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Safe from Harm
24/7 support desk

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We will need people to register for workshops on by the end of the first day - workshop on how to do this 

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We will need people to register for workshops on by the end of the first day - workshop on how to do this 

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Change the Spacing of time  outside the main agenda to make consistant and extend the Q&A session on day two to allow for 30 mins 

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Change the Spacing of time  outside the main agenda to make consistant and extend the Q&A session on day two to allow for 30 mins 

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Make programme start on the same time every day, after breaks every day - easier for the participants to know

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More time outside the 4 hours block. - need sessions before the conference for these meet and greet sessions

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Encourage participants to follow the event's FB page as announcements, vlogs etc. will be posted there

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Regional sessions to be added in the pre enaggement 

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Regional sessions to be added in the pre enaggement 

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Do we need more space for partners in here

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Do we need more space for partners in here

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Do we need space for partners in these areas

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Do we need space for partners in these areas

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only delegates can vote (one user per delegation)

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only delegates can vote (one user per delegation)

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This is open for all participants to participate and interact

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This is open for all participants to participate and interact

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Support the NSOs on picking their agenda and the main sessions linked to what they are able to do

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We will need to support this in some way

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We will need to support this in some way

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* setting up meetings
* having space on platform for this
* automate this
* WOSM team, NSOs, partners

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*how to manage this logistically - structure it with 10mins

*1:1 mtgs are responsibility of candidates, how can we promote or support that (help them with scheduling, tools, etc)

* practice how this will work

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use existing content as much as possible

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Need to create the journey of a participant to see how is the feel and the experience through time and being in front of the screen

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how to find the balance between diversity in discussion vs capacity of interpretation

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Youth forum outcome workshop needed at the conf 

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Youth forum outcome workshop needed at the conf 

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Maybe showcasing the highlights videos from the events i.e. WSJ 2019 etc

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4 hours where NSOs are expected to attend so how much will they attend the rest of the optional programme
Important decision to be made around the personal agenda
Might create challenges logistically or for the help desk if everyone have their personal agenda

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A space for host NSOs to show/present events that they organised 

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A space for host NSOs to show/present events that they organised 

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Need to follow that level of participation to build the agenda.
Challenging to bring people back because there is no tourist option...
There might be a need to reduce the timing and just go to the essential

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Figure out a way of checking credentials and who is present that does not include asking each delegation it they are present

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Key events people are interested to attend

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Key events people are interested to attend

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World Events
Votes on resolutions
Opening and closing sessions
Bidders and WSC elections

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require need to review capacity and how the languages can be used across all the sessions

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More social moments - daily International evening run by each region? 

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More social moments - daily International evening run by each region? 

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require additional support for proofreading and design of presentations

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ensuring this isnt just the services, but other areas of work

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We need to think about how to handle people who wants to discuss in the live blocks

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Need to make an event on a physical level

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Need to make an event on a physical level

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Need to encourage NSOs to understand that they will need to dedicate a physical space for the Conference to make sure we are maintaining people and not loose some on the way.
Need to have a conference in each NSOs : office with in-person participation

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How will people book these and who will coordinate the digital space for them 

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How will people book these and who will coordinate the digital space for them 

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mindful of thinking about increase of partners engagement

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We should consider the virtual fatigue after Day 1/2, attendance will likely fade and then pick up again for the final day

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We should consider the virtual fatigue after Day 1/2, attendance will likely fade and then pick up again for the final day

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Feel the presence of all delegations to create unity (map with who is present)

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To start scripting the opening and closing sessions to evaluate if the time is feasible

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To start scripting the opening and closing sessions to evaluate if the time is feasible

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Indicate live sessions during pre engagement phase in the same way as the agenda

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Are we considering World Event bidders exhibition space too?

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Are we considering World Event bidders exhibition space too?

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Start earlier, probably 3 hours ahead to have everything prepared. Seems quite challenging because it looks like a physical event while we will not be in a physical event
If you need to be somewhere people will stay. On a virtual setting people will not sit there and watch for 3 or 4 hours in a row.
Need to be realistic that it will be complicated to retain all these people for 4 hours.
What are the plan B and C to retain these people

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How are we managing this for online safety - connect with logistics

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How does it work and how do we set them for NSOs

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How does it work and how do we set them for NSOs

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* no plan by comms team to do a daily video
* like the idea of re-cap and news (not sure about video)

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How to we promote theses sessions with partners that are external audiences such as potential new members
Need to identify them

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* not just recording of plenary, but also all sessions (maybe not social events)
* live times even for recordings for asking questions
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Preparing for all the sessions together. Having the timezones allow us to understand how to prepare.
Need to have a digital ambassadors that are in connection with the regional support
Concern = what is the plan B for the technical aspect, if the platform does not work, zoom link etc.

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Confusion on seeing the agenda
* timezones
* what sessions are optional vs mandatory
* do I need to attend the welcome the world twice as I see it twice on the agenda
* do I just attend the 4 hr plenary

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too short time slot - if we have more than 15 candidates then 30 minutes is too short - need to only give 2 mins per candidate

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Test in advance the resolution voting session to anticipate any issues that may come up 

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Test in advance the resolution voting session to anticipate any issues that may come up 

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This is our most sensitive session - the forum could also be a place to smooth out final issues

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Move session to day 1or Day 2 in the morning

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Done a week before the conference - needs to be visible

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Do we have enough time? How do we handle if it is too little or to much time - back up time

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Might be to short

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switch text to bronze wolf

Add sessions out side of 4 hours for longer ceremony

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available at more times in the agenda

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Showcase and celebrate the Rio Declaration 

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Showcase and celebrate the Rio Declaration 

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Lots of NSO impact stories and good practice stories 

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Lots of NSO impact stories and good practice stories 

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showcasing here - change the title and add more focus on NSO's not partners

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ensuring NSOs have a space in plenary (not just partners)

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ensuring NSOs have a space in plenary (not just partners)

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Identify key partners that can be included in some sessions 

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Identify key partners that can be included in some sessions 

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add the YA

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Clarify what it is. Maybe not needed the first day