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Christy Wong YeeMan (8)

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Formal Letter Writing | CBSE writing Official Letters | Writing Applications | Sample Letters

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Formal Letter Writing | CBSE Schools | Writing Official Letters | Writing Applications | Sample Letters by The English Academy This video teaches you on Formal letter Writing as per CBSE Syllabus.

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Hong Jun Yi J2C (13) How to write a formal letter 

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Hong Jun Yi J2C (13) How to write a formal letter 

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https://youtu.be/dvfKm2DAgKg

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IELTS GENERAL: How to write a FORMAL LETTER

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In this video I show you the strategy and plan you need to follow along with some tips you can use in order to write a formal letter in General Writing Task 1. You can read the whole sample essay here: http://www.dori-ielts.com/general-writing-task-1-sample-essays/.

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In today's Internet- and email-driven society, the need to write a formal letter arises less often than in the past. However, it is still occasionally necessary to present a formal letter to obtain information, to apply for an academic program or a job, to write a complaint letter, or simply to express your opinion in an effective and coherent manner.

Be concise

State the purpose of your formal letter in the first paragraph and don't veer from the subject. Try to avoid flowery language or long words. Keep the letter short and to the point. This excerpt from Strunk and White's The Elements of Style (4 th edition) provides the perfect rule of thumb:

Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all sentences short, or avoid all detail and treat subjects only in outline, but that every word tell.

Use the right tone

A business or formal letter should be written in a tone that is slightly more formal than your everyday language. Avoid the following: slang or jargon; contractions such as I'm, can't, it's; and vague words such as good and nice. Be polite and respectful, even if you are complaining. Take a look at our formal letter example to see what tone is appropriate.

Proofread

Proofreading is so important. Once you have written your formal letter, check the grammar and spelling carefully. Use the spell-checker on your computer and then read the letter over yourself as the spellchecker will not catch every error. Usea dictionary or thesaurus, if necessary. Check the grammar and punctuation for correctness and make sure the sentences are complete.

It is a good idea to have someone else proofread your formal letter, even after you have done so, as you may have overlooked errors in something that you have read over many times. If this formal letter is important enough for you to take the time to write, don't rush its completion. Errors will diminish the impact of the statement or impression you are trying to make.

Use proper format and presentation

Remember that the first impression is the one that lasts. Use good quality paper and a matching envelope for your formal letter. Make sure the recipient is addressed properly and that his or her name is spelled correctly. Equally important-don't forget to sign the letter! Check out our letter writing ebook, which features several examples of formal letters.

Present your ideas properly: Formatting a formal letter

Adhering to the standard conventions of good formal letter writing and presenting your letter attractively will ensure that your thoughts are seriously considered by the recipient and given the attention and consideration they deserve. Here are a few formatting tips:

Heading

The heading consists of your address (but not your name) and the date. Telephone numbers and email addresses are not usually included here, but they are acceptable. Using block format, the heading goes in the top left-hand corner of the page.

123 Elm Ave.
Treesville, ON M1N 2P3
November 23, 2008

Inside Address

The inside address consists of the name and address of the person to whom you are writing. You should try to address the formal letter to a specific person, but if you do not know his or her name, at least try to include his or her title. This address is usually placed four lines below the heading if a word processor is used or one line below the heading if the letter is handwritten.

Mr. M. Leaf ( name)
Chief of Syrup Production ( title)
Old Sticky Pancake Company
456 Maple Lane
Forest, ON 7W8 9Y0

Salutation

Skip one line after the inside address and then type the salutation. Your choice of salutation depends on whether or not you know the intended recipient of the formal letter. The most usual greeting is

followed by the person's name and punctuated with a colon. If you don't know whether the person you are addressing is a man or a woman, you may begin with
Dear Sir or Madam,
again followed by a colon.

may be used if you don't know the marital status of a woman. Furthermore, if the person has a specific title such as

make sure that you use it. Here are some examples of each salutation:

Body

Skip one line after the salutation and begin typing the body of the formal letter. This is the main part of the letter. Keep in mind the rules outlined above regarding brevity and coherence. It is best to use short, clear, logical paragraphs to state your business.

Closing and Signature

This is the end of the letter. Skip one line after the last paragraph of the body of the letter and type the closing. Only the first word of the closing should be capitalized. It is punctuated with a comma. Leave several lines after the closing and type (or print) your signature. Your actual handwritten signature is to be inserted between these two printed lines, written in ink.

Your typed signature marks the end of your letter, and while you can write a postscript (P.S.) containing additional information, it is better to include all pertinent details in the body of the letter itself so nothing is accidentally overlooked.

Now that your formal letter has been written, read it through in its entirety to ensure you have communicated your points thoroughly and accurately. Then, it's ready to be sent off to its recipient!
Image source: Ben Rosett/Stocksnap.io

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How to Write a Formal Letter | Scribendi

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In today's Internet- and email-driven society, the need to write a formal letter arises less often than in the past. However, it is still occasionally necessary to present a formal letter to obtain information, to apply for an academic program or a job, to write a complaint letter, or simply to express your opinion in an effective and coherent manner.

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Writing Letters: formal & informal English

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https://m.youtube.com/watch?v=y1z4lXch458&feature=youtu.be

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This really useful guide shows you how to write a formal letter. Check out http://www.takethefirststep.ie for courses.

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Lo Soe Teng {25} J2C

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Watch more How to Write a Letter videos: http://www.howcast.com/videos/349854-How-to-Write-a-Formal-Letter There are many rules to follow when writing a formal letter, and here are the most essential. Step 1: Type your address Type your address and telephone number 2 inches from the top of the page, flush left.

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Priscilla Mu Hui Chee (29) J2C
Formal Letter

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About the format letter

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How to write a formal letter

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Learn English - How to write a Formal Letter?

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Find more than 1500 education videos available at http://www.youtube.com/user/IkenEdu. Writing letters is the old thing especially the informal letters. We don't write informal letters because we have phone to SMS and internet to email but Formal letters are still in use for offices and all.

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Queenie Shia Cheng Vun (30)

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This really useful guide shows you how to write a formal letter. Check out http://www.takethefirststep.ie for courses.

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Yap Xuan Shuan 36

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FORMAL LETTER VIDEO......

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https://youtu.be/6VMhqOjfvi8..... Formal Letter writing is very easy if you understand the correct format and prepare carefully. In this video of formal letter writing I have explained how to write a complaint letter. Watching this video will give you a clear idea about formal letter writing. https://youtu.be/6VMhqOjfvi8.....

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Erica Voo (11)

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Teacher is this acceptable?
Jason Ng (14)

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About Formal Letter

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There are times in life when you will probably want to write a formal letter instead of an informal letter or email. Whether you're writing a cover letter for a job application, a letter of enquiry, a resignation letter or legal correspondence, we've got you covered. In these scenarios, adhering to the proper formal letter format is crucial. Dive in and discover everything you need to know!

The Power of Proper Formatting: The layout of your letter speaks volumes! Ensure it's professional and communicates your message effectively.

How to Write a Formal Letter

Keep your letter's content concise, clear, and relevant. Every word counts!

Proofreading is Key! - Before sending, always check for errors. A well-proofed letter showcases attention to detail.

If you want more help with how to write formal or informal letters please feel free to ask us in our Letter Writing forum. Our teachers will be able to help answer any questions you might have. Ask us a Question

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Abbreviations Used in Letter Writing

There are several abbreviations that are commonly used in formal letter writing. From "AKA" to "TBD", getting to know these common abbreviations will help to keep your letters sharp.

AKA

Also Known As - Used to introduce an alternative name or alias for a person or thing.

ASAP

As Soon As Possible - Used to indicate the urgency of a request or action needed.

Attn:

Attention - Indicates that the letter is intended for a specific person or department.

BCC

Blind Carbon Copy - Similar to CC, but the recipients' names are not visible to other recipients.

CC

Carbon Copy - When you send a copy of a letter to more than one person, you use this abbreviation to let them know.

CEO

Chief Executive Officer - Refers to the highest-ranking executive in a company or organization.

COB

Close of Business - Specifies that a task or response is expected by the end of the business day.

Enc.

Enclosure - Used to indicate that additional documents or materials are included with the letter.

EOD

End of Day - Specifies that a task or response is expected by the end of the workday.

EOM

End of Month - Specifies that a task or response is expected by the end of the current month.

ETA

Estimated Time of Arrival - Indicates the expected time of arrival for a package, person, or event.

FAO

For the Attention Of - Similar to 'Attn', FAO is used to show that you intend the letter for a particular person or department.

FAQ

Frequently Asked Questions - Refers to a list of commonly asked questions and their answers.

FYI

For Your Information - Used to provide information or share something without expecting a specific response.

N/A

Not Applicable - Indicates that something does not apply to the given context or situation.

PP

Per Procurationem - A Latin phrase meaning that you are signing the letter on somebody else's behalf; if they are not there to sign it themselves, etc.

PS

Postscript - (also written as 'P.S.') Used when you want to include an additional thought or message at the end of a letter after the signature.

PTO (informal)

Please Turn Over - Used to make sure that the other person knows the letter continues on the other side of the page.

Re:

Regarding - Indicates that the letter is in reference to a particular subject or previous correspondence.

RSVP

Répondez s'il vous plaît - (also written as 'R.S.V.P.') French abbreviation meaning "Please respond." Used to request a response to an invitation or inquiry.

TBD

To Be Determined - Indicates that a decision or information is yet to be finalized or confirmed.

Outline: A Covering Letter

A covering letter is a type or formal letter that accompanies your CV when applying for a job. It should include information about the applicant's qualifications, experience, and interest in the position. Here is a fairly conventional plan for the layout of the paragraphs.

Opening Paragraph
Briefly identify yourself and the position you are applying for. Add how you found out about the vacancy.

Paragraph 2
Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate.

Paragraph 3
Inform them that you have enclosed your current CV and add any further information that you think could help your case.

Closing Paragraph
Give your availability for interview, thank them for their consideration, restate your interest and close the letter.

Outline: A Letter of Enquiry

A letter of enquiry is a type of formal letter that is sent when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy. It should include information about the applicant's qualifications, experience, and interest in the company.

Opening Paragraph
Introduce yourself briefly and give your reason for writing. Let them know of the kind of position you are seeking, why you are interested and how you heard about them.

Paragraph 2
Show why their company in particular interests you, mention your qualifications and experience along with any further details that might make them interested in seeing you.

Paragraph 3
Refer to your enclosed CV and draw their attention to any particularly important points you would like them to focus on in it.

Closing Paragraph
Thank them, explain your availability for interview and restate your enthusiasm for their company and desire to be considered for posts that might as yet be unavailable.

Summary

This comprehensive guide has provided an in-depth exploration of formal letter writing. We've covered the importance of formal letters in various contexts, such as job applications, legal correspondence, and enquiries. We've delved into the layout, rules, and content of a formal letter, emphasizing the need for clarity, conciseness, and adherence to professional standards. We've also provided useful templates for a covering letter and a letter of enquiry, along with a list of commonly used abbreviations.

Mastering the art of formal letter writing is an essential skill in both professional and personal contexts. The ability to communicate effectively and appropriately through a formal letter can open doors and facilitate important conversations. By understanding and applying the principles outlined here, you can ensure your formal letters are clear, concise, and convey your message effectively.

Remember, practice makes perfect! - The more you write, the better you'll get. So, keep practicing and refining your skills.

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Master Formal Letter Writing: How to Write & Format Letters - UsingEnglish.com

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Learn the art of formal letter writing. Discover how to write and format your formal letters. Download a free formal letter template, and explore outlines for enquiry and covering letters. Become a pro at writing formal English letters today!

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Formal Letter Writing | CBSE writing Official Letters | Writing Applications | Sample Letters

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Formal Letter Writing | CBSE Schools | Writing Official Letters | Writing Applications | Sample Letters by The English Academy This video teaches you on Formal letter Writing as per CBSE Syllabus.

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Teacher is this okay

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This video talks about the main differences between formal and informal writing.

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Formal vs Informal Writing: What's the Difference and When to Use Them