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Tasks:

Planning meeting with writing team (Program Manager, Program Specialist, and District ELD Teacher)

Reviewed several EL Master Plans (L.A. Unified, Davis USD)

Team reviewed EL Roadmap and participated in a ‘Thought Exchange’

Created a chart on how to align EL Master Plan to EL Road Map

Team discussed possible stakeholders

Team brainstormed possible chapters (missing a Cultural Chapter to describe our demographics and students we serve

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Tasks

Met with writing team and clarified roles

Decided that District ELD Teacher would edit/give feedback/comment but not be a main writer

Main writers: Program Manager and Program Specialists

Decided that each should take specific chapters to work on

Program Manager asked Program Managers and District ELD Teacher to begin to look at San Juan’s EL Master Plan and begin update and edits on basic content that is out of date

DELAC presentation re: EL Master Plan and recruitment

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Tasks
During monthly meetings introduce EL Master Plan and EL Road Map to the following stakeholders and outline roles/responsibilities/expectations. Present PPT, focus on EL RoadMap and how it will guide us to update Master Plan. Do an activity w/EL Roadmap and 4 principles. Ask participants what is coming up for them?

Have stakeholders choose chapters for review/comment/feedback (homework):
-BIAs, ELD teachers, SCRAs/Trans, DELAC Liaisons
-Beginning of Month Recruit Site Admin/District Admin, Introduce Project/Why/Purpose, set meeting times monthly. Roles/Responsibilities. Choose chapter(s) to review and comment
-Give stakeholders team 'comment' only rights to google San Juan EL Master Plan. Give monthly homework to review writer's updates and prepare to ask questions/wonderings/add comments
-Attend the SCOE EL Master Plan/EL Road Map Training (Gwyn/Mary)

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Tasks
-Recruit and Send invitations to Stakeholder Working Group

-Facilitate regular monthly meetings, w/BIAs,
BT/SCRA and ELD staff,  introduce updates/edits/additions. Ask for wonderings/?'s / Clarify. Give teams time to review EL RoadMap, begin to think about V/M

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TASKs:

-Finalize Stackeholder Working groups

-Facilitat monthly meetings, introduce updates/edits/additions. Ask for wonderings/?'s / Clarify. Give teams time to review their chapters and make comments in the google doc. Repeat for the next 3 months. BIAS/ELDStaff/SCRA/BTs

-Finalize First Drafts of chapters

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Tasks:
Hold First Educational Partner Working Group Mtg.
Introduce EL Road map/4 principles
Introduce Edited El Master Plan
Vision/Mision
INtroduce Chapters working group will  access
Ask working group to choose their chapter (s)
Begin to outline how we will 'work' together for the next 4 months-process
Assign HW
Ensure they have access to all chp. in google doc to give comments

Con't Facilitate other  stakeholders (BIAs/SCRAs/BTs/ELD staff)  monthly meetings, introduce updates/edits/additions. Ask for wonderings/?'s / Clarify. Introduce 'small relevant chunks' to each group for feedback.

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Working Groups:
Share out their A Ha's thus far from Homework in Jan.
Go into small chapter working groups:
1. what are you noticing
2. What is coming of for you
3. What needs to be considered
4. overall comments
Using TRIAD protocol or Around the World - each group shares their thoughts, as audience listens and response with wonderings/curiosities/things to consider.
Each group should make comments in their chapter and reflections received from larger group, before they leave.

Facilitate stakeholders monthly meetings (BIAs/BTs/SCRAs/ELD), introduce updates/edits/additions. Ask for wonderings/?'s / Clarify. Give teams time to review their chapters and make comments in the google doc. Repeat for the next 3 months.

Stakeholders give last comments for writers review in March

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Tasks
Writers begin to edit last updates, read specific chapters, give last comments for Program Manager Review. Re-read document for organization, word smith, flow, etc.

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Last overall review of document.
Check for grammar, flow, organization, coherence chapter organization, and turn into Director mid month for review

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Turn into Ashley to be placed in Board Packet