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Guidebooks for supervisors and employees

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Guidebooks for supervisors and employees

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-HR and Payroll work together to update yearly

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-EV5 entries
-coordinate enrollments, COBRA, termination changes, beneficiaries
-disability, accident, death claims
-coordinate payroll deductions
-confirming benefits

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-when a previous employee returns

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-coordinate with each other when we know an employee is separating

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-employees on leave for long periods of time affect benefits - payroll needs to set up certain deductions and timeframes are important
-know when employees return from leave so we can coordinate
-temp employees becoming benefits eligible

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Follow-up with the deceased family for paperwork documentations

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-unpaid time off
-work with supervisors and management team for appropriate use of code
-attendance issues

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-automation (B-43?) to notify appropriate teams (ER, Talent, Benefits, Payroll)
-educate supervisors that they are responsible to fill out form
-multiple paper forms out there

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Calculate and process final pay
Direct staff who to go when retiring

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-notification/updates
-process admin leave

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part time employees
out of class employees

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Bring attention to HR on union rules that is not clear

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Help employee on how to log in timesheets and enter timesheets

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Help employee on how to log in timesheets and enter timesheets

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Coordinate employee , HR  and Labor relations 

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Coordinate employee , HR  and Labor relations 

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Monitor and review leave
Answer question about leave
Load leave hours per Leave Coord request
Calculate and convert donated sick leave hours
Run report for the Leave Coord

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Correct timesheet errors related to leave eligibility or balance 

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Correct timesheet errors related to leave eligibility or balance 

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Coordinate employee separation and retirement process with HR , City benefit office and retirement office 

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Coordinate employee separation and retirement process with HR , City benefit office and retirement office 

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Ordinance pay calculation
Answer question about WC pay
Work with WC Analyst & Safety Team on resolving issue

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end date notifications to supervisors

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Explain details to employees' separation and retirement process 

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Explain details to employees' separation and retirement process 

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Temp and Regular separations & retirements

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Temp and Regular separations & retirements

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Temp and regular record changes: salary step increases

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Temp and regular record changes: salary step increases

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Catch-up on benefits
Benefit questions
Set-up benefits
Confirming benefits
End benefits