plans ' sections shows other plans already in the system. Here, you can search for and view plans created by other Manchester researchers that have been shared at an organisational level. Plans are not automatically shared.

Clicking on your name in the top right hand corner of the page will allow you to view your profile settings and preferences. Skip to Section 9 - Updating your preferences - to learn more about this.
^ back to contents

Manchester Data Management Outline section

Once you've created your plan, you'll need to answer a set of supplementary questions as a minimum. This is the Manchester Data Management Outline, a bespoke set of questions that must be answered for all University of Manchester DMPs. Depending on the funder template you've chosen, the other questions will vary but the ' Outline ' questions will always remain the same.

The University of Manchester Research Data Management Policy requires all projects, funded or unfunded, to have a data management plan. Some funders don't require a full data management plan at the application stage. If this is the case, you can come back to your plan once your project is awarded and complete the remaining sections. If your project is unfunded, or your funder does not require a data management plan, you must still complete all sections using the University of Manchester generic template.

The Research Data Management (RDM) Service will be notified automatically once a new Manchester Data Management Outline has been created. Unless you are requesting a full review, you will receive a tailored email within five working days either confirming that your answers are appropriate, or providing guidance on recommended responses. If you have any questions regarding the tailored email you can contact the Research Data Management Service.

The section below offers more guidance on how to answer these questions.
^ back to contents

This video shows you how to change the visibility of your plan, and grant other access to it.

Once you've filled out the information above, you may want to share your plan with other members of your team, or make it visible to the whole organisation. Plans are automatically set as private, unless you choose to change them. To change this, watch the video above, or follow these instructions.

Making your plan visible to others at the University of Manchester

This setting will mean that your plan can be searched from the dashboard, as we saw earlier.

1. Starting from the 'My Dashboard' page, select the plan you want to view, and click the tab titled 'Share'.

2. In the first section, titled 'Set plan visibility', choose the level of visibility that suits you.

Sharing your plan with collaborators

Your collaborators are the people whom you want to be able to read, edit or administrate your plan. If you've just set the visibility, skip step 1 below.

1. Starting from the 'My Dashboard' page, select the plan you want to view, and click the tab titled 'Share'.

2. In the third section, titled 'Invite collaborators', add the email of your first collaborator in the 'Email' box.

3. Below, in the section titled 'Permissions', choose the level of access this person will have. Help text will appear to explain these levels.

4. Click 'Submit', and the page will automatically reload. A small notification at the top of the page will tell you that you've now added a collaborator, and they'll appear in the 'Manage collaborators' section below your own name. If you need to add another collaborator, just repeat the process from stage 2.

Managing and removing collaborators

Once you've added a collaborator, you can still remove them or change their level of access. If you've just added a collaborator, skip step 1 below.

1. Starting from the 'My Dashboard' page, select the plan you want to view, and click the tab titled 'Share'.

2. In the second section, titled 'Manage collaborators', choose the person whose access level you wish to change.

3. To change their access permissions, click the drop-down menu and choose the new level.

4. To remove them entirely, just click 'remove'.

^ back to contents

Sometimes, you may need to update your profile information. From the dashboard, you can click your name in the top right hand corner of the screen to view and edit your profile.

Your profile will contain certain information by default. Here, you can update your personal details, change your password, link your DMP to your ORCiD and link your DMPonline account to your institutional credentials, if you didn't do this when you signed up.

You can also set your notification preferences, to control when you'll be sent system-generated emails, so take a few minutes to set up your profile.
^ back to contents

This post covered the basics for getting started with DMPonline, including how to log on for the first time, how to create a data management plan, how to share a DMP, and how to request feedback on your plan.

There's lots more help available if you want it - see the ' Further help ' section below.
^ back to contents

Workshops

We offer workshops on how to manage your research data throughout the year through the My Research Essentials programme. These sessions cover a range of data management issues such as how to organise your data, handle sensitive data and share your data, and are a great chance to talk to an expert and broaden your perspective.

Online resources

We also have online resources available, including Research Data Explained which will introduce you to what research data is, how it is defined, and how it differs from other types of information.

Contact us

If you need any further assistance with creating your data management plan, please contact us at the Research Data Management Service.

Good luck getting started!
^ back to contents

# data[].attributes.attachment_link.description
This guide is designed to give a basic overview of how to use DMPonline to support your research at the University of Manchester. Use the contents to jump to the section you need. Go to dmponline.manchester.ac.uk This webpage accepts institutional logins, so you can sign in directly with your normal Manchester credentials (the username and password used when accessing any University of Manchester systems).

# data[].attributes.headline
At what point in your research do you have to submit your DMP, is this the same time as ethics application?

# data[].attributes.subject
At what point in your research do you have to submit your DMP, is this the same time as ethics application?

# data[].attributes.body
You can create your DMP at any stage. The ethics form may ask for evidence of a DMP, either a downloaded and attached version or just the DMP number which can be found as five digits in the DMP URL. Alternatively, you may need to attach your DMP to a funder application.

# data[].attributes.body
If you would like us to review your data management plan (DMP), please click the ‘Request feedback’ button in the ‘Request feedback’ tab within your plan on DMPonline.

# data[].attributes.headline
How long will it take for my DMP to be reviewed, if I request a full review? 

# data[].attributes.subject
How long will it take for my DMP to be reviewed, if I request a full review? 

# data[].attributes.body
We aim to complete reviews within 10 working days but can prioritise your review if you have an imminent deadline (for example for a funder or ethics application) - just let us know by email researchdata@manchester.ac.uk when you request the review.

# data[].attributes.body
As early as possible! You can update your plan as you go along but starting early will help you to ensure you follow good practices from the outset.

# data[].attributes.body
Follow this link- https://dmponline.manchester.ac.uk for the DMP template, or you can access it via the Library website here https://www.library.manchester.ac.uk/using-the-library/staff/research/research-data-management/planning/
Nobody can see this until a review is requested, so feel free to use it as a draft whilst you are working things out.

# data[].attributes.body
If you find the prospect daunting, you can start by completing each question with a basic amount of information and then request a review so we can provide guidance. This approach would likely take a couple of hours.

# data[].attributes.body
If you go to DMPonline (https://dmponline.dcc.ac.uk/) you can register using your University email address and link this to your university login. Make sure you select University of Manchester as your institution. If you have any problems, contact us at researchdata@manchester.ac.uk

# data[].attributes.attachment_link.readable_text
Info:

As part of our routine maintenance, we have upgraded our SSO login to enhance security.

If your account was not linked to your institutional credentials, please log in as normal.

If your account was linked to your institutional credentials, you will now need to re-link your account as part of this upgrade.To do this, please log in using your DMPonline email and password.

Next, go to Edit profile > scroll down to the point Institutional credentials, and select the Link your institutional credentials option.

After re-linking your account, you need to refresh your browser to complete the process. Remember to save your updated settings.

Data Management Plans that meet institutional funder requirements.

DMPonline helps you to create, review, and share data management plans that meet institutional and funder requirements. It is provided by the Digital Curation Centre (DCC).

132 145 Users

338 Organisations

148 615 Plans

89 Countries

# data[].attributes.attachment_link.description
Info: As part of our routine maintenance, we have upgraded our SSO login to enhance security. If your account was not linked to your institutional credentials, please log in as normal. If your account was linked to your institutional credentials, you will now need to re-link your account as part of this upgrade.To do this, please log in using your DMPonline email and password.

# data[].attributes.headline
Q: Can I make changes to my plan once I have completed it?

# data[].attributes.subject
Q: Can I make changes to my plan once I have completed it?

# data[].attributes.body
A: Yes, in fact we would encourage you to do this!

Your DMP is designed to help guide you through your research project. Aspects of the plan may change as your research develops.

We advise you to make it clear where you have made changes as you go along. This will help you to keep track of what you have done so far and what you still need to do during your project.

# data[].attributes.body
A: Yes. Every project carried out at the University requires a data management plan.

# data[].attributes.headline
Where can I find training on different software?

# data[].attributes.subject
Where can I find training on different software?

# data[].attributes.body
The Library runs Software Carpentry courses which can be found here: https://www.staffnet.manchester.ac.uk/staff-learning-and-development/academicandresearch/practical-skills-and-knowledge/it-skills/research-computing/research-courses/
Also, the Cathie Marsh Institute have a mailing list you can sign up to for updates on upcoming training https://www.cmi.manchester.ac.uk/connect/contact/mailing-lists/

# data[].attributes.headline
Q: I'm conducting interviews via Zoom, is there any guidance that I should be following?

# data[].attributes.subject
Q: I'm conducting interviews via Zoom, is there any guidance that I should be following?

# data[].attributes.body
A: Yes, the Research Governance and Integrity team have produced guidance for researchers using Zoom.

There is also a useful FAQ to address other queries you may have about continuing research whilst working remotely.

# data[].attributes.headline
Is there guidance for how much storage I will need? 

# data[].attributes.subject
Is there guidance for how much storage I will need? 

# data[].attributes.body
Research staff can apply for Research Data Storage (RDS), and will be given up to 8TB of storage for each research project. Please contact Research IT for further information http://ri.itservices.manchester.ac.uk/rds/