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PPC BACKGROUND

A ping pong club is established for students that interested in the sport of ping pong. This club can help the student to improve their skill. The ping pong club also organise a program to teach how to play ping pong properly.

OBJECTIVE OF PPC

1. Forming perfection among club members both spiritually and physically.

2. Introduce and expose students to the techniques and theories of playing Ping Pong

3. Establish good relationships between students.

4. Learn how to play effectively.

STAKEHOLDER

The main stakeholder is students of UUM, which include players, coaches, and administrators, to better educate themselves about ping pong.

SOURCE OF INCOME
Financial Management
The Treasurer General will handle the Ping Pong Club's money and keep it in the club's contra account, while the Treasurer will manage the club's record of the balance sheet, income, and expenditure.
Membership's Fee

1. The annual membership fee is RM5.00

2. Any fee rates and increases shall be decided by the General Meeting and shall only be implemented after obtaining the approval of the Vice-Chancellor.

3. Membership fees will be collected by the Student Body Treasurer and credited to the Student Body Contra Account.

MAIN ACTIVITIES

1. To provide training to a beginner on how to play ping pong

2. To improve the skills of existing players of ping pong

3. To give entertainment for the student to fill their leisure time with beneficial activities

4. Students play in teams with other club members, or they can play against each other one-on-one.

5. To compete in a tournament between university

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Black Simple House Construction Work Breakdown Structure

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INITIAL DISCUSSION - through WhatsApp

1. Come up with suggestions for clubs and societies that can be approached.

2. Each of members has been tasked to approach at least one NPO.

3. Finalise which NPO is approachable and agreed with the service-learning project.

FIRST MEETING (21/05/2022) - with the club president

1. Brief explanation about PPC background.

2. Interview Session.

Interview Questions:

1. Can the NPO prepare their own account?

They can record simple transactions, but cannot do a full proper accounting for the club because of the limitation like insufficient previous financial information, plus they also did not practice a systematic record for the club.

2. Will the NPO hire external accountant to prepare the account?
No, because the cost to hire external accountant is too expensive and PPC only have a small funds and transactions, which they are not involve with day to day transactions.

3. Is there any problem with the bookkeeping and accounting process?

Yes, because many problem in access in information of transaction.

4. How can the NPO improve the bookkeeping and accounting process?
They will seek advice from accounting lecturer to do a proper account.

SECOND MEETING (02/06/2022) - review the NPO accounting & financial reporting

1. Review the PPC accounting transactions (softcopy of transaction receipts) for April & May.

2. Identify issues & challenges in financial and record keeping process of the club.

TRANSFER OF KNOWLEDGE SESSION (16/06/2022) - assist the NPO in preparing the account

1. Discussed about the accounting and non-accounting issues in PPC, and how they can manage them.

2. Recommend appropriate action to be taken by PPC on their practice in handling the club record keeping process.

3. Assist the PPC in preparing the financial statement.

FINAL MEETING - feedback from the NPO on the project impact

1. Ask for feedback and experience throughout our service-learning project from the NPO.

2. The PPC Club President provided feedback after exposing them to issues related to financial management.

3. Give a word of appreciation, to the President of the PPC Club for sharing about the management of their financial statements and working with us in making this service learning project a success.

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ACCOUNTING ISSUES

1. PPC does not have a proper accounting record.

2. Difficult to access previous and current financial information as they must refer to the authority in charge of financing.

3. There was no proper and suitable accounting system since PPC did not refer to any standards.

4. PPC funds are derived solely from the allocation of HEP, sponsorship, and program fees.

NON-ACCOUNTING ISSUES

1. As there is changes in club’s committee every year, hence there is no systematic record and continuous practice.

2. Treasurer do not have accounting background, resulting in a lack of knowledge in preparing accounting records.

3. Events that are held by PPC did not achieve the target number of participants.

RECOMMENDATION TO PPC

1. Establish policies or procedures to standardise PPC practices. (so each transition or shift in the club management/ higher committee will maintain practices that are not vary from previous sessions)

2. PPC may assign persons with suitable requirement (accounting knowledge) for the accounting-related positions like the treasurer & vice treasurer. (so they will at least can handle the basic transactions & prepare proper account for PPC)

3. PPC must do a proper accounting record. (begin with recording all the transactions into correct account, and keeping (filing) all important documents like invoices, purchase receipt, payment receipt, and bank statements properly.

4. PPC should prepare related financial statements for each financial year to have the current information about their financial outcomes and status.

5. PPC may implement accounting software that designed for NPC to assist the club in record keeping process and preparing their account. (accounting software can also provide internal controls over PPC financial data)

6. It's recommended for PPC to create annual budget plan for the club to help them identify and estimate their source of funds and uses of funds. (fund can be allocated and limited accordingly for each of their planned activities)

7. Create strategic planning for the club and their program. (to identify their strength, weaknesses, opportunities and threats for any program that has been planned.)

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PPC financial statements for April 2022 is prepared by the group using the information provided by the PPC.

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We first, approached the president of PPC, Ms Ho Su Zhen to obtain the club permission for us to conduct the service-learning project. The contract is signed on 17/05/2022.

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FIRST MEETING (BEFORE THE PROJECT BEGIN)

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The first meeting with the club president was held on 21/05/2022. All members was participated to obtain more information and opinion on the club matters. (sharing & interview session)

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The second meeting was conducted on 02/06/2022 to review the PPC accounting transactions (softcopy of transaction receipts) for April and to identify issues & challenges in financial and record keeping process of the club.

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THIRD MEETING (TRANSFER OF KNOWLEDGE SESSION)

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The transfer of knowledge session with the club president was held on  16/06/2022. All members was participate to assist the PPC in preparing the financial statement.

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FINAL MEETING (OUTCOME FROM THE PROJECT)

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The Final meeting with the club President was held on 19/06/2022. All members was participated to get some feedback from the NPO on the project impact.

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"The critical point in this project is the application of various important skills to communicate and approach the NPO to enable us to do this project with the sole purpose of helping NPOs related to the management of financial transactions in a more orderly manner. During the project, I learned many valuable lessons by how to apply communication skills" - Izzati

"This project allows me to develop a better knowledge of academic concepts by applying them in a real-life context. This project requires me to use practical skills such as networking, organisation, and communication skill while creating initiatives and communicating with our members and people of the NPO." - Athiya

"This project enhances effective communication and teamwork in our group, as well as giving us the opportunity to learn closely from the real-life NPO practices." - Izzat

"Through this project, PPC gained a better understanding of the accounting issues that they encountered, particularly in preparing accounting records. Now, they are able to produce proper and systematic accounting records while complying with the rules and regulations, making the financial information reliable and transparent for the users in decision-making." - Solihah

"In this project, our group are exposed to Ping Pong Clubs’ operations and financial records. This project instills me a sense of responsibility towards fulfilling my duty in the community whereby I can contribute towards social and economic development." - Jean

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PPC bank transaction receipts for April 2022.

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SERVICE LEARNING PROJECT IN ACCOUNTING FOR NON-PROFIT ORGANIZATIONS (NPOs)