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Already urgency culture for SHIP 6 planning how to address that?

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Internal rule for 5 days for emails but that may not work externally

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Use urgent & important in chat but only when important

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Use urgent & important in chat but only when important

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Starting emails with FOR INPUT, FYI, FOR REVIEW, or FOR APPROVAL

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Use "Urgent" and "Important" tags on chats and emails.

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Use "Urgent" and "Important" tags on chats and emails.

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So people can better prioritize.

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Keep Teams on - but have the option to turn it off during a meeting where you don't want distractions

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Keep Teams on - but have the option to turn it off during a meeting where you don't want distractions

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CC folks on an email who don't need to respond directly

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Norm: CC folks who don't need to respond to an email, its a FYI

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Meeting notes should go in G drive as they are documents that need to be saved. They should not be in Teams.

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Make expectations in email response clear- not all emails need a response

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More details in subject lines and calendar invites to inform folks on what we are asking.

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Keep some time open each week for potential meetings with LPH. 

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Keep some time open each week for potential meetings with LPH. 

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Hope this can become a norm so meetings for LPH items aren't weeks out

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We try to honor the no meetings at noon and no meeting Fridays

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We try to honor the no meetings at noon and no meeting Fridays

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Putting action steps in the subject line

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Putting action steps in the subject line

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Really use the subject line for action needed and/or due date.

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Really use the subject line for action needed and/or due date.

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Consistently Logging into Teams at the Beginning of the Day

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Consistently Logging into Teams at the Beginning of the Day

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But it's not necessarily an expectation to respond, unless of course it's urgent.

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When scheduling meetings and someone's calendar looks too full, avoid that day

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When scheduling meetings and someone's calendar looks too full, avoid that day

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Reminder of what we adopted. A check in to see if it is really still our culture.

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Reminder of what we adopted. A check in to see if it is really still our culture.

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We like the response time but feel it is way too long. 5 days is crazy long to wait to respond to a colleague.

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Reminders on a regular basis to adhere to the agreements.

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Reminders on a regular basis to adhere to the agreements.

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Different work cultures depending on who you are meeting with...

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Different work cultures depending on who you are meeting with...

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Ending Meetings with a Clear Summary and Action Items

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Ending Meetings with a Clear Summary and Action Items

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This will make it clear what needs to be done and who's doing it.

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We are going to start modeling turning off our teams during deep work time and letting other teams know about our norms

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Learn how to put "out of office" tag in my Teams profile.  

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Learn how to put "out of office" tag in my Teams profile.  

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Blocking time on calendars for focus time is encouraged.

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Adding urgency to the subject line of emails

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Adding urgency to the subject line of emails

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Cameras are optional in our unit. We don't expect folks to use them unless necessary. This allows folks to decide where they are at that day.

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Keep that time unless you ask to schedule over it. It's ok to say no.

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send a Teams message before calling to ensure the person is available for a call

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send a Teams message before calling to ensure the person is available for a call

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Logging into Teams at the beginning of the work day can be very distracting. We log in once my meetings start for the day.

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later start is helpful - as the day wears on

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later start is helpful - as the day wears on

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starting meetings at 5 or 10 after the hour

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starting meetings at 5 or 10 after the hour

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We do not do the 10 minute delay in meetings because we need the whole hour to achieve our meeting goals.

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Working hard to hold agenda, end on time

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Working hard to hold agenda, end on time

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It can be distracting to log in right away - sometimes focused time is needed.