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We have an extreme shortage of storage space this would be a hardship. Why would the school unit be responsible to keep this information, when the parent / guardian accepts the responsibility of educating their child?

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Our spread sheet goes back to when we consolidated to RSU 39 in 2009. We keep the paper files at least 7 years after projected graduation.

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We still have paper files on students and keep our own spreadsheet. We have "tuition" students that transfer to home schooling and help the "responsible" district track their home schoolers.

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MDIRSS would be able to retain records for 70 years if digital.

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MDIRSS would be able to retain records for 70 years if digital.

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MDIRSS AOS 91 has folders by year with intent forms and supporting documents as far back as 1993. There may be more, but I'd need to unearth them.

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MDIRSS AOS 91 has folders by year with intent forms and supporting documents as far back as 1993. There may be more, but I'd need to unearth them.

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MDIRSS AOS 91 keeps the signed intent form and the assessment in paper form. We also keep an electronic list with the student name, parent name, date we received the form, whether initial or subsequent, notes indicating the dates the student enters and exits (if they are in and out) as well as notes if they are enrolled part-time in one of our schools.

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MDIRSS AOS 91 keeps the signed intent form and the assessment in paper form. We also keep an electronic list with the student name, parent name, date we received the form, whether initial or subsequent, notes indicating the dates the student enters and exits (if they are in and out) as well as notes if they are enrolled part-time in one of our schools.

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MSAD 17 - we wouldn't have space either.

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MSAD 17 - we wouldn't have space either.

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Does the DOE notify SAU's when families submit assessments each year, or is it up to the SAU to check NEO for these assessments?

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Most likely as long as I've worked here - 11 years

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Clarity surrounding charter schools and maintaining these records would be helpful. Essentially do charter schools (particularly virtual) need to notify the resident SAU when a student withdraws to homeschool? Or do we need to manage homeschool records ourselves. This has been very unclear in the past.

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Does the state retain homeschool instructions records and do they provide those to SAU's when a student returns to the SAU after being in home instruction for a while?

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MSAD 17  We keep paper copies as well as for the last six years I have kept a spreadsheet of all HI students.

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MSAD 17  We keep paper copies as well as for the last six years I have kept a spreadsheet of all HI students.

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It would be helpful to receive notifications from the DOE for families that lapse filifing

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Space might be an issue

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Is there a deadline for when parents should submit a HI intent after they withdrawal from an RSU?

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I think space would be an issue

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Space for hard copies would be an issue for us. Electronic would be ideal.

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At least 10 years

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How does DOE follow up with SAU's for parents who submit a HI intent each year? And, when they submit for one year, but not the next?

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We keep paper records of all documentation but not sure how far back as I would have to check storage. At least 7 years that I know of.

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I think we would run out of room.

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The records go back before I started 3 years ago. I would have to dig a little to find how many years the records go back.

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RSU 19 Space for hard copies, but scanning would be the way to do this.

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RSU 19 Space for hard copies, but scanning would be the way to do this.

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Space would be an issue

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Space would be an issue.

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At least 10 years

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Our practice is currently to keep homeschool records permanently

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We don't have space

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We currently do not have student files on any HI students.  Finding the information and storing the information will be a major issue.

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We currently do not have student files on any HI students.  Finding the information and storing the information will be a major issue.

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RSU 19 - We recently moved and storage is scattered, but the intent is to scan and save files.  I would guess that we have 50 years.

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RSU 19 - We recently moved and storage is scattered, but the intent is to scan and save files.  I would guess that we have 50 years.

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I can find records for years till 1997/1998.

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20+ years

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We do not have space.

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We keep paper records of the intent and any backup submitted. We also have it saved digitally. We also track the students on a spreadsheet.

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I have documentation back to 2017, I need to go to our archives to verify any older records.

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I would like to be able to pull a NEO report of home schoolers with a checkmark for each item they must comply with.

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We currently export the home instruction list from NEO to keep on file. Some parents submit paper forms that we then enter into the portal, we keep these papers on file. If the parent inputs on the portal themselves we have not been printing them.

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We keep a spreadsheet as well as paper records of Intents to Homeschool that have been filed.

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We keep paper records that parents either submit in person or fill out online. We also keep an electronic spreadsheet with all the information for easy access.

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I know I have 10 years of records. I am not sure how previous staff kept track of these records.

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2019 and whatever we can access in the portal

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2019 and whatever we can access in the portal

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We separated from RSU 24 ten years ago and I have the past ten years worth of information.

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Can DOE send notifications every year a parent submits an intent to HomeSchool?

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MSAD 13 keeps a list from NEO most of the majority of the HI assessments are a letter from the certified teacher that states she has reviewed the portfolio and the student demonstrates academic progress.

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MSAD 13 keeps a list from NEO most of the majority of the HI assessments are a letter from the certified teacher that states she has reviewed the portfolio and the student demonstrates academic progress.

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We could make that work

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We keep paper copies of Notices and Assessments along with letters sent to remind parents to file the paperwork annually.

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We already retain paper records for 70 years

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We keep a spreadsheet as well as paper records by year for Letters of intent and assessments including any and all correspondence. Along with dates submitted to the RSU and the DOE portal

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MSAD 11 does print out the Notice of Intent and the SY assessment for each student. This practice started prior to the Maine Department of Education implementing the Home Instruction Portal. Paper files are kept in a locked file at the Superintendent’s Office for two years. Before shredding, Home Instruction documents are scanned to the District Server by school year and kept.

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RSU 19  We keep paper copies of intents and assessments and a spreadsheet of all students, by FY.

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RSU 19  We keep paper copies of intents and assessments and a spreadsheet of all students, by FY.

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70 years

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10+ years

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AOS91

We have paper record with parent notice of intent and we print off that DOE has received the application. Not my department for what other items are kept

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Storage of files would be the major concern

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We keep records of parent notice of intent to homeschool. We seem to have a large number of parents that do not submit to DOE and we end up submitting this information to the portal.

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We keep a spreadsheet each year of who is enrolled to homeschool

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Sometimes parents submit a request to homeschool. However, we noticed that some parents who submit an intent to Homeschool do not file the paperwork with DOE. We rely on DOE notifying us when a parent has submitted the intent to Homeschool. But, we don't follow up on subsequent years to confirm families are submitting intent to Homeschool paperwork each year

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We keep records of the letters of intent and assessments by year.

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We keep records of the letters of intent and assessments by year.

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We have paper records back to at least 2003

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I can go back 10+ years

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We keep a google document by year and files on each home school student.

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We keep paper records of both a parents notice of intent to homeschool and that it got submitted to DOE and of our confirmation letter to the family filed by year. When a request is received, we can look in these paper files and verify.

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We could make this work by....

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Which of the following resources would be helpful in your work with Home Instruction? 

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A. A more robust NEO printable reference/annual roster list, which would include a checkbox – populated by the Home Instruction Point of Contact - indicating an assessment has been submitted

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B. A letter template with recommended language, and guidance steps on receiving requests for verification, as well as requests for record updates

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C. Directory information opt-out checkbox on the home instruction form

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In RSU 111, we....

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Priority Notice: Invitation for Home Instruction Administrators to Provide Feedback Regarding Recordkeeping for Home Instruction Students

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Invitation for Home Instruction Administrators to Provide Feedback Regarding Recordkeeping for Home Instruction Students

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We are able to retain records for 10 years....