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You are a project manager at a software development company. Your client, ABC Corp, has requested a change in the project scope, asking for additional features. This will impact the original project timeline. The original deadline is in two weeks, and your team estimates that the changes will require an extra month.

Task:
Write an email to the client explaining the situation and proposing a new deadline. Use negotiation strategies to maintain a positive relationship while addressing their concerns about the project delivery.

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You are negotiating with a supplier for a set of materials needed for a construction project. Your company has a strict budget limit of 50 mio, but the supplier's quote exceeds this by 5 mio, The materials are essential, and the supplier is known for high quality, but you must negotiate to bring the price down without compromising quality.

Task:
Write an email to the supplier requesting a price reduction or alternative ways to adjust the deal. Use negotiation strategies such as offering a long-term partnership or bulk orders to persuade them.

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You work for a digital marketing agency, and a client, XYZ Inc., wants to reduce the scope of your agreed service package due to recent budget cuts. They are willing to pay less, but the reduced scope would make the project less impactful. Your goal is to maintain the current package while addressing their budget constraints.

Task:
Write an email to the client, proposing a solution that aligns with both their budget concerns and the effectiveness of your service. Use negotiation strategies such as offering discounts on future services, adjusting payment terms, or providing a revised package.

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Dear ABC Corp

I hope this message finds you well

Thank you for requesting the new features for the project. After reviewing the changes, our team estimates that we’ll need an extra month to complete them. Since the original deadline is in two weeks, we’d like to propose extending the timeline by one month to ensure everything is done properly.

We’re happy to discuss options if you’d prefer to prioritize certain features and stick to the original deadline. Let me know your thoughts, and we can work out the best solution.

Thank you for your understanding, and we appreciate your continued support.

Best regards,
Adie Pamungkas
Project Manager
Fatwara Agency

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Subject: Request for Price Adjustment on Materials

Dear Hammelmann GmbH,

I hope you’re doing well. Thank you for the quote on the materials for our upcoming construction project. We value your high-quality products; however, our budget is strictly limited to 50 million.

To move forward, I would like to explore options for reducing the price to meet our budget. We are interested in establishing a long-term partnership and are open to discussing bulk orders for future projects, which could be mutually beneficial.

If there are any alternative materials or adjustments that could help us achieve this, I’d love to hear your thoughts.

Thank you for considering our request. I look forward to your response.

Kind regards,

Indri Yanti

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Subject : Project Deadline

Dear ABC Corp

I hope this message find you well.

First of all, i want to say thankyou for your trust to be our client creating a software development apps. Due to your request asking for additional features, i am so sorry that i need to inform you that our team need an extra month into completing your demand.

Due to increasing competitiveness in AI and tech sector, i understand your needs to upgrade your app and equipped it with a better features. So our team will do the job comprehensively without asking for more payment.

Thankyou for your understanding and i hope we can continue synergize our relationship.

Best regards,

Hansen Christian

Project Manager

XXX corporation

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Dear Manager of ABC Corp,

I hope this email finds you well. I'm writing to discuss about the project, specifically about the deadline. I want to let you know that our team need more time to finish the project due to changes in the project scope that you are requested. It's impacting the original project timeline that we have agreed before. The changes will require an extra month.

Do you mind if we kindly request an extension of one month to complete the project? We are dedicated to deliver the best result and ensure the project meets all requirements.

Thank you very much for your understanding. Let me know if you need any further information.

Best regards,

Thalissa

Project Manager of Agency XYZ

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Dear ABC Corp,

Thank you for trusting us as your partner for this project. My name is Bhre Kirana Zein, and I’m the Project Manager in charge of your project.

I understand that ABC Corp wants to make this project even more impressive by expanding the scope, which is a great decision! However, since our deadline is coming up soon, it might be better to stick to our original plan for now to make sure everything is ready on time.

That being said, we’re committed to finding ways to include as much of the new scope as possible within the next two weeks. We’ll do our best to work with your updated vision.

If you are available this evening, I suggest we meet to discuss the details and find the best solution together.

Thank you, and I look forward to hearing from you.

Best regards,
Bhre Kirana Zein
Project Manager

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Subject: Proposal to Align Services with Budget While Maintaining Project Impact

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Subject: Proposal to Align Services with Budget While Maintaining Project Impact

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Dear Pak Adrianus,

I hope this email finds you well. We are from a Digital Agency and would like to submit a campaign proposal to offer our services. From our last conversation, I understand the challenges of budget cutting that is happening in your company, PT XYZ, and expect us to reduce the scope of our service which aligns with your current budget. You also expected that constraint could still maintain the project impact.

Considering your situations, I would like to propose some solutions that I believe could fit with our expectations:

1. Flexible Payment Terms: We can offer more flexible payment terms that make more manageable for your cash flows. This will retain the scope and maximize the impact.

2. Discount on Future Service: This would help reduce overall costs without sacrificing the immediate value of our campaign plans.

3. Revised package with Minimal Impact: We can work together to identify non-critical components that we can reduce from packages, so you can get the cost that align with our current budget but still have the minimal impact.

Please let me know which option is suitable with your conditions. I am confident that we can find a solution that meets both your financial requirements and your marketing goals.

I look forward to your feedback and am happy to discuss these options further at your convenience.

Best Regards,

Denny Permana

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Subject: Proposal to Align Services with Budget While Maintaining Project Impact

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Subject: Proposal to Align Services with Budget While Maintaining Project Impact

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Dear Pak Adrianus,

I hope this email finds you well. We are from a Digital Agency and would like to submit a campaign proposal to offer our services. From our last conversation, I understand the challenges of budget cutting that is happening in your company, PT XYZ, and expect us to reduce the scope of our service which aligns with your current budget. You also expected that constraint could still maintain the project impact.

Considering your situations, I would like to propose some solutions that I believe could fit with our expectations:

1. Flexible Payment Terms: We can offer more flexible payment terms that make more manageable for your cash flows. This will retain the scope and maximize the impact.

2. Discount on Future Service: This would help reduce overall costs without sacrificing the immediate value of our campaign plans.

3. Revised package with Minimal Impact: We can work together to identify non-critical components that we can reduce from packages, so you can get the cost that align with our current budget but still have the minimal impact.

Please let me know which option is suitable with your conditions. I am confident that we can find a solution that meets both your financial requirements and your marketing goals.

I look forward to your feedback and am happy to discuss these options further at your convenience.

Best Regards,

Denny Permana

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Subject: Proposal to Adjust Service Package to Meet Budget Constraints

Dear Mr. John Smith,

We hope this message finds you well. I’d like to take a moment to address your recent concerns regarding the current service package and your request to reduce its scope due to budget constraints

We truly value our partnership with XYZ Inc. and understand the importance of adapting to financial changes. However, reducing the scope of services may lead to a less impactful outcome, which I know is something both of us would prefer to avoid. To maintain the effectiveness of our work while accommodating your budget, I’d like to propose a few solutions that could benefit both sides.

We can offer discounts on future services, allowing you to maintain the current scope while managing costs more effectively over time. We could maintain the current scope but offer a discount on additional services in the next quarter, helping to distribute costs over a longer period.

We can offer flexible payment terms too, such as extended deadlines or installment options, to help ease any immediate financial strain. We can explore more flexible payment terms to ease any immediate financial strain, such as extending the payment period or adjusting the installment schedule.

If the current budget cannot accommodate the full scope, I’d be happy to discuss revising the deliverables to prioritize high-impact areas. This way, we can ensure measurable results without compromising significantly.

I am confident that we can find a solution that works for XYZ Inc. and our team. Let me know your thoughts or if you have any additional ideas. I’m happy to schedule a call to discuss further and finalize the details.

I look forward to continuing our successful partnership and finding a solution that meets both of our needs.

Best regards,

Nisrina Zaki Fauzia
Digital Marketing Strategist
Ink Agency

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[Ferinda AjengK] Subject --> Re: Proposal reduce budget for DEF Campaign Project

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[Ferinda AjengK] Subject --> Re: Proposal reduce budget for DEF Campaign Project

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Dear Pak Yulian,

I hope your doing well. Thankyou for reaching out regarding the recent budget adjustments on your company PT Nihon GO Motor. I completely understand the need to reduce the scope of our services during these challenging times.

I genuinely believe that maintaining our current service package will be the best results for PT Nihon Go Motor as a brand. However, I understand the importance of accommodating your budget. Tp help bridge the gap, I'd like to propose a compromise: in addition to keeping the current package, we will provide three Tiktok videos at no additional cost for next campaign. This way you'll still receive valuable content without compromising the overall impact of our efforts.

Let's schedule a time to discuss this further. We're committed to helping you achieve the best possible results, even in these challenging circumantances.

Thankyou for yout attention, and I look forward for your reply

Best regards,

Ferinda A K

Senior Account Excecutive

group F media