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Only small percent of signups actually come to the events

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Freshman connect, meet & greet types of event are popular.

Conclusion: People want/open to make friends

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Our events are getting the a lot of attention - initial sign-ups
- Carol and Jane

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A lot of effort made for planning, preparing events which has it's benefits but not sure if that results in mentees for us. perhaps think differently about how to go for mentees

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To increase attendance, sending out reminders 1 hour before the event
-JJ

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We actually got some new mentorship sign up from some of the events

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Webinars generally have the most attendance rates & sign ups - students want to be helped
-JJ

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Some events get lots or sign ups (academics but also social events) but not many people actually come (wonder why? perhaps need reminders?) - Brenda

*Oh also remember that the newsletter really helped get the word out on events!

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We should identify which events are "most important" to advertise and send to advisors to share with students (can't send too many emails or else it gets annoying)

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Delegation of roles and responsibilities sometimes are unclear, leading to confusion. Having a current (who's working on what and for how long) might be helpful -Jared

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Offering career help draws students but it's not always successful, some of our mentees actually just signed up through the website and not from the events, timing is key also, seems like students are more open in the beginning of the school year

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Only a few of our existing mentees join the events we hosted

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Mentor/Mentee(signups) attendance ratio is always really high (Bros webinar was 6:1) and it feels off-putting for newcomers. It's easy to tell who is a part of the group and who's not, and it's easy too see attendees feel hesitant or overwhelmed.

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lots of sign ups, but not that many people show up; most ppl showed up for Meet & Greet and Halloween event; also the timing of the events was at the beginning & when there was a break; and also things like "how to succeed" events had a good number of show ups, maybe it's the vagueness of the event but the general idea that we want to succeed but dont know how. students could also not know what they want in life, so maybe looking for help, direction

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Our first attempt was the Resume + Interview Workshop but we canceled the second portion due to low attendance
Timing was not good - as many students later responded through email following finals

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better if these type of professional help/academic workshops are at beginning of quarter when students less busy/stress with finals

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Change it to something more interactive. Not many students come even in finals week. If we are looking for ways to build relationships or have ways to meet more students, it probably should be through games or team building projects. When students come to the lounge, they come to gather town and just turn off their screens.

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It seems like catchy titled events such as "how to succeed in college as international student" and "international student meet & greet" (w/good timing in the beginning of FQ) attracted a high number of students. Also, it's interesting that it is through these webinars that most of our active mentees stuck around, rather than "resume/interview" workshop that also had a high number of sign ups but people didn't really come/sign up for mentorship (also might have to do w/timing of event).

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Some events have lots of sign ups and some mentorship signups

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Meet & greet event seems to have most yield - maybe more welcome events at beginning of quarter when students most open would be helpful

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Closer to Finals Week or During Breaks may not be a good time to schedule virtual events for outreach such as "resume/interview" workshop and "winter hangout" as it did get a lot of sign ups, but the number of actual attendees was very low. For bonding purposes, it seems like having events such as winter hangout would be good as it did gather some of our regular students who had a warm time.

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For our current mentees who don't participate in the larger events/webinars, maybe we should form smaller cohorts to engage them with other mentees/mentors

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Only 8 people signed up for mentorship. Perhaps need a system to "Try Mentorship!" Maybe some people are not willing to commit to a 6-week program or they are not actually sure what this program is. Not enough clarity when we say "Sign up for mentorship"

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Not many coming to attendance.
Consider using a service to help with events: currently they have to signup, get an email and book it and then remember to come. A service will add it to their calendar automatically and their own calendar will remind them of the event.

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Systematic followup
There is no current system for systematic follow-up of people who sign up. Brothers sort of talked about this but it is not really in place yet. after 3 or more unresponsive then send a thank you and cease contact email, but should persist until some threshold. need transparency about outreach.

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Maybe adding some incentives, giveaways for those who show up to webinars will increase the chance of turning sign-ups into attendance?

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maybe we need to make our event names POP somehow lol (like more interesting/intriguing...)

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Not something to change, but something to consider because not sure how students take it. When we cancel events on them?

Perhaps also try to have some group bonding events (I keep hearing that the mentees would like to meet other internationals. Perhaps have a set time and date kinda how we do with church during undergrad - TFN together but also have seperate HG time

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Rate of mentorship sign ups from events is low, some trends seem to be that an even oriented to the group is more successful

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These two methods seem to have gathered the most number of student sign ups for virtual events:
- outreach logs & DM'ing via facebook/linkedin, etc.
- advisor's email blast

when we did either one of them, or did both, we had the highest number of student sign ups for our virtual events. (i.e., how to succeed in college, meet & greet, resume/interview workshop).

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International Student's testimony was relatable!

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International Student's testimony was relatable!

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Selina & Wendon's testimonies are helpful way to lower the international students' fears because we understand their struggles

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I think this was done before, but what if we collaborated with various clubs on campus to host some events? Like the Asian clubs - Chinese/Japanese associations, etc.

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When we meet up with students, they are generally really thankful for the attention that they are getting. and they usually open up very

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people still signed up for mentorship!

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Too many forms of communication/Sheet tabs

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Too many forms of communication/Sheet tabs

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Announcements are sent from slack, emails, texts,  and there's too many slack channels to see where information is held. Trying to keep track of tabs within google sheets for events can be confusing.