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Action Item:

1. DR Department for revision

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CAGFI Table of Organization-April012025 FINAL r1

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Human Resources

1. Resignation

1. Jannie Bagapuro - March 26, 2025

2. Mary Bernardine Renacido - March 31, 2025

2. Maternity Leave

Joana Diaz -extended until May 5, 2025

3. Payroll

Salary Adjustment - effective April 1, 2025 (10th payroll)

4. Table of Organization (T.O)

Approved T.O. - effective April 1, 2025

5. Re-implementation of TimeKeeping Policy effective April 1, 2025

QMS

Internal

1. CAGFI-HRADMIN OFI 6 - Requirements of Interested parties-closed on Nov2024

2. CAGFI-HRADMIN OFI 9 - Securely storing the finalized and signed documents - closed on October 30, 2024

External

1. TUVR 2025 HR OFI 9.1 - Conduct Analysis and Evaluation of conducted training for 2024 - closed March 13, 2025

ADMIN

Request Log-Transportation Services

1. Innova - 16

2. Grandia - 4

3. Travis - 3

4. Mini-Bus - 2

Repair and Maintenance

1. Quarterly Office General Cleaning - March 29, 2025

2. Innova PMS - March 7, 2025

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1. Compliance of S2 SY2024-2025 transmittal download

A. Donor Remittance- 79.07%

B. Transmittal/doc submission- 61.22%

2. Remittance

A. Canada- no remittance up to this date

B. AUSA no remittance - 31 scholars due to unliquidated for 1st half.

C. China HOLD - The Country Coordinator of China HOLD informed the assigned Donor Coordinator about the donor cancellation for SY 2025–2026. This is because they no longer have communication with CFC China, and it has become very difficult for them to send money due to stricter regulations. They are also afraid because there have been reports of someone being jailed for sending money to the Philippines.

D. 1 Individual   -  no remittanceNo remittance due to non submission of requirements

*Asia - 34 ;

*Mid East -200

*Oceania - 130

*Europe- 46

*Africa- 2

*AUSA - 502

3. Austria Paces -Audit - all documents were provided by the Donor Coordinator

4. AUSA donor - Love and Mercy Fund Team donated P43,500.00 as financial support for their sponsored students in Surigao del Sur diagnosed with systemic lupus erythematosus.

DONOR/ SPONSORS VISIT

1. AUSA donor met their sponsored student, a graduating seminarian.

2. Incoming site visit of Ambassadors from Australia to OLB, no date yet but team is arriving in the Philippines of April 12, 2025.  They will cover the cost of gas and other expenses and will also bring food and hygiene kits for the beneficiaries there. Tito Gil has already been informed

3. Canada - conducted site visit and attended inauguration of Romblon site by AICI Pres Nap Llanos, Al Basilio and Bernie Consul last 3 April 2025; on going program audit by Al Basilio to Oc Mindoro, Cavinti (MPH), North A/East B, and Bulacan (4/8-10/25).

COORDINATION MEETING CONDUCTED

1. Meeting with Bahrain in Preparation of MWPR Meeting with Australia for Marketing and Promotional Purposes

2. Meeting with Tito Mel Ancop Head of Singapore for clarification for ESP remittance and Direct donation from Singapore Donor.

3. Meeting with AICI President on the renewal of the MOA Agreement, MPH of Lubao,

4. TCDSB payment - It was credited to the CAGFI account last April 7, 2025.

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1. ANCOP Team Building - May _______, 2025 - Beach

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1. Opening Prayer - Bro. Evan Fucal

2. Call to order

3. Approval of the last Minutes of the Meeting

4. Departments' Updates and Action Plans

1. QA/Compliance - ROmy H

2. Field Operations - Tin Pichay

3. Donor Relations - Cielo Ventures Jr

4. Calamity, Disaster, and Relief Program - Evan Buban

5. Community Development Program-Evan Fucal

6. Values Formation and Development Rubillos

7. Finance - Jo Tiongson

8. Human Resources and Administration - Che Buban

9. Communications, Events and Marketing- Ritchie Roberto

10. Information and Technology- Khobi Locsin

5. Other Matters

6. Closing Prayer - Bro. Ritchie Roberto

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1. Successful TCDSB Immersion with the savings of ______

2. Ongoing AGW Venue and Preps requirement, AGW Date October 26, 2025

3. Ongoing ANCOP USA Website improvements

4. Timely and active posting of ANCOP's events and updates on social media.

5. ANCOP Australia Requests - Newsletter, Articles, Collaterals, Video

6. Traviz Sticker Installation done, tomorrow, Mini Bus.

7. AGW Logo Collab - ANCOP x ABLAZE

8. Timely Zoom Assistance/Zoom Room Requests

9. The AGW Kit is ready for blasting, but no logo is included.

10. Ongoing UK Immersion planning.

11. Content Planning for ANCOP USA

12. Reviews on FB and Google

13. 1 Day allotted for ANCOP USA.

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Red and White Geometric Shape Qr Code Document

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CDRP

Available Funds as of April 10, 2025 - Php 1,457,785.14

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Business Arising

FO

To prepare the Banner on cards

TVET

Revisit the process/due diligence

IT

Set meeting with Sis Dre after Holyweek

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1. BARANGAY PERMIT AND CLEARANCE-DONE (JANUARY 6 &9, 2025)

2. PCNC ANNUAL PAYMENT - DONE (JANUARY 14, 2025)

3. AF ANNUAL PAYMENT - DONE (MARCH 19, 2025)

4. AF ANNUAL REPORT- DONE (APRIL 02, 2025)

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1. Events weren't coordinated with CME. Please include them in the calendar and request assistance; we will try to accommodate them or find a solution.

2. There are too many in-house and donor requests - hire or a large budget for projects or requests.

3. Requests that didn't follow the proper protocol.

4. Email Recipients - Update the Directory until the end of this month.

5. The materials/Presentation were not checked by the CME team.

6. Social Media posts by Employees - Limit Social media use during working hours.

7. Communication Platform

8. Let's bring back the one-to-ones.

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Accomplishment as of April 9, 2025 - 80%

Timeline - April 30, 2025

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1. Meeting and Coordination

AVES:

* MM East

* MM North

* MM West

* Central Luzon

* NEL

* NWL

* MM South

MWPR:

* Bahrain

* Pampanga

2. MWPR

PFG advised to use old MWPR Materials until 2024 version update is approved

3. ANCOP Staff Assembly

May 9 - About Mama Mary - Tita Bernie Cuevas

June 6 - Being Christ in the Workplace - Tito Jun Marcelo

July 4 - Sustaining Passion & Avoiding Burnout

Aug. 8

Sept. 5

Oct. 3

Nov.7

Dec. 5

Jan. 9

4. QMS

OFI for QO and Stakeholders done, to be submitted

5. DSHUD MOU

Emailed the Draft of MOU last April 2, 2025

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Done:

* March 15 Big East - 128

* March 22 Big North - 68

Confirmed:

* Apr. 26 - Central Luzon

* Apr. 26 - NEL

* May 1 - MM West

* May 3 - NWL

* May 10 - MM South

To Finalize:

* May 10 - MM Central

* May 17 - CALABARZON

* May 17 - MIMAROPA

* May 24 - BICOL

* May 24 - EV

* May 24 - CV

* May 24 - WV

* July 12 - NEM

* July 19 - WM & NCM

* July 26 - SEM & SCM

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1. AVES Presentors/Resource Speaker for program updates

* ANCOP Appreciation/Primer - Donor Relations/CME

* ESP Breakout - Field Operations

* CDP Breakout - CDP

2. Compliance in VFD Reprot:

•AGUSAN DEL SUR

•LANAO DEL NORTE

•EAST A

•EAST B

•IFUGAO

•DAVAO DE ORO

•NORTH COTABATO

•LA UNION

3. Hiring of VFD Coordinator, 4 months now for recruitment

4. Offsetting of ANCOP employees with an official request from Health

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1. Branding Workshop - Rates proposal

2. Email Marketing

3. Purchase of New and Essential Accessories

4. Promotion Collaterals

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1. FOR COMPLETION OF DOCUMENTS / DSWD APPLICATION FOR AUHORITY TO CONDUCT FUND CAMPAIGN

2. FOR COMPLETION OF DOCUMENTS / DSWD ACCREDITATION

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1. PERSON INCHARGE

2. NEED TO COMMPLY HARD COPY AND ONLINE FILLING (DSWD HELPS)

DSWD APPLICATION FOR AUHORITY TO CONDUCT FUND CAMPAIGN

DSWD APPLICATION FOR ACCREDITATION

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UPDATES:

1. We have completed the meeting with the DPO at GMC; they are willing to help us create a Privacy Impact Assessment.

2. The Privacy Impact Assessment form for FO has been created.

3. The NPC registration has been completed, and the certification and seal have already been issued.

4. I'm currently on the lookout for the perfect training provider and available dates for DPO.

CHALLENGES:

1. Privacy Impact Assessment of Other Departments

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1. Creation of New forms for SY2025-2026- Transmittal, Benefit Package, TYL, CL and APR.- as recommended by Sir JF during ISO Audit

2. A request was made by the UAE to repaint the marker in Bani Bataan last March 9- According to Kuya Evan, the HOA president will set a meeting in the third week of April to discuss this. - Pending from the last Excom meeting

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1. Compliance with the submission of requirements for AGW and other regular accounts is moving slowly. The assigned FO blasting regarding the ESP reportorial requirements compliance status for SY 2024–2025 last April 4, 2025.

2. 1 Local Donor - No Remittance

3. AUSTRALIA — Remaining remittance of P551,205 (2nd half remittance)—for follow-up email.

4. Three TVET students from DBTI, who are CCO-funded, have committed violations. One student swore during class, another was found bringing a vape, and the third was caught sleeping in the dorm during class time.

5. Returned funds of AGW for SY 2024–2025 and previous school years.
Ask management whether the returned funds of AGW will be carried over to SY 2025–2026 or allocated to other programs, such as Calamity.

6. There is no confirmed renewal of commitment from the UAE regarding the sponsorship for East Timor. The remittance was intended to sponsor 60 students, with a total amount of 30,000 USD, or 500 USD per student.

7. For USA 31 students, no remittance yet

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CALL FOR DONATIONS

1. Australia sent an email on April 8, 2025, stating that they are unable to provide donations for the call for donations for Myanmar.

2. Last Monday, the ANCOP Head from KSA informed us that they will be donating 5,000 SR and asked where to send the remittance for the calamity.

3. CFC Singapore has directly sent their donations to CFC Myanmar. The total amount donated as of April 3, 2025, is $4,220.00

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ESP Compliance Status as of March 28, 2025

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First-semester requirements are not yet 100%. Mostly are Institutional Partners. Some are newly added.

·        Monitoring Visit Conducted = 194

Metro Manila = 58

Big West - 17
Big North – 9

Big East – 16

Big South – 16

Luzon = 85

Bicol – 20

Central Luzon – 30

NWL – 6

Laguna – 15

NEL – 17

Visayas = 5

Bohol – 3

Cebu – 2

Mindanao = 46

North Eastern Mindanao – 18

South Eastern Mindanao - 28

·        Meetings Attended

1.      Big West PIT Monthly Meeting

2.      South B PIT Assembly

3.      Conducted ESP Orientation and PIT Training in Virac

4.      Conducted a Kasunduan Orientation to the sponsored students and parents – Bato, Viga, and Caramoran

5.      Attended Catanduanes AGT Meeting – March 24, 2025

6.      Conducted PIT Training & ESP Orientation (Zambales & Nueva Ecija)

7.      Conducted APR Orientation and APR Making to sponsored students (Nueva Ecija, Tarlac, Zambales)

8.      Conducted PIT Training and ESP Orientation in Kalinga

9.      ANCOP Batanes Orientation

10.   Conducted ANCOP Appreciation, ESP, and Kasunduan Orientation to School Partners (Students and Parents) and ESP Implementing Areas (1 SP Agusan Del Norte, 2 SP Agusan Del Sur, Surigao Del Sur – Tandag and Bislig Chapter)

11.   Conducted ANCOP Appreciation, ESP, Kasunduan Orientation, and APR making to School Partners (Students and Parents) and ESP Implementing Areas (2 SP Mati, Davao Oriental)

12.   Conducted ANCOP Appreciation, ESP Orientation, APR Orientation, APR Making (Sultan Kudarat)

·        AVES Participation

1.      Big East

2.      Big North

·        Mark Christian Daseco, newly hired Project Coordinator for MIMAROPA

·        Metro Manila Institutional Partners transferred to Jaive Montederamos

·        Luzon Institutional Partners transferred to Jhon Mark Leuterio

·        Profiles

On Queue - 1615

With lacking Data - 318

Total = 1933

2019 – 8

2020 – 1

2021 – 70

2022 – 13

2023 – 286

2024 – 1555

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1. Reported to ANCOP Board Meeting: new ISO Certificate, TUVR OFIs, Grievance Committee in HOA, ATM Flowchart and DPA Orientation.

2. Submitted TUVR OFIs with individual Action Plans (as requested by AB) to Che c/o MQ

3. Analyzed summary report c/o Riam effect of school partners, evidence showed still Non-compliance.

4. DWSD Report completed by ED Team and submitted by Feb at the Standards Bureau meeting the deadline, March 31.

5. CAGFI received 311 CSS responses for March 2025, result is 98% with 5 Customer Complaints issued to ESP-FO for validation.

6. FRTDDL update to be reported by Arnel (on pilgrimage) will instead report in QMS IM

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Finalization of Meals & Transpo Allowance - Set meeting with Operations Manager & HR/Admin Head, not later than April 15, 2025

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1. 5 Complaints issued to CDP since January have no feedback on resolution

QO for CDP no monitoring for 3 months

DENR Notice of Violation - CAR with major NC still not fully resolved

2. AB requested items:

DSWD meeting for Aux SWDA

FIN - ATM Pilot in SB update, revision of ATM Flow chart

DPA initial meeting done with Bro Mito and Atty Grace succeeding report by DPO

3. HR matters

Hiring of M & E

Off-boarding

4.DSWD Matters:

Fund raising permit

DSWD Accreditation

Aux SWDA confirmation

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1. The NetSuite Buildathon in Makati will enhance our NetSuite report, specifically for FO and DR.

2. We also received another invitation for NetSuite to train us as NetSuite Developers.

SuiteFlow - a visual workflow tool for automating processes

SuiteScript - a scripting language that can be used to create custom records, automate business processes, build custom interfaces, and integrate with external systems.

3. EMT for FO already add in NetSuite

4. The studies conducted on SharePoint/device identified the cause of the slow response.

5. For emails that are already full, we have a solution.

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1. New Lead Auditor assignment?

2. National Social Worker to be assigned?

3. FRTDDL new SY 205-2026 meeting DR, FO, FIN, Arnel and Riam? Riam created a draft with QA recommendations and request other Departments inputs before the meeting. It will be shared by Arnel.

4. Bureau of Customs to be discontinued?

5. Escalation Policy implementation for ESP-FO and FIN

6. CARs and OFIs to be discussed in the QMS IM April 11 at 130PM

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CHALLENGES:

1. training for new NetSuite access

2. training for Almmia power Bi to be used in FRTDDL

3. training for Brian CompTIA A+

ACTION PLANS:

1. follow up on our additional access and renewal contract of the NetSuite Account.

2. Both online and onsite options will work for Almmia; we have already identified the training needed to enhance Almmia's capabilities.

3. This setup is the same as Almmia's.

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1. ongoing DR EMT to be built in NetSuite

2. new training for new users in NetSuite, particularly for FO and DR

3. windows update from 2.1 to 2.4 is still ongoing

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1. Meetings and Coordination

Every Tuesday Meeting with RCMPD

Weekly VIP for IPs

MM West C Medical Mission

2. Deployment Conducted

*Feb.1 - Lobo Batangas - 155 patients (9 x-ray patients)

*March 30 – VIPs for IPs @ Porac, Pampanga - 201 patient

*April 5 - MM West C - 76 patients

3. Deployment Schedule

April 5 & 12 – West C

May 3 or 10 – Makati with RCMPD

May 31 - Balayan, Batangas (Tito Steve)

June 13 - San Fernando, Pampanga (RCMPD)

TBA - Unisan, Quezon

Jan 22 - 24, 2026 - UST (Tita Mila Y.)

4. FDA License of UAE MC

- SFD Requirement (this is a new finding not asked or requested from our initial application)

5. Delayed X-ray results

- The radiologist is recovering from major surgery

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Closing Out Activities:

1. As per latest count of ICLHO, there are already 37

beneficiaries currently residing in the KaUSWAGan Residences

2. Meter Reading to determine the specifications of the Automatic Voltage Regulator (AVR)

3. Equipment safety installations - Fire pumps, ATS, and accessories labels - DONE

4. SMDC Requests -

Location of the area drain and conventional slab(structural) in the revised plans

Floor topping test results - in Justification that cracks are not Structural but Architectural

Front hardscapes

5. Reorientation for STP monitoring (Participants - ICLHO and 3 beneficiaries)

6. Joint Inspection to be done on Apr. 21-22, 2025 (SMDC-EDMR, ANCOP, LGU and VYKIM)

AS PER KIM:

Booster pumps:

1A - leaking new 3phase pumps

2A - new capacitor of 3phase still not working.

Filler pump

Pump 1 and Pump 2 still still operated manually

Fire Hose 1A - Hindi pa napalitan

FDas Alarm - Nag.aalarm hnd pa naayos.

Yesterday pumunta yung AOP pra magreorient ng Beneficiary sa pagmonitoring kag basic maintenance ng STP room.

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Installation of the Starlink Internet Connection -

Payment: Purchase is by ANCOP

Monthly payment - 50% HOA 50% CAGFI

HOA will take over full bills payment once financially stable

Orientation of HOA Auditor and Treasurer and the store staff/keepers (Awaiting recommendations)

Meeting and Orientation with Bro. Ronald for his taskings

Meeting with HOA for community concerns - landslide area, unit repairs, vacant units, beneficiaries with violations, Election, DHSUD Orientation etc.

Inspection of the units and landslide area

DHSUD Orientation for the HOA Officers (Agenda: Updated Rules for Election etc.)

Conduct of Clean-up drive with the HOA

Addressing of sponsored students with concerns on their allowances)

Fellowship with the HOA Officers

Values Formation of ANCOP Sponsored students and the youths of Salcedoville

HOA Assembly (Reminders of the Rules and Regulations)

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Accomplishment - 100%

Other works were done during the Immersion of partner institution in Canada (Painting of interior and exterior walls, Concreting of pathway)

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·        1ST Semester requirements are not yet 100% completed

·        Low submission of APR

·        1st semester grades and 2nd semester COE/COR not yet completed

·        Resignation of Jackie Cupas and Mariel Bualat effective April 15 and 30

·    Replacement for CABARZON - 800 students concurrent of Tin Pichay in concurrent of Profiles submission and request

·        Replacement for Visayas and Mindanao

·        No conducted Home Visitation of Ronald Duran

·        Some students have concerns about their availability during the times of Fieldwork.

·        Slow compliance of COG and COE in other areas is due to unsubmitted grades of Professors, and some schools, especially in H.S, have not yet released the grades due to the need to complete S.Y. first

·        Home Visitation Monitoring Visit Report backlogs of Field Coordinators due to priority of other deliverables

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·        Possible reassignment of Jaive Montederamos or Mecelle Cerro to Southern Leyte as a replacement for Jackie Cupas

·        Reassignment of Gladys Esperida to Big Central

·        Changes in the area assignment of Visayas

Negros Occidental + IPs = 254+368 (Vacant) = 622

Samar (220) + CDP - Ronald Duran

Leyte + Southern Leyte + Bohol - Vacant =

Cebu, Negros Oriental, Siquijor - Erra

Aklan, Antique, Guimaras, Iloilo - Ivy

·        Vacant Field Coordinators of CABARZON and BICOL

·    Approval of the Subscription to Grammarly, and I love PDF for FO - C/O Tech Support

·        APR Submission deadline is April 15 but not all funds are transmitted yet

·        New deadline for ESP Requirements for SY 2025-2026

·        FO RTAP - Discuss with the Excom reported cases of ESP funds misused for appropriate action

FO RTAP - Discuss with the Excom the revival of the issuance ofthe ESP Service Rendered Booklet to all Sponsored Students

EMT for SY 2025-2026

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Accomplishment (for the 30 houses) -

As of Mar. 03, 2025: 81.35%

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1. Meetings and Coordination

*Every Tuesday Meeting with RCMPD

*Weekly VIP for IPs

*MM West C Medical Mission

2. Deployment Conducted

*Feb.1 - Lobo Batangas - 155 patients (9 xray patients)

*March 30 – VIPs for IPs @ Porac, Pampanga - 201 patient

*April 5 - MM West C - 76 patients

3. Deployment Schedule

April 5 & 12 – West C

May 3 or 10 – Makati with RCMPD

May 31 - Balayan, Batangas (Tito Steve)

June 13 - San Fernando, Pampanga (RCMPD)

TBA - Unisan, Quezon

Jan 22 - 24, 2026 - UST (Tita Mila Y.)

4. FDA License of UAE MC

- SFD Requirement (this is a new finding not asked or requested from our initial application)

5. Delayed X-ray results

- Radiologist is recovering from major surgery

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1. MANPOWER

Schedule with VFD and Internal Meeting

Offsetting of ANCOP employees with an official request from Health (Do we need to present official guidelines?)

Rotary expectation with healthcare manpower for main health services

2. RCMPD - WOW CLINIC

- Need to deploy (partnership) to 6 Rotary Community to close the grant

3. Contractual RadTech unresponsive to on-call deployment

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1. Follow up with Feb the DSWD Meeting

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Change of VFT to VFD in the SP and other documents

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1. In compliance to the new IRR (Magna Carta for the Homeowners and Homeowners and Associations) of DHSUD and Guidelines for Election

2. Concerns that needs addressing (Ownership of stores, pets such as dogs, chickens and other livestock)

3. Reminders to to submit to DHSUD the Annual Report and Election Reports of the sites

4. Request for Memorandum of Agreement (MOA) and Technical Assistance of Shelter Coordinator (CFC Albay)

5. Query on how to Transfer GK sites to ANCOP (Bulacan)

6. Addressing of our unsettled QMS documents (RTAP, OTAM, QO Monitoring)

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I. Overall Progress Report

INDIGO SUBDIVISION (VYKIM) - 77.79% (Target Accomplishment - 77.63%)

Highlights:

* Backfilling

* Fabrication and Installation of Stair Footing Rebars

* Formworks and Concrete pouring of Stair Footing and Stiffener Columns

* CHB Laying of non-load bearing at T&B

* CHB laying of load bearing

* Electrical Roughing-ins

* Fabrication and installation of PVC Sewage Line

* Installation of Water Line

* Rebar Works and Formworks of Bond beam

* Rebar Works and Formworks of Roof beam

* Installation of Steel Window Frame

* Rebar Works and Concrete Pouring of Slab on Grade

* Loft Framing and Roof Framing

* Plastering Exterior Wall

* Painting Interior and Exterior Wall

* Excavation of Septic Tank

Site Development and Support Facilities (TWINFORMERS) - 79.31% (Target Accomplishment - 79.25%)

Highlights:

SITE DEVELOPMENT

* Excavation, Installation of Waterline

* Fabrication and Installation of distribution line fittings and Pipe lines

* Excavation, rebar works, formworks of Sewage Treatment Facility

* Concreting of wall at Sewage Treatment Facility

* Application of Waterproofing and Fabrication of Manhole Cover at Sewage

Treatment Facility

* Steel Works on EWT

* Fabrication of Elevated Water Tank

* Fabrication of Steel Rafters for Basketball Court

* Installation of Steel Columns for Basketball Court

* Drilling at Pump Station

* Installation of Street Lighting

* Installation of Electrical Pole

* Formworks and Concreting of Sidewalk , Curb , Gutter and Portland Cement

Concrete Pavement(PCCP)