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Create an excel spreadsheet

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Create a centralized inventory communication dashboard that automatically sends real-time inventory alerts and update summaries to both store leaders and upper management. This would ensure everyone receives the same information at the same time, reduce misunderstandings, and allow issues to be addressed before they result in inventory shortages.

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We could integrate our inventory management software with our point of sale system so that inventory will be automatically adjusted when a sale is made.

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Delagate a person to monitor stock updates and review them in the system to ensure the system is working for the retailer and the customer .

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We could implement a system with real time tracking that sends a report at the end of the day with end of day inventory items. This report should automatically highlight the hot current items that are being emailed out to customers. The report should be fed to the system that places more orders, but also to an inventory manager for manual review. Employees should also be able to contact the inventory manager with any discrepancies they are seeing in store for correction.

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Update Timing of inventory Management system. 

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Update Timing of inventory Management system. 

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Analyze shopping patterns and make recommendation for multiple updates/day versus the one batch overnight. While the updates don't necessarily need to be real time, analyzing shopping patterns can lead to a recommendation that will increase inventory accuracy while not bogging down the systems. For example, the system could update every two hours after the store opens or a mid day update and an end of day update.

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There are a few things that would need to happen. First, upgrade the software to have thresholds in place that trigger an order if an item onhand gets to a comfortable number. When it's a new product that we are advertising, the threshold is higher. But you could also have a pre-sale of 'hot' items so those are available to pick up by special order. The second part, being able to manually order based on your location's trends. But limit this task to management so there is no over ordering to have on hand. And lastly, quarterly inventory of product to keep an accurate onhand in case of wrong shipments or theft.

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Allow staff in store the ability to order inventory when low because they see what is leaving quicker then management.

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With manual inventory updates daily. We should check low inventory in the morning and check at end of day. Then check sales for the daily. This will check accuracy with associate checking customers out.

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During down time each day, have employees manually take stock of items that they typically run low on or out of and add to a spreadsheet. By doing this daily, it will show which items they need the most but also, what days and times are the busiest based on the sales and submit a report the end of each day to management.

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Gather details and specific data from sales team of what items are popular among customers and selling quickly. Also, gather data of what sizes the majority of customers are seeking.

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Provide short training sessions focused on active listening, clear messaging, and conflict resolution.

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Provide short training sessions focused on active listening, clear messaging, and conflict resolution.

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Why it works:

Improves communication skills long-term

Helps people express ideas more clearly

Reduces tension and misunderstandings

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An excel inventory spreadsheet that is shared among a team can allow for all to proactively keep the inventory data up to date and accurate.

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create a training schedule for each employee and set a due date.

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create a step by step process that tells staff when and how to report inventory changes to management. This ensure better communication between staff and management

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If we have an interactive forecast channel and real time inventory updates, we should send out communication blasts for items that are currently low in stock so customers aren't anticipating buying an item to be met with disappointment.

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These types of alerts would be bold and used only when emergencies occur. This can tell everyone when we are dangerously low on inventory items that are becoming more popular. This will give us more profit vs losing income due to improper handling of inventory.

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Training Staff & Managers Communication 

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Training Staff & Managers Communication 

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Prepare staff and managers for updated system. Train staff and managers on how to properly use the system to report real time reporting of inventory. Staff and managers should be held accountable for consistently monitoring inventory. Incentives may be utilized for anyone finding glitches and or noticing when updates would be beneficial.

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During the season or peak time of critical/ trending items, schedule randomly manual inventory audit daily can help updating real-time inventory and alert store management team if there is any gap or issue with those items.

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Have a tool that is sent out 3x during the work week, start/mid/end of week, that has the forecasted sales by item number in the store with the current inventory in the store. And have this dashboard have a comments section where Team Leaders and Upper Management can communicate if inventory levels are matching what is forecasted .

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A proactive approach where past inventory data and current market trends can help forecast higher inventory levels needed of specific items of like items.

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Buy a new or update the existing inventory software that will be updated in real time providing reliable info for clients, managers and upper management.

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Weekly the stores team will monitor trend of top items they ran out of. This will show help them know where to increase inventory.

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Inventory Dashboard for Upper Management

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Inventory Dashboard for Upper Management

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Create an inventory dashboard for upper management to provide a real-time view of inventory status across all stores, enhanced with daily updates from both store-level and upper management.

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Establish regularly scheduled video calls between store managers and upper management to discuss inventory status, challenges, and forecasts, ensuring consistent communication.

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Develop an automated system that sends instant notifications to upper management when inventory levels for critical items fall below a predetermined threshold.

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Roll out a training program for both store-level and upper management on the use of new communication tools so everyone can comfortably use the tools to report and receive inventory updates.