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The BFE or the project developer can easily create or import a Gantt Chart with the most important Elements of the PoW in order to allow BFE & expert group to have an overview over the subsidised project.

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bfe ,Expert and subsidied project have tabular and graphical representation on a timeline of all contract milestones including their status (due/delivered/accepted) and linked subsidy payments in order to keep track / in order to have an overview of contract compliance in terms of milestones. only BFE has editor rights. BFE, experts and subsidized project receive notifications about upcoming or pased milestone deadlines.

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Exerts and subsidized project receives notifications of changing contents or deadlines of contract milestones in order to be better able to plan their future evaluation work load.

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The BFE or the subsidised project (upon authorization by BFE?) can change the Gantt Chart when the project sees delays or the PoW is changed, in order to allow BFE and expert group to stay up-to-date.

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the BFE collaborator can reproduce all changes to the milestones in order to have a transparent history of the subsidy process.

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changes to the Gantt chart must be tracable. BFE collaborator must either be informed via e-mail when changes are made, or project developer must announce changes to BFE so that these are discussed beforehand and BFE can give temporary writing permission to project developer. This is to prevent project developer from making changes unknown to BFE.

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BFE collaborator has visual representation of the milestones of ALL subsidy projects in a central Admin page, in order to have an overview of the total upcoming workload

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BFE collaborator has an overview of all planned subsidy payments per project and overall per year, linked to milestone fulfilments, in order to facilitate his budget planning.

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The subsidy payment plan is automatically updated, when milestones (and attached subsidy payments) are changed.

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swisstopo can set up a content list of data deliveries & data publications, including deadlines for delivery & publications. In order to be prepared and be able to plan upcoming data integration & publications

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Changes to deadlines in the Gantt chart automatically change the data delivery deadlines. Changes in GANTT chart content lead to a notification of swisstopo, that potentially other datasets will be delivered.

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the swisstopo expert and project are alerted, X days prior to a data delivery dead line, in order to give project developer an early heads-up of an increasing risk of contract breach and for swisstopo to be prepared

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the swisstopo expert is alerted X (6?) months prior to the dead line of a data publication in order to initiate the data publication workflow in a timely manner

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BFE exert can reconstruct the history of subsidy payment plan in order to be fully transparent

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the subsidy requester can upload his request and supporting documents unto a file dump in order to officially submit his subsidy request.

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The BFE can transfer the docs from the general upload section onto a project specific document section in order to give access to the experts. The subsidized project can upload documents into that section , too

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BFE gets notified when docs are uploaded unto general upload section or project specific doc section, in order to be made aware of a new request

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the subsidized poject can upload and update the project costs including corresponding copies of invoices. This in order for BFE to pick up on cost overides and facilitate experts setting the final eligable costs.

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Keep communication between experts and BFE within the tool in order to keep it grouped and reduce e-mail swamping?

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Send alerts not to BFE e-mails, but to BFE Admin page in order to not swamp our inboxes. the BFE Admin page/module would serve as the entry for BFE to all project sites /modules

ALR: What's the BFE Admin page?

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External Experts contribute to ONE common evaluation report (word and Excel) in order to prevent version chaos.

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the collaboration on the evaluation report and the collaboration tool as a whole must also work with e.g. apples OS, in order to guarantee collaboration with al external experts.

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the BFE collaborator and the external experts can reproduce all changes to the evaluation documents in order to recover from eventual overwriting by mistake