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DODD-Prior to Applying for Certification

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DODD-Prior to Applying for Certification

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DODD Checklist for Independent Providers prior to applying for certification

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DODD Checklist for Independent Providers prior to applying for certification

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PAWs - How to find them. How to read them. 

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PAWs - How to find them. How to read them. 

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PRINTABLE PDF GUIDE: How to look up and read PAWs through DODD's MSS application.

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PRINTABLE PDF GUIDE: A deep dive into billing - what to know before you bill, how to complete billing, and resource links.

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Services requiring EVV – (See pages 8-10 in the linked guide)

·     HPC - Billed in 15-minute units

·     On-Site-On-Call (OSOC) - is not subject to EVV

·     PD – HPC

·     Residential Respite – 15 Minute Billing Only

·     Waiver Nursing

·     Nursing Delegation

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EVV Training for Non-Agency CERTIFIED providers NEW 9.2025

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EVV Training for CERTIFIED Independent Providers

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EVV Training for CERTIFIED Independent Providers

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If you're already certified and have never taken the EVV Training, please follow these instructions.

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EVV Training for Non-Agency CERTIFED providers NEW 9.2025

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EVV Training for Certified Agency Providers

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EVV Training for Certified Agency Providers

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EVV Training for Certified Agency Providers who have never taken the training

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EVV Training for Agencies already Certified 9.2025

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Linking Medicaid Number to EVV for Newly Certified Providers

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Linking Medicaid Number to EVV for Newly Certified Providers

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If you've already taken the training before you were certified, you will need to link your Medicaid Number to Sandata by following these steps.

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Linking Medicaid # to Sandata for Newly Certified Providers

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INTRODUCTION and INSTRUCTIONS: Read this first

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INTRODUCTION and INSTRUCTIONS: Read this first

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The subsequent guides go along with these instructions and are named for each step of the process in the order that they are recommended.

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INTRODUCTION TO THE CERTIFICATION PROCESS. Letter to Independents

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EVV- Getting Set up for Certified Providers

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EVV- Getting Set up for Certified Providers

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Please follow these steps in the order listed to get started with EVV. *If you have not taken the initial EVV training, please see the Step 3 post under "How to Become an Independent Provider." This is required before you can proceed.

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When you add a recipient, you must also go into the record, mark their status as active, add a payer, and authorize services for the person to fully set up to start visits.

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Live-In Caregiver Exemption Request Form

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Live-In Caregiver Exemption Request Form

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Requires both the caregiver and the Recipient to be active in Sandata. (must set up EVV, add recipient, authorize, and make active)

*Shared Living is already exempt from EVV.

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Finding Sandata EVV User Guides and Videos

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Finding Sandata EVV User Guides and Videos

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EVV Contact Information, Medicaid Help Desk

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EVV Contact Information, Medicaid Help Desk

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This page features several helpful resources, particularly on the right-hand side.

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TOOL: This document explores the general role of a provider as a service team member. A compilation of ODM & DODD requirements that providers are responsible for on a regular basis has been created. This list MAY NOT BE EXHAUSTIVE. Providers are responsible for knowing and staying up-to-date on all current requirements. This is a tool that may be modified to fit providers' changing needs.

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How to find Rules in Effect for DD Waiver services 

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How to find Rules in Effect for DD Waiver services 

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SCREEN RECORDING: This recording walks through how to find the rules in effect, step by step.

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Also visit 5123$0-2-08-Rule-AM.xml for agency recertification requirements and Appendix A for annual training requirements of Directors of Operations.

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If you already have an account linked to your PERSONAL email that you will be using as an Independent Provider, you may skip this step.

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*If you are currently an Agency DSP with 8 hours of training, many of those trainings will count toward your Independent Provider Training requirements. HOWEVER, there are a couple of trainings specific to Independent Providers that you still need to take to meet requirements.

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Step 2. Independent Provider Initial Training 2025

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Step 2 Cont'd: CPR and First Aid Training 

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Step 2 Cont'd: CPR and First Aid Training 

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CPR and First Aid Training is offered at ClarkDD. Please visit our training calendar for dates, fees, and to register.

You may take it anywhere that offers the American Red Cross or equivalent CPR and First Aid trainings. The skills assessment MUST be done IN-PERSON.

*IMPORTANT* BLS or "Basic Life Saving Skills" is not a substitute or equivalent for First Aid. This is a common mistake. You will need to take a First Aid class separately if it was not given in conjunction with your CPR class.

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Developmental Disabilities of Clark County

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We empower people throughout their lifetime, to achieve their fullest potential.

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Step 3: Electronic Visit Verification Training

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Step 3: Electronic Visit Verification Training

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At the end of the training, download and save your training certificate as a PDF to upload into your DODD Application. You can also go to your profile by clicking on the large circle/sphere icon in the top right of the webpage, click profile settings, and click on transcript just above "My Profile".

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Pay close attention to the required code for both the BCI and the FBI checks. The wrong code will cause you to have to do it over and pay the fee again. The report must be sent directly to the address provided.

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Step 5.  Setting up Payer ID Number. Independent Provider

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Step 6: Applying for your National Provider Identifier (NPI) Number - Creating your account with NPPES

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Step 6: Applying for your National Provider Identifier (NPI) Number - Creating your account with NPPES

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PLEASE NOTE: The appearance of the application has recently changed from that pictured in the guide. The information is still the same. The pages you are allowed to skip are still the same.

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Step 7, Part 1:  Choosing your Taxonomy Codes

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Step 7, Part 1:  Choosing your Taxonomy Codes

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You will need to enter taxonomy codes in your application based on the services you plan to provide. Some services have multiple codes that designate for an Agency only or for an Independent Provider only. Make sure you're selecting the correct one.

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This walks you through actually applying for your NPI number. NOTE: There are a couple of pages to skip. These are denoted in the guide.

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Step 7. Applying for an NPI Number. Independent Provider.

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Part 8: Completing the Provider Application for Certification

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Part 8: Completing the Provider Application for Certification

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This guide walks you through the application to become certified through the Ohio Department of Developmental Disabilities.

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Step 8. PNM -Completing an Application for Certification as a DODD Independent Provider 2025

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Comprehensive guide on the FOUR places you must update your information in the recommended order.

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EVV's parameters for rounding time up or down is different than DODD's. Please use this conversion chart when recording your time to ensure your units in EVV match units in your DODD billing claims to avoid payment interuptions due to claims denials.

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FOR LICENSED NURSES applying for DODD certification

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FOR LICENSED NURSES applying for DODD certification

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Licensed nurses must follow a different application process REGARDLESS of whether you're applying to provide nursing services. ALSO make sure you have First Aid certification. BLS (basic life-saving) is not the same/not accepted as a substitute for First Aid certification. Most nurses have BLS.

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How to Bill: Youtube Video from Lostcreek Lab, LLC

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How to Bill: Youtube Video from Lostcreek Lab, LLC

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Lostcreek Lab, LLC shares three ways to submit billing, whether you're an Independent or Agency Provider

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Introduction to Ohio DODD Billing: A Beginner’s Guide

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TOOL: An Excel spreadsheet to track the number of units you have billed for and how many you have left for the span. This is called "utilization tracking." *This is not a required form, though tracking utilization is the responsibility of each provider to ensure authorized services are met, but not exceeded, without prior authorization except in emergent cases.

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Resource Information and who to contact about common issues that arise for providers when billing

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MRC webinar via DODD's Youtube channel or visit https://dodd.ohio.gov/providers/monthly-rate-calculator/

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Ohio Department of Developmental Disabilities

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Monthly Rate Calculator Recorded Webinar - Part 1

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EVV Error messages and how to resolve them

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EVV Error messages and how to resolve them

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Guide with common EVV error messages and how to resolve them, with links to additional resources within the guide to help you resolve the issues.

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A video walkthrough of how to find document templates on DODD's website.

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DODD and EVV define units a little differently. This guides helps you align your claims with EVV so your claims match and avoid claims being denied for mismatched units.

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You must assign a Designee in RDS once you get notification that you are due for a review, even if you're an Independent provider. You assign yourself as the Designee.

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*Can be combined with other service doc (HPC, Shared Living, etc) as a single file while maintaining all required information.

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You must still document outcomes if listed as responsible for outcome support in the OISP; see also the Outcome documentation sheet.

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New template for Transportation/NMT per mile . Multi-passenger

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SINGLE PASSENGER-NMT Per Trip -

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New_Transportation_sheet_-_for 1-1 transpo NMT per trip

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formatted for Multi-passenger and multi-staff

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Modified Vehicles only