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Checklist formatted for easy printing or checking off during our eTwinning STEAM health projects.

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Checklist formatted for easy printing or checking off during our eTwinning STEAM health projects.

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Digital Security Checklist for eTwinning STEAM Projects

Access Control & Permissions

[ ] Parental Consent: Verify signed GDPR forms from parents/guardians before photographing or recording students.

[ ] TwinSpace Privacy: Set project privacy settings so media is visible only to registered eTwinning partners, not the public web.

[ ] Separate User Logins: Provide students with basic, non-administrative accounts while keeping teacher accounts password-protected.

Encryption & Safe Sharing

[ ] Secure Channels: Transfer class documents and communication using encrypted school channels (e.g., EduPage, official email).

[ ] Data Anonymization: Use first names only and blur faces/identifying marks on public project boards and experiment logs.

[ ] Protected Transfer: Protect shared files or bulk image uploads by placing them inside password-protected ZIP folders.

Secure File Storage

[ ] School-Approved Storage: Save all STEAM experiment data on school-managed cloud storage rather than personal drives or USBs.

[ ] Two-Factor Authentication (2FA): Enable 2FA on main teacher accounts and eTwinning logins.

[ ] Device Clean-Up: Log out of classroom tablets after every session and delete local photos from shared devices after cloud backup.

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Access Control Tasks

Set strict sharing permissions: Restrict Google Drive and Padlet boards to "View-only" for students; disable public link sharing.

Use password-protected files: Encrypt PDFs or Word documents containing sensitive student data/grades before emailing.

Enable Two-Factor Authentication (2FA): Activate 2FA/MFA on all work accounts (Google Workspace, Moodle, TwinSpace).

Role-based folder access: Separate general teaching materials from confidential student evaluations and admin records.

Secure communication channels: Share sensitive information via institutional encrypted email/LMS platforms, never via open messaging apps.

Automated backup routine: Perform weekly cloud backups and monthly offline exports of critical Moodle/class files.

Periodic access review: End-of-term audit to revoke outdated sharing links and remove past project collaborators.

Anonymize student data: Ensure photos, videos, and project work do not display personal identifiable information (PII) on open platforms.

Device security: Lock workstation screens when away and enforce auto-logout on shared smartboards or lab computers.

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Digital security is an important part of my teaching practice. I protect students’ data and teaching materials through controlled access, secure storage, and data protection measures. This helps me maintain a safe and private learning environment.

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My checklist, with my weak points written on it

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My checklist, with my weak points written on it

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Three blocks, eight checks each, adapted to what I actually handle: lesson plans, laboratory photographs and videos, and student assessments.

Two decisions about the format. Each check states the reason underneath, because a rule I cannot justify is a rule I will skip when I am in a hurry. And each block ends with my own weak point written down, because a checklist that only lists good practice makes me feel compliant rather than making me act.

Above all of it there is a single rule that resolves most doubts without thinking: if a file identifies a student, it stays on the institutional platform.

The check I expect to find hardest is restoring one file a year. I have never tested a restore, which means that strictly speaking I do not know whether I have backups or just copies.

Suggestions welcome, especially on the encryption column, which is the one where I am least sure my practice matches what I have written.

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My Digital Security Checklist

Access control

Use institutional accounts for professional work.

Check who can view, edit or share files.

Remove access when it is no longer needed.

Encryption and secure sharing

Avoid sharing sensitive student information through unsecured channels.

Use secure institutional email or platforms for confidential information.

Anonymise student data whenever possible.

Secure storage

Enable two-factor authentication.

Store student-related documents only on approved institutional platforms.

Keep regular backups of important teaching materials.

Review shared links and permissions regularly.

This checklist helps me make digital security part of my everyday teaching routine. I especially need to be more consistent in reviewing permissions, shared links and the storage of student-related information.

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​Title: My Personal Digital Security Checklist for the Primary Classroom

​Context & Needs Reflection:

Managing an active primary English classroom and participating in collaborative international projects involves handling various digital resources daily. I frequently store and share interactive lesson plans, student assessments, digital storybooks, and multimedia files (using tools like Canva, CapCut, and Padlet). Ensuring the privacy of my young students and the integrity of our collaborative work is my top priority.

​1. Access Control Tasks (Managing Permissions)

​Differentiate Sharing Links: When sharing digital galleries (such as an Inspiration Wall), I will ensure students have "View" or "Write" access, while collaborating teachers or school administrators have full "Editor" rights.

​Audit Collaborative Spaces: I will regularly review member roles in international project platforms (like TwinSpace) to confirm that only current partner teachers and approved students have access to shared materials.

​Revoke Outdated Access: I will routinely remove student or guest access to digital quizzes and collaborative document folders once the assessment (e.g., the 20-point evaluations) or the academic term is completed.

​2. Data Encryption Actions (Protecting Sensitive Data)

​Password-Protect Assessments: I will apply password protection to documents containing sensitive student data, such as formal evaluations and grading sheets, before emailing them to the administration.

​Verify Platform Security: I will ensure that all educational tools used for student interaction and data collection utilize standard encryption (HTTPS) to protect data in transit.

​Secure Communications: I will only use officially sanctioned, encrypted communication channels when discussing student progress or sharing sensitive updates with parents.

​3. Secure File Storage Measures (Safeguarding the Ecosystem)

​Enable 2FA: I will activate Two-Factor Authentication (2FA) on all core professional accounts, especially cloud storage hubs and primary design platforms.

​Organized Cloud Backups: I will store all finalized lesson plans, presentation slides, and educational videos in a secure, centralized cloud folder rather than keeping them solely on local school devices.

​Routine Link Audits: I will conduct a monthly check to disable public links (e.g., on Linktree or Padlet) that contain outdated project materials or past student contributions to prevent unauthorized long-term access.

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After reflecting on my current practice, I realised that I already use digital tools regularly, but I need a more structured approach to ensure security. Most of my materials, such as lesson plans, assessments, and student-related content, are stored on platforms like Google Drive and shared through Google Classroom.

To improve my digital security, I developed a simple checklist that I can apply in my daily work.

In terms of access control, I will make sure that all files and folders are shared only with the intended users. I will regularly check permissions and avoid using public links when sharing student-related materials. I will also ensure that different user groups (students, colleagues) have appropriate levels of access.

For encryption, I will be more careful when sharing sensitive information. I will avoid sending personal data through unsecured channels and use protected platforms or password-protected documents when necessary. This is especially important when handling student information.

Regarding storage security, I will make sure that my accounts are protected with strong passwords and two-factor authentication. I will also regularly review and organise my stored files, deleting outdated content and ensuring that important materials are backed up securely.

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In my classroom, I focus on keeping digital materials secure and well-organized. I use strong passwords with two-factor authentication and restrict file access to authorized users only. I also back up key lesson resources regularly to prevent data loss. For storing and sharing content, I use platforms such as Google Drive, Padlet, Digipad, and Canva for Education, which help protect student information while keeping teaching materials easily accessible and manageable.

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Access control: I sett permissions that restrict who can view or use my digital resources. At the end of the year, I remove logins for accounts that non longer partecipate in projects or have changed sections.

Encryption actions: I verify that all educational platforms used (Electronic registry, Google workspace for education, Canva, Genially) use secure connections.

Storage security measures: I use only GDPR compliant cloud services. I avoid mixing personale files and school files. I delete obsolete files or old student work at the end of the school cycle.

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Access control tasks:

folders shared online (e.g. Google Drive) - permissions according to their role;

strong passwords and different passwords on different accounts.

Encryption actions:

email encryption.

Storage security mesures:

two-factor authentication to access.

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In my classroom, I prioritize the security and organization of digital materials. I use strong passwords combined with two-factor authentication and limit file access to specific individuals. I also regularly back up important lesson resources to prevent data loss. For storing and sharing content, I rely on tools like Google Drive, Padlet, Digipad, and Canva for Education. These platforms allow me to safeguard student information while keeping my teaching resources easily accessible and manageable.

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My digital security checklist adapted for the kindergarten setting, focusing on simplicity and child safety. Access Control Tasks: I use strong passwords, log out of apps and accounts at the end of each day, and change passwords immediately if a device is lost or shared accidentally. Encryption Actions: I use only secure school-approved apps for communication and learning, avoid sending sensitive information via plain email or messaging apps. Storage Security Measures: I regularly review who has access to shared folders, and store students data only on approved school systems.

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Personal Digital Security Checklist

Access control:

Set permissions for students, colleagues, and parents

Share materials only with necessary people

Restrict sensitive files (grades, personal info) to teachers only

Encryption:

Encrypt sensitive documents before sending

Use secure links when sharing files

Protect students’ personal information

Storage security:

Enable two-factor authentication on cloud accounts

Keep backup copies of important files

Use trusted platforms like Google Drive and Canva with proper access control

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To secure my classroom’s digital environment, I will regularly review access control by assigning appropriate permissions to students, colleagues, and administrators, removing outdated access, and enabling two-factor authentication on all accounts. Before sharing any sensitive documents—such as assessments or student information—I will encrypt files or emails using built-in tools provided by my institution. For secure file storage, I will ensure that all teaching materials are stored on approved cloud platforms with strong passwords, encrypted backups, and routine checks to verify that storage settings meet security standards.

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I ensure that all my accounts and digital platforms are secured with strong, unique passwords and two-factor authentication. I regularly review permissions on shared folders and documents, removing access for anyone who no longer requires it. When handling sensitive information, such as student data or assessment files, I use encrypted storage solutions and secure sharing links. My teaching resources are stored in reliable cloud services that provide automatic backups. I keep all my devices and software up to date, use antivirus protection, and routinely delete outdated or unnecessary files to reduce security risks.

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Access control: I make sure all my accounts and platforms are protected with strong passwords and two-factor authentication. I regularly review who has access to shared folders or documents and remove users who no longer need them.

Encryption: For sensitive information such as student data or assessment files, I use encrypted storage or secure sharing links. I always send materials through institutional email rather than personal accounts.

Storage security: Most of my teaching materials are stored in trusted cloud services with automatic backup. I update my devices and software regularly, use antivirus protection and delete outdated files.

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In my classroom, I focus on keeping digital materials safe and well-organised. I always use strong passwords with two-factor authentication and share files only with specific people. I also back up important lesson materials regularly to avoid data loss. For storing and sharing resources, I use Google Drive, Padlet, Digipad, and Canva for Education. These tools help me protect student information while keeping my teaching resources easy to access and manage.

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When using digital tools, a security checklist is essential to protect data and ensure privacy. Here are the key security tasks recommended by educators, organized by category:

Access Control Tasks

Use strong, unique, and complex passwords (with a mix of letters, numbers, and special characters) for all accounts.

Enable Two-Factor Authentication (2FA) wherever possible (especially for cloud storage accounts like Google Drive/OneDrive).

Regularly review and set appropriate access permissions (e.g., view-only for students, editing for colleagues) for shared digital folders and accounts, and remove permissions when they are no longer needed.

Encryption Actions

Encrypt sensitive data (like student personal data or assessments) before storing or sharing it.

Utilize end-to-end encryption for sensitive communications, such as email.

Use secure file-sharing methods.

Storage Security Measures

Conduct regular backups of important and sensitive data to a separate media (like an external hard drive or secure cloud storage).

Keep all software, operating systems, and devices updated with the latest security patches.

Regularly review the privacy and security policies of cloud-based tools (like Canva, Padlet, Google Drive).

Educate students and colleagues about digital safety and security practices.

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Since I work in kindergaryen we use OKitoki app for all documents and communication. It is safe, private and protected online platform.

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Access Control: I set access permissions differently for students, teachers, and administrators. I regularly update who has access to sensitive files and remove permissions when they are no longer needed. I use strong, unique passwords and two-factor authentication (2FA) for all accounts. Data Encryption: I encrypt emails with sensitive information before sending them (using tools like Gmail with encryption or external plugins). I use encrypted files or folders for student personal data. Secure File Storage: I store files on secure cloud platforms that support 2FA (e.g. Google Drive, OneDrive). I regularly create backups to separate media (external drive). I check privacy and sharing settings before sharing files or links.

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Digital Security Checklist:

Set user permissions and strong passwords.

Encrypt sensitive documents and emails.

Enable two-factor authentication and backup files regularly.

Check sharing settings to prevent unauthorized access.

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Access control tasks (actions to ensure access control):

Use of usernames and strong passwords

Two-factor authentication

Assigning different access permissions for students and teachers

Encryption actions (standard procedures for encryption):

Encrypting data

Using end-to-end encryption for email communication

Applying password-based encryption on USB drives or external hard disks

Storage security measures (steps to check storage solutions meet security criteria):

Regularly reviewing the privacy and security policies of cloud-based tools (e.g., Canva, Padlet, Google Drive)

Performing regular backups of sensitive data (to an external drive or secure cloud storage)

Checking that storage solutions receive regular security updates

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Ηλίας Τουτσογλίδης Greece

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Ηλίας Τουτσογλίδης Greece

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Access control tasks

Setting up different access levels (e.g. view only for students, full editing for colleagues).

Regularly checking who has access to folders and documents (removing old users).

Creating separate accounts for personal and professional use.

Encryption actions

Using password protection on sensitive PDF/Word documents (e.g. assessments).

Using secure file sharing tools (e.g. SendEncrypted, ProtonMail).

Encrypting sensitive files (e.g. student personal data) with tools like VeraCrypt.

Storage security measures

Enabling two-factor authentication (2FA) on Google Drive / OneDrive.

Using official and trusted cloud platforms (e.g. Microsoft 365, Google Workspace).

Regular backups to an external hard drive or secure USB (offline storage).

Current needs:

Content types: Student assessments, lesson plans, presentations, lesson videos.

Storage: Mostly on Google Drive and less often on physical media (USB).

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Access control tasks:

Update passwords regularly and prevent sharing of accounts.

Use user role management on school platforms.

Encryption actions:

Use email encryption or secure sharing methods (e.g. Google Drive with defined access rights) when sending sensitive information.

Storage security measures:

Check that all cloud storage (Google Drive, OneDrive) has two-factor authentication enabled.

Back up data regularly.

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Here are some ways to enhance security in my digital environments' loggins:

1. I use strong passwords: Encourage the use of complex passwords that include a mix of letters, numbers, and special characters.
2. I keep software updated.
3. I encrypt sensitive data. This helps safeguard my data from unauthorized access.
4. I implement access controls. I only grant permissions to individuals who require them for their job responsibilities.
5. I conduct regular security audits and address any issues promptly to mitigate risks.
6. I educate users, such as my kids at home and students @ school.

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Access control tasks:

folders shared online (e.g. Google Drive) - permissions according to their role;

strong passwords and different passwords on different accounts.

Encryption actions:

email encryption.

Storage security mesures:

two-factor authentication to access.

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in our country there is a platform used and ensure that all the confidential data are encrypted.

e class the platform where the educational staff are organinised gives you a multiple ways to secure what kind of acess can somebody have to your page.

personal laptop and hard drivew have passwords and biometric authentication.

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Change passwords regularly:

Plan password updates for your accounts and devices to reduce the risk of unauthorized access.

Enable device security features:

Ensure that all devices used in the classroom have security features such as passcodes, fingerprints, and facial recognition enabled.

Teach students about safety practices: Integrate digital safety awareness into your curriculum to help students understand the importance of protecting personal information online.

Back up important data:

Establish a backup system for sensitive files and data in case of equipment malfunction or cyberattack.

Stay up-to-date on security threats:

Stay up-to-date on the latest security threats and best practices by following trusted sources or attending professional development seminars on digital security. Periodically review and update your assessment system:

Regularly review and update your assessment system to reflect changes in technology, digital tools, or security practices in your classroom environment.

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1. Access control tasks:

password usage

changing passwords frequently

using complex passwords with 10 characters (combinations of upper and lower case letters, characters and numbers)

be careful about sharing access to the document and regularly controlling access

2. Encryption actions:

encrypt of sensitive informaiton

using mailing services that use encryption

3.Storage security measures:

use of two-factor authentication on storage systems

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To keep my digital resources safe, I have a checklist covering Access Control, Encryption, and Storage Security Measures. I manage who can access what by setting permissions and updating them as needed. I make sure all sensitive files are encrypted, and devices are secure. My storage solutions meet security standards, with 2FA for extra protection. I also keep an eye on access logs for any unusual activity. Following this checklist helps me keep my digital assets safe from unauthorized access or data breaches.

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For sharing school documents, student accounts are configured for families using the Institute's Google tools regularized GDPR.
The Data Protection Regulation, or GDPR, harmonizes data protection laws across Europe, adapting them to rapid technological changes. Dropbox on GDPR compliance

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Access control tasks:
(actions to ensure access control)

At our school, access control tasks are mainly set by our ITC Administrator, who defines set up permissions for different user groups) in the shared digital folders, grant access to students and parents for general resources and restricts access to confidential reports to teachers. As far as I am concerned, Whenever I create content in my google classroom, I check who and how can access and if students can modify or share them. We never share sensitive information outside the teachers’ platform.

Encryption actions:
(standard procedures for encryption)

Encryption is mostly done by the ICT administrator at school. Teachers never share sensitive information outside school.

Storage security measures:
(steps to check storage solutions meet security criteria)

I check  cloud storage accounts to verify that there is a two-factor authentication system and frequently check who has accessed. I never storage sensitive information outside the school platform, which is encrypted.

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1. My access control tasks include strict password setting. It is important that my students and fellow teachers are aware of the importance of protecting their data and related risks. So, using strong passwords is important and not sharing them is crucial.

2. Next, having recourse to encryption tools (such as Ax Crypt tool) to protect emails addressed to students or other sensitive data is essential.

3. Google drive is a secure file storage tool that allows me to store educational files. But to ensure data security, I'll have to verify two-factor authentication.

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﻿Review Key Points:

Access Control:

Understand the significance of controlling get entry to to virtual assets to prevent unauthorized usage or change.

Examples include putting in place user bills with distinctive permission levels and making use of authentication mechanisms like passwords or biometrics.

Data Encryption:

Recognize the importance of encrypting sensitive facts to shield it from unauthorized get right of entry to or interception.

Examples include encrypting emails containing confidential facts and using encrypted garage solutions for sensitive documents.

Secure File Storage:

Ensure that digital documents are stored in steady locations to prevent information breaches or loss.

Examples encompass utilising cloud garage services with robust security capabilities and implementing regular backups to protect against statistics loss.

Identify Needs:

Reflecting on my present day digital resource utilization inside the lecture room, I regularly make use of various sorts of content material such as scholar tests, instructional videos, and lesson plans. These resources are typically saved on cloud-based totally platforms like Google Drive and academic software program systems.

Create a Checklist:

Access Control Tasks:

Set up user accounts for students, teachers, and administrators with suitable permission stages to get entry to digital resources.

Regularly evaluation and replace get admission to permissions to ensure that best legal people have access to sensitive data.

Encryption Actions:

Implement popular approaches for encrypting emails containing confidential scholar facts or evaluation results before sharing them with relevant parties.

Utilize encryption features supplied by means of cloud storage structures to shield sensitive files stored on-line.

Storage Security Measures:

Verify that two-component authentication is enabled on all cloud garage debts used to shop lecture room assets.

Regularly evaluate the security settings of cloud storage platforms to ensure they meet recommended protection criteria, consisting of facts encryption in transit and at relaxation.

By growing and following this personalized digital safety checklist, I purpose to ensure that my lecture room assets are thoroughly blanketed towards unauthorized access or information breaches, thus safeguarding the privacy and integrity of student records and academic materials.

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1.     Access Control:

Passwords:

To be enabled

Use strong passwords. Complex passwords with a mix of upper and lowercase letters, numbers, and symbols are useful for teachers and students too.

Not sharing passwords in any case.

2.    Data Encryption:

Cloud Storage: Resources and sensitive data should be encrypted. Many cloud storage providers offer encryption features. If not, create a password to access them

USB Drives: On USB drives do not store sensitive data without encryption.

3.    Secure File Storage:

Shared Folders: Authorized users should have access to shared folders. Make the appropriate settings.

File Permissions: Set appropriate file permissions to control who can view, edit, and delete files.

Backups: Make regular backups for secure files.

4.    Generally:

Updates: Keep software and operating systems updated with the latest security patches.

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1. Use strong, unique passwords.

2. Enable two-factor authentication (2FA).

3. Keep software updated.

4. Install antivirus software.

5. Secure home Wi-Fi with a strong password.

6. Regularly back up important data.

7. Be cautious of suspicious links and downloads.

8. Review and adjust privacy settings.

9. Stay vigilant against phishing attempts.

10. Encrypt devices and enable remote tracking.

11. Use secure file sharing methods.

12. Conduct regular security audits.

13. Stay informed and educate others about digital security.

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Yes, it is very important to apply a series of self-control and verification rules so that there are no unpleasant situations in which someone takes advantage of the vulnerabilities in the system.

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Access control tasks:

1. Regularly review user access privileges to digital accounts and revoke unnecessary permissions.

2. Implement strong, unique passwords for each account and use a reputable password manager to securely store them.

3. Enable two-factor authentication (2FA) wherever possible to add an extra layer of security.

4. Conduct periodic audits of login activity to identify any suspicious behavior.

Encryption actions:

1. Utilize end-to-end encryption for sensitive communications and data transfer.

2. Encrypt all stored sensitive files and data using strong encryption algorithms.

3. Ensure encryption keys are securely managed and regularly rotated to minimize the risk of unauthorized access.

4. Educate all users on the importance of encryption and provide training on how to properly encrypt and decrypt sensitive information.

Storage security measures:

1. Regularly assess the security features of chosen storage solutions, ensuring they meet industry standards.

2. Implement access controls such as role-based permissions to limit who can view, edit, or delete stored data.

3. Utilize encryption for data both in transit and at rest within the storage solution.

4. Backup critical data regularly and store backups in secure, off-site locations to prevent data loss due to breaches or disasters.