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These are the actions and strategies used to actively involve members in the coalition’s work, mission, and community. Engagement focuses on creating meaningful participation and connection.

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Retention is about keeping members long-term and making sure they stay active, involved, and don’t drift away. Engagement helps with retention, but retention also depends on ensuring members feel valued, supported, and that their needs are met over time.

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Create informal spaces for relationship-building:

Virtual/ in person coffee chats

Peer Roundtable

structured but informal gathering where coalition members (peers) come together to discuss a specific topic, share experiences, ask questions, and offer advice to one another

ie. Self-care, burnout prevention, and staff wellness.

Networking hour

Make time for Networking

Outside of the opening, I think it would be great to take time for people to connect and talk about their work. This could be formal or informal, but it would increase everyone's network and create potential partnerships.

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Updating Regular Coalition Gatherings Format

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Updating Regular Coalition Gatherings Format

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move beyond business updates and info sharing to more coalition member interactive involvement

Include interactive segments: breakout discussions, storytelling, or reflective prompts.

Rotate meeting hosts among member organizations to spotlight their work.

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Proactive Follow up on Orgs not currently represented

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Proactive Follow up on Orgs not currently represented

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-Who is not currently here that should be here?

-What other organizations are missing?

-Can you connect us to someone else?

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-We have the new member handbook, but can we make this in a more simple/visual way--especially in a busy world and decreasing attention span

-setting one on one with new coalition members to onboard them;

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At least once a year (or at onboarding, then annually):

Ask members about their personal and professional goals.

Create space in meetings or surveys for members to articulate how aydc can support their work or organization.

Align coalition initiatives with member priorities when possible — so the relationship remains mutually beneficial.

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Following up w/ Coalition Members who Stop Attending

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Providing Training and Professional Development

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Providing Training and Professional Development

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Offer workshops on coalition-relevant skills (e.g., grant writing, public speaking, DEI, trauma-informed practices).

Member Led Training and PD

peer to peer learning opportunities

members to share insights on projects, strategies, or challenges

sharing a skill sharing and useable tid bits- ie grant writing, how to talk to youth about suicide, and doesn't have to be attached to our work specifically

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Please use this space for additional questions, curiosities, or concerns

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Write 2–3 potential retention activities, using one post for each idea. Be as specific as possible when describing your ideas.

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Please share one retention and one engagement activity you’re most excited about

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Example: Recognition and Appreciation: Highlight member contributions through awards, shout-outs/spotlights, social media features/newsletter features..

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Independently, review the ideas and think about how they can be grouped into categories

Together we will organize ideas into categories

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Each of you will have 3 heart/like stamps for each category, Engagement Activities and Retention Activities. So 6 total heart/like stamps.

Please like/heart the activities you believe will have the most significant impact on AYDC's abilities to retain AND Engage members in the coalition. Please consider the following in your decisions..

Feasibility: Is this activity realistic given our current resources (time, budget, staff)?

Reach: How many people or organizations could this activity potentially impact?

Alignment: Does this activity clearly support the coalition’s mission, vision, and goals?

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Why do you believe these activities stand out as strong options?

What obstacles might we face in implementing these activities and can we address those challenges to ensure success?

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Retention has been low recently. why?

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-Following up individually coalition members on bounce back

-Doing calls instead of emails and empowering message

-Following up Individually folks who haven't been to a coalition meeting to each individual coalition members

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Calendar image of Monthly Coalition Meetings

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Calendar image of Monthly Coalition Meetings

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-What motivated you to join initially

-What worked well for you here

-What could have improved your experience?

-What would have encouraged you to stay involved?

Could help with future recruitment and retention

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Clear articulation of Different Levels of Involvement at AYDC

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Clear articulation of Different Levels of Involvement at AYDC

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Tiered participation:

Active contributors (committee chairs, aydc leadership team, and other involved participation).

Light supporters (attending coalition meetings ( occasionally)

Advocacy-only (signing letters of support, sharing info ).

Make it clear that any level of involvement is valued — this prevents all-or-nothing thinking, where members leave when they can’t commit “fully.”

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Offer meeting times (coalition meetings, AYDC LT Meetings, and Committee Meetings) accessible to members needs.

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Asking for member Input on AYDC Plans, Policies, and Activities

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Asking for member Input on AYDC Plans, Policies, and Activities

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Coalition Member Participation in AYDC's Strategic Plan Development in Fall of 2025

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Coalition outreach activities are intentional efforts to engage, inform, and involve people or organizations in a AYDC's mission, goals, or initiatives. These activities aim to expand the coalition’s reach, build partnerships, strengthen visibility, and deepen community relationships.

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-Open house-invite community members and potential partners to where they can learn about the coalition’s work, hear testimonials, and ask questions. They can bring a friend or colleague.

Casual/informal/- morning or midday coffee & bagels/ drop in.

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Casual/informal/- Something fun like ice skating, bowling,. etc. that is sponsored by us and open to any youth-serving organization, religious org., other stakeholders, etc.

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Host specific networking event designed to connect to other organizations.

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Organizing community clean-ups, awareness walks, or cultural celebrations.

Aligning with national awareness months (e.g., Mental Health Awareness Month, Youth Violence Prevention Week).

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AYDC Participation at Partner/Community Events

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AYDC Participation at Partner/Community Events

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Presenting about AYDC at schools, town halls, faith groups, or neighborhood associations, Conferences/Symposia/Summits etc.

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Participate in public events- tabling at community events to share information and connect with potential partners

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Participating in Partner Events and Other Coalitions

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Participating in Partner Events and Other Coalitions

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To show support and network, attend other community events organized by our coalition partners and/or participate in other coalitions and their events.

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Gift/Resource baskets (could be resources/swag from each AYDC member/organization) for organizations we are interested in reaching out to. It could include a one-pager about AYDC and some reasonable swag items (everyone appreciates mugs)

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Create Database of Current and Prospective Coalition Partners

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Create Database of Current and Prospective Coalition Partners