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Safety checks on the morning of the festival must be made to ensure guidelines are followed
all including the safety of the workers and the precautions that need to be taken for the day
. Correspondence through out the day will be largely made with the stage manager. There will be
around the clock inspections for each stage to make sure every thing is running smoothly and that set changes are being followed correctly.
Each member of the crew will have a time table and a script to follow to ensure all lighting,
sound and technical aspects of the show provide a visual and audible pleasing event.

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Ensuring patrons are not standing around waiting too long for each musical act. A comical performance from around the local area and international stage. Each performer will have 10-15 minute segments for stand up, improvised or planned comedy for the entertainment of the patrons, and will introduce each band or artist at the end of their own segments.
Select Comedians performing:
Carl Barron
Kathrine Tate

Josh Thomas
Teagan Higginbothan

The Umbilical brothers

Matt Okine

Laura Davis
Judith Lucy

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The hiring of staff for the event will need to cater to the technical effects that are taking place.
Stage – equipment must be hired and constructed following OHS guidelines including the audience barrier and safety step, the construction crew for each stage, will also be the stage crew whom alter each set after performances.

Lighting – equipment and safety equipment must also be hired organize, stage crew to set up lighting effects, fire works and special effects on stage (flames, smoke machine, confetti) a technical lighting and effects crew for each stage within 50 meters of each stage and set up with coverage for any weather issue that may arise.

Sound – quality fitted speakers at stage and 100 meters from stage t compensate for larger crowds sound technician in control of volume, bass and set change music and any other technical equipment such as microphone.

Stage art- Including some of the local art work as the decoration for around the stage
as the scenography each stage will have related art to the type of music that is being performed
on that stage.

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Nyssa Pullen, Clare Murray, Isobel Bockman, Callum Hunter, Aoife Walsh, Nelson Mondlane, & Lauren Gilliam.

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Claremont Showground. 2011. Site Map. http://www.claremontshowground.com.au/docs/default-document-library/map-of-claremont-showground.jpg?sfvrsn=0

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For the clean up both during the event and after the event, local groups, such as Scout Groups will be hired. they will collect the rubbish from the bins during the event, and pick up the left over trash after the event.

For the 18+ area, this task will only individuals over 18.

This will allow the event to support local groups as well as Beyond Blue.

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This event is going to require the use of fencing for many reasons. This includes sectioning, keeping people away from the back of the stage and separating the 18+ only area from the rest of the event.

For this, we would hire out temporary fencing from a company such as Centurion Temporary Fencing (linked below).

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Temporary Fencing Perth, Temporary Fencing Hire Perth, Temporary Pool Fencing Perth, Temp Fence Shade Cloth, Temp Fence Hire Perth - Centurion Temporary Fencing

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Centurion Temporary Fencing provide a wide reange of temporary fencing systems which include standard temporary fencing, temporary pool fencing and crowd control barriers.

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Invitation shave also been extending to Perth's leading newspapers and online outlets (as they're often intertwined) to attend the event alongside the broadcast teams. What this does is provide yet another perspective to offer readers curious about the event. Many citizens today still prefer to go down the local shop a purchase a news paper rather than tuning into the radio or TV stations. By inviting the print media, we are covering all bases and in many ways advertising the event for the coming years should it be become an annual occurrence. The outlets in question are that of The West Australian and the Sunday Times, with their affiliates including Perth Now, Yahoo 7 and News.com

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Nelson Mondlane: Music lineup & Set Times

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Nelson Mondlane: Music lineup & Set Times

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Present at the event will be several if Perth's most popular radio stations broadcasting live from the event, including Triple J, NOVA 937 and Mix 94.5. Each station will be broadcasting live from 9am in the lead up to the gates opening and will be conducting interviews with guest performers, event organisers and Beyond Blue spokespersons as well as recording grabs from attendees as the day progresses. Every station will also be present with free give-aways and other goodies, and following the event, will post an online article on their respective websites providing a wrap up of the days events.

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Statistics today reveal that T.V news is still the most widespread/ most tuned into news medium in Australia. It's for this reason that invitations have been extended to the ABC, Channel 9, Channel 7 and Channel 10 to attend the event and compile stories around it. This will ensure that the event is made known about to a wide variety of people, potentially nation wide, but also placing emphasis on the different aspects of the event itself. I.e Channel 7 may focus on the attendance of Arctic Monkeys and the impact this may have on attendance, whilst the ABC may look more at the event itself and the cause its supporting.

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No Pets Allowed sign

(OSHA
NOTICE No Pets Service Animals Allowed Sign ONE- 13894 2014)

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PR67P
No Glass or bottles sign

(Signs of Safety prohibition No Glass or Bottles Sign 2012)

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No Smoking Sign

(Designated
Smoking Areas Sign 2015

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PR67P Signs of Safety prohibition No Glass or Bottles Sign.
2012. Signs of Safety. http://www.signsofsafety.net.au/prohibition-signs/pr67p-signs-of-safety-prohibition-no-glass-or-bottles-sign-2671

Designated Smoking Areas Sign. 2015. Designated Smoking
Areas Sign. SafetySign.com. http://www.safetysign.com/products/p7335/no-smoking-cooperation-sign

OSHA NOTICE No Pets Service Animals Allowed Sign ONE- 13894.
2014. ComplianceSigns.com. http://www.compliancesigns.com/ONE-13894.shtml

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This area will be open only to those with the indicative wristband. These are only available at the entry gates, and will only be issued to those with relevant ID.

This area is the only area that will serve alcohol, and the only area where it is allowed to be consumed.

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Lauren Gillam- Where is Everything, A Map of the sections.

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Lauren Gillam- Where is Everything, A Map of the sections.

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Reference from Nyssa's Map of Venue.

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Lauren Gillam- Other Attractions: Stalls

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Lauren Gillam- Other Attractions: Stalls

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In the area's that are white, there will be other attractions. Specifically stalls. There will be a number of stalls in the area, and where it is possible, they will be grouped. For instance, surrounding Isobel's Live painting and Display Gallery area, there will be stalls with a focus on selling arts and crafts. This May include paints, brushes, pastels, dyes and canvases.

Around the three stages, there will be stalls selling various paraphernalia for each of the bands. There will also be instruments and other stage materials such as microphones for sale in there areas.

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The media is the world's primary source of information and entertainment. It provides a cheap but effective medium in which to convey news and advertising to the masses. This is why representatives from each form of media outlet (T.V, Radio and Print) has been invited to the event. By providing such a diverse range of coverage of the event, we are ensuring that the maximum amount of people possible are informed of the event, should they have missed the advertisements or been unable to attend. As such, this then improves the chances of a larger turn out and hence larger amount of funds being raised for the cause of Beyond Blue. Furthermore, invitations have also been extended to any freelance journalists in the area who may be interested in covering the event, with the added incentive of one maybe two lucky examples being selected to compose an official event testimonial/ wrap up to be published on our website in the days following the event.

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Headliners:

- TNGHT (11:05-12:05)

- RL Grime (9:35-10:35)

- Kaytrandada (8:05- 9:05)

- Flying Lotus (6:35-7:35)

Middle Lineup:

- Nero (5:20-6:05)

- Skream (4:10-4:55)

- Hermitude (3:00-3:45)

- Alison Wonderland (1:50-2:35)

- Mt. Kimbe (12:40-1:25)

Local Lineup:

- Leon Osborne (11:45-12:15)

- Cosmo Gets (11:00-11:30)

- Slothkraft (10:15-10:45)

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Headliners:

- Kendrick Lamar (10:15-11:15)

- The Roots (8:45-9:45)

- D’angelo (7:15-8:15)

- Frank Ocean (5:45-6:45)

Middle Lineup:

- Chance the Rapper (4:30:-5:15)

- Run the Jewels (3:20-4:05)

- Earl Sweatshirt (2:10-3:55)

- BadBadNotGood (1:00-1:45)

Local Lineup:

- Hiatus Kaiyote (11:45- 12:30)

- Koi Child (11:00-11:30)

- Baro (10:15-10:45)

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Lauren Gillam- Some examples of the signs that will be used

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Lauren Gillam- Some examples of the signs that will be used

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These are some examples of the signs that will be placed at each entry gate.

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Headliners:

- Queens Of the Stone Age (10:20-11:20)

- Arctic Monkeys (8:50-9:50)

- MGMT (7:20-8:20)

- Tame Impala (5:50-6:50)

Middle Lineup:

- Pond (4:35-5:20)

- Mac Demarco (3:25-4:10)

- Cat Empire (2:55-3:40)

- Fat Freddys Drop (1:45-2:30)

- Sticky Fingers (12:35-1:20)

Local Lineup:

- Hideous Sun Demon (11:45-12:15)
- Weapon Is Sound (11:00-11:30)

- Mt. Mountain (10:15-10:45)

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Other stalls will include food and drink. The will be scattered around the show grounds and will include a variety of food. There will have to be paid for by the individualEvery stall will have a collection tin for Beyond Blue to help raise money. These tins will be secured by the stall holders.

There will be free water stalls scattered through the event to minimise the risk of dehydration.

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As this is a major event, there will be security. There will be patrols all though the event, but they will focus on the areas that are most likely for violence to occur, such as the 18+ only section, and around the concerts. The will also be a concentration on the Gallery and Live Painting area to ensure that no graffiti occurs.

There will also be sniffer-dogs at each gate. Any bags that are brought into the event will be checked to ensure no glass or alcohol is taken into the event. Sniffer-dogs will minimise, if not eliminate the use of illegal drugs at this event.

So ensure this, a company, such as Hawk Eye Security (linked below) will be hired.

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Hawk Eye Protection - Security Guards for Events

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Hawk Eye Protection provides you Security guards for events. We offer Security Services for all types of private and corporate events

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While there are some toilet and bathroom facilities available already on site, there are not enough for the 'expected 40,000 people'. We would Hire out 500 more Portaloos.

100 portaloos would be added around each of the main stages. 50 would then be placed at both the Gallery and Live Painting exhibitions and the 18+ only area. the last 100 would be scattered in with the rest of the stalls.
We would hire these out from a company like Coates Hire (linked below).

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Portable Toilet Hire - Portaloo Hire | Coates Hire

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Coates Hire offers a range of portable toilets ideal for events or worksites. Hire standard, fresh water flush and sewer connect Portaloo� toilets today.

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Event Summary - Nyssa Pullen (NP) Chairman

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Event Summary - Nyssa Pullen (NP) Chairman

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The event will be a one day community arts and music festival, with a focus on raising awareness for youth mental health issues, and fundraising money for Youth Beyond Blue.

The main audience for this event will be young people aged between 16 and 24.

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Aoife Walsh: Stage Management & Entertainment

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Aoife Walsh: Stage Management & Entertainment

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Stage manager must organise the technical aspects of the event
the timetable in which all entertainment, crew and special effects staff hired will follow for the entertainment acts of the night.
This role holds a high responsibility for ensuring all the technical aspects on each stage
fitted safely and run smoothy for the festival.
Along with organising local comedic acts and skits to perform between each set
change for the musical acts.

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In creating a central web page for the event, attendees can get any information and contact details of the event. This is also effective in creating a public domain that is global via internet access.

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The main purpose of this one-day festival is to raise youth awareness of mental health issues such as anxiety and depression, which are common among those aged from 16 - 24 years old (the main target audience for this event) and to raise money for Youth Beyond Blue. Fesitival -goers will be able to make donations in addition to the donation that comes from the sale of every ticket.

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Map of Claremont Showground
This venue was chosen due to its pavilions, outdoor areas and grassed arena, which can accommodate the acts who will be performing at the event.
It is also highly accessible due to there being a train station close by, and has enough parking for more than 2000 cars.

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The event will be a smoke free event. There will also be a single designated alcohol area. In order to keep alcohol confined to this one area, there will be no BYO allowed. If guests wish to access this area, they will be required to prove their age at the entry gates, where they will receive a separate orange wristband in addition to their ticket, which is used to enter this area and allow them to purchase alcohol.<br>

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Tickets will be available for purchase at two times before the event and on the day at the entry gates.
Tickets will be in the form of a blue wristband.
For access to the designated alcohol area, guests must provide valid proof of age to receive a second wrist band, which will be orange
6 MONTHS BEFORE: $60.00 (Online only)
3 MONTHS BEFORE: $70.00 (Online only)
GATE/ENTRY: $80.00 (5000 tickets available)

$3.00 from every ticket sold will be donated to Youth Beyond Blue.

Examples of the wristbands
Blue is for tickets, orange for proof of age.

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Promotion through radio and television will allow for public coverage of the event and updates on features of the festival. News channels, radio sets and advertisements displayed will increase public knowledge of the festival and encourage involvement. Sponsors such as Channel 7 and Sunrise can contribute fund the event and raise awareness of the Beyond Blue Campaign.

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Advertising through print media is a different way of promotion through local newspapers, flyers and magazines, rather than online social media. Themes or special performances will feature through public print media like The West Australian, Fringe Festival Magazine and other art forums. This will attract more of a community audience and relate to what is happening within Perth and the attractions of the festival.

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In advertising on an active Twitter account, artists will be able to publicly comment on their contribution to the festival. The use of the #hashtag epidemic will enable audiences to recognise the event and correlate with the social media.

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Creating a public Snapchat for the event in which all users are able to submit snaps of their experience at the festival and promote further first hand. An agreement with Snapchat on featuring the event on every users story to view will enable a large attraction of audience to experience the festival and have an idea of what it is entailing.

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Facebook is the biggest forum of online social media and therefor will be effective in the promotion of the event as it can attract a lot of the community in Perth that have online social media. In creating a Facebook event for the festival, the public are enabled to RSVP to the event, post any questions or enquiries about the event and can locate important information about the festival such as date, time, cost appearance and so on. The page be interactive and communicative with creating competitions for free tickets, VIP, cash money prizes and a chance to meet the appearances of the festival. In order to enter the competition, the competition post will be shared and therefor reaching a more global audience.

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Location: Claremont Showground 1 Graylands Road, CLAREMONT, WA

Date: Saturday September 19th 2015

Time: 10am - 10pm

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Clare Murray - Advertising and Promotion

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Clare Murray - Advertising and Promotion

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The advertising of the festival will be promoted through different avenues of media. The promotion of the festival is important in order to gain public interest and awareness of the event to create a big target audience. As it is a community arts project, the event will be promoted in the local suburbs around Perth in outlets and public attractions. The use of social media, television and radio and print media will allow the event to attract a large public domain and in result, a large contribution to the Beyond Blue Youth campaign.

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This public gallery will be a collection of young and upcoming local artist’s work, with a large variation on the different forms of art (Photography, sculpture, drawing etc.). The common theme for the collection will be Celebration of emotion allowing the artists to create moving and emotional pieces without putting too much restriction on them.

A collection of street artist’s will also be doing live installations on either parts of the showgrounds or old cars parts, doors, tables, cupboards etc. Examples of artists doing murals include: Jodee Knowles, Ian Strange, Twoone, Kyle Hughes-Odgers, Destroy, yok, Amok Island, Staker, Mel McVee