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How to enroll and modify Masters or PhD research credits

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How to enroll and modify Masters or PhD research credits

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How to enroll and modify Masters or PhD research credits

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Enrollment Certifications - Office of the Registrar - Purdue University

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Current students can use Student Self-Service in myPurdue for the following enrollment certification services:

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Registration in the Final Academic Session

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Registration in the Final Academic Session

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CAND 991 and CAND 992

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Navigation

Additional information can be accessed on the Graduate Programs Office website.

Navigation

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Purdue University is a system that encompasses four campuses in Indiana. As the main campus, the West Lafayette location is the oldest and most comprehensive, home to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS). Established in 1929, OGSPS comprises more than 160+ programs at the West Lafayette campus and 80 programs at the regional campuses of Purdue Fort Wayne, Purdue Northwest, and Purdue Indianapolis.

For information related to the submission of graduate program and course proposals, please visit here.
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The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) encompasses all graduate academic and interdisciplinary programs, including courses, degrees, and certificates, and is responsible for graduate administrative functions such as admissions, student records, and thesis and dissertation deposits. OGSPS also oversees the Purdue Graduate Student Government.

By authority of the Board of Trustees (April 10, 1929), the Vice Provost was made the principal administrative officer of OGSPS. The Vice Provost's responsibility covers registration of graduate students, approving schedules, deciding classification, and appointing examination committees. As the chair of the Graduate Council, the Vice Provost publishes all university policies and procedures, may provide clarification and interpretation of policy, and grant exceptions when deemed appropriate. These policies and further specifications are detailed in this manual outlined herein.
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Graduate Council represents the graduate faculty of Purdue University, and is responsible for all academic matters related to post-baccalaureate study and degree programs, including:

Graduate Faculty representatives from across the Purdue University System will be selected to serve on the Graduate Council. It is recommended that these representatives be selected by their faculty colleagues within their college or campus. These representatives will serve a 3-year term on the Graduate Council (on a rotating basis with a portion of the membership replaced each year).

Vice Provost for the Office of Graduate Students and Postdoctoral Scholars serves as Chair of Graduate Council

2 members from each of the following 8 PWL Colleges (Agriculture, Daniels School of Business, Education, Engineering, Health and Human Sciences, Liberal Arts, Purdue Polytechnic Institute, and Science)

1 member from each of 2 PWL Professional Programs (Pharmacy, Veterinary Medicine) and from School of Information Studies

1 member from each campus at Northwest, Fort Wayne, and Indianapolis location

Ex-Officio members:

Assistant Vice Provosts of the Graduate Office

Director of Graduate Studies from each campus

Representative from Indianapolis location

Purdue University Online representative

Office of the Registrar representative

Purdue Graduate Student Government President

Purdue Postdoctoral Association President

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Usually, the head of the graduate program is the head of a department or the director/chair of an interdisciplinary program. Heads of graduate programs are responsible for the supervision and governance of all graduate study, along with maintaining academic standards within their respective majors. Such authority is delegated by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars and is exercised in accord with all pertinent regulations and procedures established by the Board of Trustees, the provost, the Vice Provost, and the Graduate Council.

Various levels of administrative and signature authority may be delegated by the head of the graduate program to graduate faculty members. OGSPS should be notified when there is a change in the head of a graduate program or graduate committee chair, so that appropriate signature authority information can be updated, including for electronic forms. To provide this information, a form should be submitted through the Curriculog electronic proposal processing system. You will find separate forms for Graduate Signature Authority for Degrees and Graduate Certificates.

Recommendations concerning a student, such as a plan of study, should flow to OGSPS through the head of the graduate program to which the student has been admitted and, when requested by the college/school, through the academic college/school dean.

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Each of the administrative levels outlined above is required to electronically approve various items related to graduate education for both faculty and students. Each department, college, and campus establishes specific individuals as having the authority to approve requests, such as final exam requests or thesis deposit forms. Proxies may also be established. This is called Signature Authority. Signature Authority is documented using the Curriculog Signature Authority proposal. For electronic documents, one "required" signature and only one "proxy" signature can be accepted. This proposal defines who has authority to approve:

Graduate Faculty Appointment Requests

Plans of Study

Preliminary and Final Examination Forms

Thesis Deposit Forms

Graduate Applications

Other Miscellaneous Forms

Curriculog Proposal Forms

The form captures the individual's role, contact information, and signature, which is used to verify approvals and items from the list above. This information is also used to establish the electronic routing path for approvals in various systems. The Signature Authority form records the required signature for the plan of study coordinator in each department.

As individuals change roles or separate from departments, colleges, or campuses, OGSPS should be notified of such changes, and a Curriculog Signature Authority proposal should be completed to ensure that approvals are being sought from the correct individuals. Individuals serving in any position that has signature authority must have graduate faculty status as defined below (See Section G). Any unit may contact the OGSPS to examine and/or verify the current individuals recorded as having signature authority for their unit.
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The head of each graduate program appoints a graduate committee annually. In the case of some interdisciplinary programs, the committee is appointed jointly by the heads of the participating departments.

The functions of the departmental/interdisciplinary graduate programs vary depending upon individual organization and division of responsibility. In general, they may:

Provide general guidance to the graduate program.

Suggest new course offerings and review and recommend new courses proposed by faculty.

Recommend new areas or degree programs for graduate study.

Recommend changes in graduate policies or regulations for consideration by the Graduate Council.

Help one department of graduate studies coordinate with other departments or in the same department at other campuses.

Provide counseling for new graduate students before they have been assigned to a major professor.

Help recruit new graduate students and recommend admission for prospective students.

Administer or give general guidance concerning department-required examinations.

The committee chair may also advise other committees regarding availability of faculty to serve on advisory and examining committees for students majoring in other subjects.

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(For appointment guidelines, see Appendix I)
(For graduate student mentoring and advising guidelines, see Appendix D)
1. Regular Graduate Status
Members of the Graduate Faculty have been nominated by the head of a specific graduate program and an academic dean. The Vice Provost of the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (or designee), acting on behalf of the Graduate Council, grants graduate faculty status to Purdue faculty members.

Members of the Graduate Faculty with Regular appointment may serve throughout the Purdue University system, that is, across both departments and campuses. A faculty should only be nominated for one appointment. The appointment should be associated with the unit where the faculty's majority responsibility to the faculty resides.

To serve as a major professor, chair, or member of a degree committee, a Graduate Faculty member must hold the degree being conferred or a more advanced degree as outlined in Appendix H.

Graduate faculty must complete the Collaborative Institutional Training Initiative (CITI) Responsible Conduct of Research (RCR) module within one hundred and twenty (120) days of employment and every five (5) years thereafter to maintain graduate faculty status. If a faculty's CITI RCR certification lapses, they will be given thirty (30) days to complete the certification. If the certification is not completed, their access to the Graduate Student Database will be suspended until they have completed the CITI RCR module.

New faculty members may be nominated for appointment to the Graduate Faculty after their date of employment and after they arrive on their respective campuses. Nominations for Graduate Faculty status are initiated electronically by the head of the faculty member's home department, who forwards the nomination to the relevant academic dean. The nomination is then sent to the campus liaison for endorsement via electronic signature. Finally, the nomination is forwarded to the Vice Provost (or designee) for review. Upon approval, a graduate faculty identifier will be assigned (e.g. C00001 for WL, W00001 for PFW, and Z00001 for PNW) to the appointee for use on documents.

Faculty who are nominated for appointment to the Graduate Faculty are assumed, by virtue of their nomination by program heads and academic deans, to be qualified researchers and scholars. Faculty are granted the highest status possible under policy unless the nominating department requests a lesser level status. Graduate status is not a guarantee that the faculty will receive the level or status for which they might qualify; this decision resides with the department and its governing faculty.

Nominees for appointment to the Graduate Faculty must demonstrate ability to mentor and supervise the progress and work of graduate students. To do so, they need to be familiar with policies and practices at Purdue University. All new faculty must complete an OGSPS workshop even if they served as graduate faculty elsewhere. While the workshop will not delay a request for status for a faculty member, it is expected to be completed within the first year of service to the university.

Appointment to the Graduate Faculty will enable the faculty member to teach graduate-level courses (50000 or 60000 level), serve on graduate student committees, and co-chair or chair graduate student committees (subject to the classification policy, Appendix H). It is the responsibility of the head of the graduate program to approve the level of participation of a graduate faculty member on a student's committee.

A faculty member who has received approval of the Vice Provost and the provost to pursue a graduate degreewhile remaining in faculty status will be changed to an appropriate "Special Graduate Faculty Appointment" while pursuing the degree.

A member of the Graduate Faculty who terminates employment at Purdue may, upon the recommendation of the head of the faculty member's graduate program, be changed to a "Special Graduate Faculty Appointment" to serve as a co-chair or as a member of a graduate student's advisory committee.

A member of the Graduate Faculty who attains Emeritus status may be nominated by the head of a graduate program to hold a Regular appointment if that Emeritus faculty member is actively engaged in research and mentoring graduate students.
2. Faculty Graduate Status Review
The head of a department may initiate a performance review of a member of the Graduate Faculty at any time. In addition, the dean of the academic college/school in which the graduate faculty member resides, the Vice Provost of OGSPS, the Vice President for Research, or the Provost may direct the head of the of the program/department to initiate a review. Reviews may be appropriate when there are allegations against a graduate faculty member of incompetence or negligence with respect to graduate faculty duties, including the teaching, supervising, and mentoring of graduate students. If a review is necessary, it will be conducted in consultation with an appointed committee and the Vice Provost or a designee. Reviews may result in a variety of possible recommendations to the Vice Provost, including, but not limited to: continuation of graduate faculty status, required participation in appropriate mentoring workshops, consultations with other graduate faculty, or discontinuation of graduate faculty status. In some cases, multiple recommendations may be appropriate. The review will include consideration of key graduate faculty responsibilities.

The review involves the following:
3. Special Graduate Status
A special appointment may be requested by the head of a graduate program for an individual who does not meet the conditions required for regular appointment, yet who can contribute special expertise to the work of graduate students. To serve on a degree committee, a special graduate faculty member must hold the degree being conferred or a more advanced degree (outlined in Appendix H). Nominations for special appointment to the Graduate Faculty must describe the special expertise that the nominee would bring to the graduate program and present the nominee's qualifications to contribute to the work and progress of graduate students.

Nominations are initiated electronically by the head of a graduate program for approval, via electronic signature, after which the nomination is forwarded electronically to the Vice Provost for review. Upon approval, a graduate faculty identifier (e.g. C00001 for WL, W00001 for PFW, and Z00001 for PNW) will be assigned to the appointee for use on documents.

Special appointments are granted on a per department basis. Thus, an individual who obtains special graduate status can only serve in the department for which they have been approved. It is possible, therefore, for a special graduate faculty member to have special status in multiple departments, even though they will only have one graduate faculty identifier.

Special appointments serve a five-year term. Such appointments may be renewed upon nomination by the head of a graduate program and approval by the Vice Provost. Requests for renewal of a special appointment to the Graduate Faculty must include a positive review of the appointee's contributions to the graduate program. Special members of the Graduate Faculty serve at the pleasure of the head of the graduate program in the corresponding department/school in which they are appointed.

Purdue Employees who have received approval of the Vice Provost and the provost (via a request) to pursue a graduate degree while in faculty status will be changed to an appropriate "Special Graduate Faculty Appointment" while pursuing the degree.
4. Roster of Graduate Faculty
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars maintains a roster of graduate faculty members who have been appointed to serve on graduate student committees and to instruct graduate-level courses. An authorized staff member within each graduate program may access all program rosters on the Web. At five-year intervals, heads of graduate programs will be asked to evaluate the performance of graduate faculty in their programs (see above).

Both regular and special appointments to the Graduate Faculty remain on the an active list until the appointments are discontinued by the head of the graduate program.
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Guidance for developing academic proposals is available on the Academic Proposals Website. For graduate degree proposals, visit the Office of the Provost. Before proposing a new Graduate Program, the following conditions must be fulfilled:

Typically, before a new degree is proposed, an academic unit will at least offer courses in the proposed area, if not also a certificate or concentration. Should a unit want to develop courses, concentrations, majors, or degrees in an area for which it does not have prior experience, it is suggested that the unit collaborate with units who may already have active offerings in that area. When a unit is contemplating offering a new degree program, that unit should consult with similar or related degree programs within the Purdue system in advance of submitting the proposal.

The program proposal submission guidelines require that the above-mentioned conditions have been met and that the program can be sustained.

Course and curricula proposals must be submitted via Curriculog.

Proposers are encouraged to submit proposals during the fall semester or, at the latest, early during the spring semester to allow the Graduate Council sufficient time to review and approve the proposal before summer. Because the Graduate Council does not meet during the summer, proposals submitted late spring or during the summer will typically not be reviewed until the fall semester.
1. Distance/Online Graduate Degree Programs
Requests for new graduate degree programs that will be offered in a distance/online format must follow the policies and guidelines for a new degree. These requests must be submitted through Curriculog.

Courses and programs in the online realm may fall under any items purpose listed below. Visit the full policy guidelines here.

1. They may address audiences that are generally distinct from the traditional on-campus student and who may require special administrative handling or pedagogical strategies.
2. They may serve the University's engagement mission as well as the learning mission.
3. They may be offered and delivered in nontraditional formats (e.g. intensive, off-campus, on-site training, distance learning, etc.)
4. They generally operate outside traditional academic loads and are fiscally self-supporting, thereby requiring special financial procedures.
5. They may be miscellaneous learning, engagement, or discovery functions that require the unique services and/or facilities managed by the Continuing Education Division.

There is not a set specified percentage of material delivered online versus in person for hybrid courses/programs by definition because Purdue Online aims to serve any program or department with any amount or type of online/hybrid need regardless of percentage of curriculum delivered online.
2. Graduate Professional Programs
Proposals for Graduate Professional Programs must follow policies and guidelines in Appendix F.
3. Interdisciplinary Programs
Requests for a new interdisciplinary graduate program must follow procedures established by the Graduate Council in Appendix F. The proposal should be submitted via Curriculog.
4. Multiple Degree Programs
Purdue offers two distinct types of multiple degree programs: Combined degree and Dual degree. For information about graduate students pursuing multiple graduate degrees, see Section VII.G. For more information about joint graduate degree programs, see section (5).

a. Combined Degree Programs:

A combined-degree program results in the joining of curricula of an existing baccalaureate program and an existing Master's degree program. Students must submit a G.R. Form 27 with their Purdue University graduate application to indicate their intention to be in a combined degree program pathway. Combined degree programs formally approved by the participating academic units and OGSPS may use graduate-level coursework taken to satisfy the baccalaureate degree on the Master's degree plan of study.

The maximum number of course credits which may be shared between the baccalaureate degree and the master's degree varies with the total credit hours required for the master's degree.

Undergraduate excess credits can be used in combination with shared credits in the combined degree, but the sum of the shared and undergraduate excess credits may not exceed maximum shown above.

The baccalaureate must be awarded at least one session prior to awarding the Master's degree. Students enrolled in Combined Degree Programs are expected to complete the baccalaureate degree on schedule. The proposal format is detailed in Appendix I (General Proposal Format for Combined Degree Programs.) Appropriate departmental, college/school and campus reviews are to be conducted and appropriate signatures obtained prior to submitting the final proposal to the OGSPS Vice Provost.

Students in Combined Degree programs will have a primary classification of undergraduate until the baccalaureate degree is awarded.

Combined degree partnerships between Purdue University Master's programs and strategic external undergraduate institutions are subject to the following restrictions:

In a combined program that involves another institution, a fully reviewed and approved Articulation agreement is required.

b. Dual Degree Programs:

A dual degree is a pathway for graduate students to earn two post-baccalaureate degrees. This pathway can be with two graduate degrees from Purdue University, a graduate degree and a professional degree, or between a Purdue graduate degree and a graduate or professional degree from another domestic or international higher education institution (HEI). A dual degree program involves coursework from two or more post-baccalaureate programs with a separate diploma awarded from each of the participating programs. Credit sharing between Purdue graduate programs is detailed in Section VII.G.

In a dual degree program with another HEI, a fully reviewed and approved Articulation agreement is required. Dual degree program proposals which exceed the scope and/or credit allowance will be forwarded to the Graduate Council for consideration. This dual degree program policy and procedures governs dual degree programs at Purdue University-West Lafayette, Purdue Northwest, or Purdue Fort Wayne.

c. Concurrent Degree:

A student wishing to pursue two degrees in two different departments simultaneously must complete an application for admission to each department.
5. Joint Degree Programs (Master's and Ph.D.)
A joint degree program is defined as one that awards "one diploma displaying the seals and/or names of each partner institution," (CIC Global Collaborations Executive Brief, September 2011). This joint degree program policy and procedures document govern joint degree programs between a department or school at Purdue University-West Lafayette and another institution of higher education. Joint degree programs may be between a Purdue University-West Lafayette department/school and either (a) a department/school in a U.S. institution of higher education or (b) a department/school in an international institution of higher education. A fully reviewed and approved Articulation agreement is required.
6. Graduate-Level, Academic Credit Certificate Programs
All Graduate Certificate Programs must be approved by the Graduate Council. Other postbaccalaureate certificate programs with 50% or more of their courses at the 50000 level or higher must also be approved by the Graduate Council. The process for approval of New Graduate-Level, Academic Credit Certificate Programs can be found at the Office of the Provost.

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Effective fall 2016, academic units may request adding graduate program majors to any existing graduate degree programs. Graduate education at Purdue University is organized by degree programs. A degree program may have one or more associated majors. Each major is a unique set of courses designed to give the student depth in an academic field. A major designation appears on all transcripts issued after the degree is posted, but not on the diploma. A major may also have one or more concentrations.

Graduate majors will have the following features:

Academic units not wanting to add a new major do not need to do anything to retain their existing major and concentrations.

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Heads of degree-granting graduate programs may request that one or more concentration(s) be established within their majors, to allow one (or more) specialized areas of graduate study to be reflected on a student's final transcript. A minimum of nine (9) credit hours of graded, graduate level coursework (50000- and 60000-level courses) is required for a concentration. For two concentrations to be listed on a student's transcript, those concentrations cannot have any shared core courses. Requests to add, revise, or delete a concentration should be made using Curriculog.

Once a concentration has been approved by the Vice Provost, a concentration annotation may be added to a student's final transcript. Such requests normally are made on the plan of study; however, the addition of a concentration to a final transcript also may be requested at the time of the graduation audit. (See Section X-A-2.) The concentration appears on the final transcript issued after the degree is posted, but it does not appear on the diploma. Students may complete a maximum of two concentrations and have them displayed on the transcript if the concentrations are distinct (i.e. share no core courses between them).
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Dual-level courses (graduate or undergraduate) are numbered 50000 through 59999. The Graduate Council has joint jurisdiction with the appropriate college/school faculties for approving 50000 level courses.

Each 60000-level course is proposed by the degree-granting department. Numbers 69000 through 69799 are used for graduate study courses and seminars. Number 69800 is used for on-campus master's thesis research and number 69900 is used for on-campus doctoral thesis research. Number 69810 is used for online master's thesis research, and TECH 64000 is reserved for research for students in the Doctor of Technology program.
Graduate Council policy specifies that a 50000- or 60000-level course cannot be scheduled to meet together with an undergraduate-level course without prior approval of the Vice Provost. Approval may be granted on a limited term basis.
1. 50000-level Courses (dual-level)
Graduate Council policy requires that courses at the 50000-level in the Purdue system should be taught at the graduate level and meet four criteria:

The enrollment of undergraduates in 50000-level courses is restricted to upper-division (i.e. junior and senior) students, unless a waiver has been granted to a particular lower-division student by the Vice Provost after consultation with the instructor and the head of the department involved. In the rare case that a student of lower classification should be advised to enroll in a 50000-level course, the Course Request should contain a brief justification in the "comments" section and should bear the additional signatures of the instructor and department head responsible for the course in question.

The Graduate council recommends the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars initiate a review of 50000 level courses. The review should be done at the department level and performed at a minimum of every five years thereafter. Each department should review their 50000-level courses to ensure they meet current criteria for 50000-level courses (see above).
2. 60000-level Courses
Courses at the 60000-level generally are restricted to graduate students to facilitate the preservation of the highest course quality and, thereby, to help maintain strong graduate programs. However, some exceptional senior undergraduate students may be allowed to register for a 60000-level course if all the following conditions are met:

Approval is required if the requested 60000-level course is not offered in a subject field administered by the academic college/school in which the student is enrolled. The Course Request (Registrar's Form 23) should contain a brief justification in the "comments" section and should bear the additional signature of the course instructor.

3. Special Topics, Variable Title, Variable Credit Courses, Independent Study Courses, and Research Credit Courses

A graduate degree-granting academic unit (i.e. department/school/college) may request Special Topics Courses (variable title/variable credit/temporary), Independent Study Courses, or Research Credit courses at the 50000- and/or 60000-level. Requests are administratively approved via submission through Curriculog. Once such courses have been approved, faculty should contact the departmental schedule deputy to set up new sections of a Special Topics or Independent Study course under a specific title. Each specifically titled Special Topics course may be offered no more than two times. To continue offering the course under the same title, the academic unit must request a permanent course number (See Section 1, I, Graduate Level Courses). To obtain a new course number, proposers should contact the Office of the Registrar, after which the proposer can complete the proposal.
4. 80000-level Courses
OGSPS approved the renumbering of the 50000-level professional degree courses to the 80000-level for the former College of Pharmacy, Nursing and Health Sciences, and the College of Veterinary Medicine effective by the fall 2008 semester. The current policies concerning graduate and professional degree programs are as follows:
5. Graduate-level Course Designations a. Campus-based Courses
New or existing courses that are proposed or offered by an academic unit on one system campus only. Campus-based courses may not be added to the academic offerings at other system-campuses. Campus-based courses may be available to students at other system campuses via distance delivery.
b. System-wide Courses
New or existing courses that are proposed or offered by two or more campus departments. Campus departments which offer system courses are expected to maintain content synchrony during updates in order to ensure that credits can be transferred seamlessly. If a campus department proposes to adopt a course from another campus or campuses, it would be with the approval of the department(s) on the campus(es) which offer the course.
6. New Graduate-level Courses and Upgrading the Level of Courses
Faculty proposals for new 50000- and 60000-level courses and proposals to upgrade the level of existing courses (e.g. 40000 to 50000 or 50000 to 60000) are made using Modern Campus Curriculum - Curriculog

Prior to submitting a request for a new or upgraded course, the proposer(s) should review all courses in the subject area offered throughout the system for similarity. A conscious decision should not be made to submit a request for a new course if a comparable course already exists. The proposed number for a new course (or use of an existing course) is coordinated with the Office of the Registrar and campuses within the Purdue system.

Once a course request is received, it is reviewed administratively and, for academic content, by the appropriate area committee within the Graduate Council. Course requests may be delayed if the proposer has not coordinated with other programs in the Purdue system that offer similar courses and/or programs.

Following the review of the course request, the proposer may be asked to provide clarification or additional information by the area committee chair or OGSPS; delays in responsiveness will hold up the proposal.

After approval of the course by the Graduate Council, the proposal is transmitted to the Office of the Registrar. The request should provide essential information, such as the title, class and credit hours, prerequisites required, and the course description. The description should give a brief, crisp, and clear statement of what the course is about.

Supporting documentation, which is required for each new course proposal, request to upgrade the level of a course, or request to add an existing course must provide the following information. The following required fields have been built into the Modern Campus Curriculum - Curriculog proposal form.
a. Justification for the Course:
Provide a complete and detailed explanation of the need for the course (e.g. in the preparation of students, in providing new knowledge/training in one or more topics, in meeting degree requirements, etc.), how the course contributes to existing majors and/or concentrations, and how the course relates to other graduate courses offered by the department, other departments, or interdisciplinary programs.

Justify the level of the proposed graduate course (50000- or 60000-level) including statements on, but not limited to: (1) the target audience, including the anticipated number of undergraduate and graduate students who will enroll in the course; and (2) the rigor of the course.
b. Learning Outcomes and Method of Evaluation or Assessment:
Describe the course objectives and student learning outcomes that address the objectives (i.e. objectives and student learning outcomes that address the objectives (i.e. knowledge, communication, critical thinking, ethical research, etc.) Describe the methods of evaluation or assessment of student learning outcomes. (Include evidence for both direct and indirect methods.) Include a statement describing the grading criteria that will be used to assess students and how the final grade will be determined. Identify the method(s) of instruction and describe how the methods promote the likely success of the desired student learning outcomes.
c. Prerequisites:
List prerequisite courses by subject abbreviation, number, and title. List other prerequisites and/or experiences/background required. If no prerequisites are indicated, provide an explanation for their absence.
d. Course Instructor:
Provide the name, rank, and department/program affiliation of the instructor(s). If the instructor is not currently a member of the Graduate Faculty, indicate when it is expected that a request will be submitted.
e. Course Outline:
Provide an outline of topics to be covered and indicate the relative amount of time or emphasis devoted to each topic. If laboratory or field experiences are used to supplement a lecture course, explain the value of the experience(s) to enhance the quality of the course and student learning. For special topics courses, include a sample outline of a course that would be offered under the proposed course.
f. Reading List:
A primary reading list or bibliography should be limited to material the students will be required to read in order to successfully complete the course. It should not be a compilation of general reference material. A secondary reading list or bibliography should include material students may use as background information.
g. Library Resources:
Describe the library resources that are currently available, or the resources needed to support this proposed course.
h. Course Syllabus:
A sample syllabus should be attached to all course proposals. The syllabus is helpful to review committees who wish to better understand some of the course characteristics and nuances as described in the other sections of this proposal.

It is recognized that many course syllabi are based on earlier offerings of an experimental version of the course, and that changes may have been introduced to the proposal based on experience in the earlier course offerings. This can create an unintended perception that the proposal is contradicted by the sample syllabus. Accordingly, please briefly describe any changes or clarifications in bullet points. An example course syllabus may be found in Appendix G.
7. Revision or Expiration of an Existing Graduate-level Course or Addition of an Existing Course
Requests to revise or expire a graduate-level course or to add an existing course are submitted in Modern Campus Curriculum - Curriculog. The requested action should be marked on the form to indicate the nature of the change(s). Complete only the sections on the form that identify the course and that indicate the effective date and changes to be made, including a brief justification for the changes. These requests are reviewed and approved administratively by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.

Please note, if the number, title, and description of a course are all changed, it is considered to be a new course. A number that has been used previously cannot be used again.
a. Adding an Existing Course:
Contact: coursecatalog@purdue.edu.

A course with the same subject abbreviation and number must have the same title and description at all campuses that have approval to offer the course. The proposal form should be checked to "Add existing course." The form should be completed the same as for a new course, including the supporting document fields. The electronic proposal will be routed to all of the campuses that offer the course for approval by the head of the corresponding department/school. Any concerns or questions about the request are to be directed to the campus requesting the addition of the course, and any issues should be resolved between the departments/campuses. The academic dean's signature is required only from the campus requesting the addition of the course. If the request to add an existing course is not approved by one or more of the campuses that offer the course, the proposing campus may request approval for a new graduate level course following the policies and protocol relevant to such a request.
b. Revising a Course:
Requests for changes in the title and description of a course must be coordinated with all campuses that have approval to offer the course before the request is submitted. The approvals of the department head and academic dean at all campuses approved to offer the course are required. If all campuses are not in agreement with the requested change, the department/campus requesting the change may submit a request for a new course to be approved by the Graduate Council. Other changes (e.g. prerequisites, class pattern, sessions offered, etc.) require only the approval of the campus requesting the change.
c. Adding a Distance/Online Method of Delivery:
A sample syllabus should be attached to all course proposals using the "Document" icon. See Section L. for additional information regarding Curriculog. The syllabus is helpful to review committees who wish to better understand some of the course characteristics and nuances as described in the other sections of this proposal.

It is recognized that many course syllabi are based on earlier offerings of an experimental version of the course, and that changes may have been introduced to the proposal based on experience in the earlier course offerings. This can create an unintended perception that the proposal is contradicted by the sample syllabus. Accordingly, please briefly describe any changes or clarifications in bullet points.
d. Expiring a Course:
Requests to expire a course are submitted directly to from the campus requesting the expiration.

For courses that have not been offered in five years, departments are required to either expire these courses or provide justification for retaining them in the registrar's course repository.

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The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars has partnered with the Registrar's Office to offer an electronic workflow system, Modern Campus Curriculum - Curriculog, for all graduate program and course proposals. Proposers will use this system to request new, revise existing, or expire programs or courses. The following links will provide log-in information, instructional documents, and dates for training opportunities. Contact: catalog@purdue.edu for questions and training.

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The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars has a client relationship management (CRM) tool contract with Technolutions (Slate) to support recruitment and admissions functions. A new graduate program academic proposal must be submitted and approved prior to the program being available on the Slate inquiry or application form. This approval must also contain Banner program coding created by the Registrar's Office for the purpose of data integration. The appropriate signature authority (see section D.) for graduate applications should be established for the approval of admission recommendations. The Office of Graduate Admissions requires a minimum of five business days for Slate program setup once the department notifies the office of the anticipated market launch date.

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Students who hold the baccalaureate degree may be admitted either as degree-seeking graduate students or as nondegree-seeking graduate students.

Degree-seeking graduate students may be admitted to a program that awards master's, educational specialist, doctoral, or professional degrees.

Purdue provides a variety of educational opportunities for students who wish to acquire knowledge and training beyond the baccalaureate degree. Nondegree‑seeking students who have been admitted to graduate study must have the prerequisites or background and experience needed for any course in which they seek to enroll. They may be required to secure consent from each of the departments in which they would like to register for courses. Consultation and/or registration approval by course instructors may be required.

Nondegree‑seeking graduate students have enrollment objectives in one of the following categories:
1. Nondegree
Holders of a baccalaureate degree, or its equivalent, who undertake graduate (50000- or 60000-level) coursework without admission to a degree program must be admitted as nondegree students.

Nondegree admission is not provisional admission to a degree program. However, it is possible for those in this enrollment objective to be considered for admission to as degree-seeking graduate students for a subsequent session. Applications from nondegree students to enter a degree program must include the same supporting materials required of other degree program applicants.

While there is no limit to the number of course credit hours that an individual may accumulate while registered in nondegree status, there is a limit of 12 credit hours that can appear in a plan of study. (See Section VII-B-1-b).
2. Teacher License
Holders of baccalaureate or advanced degrees who, without degree objective, seek to work toward an advanced teaching license may be admitted as teacher license students. Admission in this category does not ensure subsequent admission to a degree program. Teacher license students are subject to the same restrictions as are nondegree students if they are subsequently admitted for degree study. (See Section VII-B-1-b).

3. Graduate Certificate Program

Holders of baccalaureate or advanced degrees who desire to complete pre-specified courses to attain a graduate-level, academic credit certificate in a specific area may be admitted through the graduate certificate program enrollment objective. Students in this category are subject to the same restrictions as are nondegree students if they are subsequently admitted for degree study. (See Section VII-B-1-b).

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Graduate admission is granted to a specific academic program. Applicants are expected to hold baccalaureate degrees from accredited colleges or universities prior to registration as graduate students. Three-year Bologna bachelor's degree recipients are eligible for admission. Applicants with three-year baccalaureate degrees from countries that are not part of the Bologna Process may also be considered for admission, on a case-by-case basis, using a holistic review. Academic programs may recommend applicants from these countries with three-year baccalaureate degrees with or without conditions, depending upon the outcome of the holistic review of the candidate. Conditions for admission should be clearly communicated to students at the time of their admission.

Applicants for a master's or doctoral degree program should have achieved a 3.0 (or equivalent) grade point index or higher from the institution where a baccalaureate degree or higher was awarded to be admitted without conditions of continued enrollment. Some graduate programs have requirements for admission that exceed the general Office of the Vice Provost for Graduate Students and Postdoctoral Scholars requirements. Additionally, programs at Purdue University can have different deadlines, and some have additional admissions requirements. For additional information concerning requirements and deadlines for admission, please consult the specific academic programs here.

Purdue University's graduate admission process seeks to select students whose applications document their outstanding ability, preparation, and potential for successful completion of graduate study. Purdue University's Nondiscrimination Policy can be found at the Purdue University Policy Office.

Inquiries about the need for academic adjustments or auxiliary aids and services because of a disability should be directed to the Disability Resource Center.

Within the broad, University‑wide framework authorized by the Graduate Council and the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars, academic programs are primarily responsible for recruitment of students, the establishment of appropriate entry qualifications beyond minimum standards set by the Graduate Council, and initial evaluation and admission recommendation of applicants.

Occasionally, pilot programs that deviate from standard policies and procedures are approved and administered by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. These pilot programs are limited in scope and scale, help determine best practices in admissions and recruitment, and may impact future policies and procedures. Requirements and participating academic programs for these pilot programs are detailed in a proposal. Approved proposal documents are maintained by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars for the duration of the pilot program.

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1. Inquiries
Purchased lists (such as from the GRE search service or Council of Undergraduate Researchers) and information from inquiries about admission received by the Office of Graduate Admissions are entered into Slate. Slate is the client relationship management system that includes unsolicited, inquiry, and application records. Once entered into Slate, inquirers receive communication from the Office of Graduate Admissions and/or the appropriate academic program. As appropriate, inquiries are directed to the electronic application available at the Explore Admissions OGSPS website.
2. ​Recruitment Services Provided by the Office of Graduate Admissions
The Office of Graduate Admissions provides a variety of recruitment services related to two primary missions: (1) to recruit graduate students through direct outreach to prospective students and (2) to promote assistance, collaboration, and sharing of best practices among academic programs.

Direct outreach to students includes email communication campaigns, presentations, and online webinars. The Office of Graduate Admissions also maintains prospective and admitted student webpages including information on how students can prepare for their graduate program and Purdue factual information. An extensive communication plan is delivered to specific audiences throughout the recruitment cycle.

In addition to direct student recruitment, the Office of Graduate Admissions is a resource for all graduate programs on the West Lafayette campus. The Office of Graduate Admissions offers consultations on recruitment, application, and admission opportunities and concerns. The Slate client relationship management tool is maintained for West Lafayette graduate program use and includes access to purchased prospective student lists and direct inquirers.

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The following sections detail the various components of the graduate application. Because the initial review of all graduate applications is done by the graduate program (see Section III.D), academic programs should receive all supporting documents. These documents may include: transcripts, diplomas, letters of recommendation, academic statement of purpose, personal history statement, resume, test scores, writing samples, digital portfolios and additional questionnaires. These documents may be submitted electronically through the online application system, Slate, or sent directly to the academic program.

If the applicant is recommended for admission by the program, the approved application, along with uploaded transcripts and proof of degree, must be submitted electronically through Slate to the Office of Graduate Admissions for final approval. Academic programs must also indicate if the applicant will self-fund their graduate studies or be supported through funding administered by Purdue University. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars issues a formal letter of admission following review and approval of the application. Academic programs may not send funding offers to an applicant until they have been admitted by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Further instructions as follows:
1. Electronic Application
Applicants should visit the electronic application portal.
2. Application Fee a. West Lafayette (including Purdue University in Indianapolis), Purdue Northwest, and Purdue Fort Wayne Campuses
All degree-seeking applicants and graduate certificate applicants must submit a nonrefundable application fee. The application fee can be paid by credit card (Visa, Mastercard, American Express, or Discover) at the end of the application process. The application fee is $60 for domestic applicants (including permanent residents) and $75 for international applicants for programs leading to a degree and certificate. Non-degree applicants do not pay an application fee.

As an alternative to paying the application fee via credit card, the Office of Graduate Admissions has partnered with Flywire, a specialist in global business payments. This payment option allows applicants to pay the application fee in the currency of choice and provides a simple and secure method for initiating payments electronically.

Please note: A foreign currency payment is a "pending" payment and does not automatically update the application fee payment. Purdue University Accounts Receivable will post the U.S. dollar equivalent to the applicants' Business Partner account, generally within two to five days after the local bank initiates payment. When this occurs, the application fee will be updated.

For more details about this fee payment option in the online application, visit our Application Fee webpage.
b. Application Fee Waivers
Applicants are eligible for one application fee waiver per program participation. Attending the same recruitment program multiple years qualifies for one application fee waiver total. Fee waivers are valid if the applicant has met the application fee waiver criteria starting on January 1, 2020 and beyond.

Proposals for new Application Fee Waivers and Academic Program Paid Application Fee Satisfaction Programs are to be submitted to the Office of Graduate Admissions by May 15 using Form 43, Application Fee Waiver/Satisfaction Program Request. Application fee waiver proposals are reviewed with legal counsel and approved waivers become effective July 1. Proposals for new fee waiver or fee satisfaction programs will not be reviewed for consideration outside of the May 15 to July 1 window. Fee satisfaction programs will only be considered mid-cycle if it's a newly approved graduate program or external partnership.

During the online application process, an in-progress applicant has the ability to select a recruitment program. When the recruitment program is saved, an automatic email notification is sent to the applicant informing them of the application fee waiver process. This involves verification of the applicant's participation in a recruitment program. Once participation is verified, an update is made to the application fee portion of the application and an email is sent to the applicant that their fee has been satisfied. If participation is not verified, no update is made in the application fee portion of the application and an email is sent to the applicant to return and pay the application fee in order for the application to be reviewed.

Applicants who are U.S. citizens or permanent residents experiencing economic hardship may request a waiver of the application fee. To request a waiver of the application fee, please send an email explaining your situation to gradinfo@purdue.edu.

Application fees are nonrefundable. If an applicant who would otherwise qualify for a fee waiver pays the application fee before eligibility is verified, the application fee is not refunded.

Fee waivers are available for participants in the following recruitment programs:
c. Academic Program Paid Application Fees
A list of approved academic program- or college-led fee payment programs is maintained by the Office of Graduate Admissions. Ad hoc application fee payments should be used cautiously. Fee payments are permissible as long as the selection process for granting the fee payment uses objective, neutral criteria and can carry the burden of proof for non-discrimination. Academic programs may pay the application fee for an applicant through a journal voucher. Please contact the Office of Graduate Admissions for details.
d. Application fees with CAS systems
Graduate programs desiring to use a discipline-specific CAS (centralized application service) should contact the Office of Graduate Admissions to discuss application requirements and Slate system integration options. All applications submitted in the CAS must also reside in the Slate system. The graduate application fee (See section III-B-1) must be satisfied directly by the student in Slate or paid by the academic program using a JV process to transfer funds to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. The recommendation for admission process and release of admission decisions (including denials) must also occur within Slate (See section III-C-1).
3. English Proficiency Requirements
International applicants whose native language is not English are required to provide proof of English proficiency at the time of recommendation for admission to degree, certificate, non-degree, and teacher license graduate programs in one of the following ways:
a. Submit Test Scores
Test scores must come from an Office of the Vice Provost for Graduate Students and Postdoctoral Scholars approved English proficiency provider. A complete list of tests for English proficiency accepted by the Office of Graduate Admissions can be found here on the English Proficiency Requirements webpage.

Note: Individual Graduate programs may have higher English Proficiency requirements listed on the Explore Graduate Programs website.

Test of English as a Foreign Language (TOEFL): TOEFL iBT (Internet-based Test), TOEFL iBT Home Edition, TOEFL iBT Paper Edition, and TOEFL Essentials.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars accepts valid TOEFL scores earned through internet-based testing. TOEFL My Best scores are NOT accepted. Applicants with disabilities or health-related needs should follow instructions found here.

TOEFL iBT

TOEFL Essentials

In addition to required minimum scores for writing, speaking, listening, and reading, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars also requires a minimum overall score on the TOEFL test that is higher than the minimums for the four area tests combined. Applicants must meet or exceed each of the five scores (listed above) for admission. Some graduate programs require higher minimum scores. Likewise, a growing number of graduate programs include English proficiency examination performance among the factors they consider during holistic reviews of applicants; typically, these programs may seek higher overall and writing, speaking, listening, and reading scores than the minimums established by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Please check the Explore Graduate Programs website for additional requirements.

Only official TOEFL scores received directly from the Educational Testing Service are acceptable and must be no more than 24 months old at the time the complete recommendation for admission is received by the Office of Graduate Admissions.

For further information, visit the TOEFL website.

Purdue University's (including Purdue University in Indianapolis) code for the TOEFL application is 1631.

Purdue University Northwest's code for the TOEFL application is 1638.

Purdue University Fort Wayne's code for the TOEFL application is 1336.
International English Language Testing System (IELTS) - IELTS Academic Module:
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars also accepts International English Language Testing System (IELTS) Academic scores. Purdue University does not accept the One Skill Retake. An overall band score of 6.5 is required for admission. Applicants with disabilities or special needs should consult the instructions here. The minimum section requirements are as follows:

For further information, visit the IELTS website.

In addition to required minimum scores for writing, speaking, listening, and reading, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars also requires a minimum overall score on the IELTS test that is higher than the minimums for the four area tests combined. Applicants must meet or exceed each of the five scores (listed above) for admission. Some graduate programs require higher minimum scores. Likewise, a growing number of graduate programs include English proficiency examination performance among the factors they consider during holistic reviews of applicants; typically, these programs may seek higher overall and writing, speaking, listening, and reading scores than the minimums established by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Please check the Explore Graduate Programs website for additional requirements. Official IELTS test scores can be uploaded to the applicant status portal after application submission under IELTS Score Report, sent electronically to Purdue University, West Lafayette Graduate, or the hard copy score report can be mailed directly to the Office of Graduate Admissions.
Duolingo English Test
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) accepts the Duolingo English test with integrated subscores in Production, Literacy, Comprehension, and Conversation. Individual subscores of Speaking, Writing, Reading, and Listening are not accepted. To learn more about this test option, visit the Duolingo English test website.

Minimum Duolingo English Test Scores required by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars is a total score of 115 with minimum section requirements as follows:

Some graduate programs require higher minimum scores. To be valid for admission, Duolingo English Test scores must be no more than two years old at the time the recommendation for admission is received at the Office of Graduate Admissions.
b. Routine Waivers
Routine waivers of an English proficiency examination are granted for applicants who have been conferred a baccalaureate degree or graduate or professional degree within the last 36 months from an institution where English is the primary language of instruction in a country/location where English is the native language. Official English-speaking countries/location, in addition to the U.S., include: Anguilla, Antigua and Barbuda, Australia, Bahamas, Barbados, Belize, Bermuda, Botswana, British Virgin Islands, Canada, Cayman Islands, Christmas Island, Cook Islands, Dominica, Fiji, Ghana, Gibraltar, Grenada, Guyana, Isle of Man, Jamaica, Kenya, Lesotho, Liberia, Malawi, Micronesia, Montserrat, New Zealand, Nigeria, Norfolk Island, Papua New Guinea, Philippines, Pitcairn Islands, Puerto Rico, Republic of Ireland, Sierra Leone, Singapore, South Africa, South Sudan, St. Helena, St. Kitts and Nevis, St. Lucia, St. Vincent and Grenadines, Swaziland, Tanzania, The Gambia, Trinidad and Tobago, Turks and Caicos Islands, Uganda, United Kingdom, US Territories, Zambia, and Zimbabwe.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will routinely waive the English proficiency requirement and admit international applicants who have met the following criteria from a country listed above. Some graduate programs may still require demonstration of English proficiency. If the degree has been completed, the applicant must submit a final transcript that reflects this information. If the degree has been awarded, and degree information is not listed on the transcript, a diploma will also be required. If the degree has NOT been awarded, a letter from the Office of the Registrar or the Graduate School from the current institution stating that all degree requirements have been met must be received in order to lift HOLDS placed because of conditional admission. If a letter is provided, the official transcript is required for that session or the next session. Applicants who are using this option to meet the English proficiency requirement, but who are unable to provide such a letter, are required to meet the English proficiency requirement using one of the other options in order to enroll.

Because of Homeland Security requirements, the Office of International Students and Scholars will not be able to prepare visa paperwork for applicants who have a HOLD as a result of not meeting the Office of the Vice Provost for Graduate Students and Postdoctoral Scholar's English proficiency requirement. Visa paperwork will not be prepared until the English proficiency requirement has been met and the hold has been released.

Routine waivers of the English proficiency requirement are granted to current Purdue University undergraduate degree, graduate degree, certificate, non-degree, and teacher license students. This is with the condition that students have previously met English proficiency requirements (via one of the ways listed in this section) and are being recommended for admission, within three consecutive sessions of their last registration, to a graduate degree-seeking, non-degree, teacher's license, or graduate certificate program.
c. Other Testing Alternatives
i. Another alternative is available for international applicants who are non-native speakers of English transferring to Purdue from another graduate program (where English is the primary language of instruction in a country/location where English is the official language) because they will continue to study with their major professor who has been hired in a Purdue University position and has the credentials to serve as the chair of the student's doctoral or master's advisory committee. These applicants must have no lapse in registration between the previous institution and Purdue University. In that specific situation, the applicant's English proficiency may be confirmed and satisfied by a letter from the previous university registrar (or equivalent) or Graduate School. This letter must attest that the applicant's English proficiency requirements were met for admission purposes at that institution and must specify the test or other method that the applicant used to meet the previous university's English proficiency standard. If this documentation is provided, no further English proficiency testing will be required for the applicant's admission.

ii. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will consider applicants who have (a) enrolled at one of the following intensive English programs and (b) satisfied the exit requirements established for the program as having met the English proficiency requirement:

Purdue Northwest English Language Program (ELP) Exit Requirement: This program is no longer available for new students. To be valid for admission, prior program completion must be no more than two years old at the time the recommendation for admission is received by the OGSPS. Students must achieve a minimum of 80% (Level 4 examination) and pass an Exit Test (consisting of speaking and writing components)

Indiana University-Purdue Indianapolis Program for Intensive English (PIE) Exit Requirement: This program is no longer available for new students. To be valid for admission, prior program completion must be no more than two years old at the time the recommendation for admission is received by the OGSPS. Students must complete and passcompleted and passed all classes with grades of at least B (82%) and pass the PIE Proficiency Exit Test at Level 7.

For Purdue Fort Wayne applicants only, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will consider applicants who have enrolled in ELS Language Center's English for Academic Purposes program and who have passed ELS Level 112 as having met the English proficiency requirement. Successful completion of ELS Level 112 includes the following components: Completion of 12 weeks of intensive study using curricular materials written at the native speaker level (approximately 360 hours of classroom instruction in speaking, listening, reading, writing); completion of an extensive research paper using standard research protocols in a monitored setting; Passing of the Michigan English Language Institute College English Test (MELICET) and Listening Comprehension Test (LCT) standards; passing of speaking evaluations; passing of writing evaluation. These results must be certified, in writing, by ELS Language Center to the Fort Wayne graduate office before applicants using this method of establishing English proficiency may be admitted.

These results must be certified, in writing, by the intensive English program faculty to the Office of Graduate Admissions at West Lafayette or the equivalent office at the regional campuses before applicants using this method of establishing English proficiency may be admitted. Note that ELS is available at the Fort Wayne campus only.

Conditional admission may also be extended to applicants prior to their enrollment in one of these approved intensive English programs if they commit to and enroll in the program. Conditional admission is for English proficiency only.

All other admission requirements must be satisfied. Initial recommendations for conditional admission must be made by the graduate program to which the student applied. If the Office of Graduate Admissions approves the student's conditional admission, the student must begin study in one of the approved intensive English programs. Students who successfully complete the exit requirements for one of the intensive English programs, as noted above, would satisfy the admission condition and be eligible to enroll in their graduate program. If a student does not successfully complete the English program courses or pass the Exit Test, or if the appropriate certification is not received from the intensive English program faculty, the condition would remain in effect. The student would not be eligible to enroll in their graduate program unless the English language proficiency requirement is satisfied using one of the other options. Students would have until the start of the session in which they are going to begin to satisfy the English language proficiency requirement.

iii. Heads of graduate programs that are fully delivered in distance, executive, or weekend formats may request that the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars grant their applicants exemptions to the English proficiency examination requirement. Graduate program exemptions to the English proficiency requirement must be renewed by a new request every three years. It is suggested that renewal requests coincide with graduate program assessments. Proposals for new English Proficiency Waiver Requests are to be submitted to the Office of Graduate Admissions.
4. Transcripts a. Uploaded/Unofficial Transcripts
Applicants should upload to the online application system, Slate, transcript(s) and/or academic document(s) for every institution of higher education they attended. If a transcript is not in English, they must also upload an English translation certified by the issuing college/university or translation service. Both the original language and English translation are required. Copies of diplomas or other official proof of degree must be included if the degree has been conferred and the conferral information is not listed on the transcript.

The uploaded transcript and/or academic document may be the official or unofficial version of the document. An official transcript bears the original signature of the registrar and/or the original seal of the issuing institution. A print-out from the student information system will not be accepted.

Academic programs that receive hard-copy official transcripts and/or academic documents may also upload these documents to the appropriate application record in Slate.

Uploaded/unofficial transcripts may be used to review and recommend an application for admission. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will admit based on official or unofficial uploaded transcripts.

All final, official credentials are required during the second term of enrollment, and students will not be allowed to register for subsequent semesters until all required documents have been received. University officials may contact institutions directly to verify official documents. If the Office of Graduate Admissions is unable to verify the student's transcripts or credentials, the university reserves the right to drop the student from active status and may refer the matter to authorities.
b. Official Transcripts
Applicants will need to provide official transcripts and/or academic records at the request of the graduate program or if the applicant is admitted and chooses to enroll. If colleges or universities attended do not provide transcripts in English, the official, original language transcripts must be accompanied by certified English translations. Both the original language and English translation are required. Official documents must be received by the Office of Graduate Admissions before the applicant can register for their third session.

A baccalaureate degree received, or its equivalent, must be recorded on the corresponding transcript or documented by other official evidence. If an applicant is admitted and was studying for a degree at the time the application was submitted, the applicant will be required, during the second session of enrollment, to submit a final transcript. If completion of the degree is a condition for admission, the applicant will be required, during the second session of enrollment, to submit official evidence of being awarded the degree.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars welcomes applications from Bologna bachelor's degree recipients. Bologna bachelor's degrees are conferred in European countries listed here.

Applicants with three-year baccalaureate degrees from countries that are not part of the Bologna process may also be considered for admission, on a case-by-case basis, using holistic review. Academic programs may recommend applicants from these countries with three-year baccalaureate degrees with or without conditions, depending upon the outcome of the holistic review of the candidate. Conditions for admission should be clearly communicated to students at the time of their admission.

An official transcript bears the original signature of the registrar and/or the original seal of the issuing institution. Official documents should be submitted to:

Office of Graduate Admissions
Purdue University
155 South Grant Street, YONG 170
West Lafayette, IN 47907

Transcripts and/or English translations are accepted directly from a Registrar's office to the Office of Graduate Admissions. Applicants can choose to send the transcripts themselves, but the transcripts must be in an envelope sealed by the Registrar.

The Office of Graduate Admissions accepts electronic transcripts from accredited colleges and universities sent via Parchment Exchange, the National Student Clearinghouse, or directly from the accredited college or university.

The transcript must be sent to gradadm@purdue.edu in order to verify the authenticity of the documents. If any academic programs receive emails stating that electronic transcripts are waiting for them, please notify that institution of the correct email address.
c. Required Documents by Enrollment Objective
The following is a list of applicant requirements for submitting transcripts and/or academic documents based on enrollment objective:

Degree-Seeking, Certificate, and Teacher License Applicants: Transcript(s)/academic document(s) must be uploaded into the online application. The transcripts must be from each college or university attended, including evidence of a baccalaureate degree awarded. If currently studying for a baccalaureate degree, applicants will later be required to submit a document that verifies the awarding of that degree.

Non-Degree Applicants: If applying for a non-degree program, applicants must upload evidence of a baccalaureate degree. This may be a transcript, a copy of the diploma, or a letter from the college or university verifying the degree.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars reserves the right to require official transcripts and/or academic documents at any time during the admissions process.
d. Transcript Retention Policy
The Office of Graduate Admissions uploads all official transcripts for admitted graduate students into the Banner Document Management Suite. After uploading, admitted applicant transcripts are shredded. The Office of Graduate Admissions recognizes that, in rare and unusual instances, students have access to only one official transcript (or a very limited number of transcripts). In these rare instances, the office will retain these documents, after careful review, for applicants on a case-by-case basis until the end of the second session for which they are admitted. Applicant requests to preserve their paper documents must be submitted in writing at the same time the original documents are submitted to the Office of Graduate Admissions.
e. Other Examination Requirements
Graduate Record Examination (GRE): The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars does not require applicants to take the GRE, but an applicant's academic program may request it. Testing requirements can be found on the Explore Graduate Programs website. Official score reports are sent electronically by ETS to the Office of Graduate Admissions. These are available in Slate and the Banner myPurdue system.

Graduate Management Aptitude Test (GMAT): The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars does not require applicants to take the GMAT, but an applicant's academic program may request it. Testing requirements can be found on the Explore Graduate Programs website. Official score reports are sent electronically by ETS to the Office of Graduate Admissions. These are available in Slate and the Banner myPurdue system.

f. Supplementary Information for International Students

i. Financial Capability

Federal regulations require that all international students provide proof of financial capability before they qualify for a Certificate of Eligibility (I-20 or DS-2019). Each admitted international student (degree-seeking) is required to complete the online International Graduate Student Notification of Intent Form (NOI) and submit it to the Office of International Students and Scholars (ISS). It must be accompanied by official documentation, showing full financial support. Copies of graduate assistantship/fellowship offer letters will be acceptable. All other sources of support must show original documents. Once the NOI is submitted, all the financial documents are in order, and any additional documents required by ISS are received, a Certificate of Eligibility (I-20 or DS-2019) will be issued by the Office of International Students and Scholars.

ii. International Student Transfer

Each international student who applies for transfer to the West Lafayette campus while attending another U.S. educational institution must receive a Certificate of Eligibility (I-20 or DS-2019) from the Office of International Students and Scholars (ISS). Students may not begin any on-campus employment at Purdue University until they receive their Purdue issued I-20 or DS-2019. To initiate the transfer process, the student must submit the completed online International Graduate Student Notification of Intent Form (NOI), together with all required supporting documents, and must supply a completed International Student Transfer In request to the ISS office.

Upon arrival at Purdue West Lafayette, the student must complete the Virtual Mandatory International Student Check-in (vMISCi) via myISS portal in order to maintain legal status. It is the student's responsibility to comply with requirements to maintain legal status. See here for more information.

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Graduate admission is granted to a specific academic program. Applicants are expected to hold baccalaureate degrees from accredited colleges or universities prior to registration as graduate students. Three-year Bologna bachelor's degree recipients are eligible for admission. Applicants with three-year baccalaureate degrees from countries that are not part of the Bologna process may also be considered for admission, on a case-by-case basis, using holistic review. Academic programs may recommend applicants from these countries with three-year baccalaureate degrees with or without conditions, depending upon the outcome of the holistic review of the candidate. Conditions for admission should be clearly communicated to students at the time of their admission.

Applicants for a master's or doctoral degree program should have achieved a 3.0 (or equivalent) grade point index or higher from the institution where a baccalaureate degree or higher was awarded to be admitted without conditions of continued enrollment. Some graduate programs have requirements for admission that exceed the general Office of the Vice Provost for Graduate Students and Postdoctoral Scholars requirements. Additionally, programs at Purdue University can have different deadlines, and some have additional admissions requirements. For additional information concerning requirements and deadlines for admission, visit the Explore Graduate Programs website.

Academic programs are responsible for the primary evaluation of applications. Academic programs have the authority to identify the set of applicants who can be adequately served by their programs, and to identify the applicants to be recommended for admission.

Academic programs correspondence should make it clear to applicants that their admission will be official only if they receive an admission letter from the Vice Provost for Graduate Programs. If, on review in the Office of Graduate Admissions, it appears that the applicant fails to meet the minimum academic requirements, the application may be returned to the academic program for re-evaluation.

Academic programs must select from the following two statements the one that is appropriate for inclusion in their correspondence with prospective international students.

For international students entering from foreign countries:

"You should not apply for your visa, or make an appointment with the embassy, or make travel plans until you receive a formal letter of admission from the Vice Provost for Graduate Programs AND your I-20/DS2019 Certificate of Eligibility (COE) from the Office of International Students and Scholars at Purdue University. The COE will be sent to you as soon as all admission procedures are completed and you have submitted the Notification of Intent (NOI) via myISS portal along with the required proof of financial resources and any other required documents via myISS portal. Please allow 15 calendar days for processing the Certificate of Eligibility upon NOI submission

For international students entering from within the U.S.:

"If you are transferring to Purdue University from another educational institution in the U.S., certain transfer procedures must be completed before you come to Purdue. After all admission procedures are successfully completed, you will receive official notification of admission from the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. With that notification, you will be requested to complete the International Graduate Student Notification of Intent Form (NOI).

You must follow the directions on the NOI and submit the completed form, together with official financial documentation via the myISS portal. Purdue's ISS office will then e-mail you a link to the SEVIS Transfer e-form to be completed, this requires the student to provide contact information from the previous U.S. educational institution. Purdue's ISS office will need to receive the completed transfer e-form to prepare the transfer pending Certificate of Eligibility (I-20 or DS-2019). The COE may only be issued after the SEVIS release date listed on the e-form.

As soon as you arrive at Purdue, you must complete the Virtual Mandatory International Student Check-in (vMISCi) via the myISS portal in order to complete your SEVIS transfer to Purdue University.

Questions concerning nonimmigrant status should be directed to the Office of International Students and Scholars.
1. Academic Programs​ Recommendations for Admission (Purdue West Lafayette only)
The application of each student recommended for admission must bear the electronic signature of the head of the graduate program or designee. Complete application materials for each student should be electronically submitted to the Office of Graduate Admissions at the earliest possible opportunity. This is particularly important for international students, due to the time required for processing and for the issuance of a Certificate of Eligibility (I-20 or DS-2019) by the Office of International Students and Scholars.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars, in collaboration with the Office of International Students and Scholars, has established the following deadlines for submission of international applications in order to provide sufficient submitting admission recommendations to degree-seeking residential and hybrid programs to allow sufficient time for an international admitted students to plan for a timely arrival on campus. These deadlines do not apply to lawful permanent residents of the United States. The deadlines are as follows:
Fall Session Spring Session Summer Session
The deadline for forwarding all other applications to the Office of Graduate Admissions is the end of the first week of classes for that session. The above deadlines also apply to international students requesting a deferral of admission (see Section D.7). However, non-degree-seeking students and students seeking to enroll in programs that start mid-session should consult with their respective academic program for specific application deadlines. Rare exceptions to the deadline policy will be considered on a case-by-case basis and must be requested by submitting a letter of justification for the exception to the Office of Graduate Admissions. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars may require additional approvals if the request may impact other offices within the University, such as International Students & Scholars or Export Controls.

2. Academic Program Funding Offers

Funding offers may not be made to students until after they have been officially admitted by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. The application of each student recommended for admission to residential and hybrid graduate programs must contain information regarding the funding support model. Academic programs are required to indicate if students will be self-funded or supported during their first year through funds administered by Purdue University.
a. Admission to a Degree Program
Academic programs may recommend for consideration by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars, degree-seeking applicants for admission or admission with conditions for continued enrollment.
Admission without Conditions for Continued Enrollment:
For admission to a degree program without conditions for continued enrollment, a B (3.0/4.0) or better grade point average in prior study is required. Academic programs may set admission standards higher, but not lower, than those established by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.
Admission with Conditions for Continued Enrollment:
Students may be admitted with conditions under three circumstances:

i. Academic programs may recommend admission to a degree program with conditions for continued enrollment for a student whose background reflects some academic deficiency. The conditions placed by the academic program are not stated in the formal admission letter and are not monitored by the Office of Graduate Admissions.

ii. The Office of Graduate Admissions will place a condition of continued enrollment on an applicant's admission if the applicant has not earned the equivalent of a 3.0/4.0 grade point average or higher at the institution from which he/she most recently graduated.

iii. The Office of Graduate Admissions may place a condition of continued enrollment on an applicant's admission if a required supporting document is missing. Specific requirements for removing a condition will be provided in the admission letter.

Failure to fulfill the conditions placed upon a student's continued enrollment will result in the student's inability to register. Students, generally, have two sessions to fulfill conditions. It is a student's responsibility to satisfy a condition and to check with the appropriate office.

If an academic program wishes to seek an extension on the period of time allowed to satisfy a condition, a memorandum justifying that request should be submitted to the Office of Graduate Admissions.
b. Admission for Nondegree Study
Applications from individuals seeking admission without being admitted to a degree program (including graduate certificate programs) are transmitted electronically to the Office of Graduate Admissions. The primary evaluation of applications for non-degree seeking students is the responsibility of the academic program that wishes to recommend admission. For a detailed description of non-degree seeking graduate student status, see Section II-B-1.

Students who may be interested in pursuing a degree program at a later date should discuss this prospect with an academic program graduate advisor or graduate committee chair as soon as possible to receive appropriate advising, including information on the limit of non-degree credits that can later be applied to a degree program. Students who later decide to pursue a degree program at Purdue need to submit a new application as a degree-seeking student.
c. Admission Procedures for Students Working Simultaneously Toward Baccalaureate and Advanced Degrees Individual Students:
With the approval of the academic program and the permission of Vice Provost for Graduate Programs, a student with a minimum of a 3.0/4.0 grade point average may be admitted in the session in which the baccalaureate degree is being completed.

A memorandum, from the head of the graduate program, justifying the request for early admission should be uploaded to the application in Slate. The memorandum should be accompanied by the usual Office of the Vice Provost for Graduate Students and Postdoctoral Scholars application and supporting materials.

Although applications may be submitted for the session in which the baccalaureate degree is being completed, early admission is usually required only if the student is to receive a graduate staff appointment. Otherwise, early admission is not required for undergraduate students wishing to begin graduate study, since they may do so by requesting designation, via Academic Record Change with the Office of the Registrar, of graduate courses in excess of baccalaureate requirements.
Formally Approved Baccalaureate and Master's Degree Programs:
Baccalaureate and master's combined programs are formally approved by the academic program, Vice Provost for Graduate Programs, and the Graduate Council. Combined degree programs are designed to provide a seamless transition from the baccalaureate to the master's curriculum. While the details of the specific program may vary, such programs are restricted to undergraduate students of high academic standing. Application and admission are required and are detailed in the program document. The student must submit a combined degree request form (Form 27) with the application for admission. The standard Office of the Vice Provost for Graduate Students and Postdoctoral Scholars application process is to be followed.

Minimal requirements of students participating in formally approved baccalaureate/master's degree programs:

​The baccalaureate degree must be awarded at least one term before the graduate degree.

3. Simultaneous Admission at More Than One Campus (Same Graduate Program)

A student wishing to take a graduate-level course at a Purdue campus other than the campus of admission and residence must apply for admission to the desired campus. Non-degree status is appropriate for such admission.
4. Concurrent Graduate Program Status
A student wishing to pursue two degrees simultaneously must complete an application for admission to each degree objective. This usually happens when a student is pursuing a Ph.D. degree in one academic program and wishes to pursue a master's degree in another academic program. The student must submit a Notice of Concurrent Graduate Program Status () with the application for admission to the second academic program. Students cannot be admitted to two graduate programs within the first session of enrollment. They must wait until at least the session following initial admission to the first program before requesting/being granted admission to a second program. Students may only pursue concurrent graduate programs if both programs are offered within the same delivery method. For instance, a student pursuing an online degree would only be eligible to apply to a second online program for concurrent study.
5. Admission Recommendation for Applicants from Sanctioned Countries:
Due to U.S. Government economic and trade sanctions on certain countries, applications of students from those countries require additional scrutiny to ensure that their proposed plans of study and research do not violate U.S. Law.

When an academic program is considering an applicant for admission who is from one of the countries listed here, email the Export Control Office with the Office of Research and Partnerships at exportcontrols@purdue.edu, noting the student's name and the academic program in the subject line, and send all of the following:

The export control review takes time, so it is important to complete the above step once the decision is made to recommend admission to avoid any unnecessary delay. Due to the variations in the sanctions' requirements, in order to complete this review, the assigned export control administrator may need to ask additional questions.
6. Notice of Admission
When the Office of Graduate Admissions concurs with the academic program's recommendation to admit a student, an email notification is sent to the applicant. This notification instructs the applicant to return to the Slate application system and view their admission decision. This decision includes the official admission letter from the Vice Provost for Graduate Programs and an admission summary sheet. This information is available to academic programs through Slate. Since the final action and notification of such action comes from the Vice Provost for Graduate Programs, care should be taken that no irrevocable academic program commitments are made until the Vice Provost has notified the student of their status. Any academic conditions (e.g., course and/or grade requirements) or academic document conditions (e.g., final transcripts and diplomas) imposed by the Office of Graduate Admissions will be stated on the admission summary sheet, along with other important general information.

First-time admitted students will need to complete an online enrollment form in myPurdue to accept enrollment. Admitted students who decline their offer of admission will complete a Slate enrollment form. If enrollment is accepted on an offer and the student wishes to change their response, they will need to email gradinfo@purdue.edu.

If no enrollment response is completed, the offers will automatically decline after the admission session starts. This will impact their eligibility to register and can be used by academic programs to anticipate enrollment.

Each successful applicant is admitted to a specific enrollment objective and a specific graduate program on a specific campus. Although each admission is for a specific academic session, the ability to register is valid for two additional sessions, unless otherwise restricted. (See Section V-A-4). However, the Certificate of Eligibility (I-20 or DS-2019), issued by the Office of International Students and Scholars, is valid for only a single academic session.
7. Applicants who are Denied Admission
Official decisions, including denial notices, will be released through the Slate application system by the Office of Graduate Admissions. Applications being denied by the academic program should be moved to the Pending Denial bin in Slate. The Office of Graduate Admissions will then assign the official denial decision, and an email notification will be sent to the applicant, prompting them to return to their application and view the decision notice. No additional denial notice should be sent by the academic program. Admission decisions are final and may not be appealed.
8. Deferral of Admission and Re-application
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will consider up to two deferrals for an admitted student, if requested by the academic program. Updated or additional admission information may be required. Conditions may be placed on admission, as described in Section III-D-1-a.
a. Domestic Applicants
A request to defer admission for a domestic applicant is required only when more than three sessions have elapsed between the original date and the new date of admission. For Purdue West Lafayette only, the academic program must complete a GS-Form 45 Deferral Request in Slate, and upload a copy of the applicant's request for a deferral. Regional campuses will use the appropriate deferral process outlined by the respective campus Office of Graduate Admissions. Approval of the deferral request will allow an applicant a fourth session in which to register without submitting a new application and paying an application fee. Up to two deferral requests can be honored, and the request must be submitted before the end of the session in which the student was originally admitted.
b. International Applicants
Although an international applicant's admission is governed by the same regulations as those of a domestic applicant, the Certificate of Eligibility (I-20 or DS-2019), issued to international applicants by the Office of International Students and Scholars (ISS), is valid only for the session specified on the document. For this reason, a deferral request is required for any session change. For Purdue West Lafayette only, the academic program must complete a GS-Form 45 Deferral Request in Slate and upload a copy of the applicant's request for a deferral. Regional campuses will use the appropriate deferral process outlined by the respective campus Office of Graduate Admissions. Approval of the deferral will allow an additional session to register without submitting a new application and paying an application fee. The deferral request deadline for international students residing within the U.S. is the end of the session in which the student was originally admitted. The deferral request deadline for international students residing outside the U.S. will follow the academic program recommendation for admission deadlines referenced in Section D. I. The Office of Graduate Admissions will not require new/updated English proficiency scores for admitted international students seeking deferral requests.
9. Readmission
Students who have interrupted their graduate study must submit a new application if three or more consecutive academic sessions (including summer session) have elapsed since their last registration. Upon the recommendation of the academic program and on a case-by-case basis, special consideration will be given to students returning to continue their graduate studies after being called to active military service.

Readmission is granted by the Vice Provost for Graduate Programs. The Vice Provost will notify students who have been readmitted, and the readmission letter will be available to the academic program.
10. Change from Nondegree Status to a Degree Program
A student in non-degree status who wishes to be considered for admission to a degree program must submit a new application, accompanied by the same materials required of other degree‑seeking applicants.
a. Graduate Study by Faculty and Staff
Purdue employees who hold a Graduate Faculty appointment on any Purdue campus may take graduate courses, but may work for advanced degrees at Purdue only under certain conditions and with prior approval of the Vice Provost for Graduate Programs. (See Section I-G and Appendix I.)

Members of the administrative, professional, instructional, research, extension, and regular clerical/service staff of the university who wish to register as graduate students should consult the appropriate staff handbooks concerning admission, academic loads permitted, and fee information.
b. Admission to Study Toward a Second Ph.D.
Admission to study toward a second Ph.D. degree is generally discouraged at Purdue, but exceptional circumstances may be considered by academic program graduate committees. No Graduate Council approval is required. (See Section VII-G-2.)

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1. Policy
Regulations concerning the employment of graduate students are designed to allow students to earn income, receive benefits, and obtain valuable professional experience, to enhance the University's efforts in teaching and research, and to make certain that the balance between work and study is appropriate.(See Section IX-E.)

Only students who have been admitted to a graduate degree program or to teacher license study are eligible for graduate appointments. Students holding graduate appointments must be registered for at least three credit hours of graduate-level course and/or research work each session in which they receive a salary. (See Section V-B for registration guidelines.)

Detailed matters of duties and compensation are the province of the department heads and academic deans. However, practices must fall within the regulatory frame approved by the University, as shown inAppendix A. Salary requests falling outside the normal range require that justification be submitted to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS). Prior approval is required, and approval may be granted on a case-by-case basis. (See Executive Memorandum No. C-23.)

At the Calumet, Fort Wayne, and North Central campuses a graduate student is appointed as a Graduate Aide. For more information, see Graduate Student Employment Manual.
a. Definitions and Procedures
There are two basic classifications of employment for students who are eligible for a graduate appointment: 1) graduate staff performing teaching, research, academic counseling, or other activities directly supporting teaching and research under close faculty supervision; and 2) graduate administrative/professionals performing administrative or other duties not directly related to teaching or research.

Appointments in both classifications are made on a Personnel Action Form (PA form). Appointments may be for either an academic or a fiscal year or for a single session. Basic appointments must be on a 25.00, 50.00, 75.00, or 100.00 CUL basis. A combination of appointments is possible, as specified in Appendix A.

Based on demonstrated excellence in teaching as a graduate teaching assistant, a doctoral candidate may be appointed as a graduate lecturer. The responsibilities of the graduate lecturer are similar to those of the graduate teaching assistant but at a more senior level. These appointments are made at the discretion of a department head or in a manner consistent with the governance of a particular academic unit. To be eligible for a graduate lecturer appointment, a student must have passed the preliminary examination. In addition, a graduate lecturer must have completed all courses listed on the plan of study, be enrolled in a minimum of three credit hours of 69900, and have served as a graduate teaching assistant for at least four academic sessions prior to appointment as a graduate lecturer. A graduate lecturer may not teach a 50000- or 60000-level course.

Monthly minimum salaries for graduate lecturers, graduate teaching assistants, graduate research assistants, and graduate administrative/professional staff are reviewed and approved annually for the upcoming fiscal year. After approval, the Vice Provost of OGSPS informs the chancellors, academic deans, department heads, and academic business administrators of the established minimum salaries. (See Appendix A for current minimum salaries). For Graduate Student Employees fringe benefits and privileges, see the Graduate Student Employment Manual.

International Student Employment:

The employment of international students is governed by federal regulations. Prior to employing international students, departments should obtain detailed regulations from the Office of International Students and Scholars.

It is University policy that all graduate teaching assistants whose native language is not English must demonstrate adequate oral English proficiency before being assigned duties involving direct instruction of students. Detailed information is available from the Office of Oral English Proficiency.

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Many Purdue University graduate students are awarded fellowships each year, either by the University or by external agencies. Fellowships are governed by policies established in cooperation with particular funding agencies. In general, fellowship recipients must be registered as full-time students for each session in which they receive a stipend, including summer sessions (i.e. a minimum of eight credit hours during the fall session and during the spring session and six credit hours during the summer session).

A fellow is not obligated to provide services to the University unless required to do so by the agency granting the fellowship. However, many granting agencies permit holders of their fellowships to accept limited University employment to supplement their fellowship stipends. Usually, the maximum is a 25.00 CUL graduate staff appointment.

Detailed regulations relating to the acceptance of graduate fellowship grants and to their administration may be found in Executive Memorandum No. A‑199, Acceptance of Gifts, Grants, and Loans by Purdue University, dated March 1, 1961, and its addendum, dated November 1, 1984.

For more information, see the Fellowships Manua l.

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Purdue University is a member of the Association of American Universities and the Council of Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (CGS). Along with other members of these associations, Purdue subscribes to the resolution stated below and has agreed that a copy of the resolution will accompany every scholarship, fellowship, traineeship, and assistantship offer. Employment correspondence from departments must include portions of the CGS policy statement as indicated below:

Students are under no obligation to respond to offers of financial support prior to April 15; earlier deadlines for acceptance of such offers violate the intent of this Resolution. In those instances in which a student accepts an offer before April 15 and subsequently desires to withdraw that acceptance, the student may submit in writing a resignation of the appointment at any time through April 15.

There has been a change in our process for students who want to withdraw from an offer of acceptance of financial support, starting with Fall 2020 admissions. In this case, the applicant must first inform the program that they are withdrawing or resigning from the offer of financial support that they previously had accepted. Starting in Fall 2020, applicants are no longer required to obtain a formal release from the program whose offer they accepted, either before or after the April 15 deadline. Once they have informed the program that they are withdrawing their acceptance of the offer, they then can accept any other offers.

It is further agreed by the institutions and organizations subscribing to the above Resolution that a copy of this Resolution or a link to the URL should accompany every scholarship, fellowship, traineeship, and assistantship offer.

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Graduate staff leave which is greater than 22 working days and is necessary to further research as well as participate in instructional opportunities or engagement activities, must be requested and approved prior to departure using the Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change in Duty Form. This includes research-related travel to laboratory, teaching-related travel to another college or university, engagement-related travel to a community, or professional development opportunities unavailable at the University. The RLA form must be approved prior to departure. (See Section V-E.)

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Change of Duty Station leave should be requested by a graduate staff employee when personal reasons require his/her relocation from a primary work location, usually on one of the Purdue campuses. While on Change of Duty Station leave, graduate staff are expected to continue to perform their work duties. If the relocation is 22 working days or more, an approved Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change in Duty Station (RLA Form) is required for the Change of Duty Station request prior to departure. (See Section V-E.)

OGSPS is not approving COVID-related Change of Duty Station requests beyond August 13, 2021. Change of Duty Station requests after that date with COVID-related requests for remote work will need to be processed through FMLA. After August 13, 2021 Change of Duty Station requests will only be approved for work that must be conducted at another location as opposed to COVID or preference. If research credits (69800 or 69900) are being taken during the time away from campus, Form 19 (Request for Off-campus Ph.D. or Master's Research) will also need to be completed.

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Federal loans require graduate students to be enrolled at least half time (at least four credits during the Fall and Spring and at least three credits during the Summer) in graduate-level course work (50000-level or higher).

If students are required to take undergraduate courses to gain admittance to a graduate program, they are eligible for fifth year undergraduate federal loan limits for up to twelve months. For undergraduate prerequisite enrollment half time is 6 credit hours and full time is 12 credits. After twelve months they must be in graduate-level courses or pay for any undergraduate-level work by other means.

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All work (except for 80000 level coursework) done by students at Purdue University beyond the baccalaureate degree is administered by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS). The registration of a graduate student should reflect the nature and amount of the student's study and research activities as accurately as possible.
1. Full-time Study
Full-time study is based on the number of credit hours carried in a given session. Eight (six during the summer session) credit hours is the full-time certification standard for graduate students. Students pay the fee set for full-time study if they are registered for eight (six during the summer session) or more credit hours. Various fellowships and sponsoring agencies may have differing definitions of full-time status.
2. Part-time and Intermittent Study
Some students find it necessary to pursue graduate study on a part‑time basis or to discontinue their graduate studies for a period of time. Part‑time students must, like full‑time students, register appropriately any time they use university facilities or receive faculty supervision.

Students who interrupt their registration should pay particular attention to the "five‑year rule" that prohibits the use of outdated coursework on plans of study and invalidates outdated examinations.

3. Responsibility for Registering

The registration of a graduate student is the responsibility of the student and the student's department. Registration must be accomplished according to schedules and procedures established by OGSPS, bursar, registrar, and, in addition, for international students, the Office of International Students and Scholars.
4. Eligibility to Register (ETR)
Unless restricted by the department, admission is granted with ETR that includes the session for which admission is granted and the next two sessions. Summer session counts.

New graduate students may register after OGSPS has certified their ETR to the Registrar. Graduate students may not register if their ETR has been removed. A student's ETR may be removed if a student does not satisfy certain admission conditions, within the stated time frame, or if the department requests a hold. ETR will be removed if a graduate student fails to register in their graduate program for three consecutive sessions. A student's ETR also may be removed by other campus offices. Departments are encouraged to assist students with ETR questions. Students who lose ETR would need to formally re-apply and be approved for re-admission to continue study.

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1. Registration for All Students

With the advice of a departmental advisor (generally the major professor), each graduate student submits a course registration through myPurdue (or prepares a Course Request, Registrar's Form 23 and submits it with the signature of that advisor.) Early registration is recommended. Late registration will result in additional fees. Students must have a PIN to access myPurdue.

2. Registration for Graduate Staff Appointees

If a student holds a graduate staff appointment, the employing department must certify such information by completing the Graduate Appointment Submission form from the Bursar's website.

3. Registration for Holders of Fellowships Providing Fee Support

If any fees for fellowship recipients are to be paid from a University account, a departmental administrator must complete aFellowship Assignment Form (G.S. Form 90) and submit it to the Fellowships Office.
4. Special Reciprocal Reduction of Fees Between Indiana University Indianapolis (IU Indianapolis)and Purdue University West Lafayette (PUWL)
If a graduate student registers for courses at both Purdue University West Lafayette and Indiana University Purdue University Indianapolis in a given academic session or holds a graduate staff appointment at one campus while registering for courses at the other campus, the student may request a waiver of fees at one of the campuses, depending upon the specific situation. To be eligible for this fee remission, an individual must be enrolled as a full-time graduate student at either institution or hold a graduate appointment at either institution. This request should be made on Form 31, Request for a Special Reciprocal Reduction of Fees Between Indiana University Indianapolis (IU Indianapolis) and Purdue University West Lafayette (PUWL).

5. Registration Appeals

Requests for course registration changes at the West Lafayette campus made after the posted registration deadlines must be submitted directly to the Office of the Registrar through the appeal procedures provided by that office. Appeal requests will only be considered for situations with documented medical, bereavement, or other serious extenuating circumstance, and must be submitted within one calendar year of the session in which the change is being requested to be reviewed. For additional information, see the Registration Calendars page.

Requests for XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900 registration changes at the West Lafayette campus made after the posted registration deadlines must be submitted through the G.S. Form 41 Retroactive Research Change Request Form. Appeals for retroactive research changes that are approved by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will be sent to the Office of the Registrar for final approval.

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Graduate registration should reflect the student's academic activity as accurately as possible. In fulfilling degree requirements, a maximum of 19 credit hours will be allowed from any one semester (13 credit hours for the summer session).

Exceptions must be approved by the Vice Provost of the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS). Any student (whether on appointment or not) must be registered for research during each session when doing research utilizing faculty direction or consultation and/or requiring the use of university facilities. Research includes literature reviews and thesis writing. A student's research registration should be roughly proportional to the amount of time devoted to research activities, with 18 session hours representing maximum registration. It is important to keep in mind that underregistration for research is likely to result in the accumulation of insufficient credits to meet degree requirements. (See Section VI-B).

The student and advisor are expected to make certain that the requested academic load for a student holding an appointment and/or a fellowship is compatible with the rules and regulations and with the requirements of any educational benefits or loans. Graduate staff appointments are further explained in Appendix A.

2. Eligibility for Graduate Lecturer Appointment
To be eligible for a Graduate Lecturer appointment, a student must have passed the preliminary examination and be classified as a doctoral candidate. In addition, a Graduate Lecturer must have completed all courses listed on the plan of study, be enrolled in a minimum of three credit hours of 69900, and have served as a Graduate Teaching Assistant for at least four academic sessions prior to appointment as a Graduate Lecturer. A Graduate Lecturer normally teaches courses greater than the 10000 level.
3. Funding Activity
Students must be engaged in the type of activity for which their position is funded (e.g. students paid from instructional funds must be doing instruction, and students paid from research funds must be doing research, etc.).
4. Appointments
The primary appointment must be on a 25 CUL, 50 CUL, 75 CUL, or 100 CUL basis. A combination of appointments is possible, and appointments (that are less than 25 CUL) beyond a 50 CUL appointment may be made. These must range from 5 CUL to 20 CUL. (While not required, it is recommended that these appointments be made in increments of 5 CUL.) In order to hold a 5 CUL, 10 CUL, 15 CUL, or 20 CUL appointment, a graduate student must hold a 50 CUL appointment or two 25 CUL appointments. The 5 CUL to 20 CUL appointment may be held in the same department or in a different department than either the two 25 CUL appointments or the 50 CUL appointment.

There is no limit to the number of appointments that a graduate student may hold. However, no graduate student may hold more than 100 CUL. Further, graduate students should consult with their major professors before accepting appointments, especially those not offered through the departments in which they are enrolled. International students are normally limited to 50 CUL, due to visa requirements and should confer with the Office of International Students and Scholars before considering additional appointments. All appointments require that services be performed at the CUL required.
5. Enrollment During Appointments
To be eligible to hold a graduate staff appointment during any session, an individual must be enrolled as a graduate student in a degree or teacher license program and be registered for at least three credit hours of graduate-level course and/or research work during the entire appointment period. Graduate staff on appointment during the summer are obligated to register for a minimum of three graduate hours during at least one of the summer modules. (For privileged registration information, see Section V-I-2-a, b).

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Purdue University is a participant in the BTAA Traveling Scholar Program for graduate students enrolled in any Big Ten institution. The participating institutions are the Big Ten universities plus the University of Chicago.

This program enables doctoral students in good standing to take advantage of special resources available on campuses other than their home campus, such as special course offerings, unusual research opportunities, unique laboratories, special library collections, or study with a particular professor. Visits of traveling scholars are limited to two sessions or three quarters regardless of the number of courses taken. Credit earned by a BTAA traveling scholar at a host university is automatically accepted by the home university upon receipt of a transcript or grade report from the host university.

Doctoral students interested in the BTAA Traveling Scholars program should consult with their faculty advisor then complete an application available on the BTAA Traveling Scholars website.

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When research, instructional, and/or engagement activities require a graduate staff member to relocate from a primary work location, usually one of the Purdue Campuses, for longer than 22 working days, a request for Research/Instructional/Engagement Travel must be approved prior to departure. A Research/Instructional/Engagement Travel request must be made using the Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change of Duty Station form (RLA Form).

While on Research/Instructional/Engagement Travel leave, graduate staff are required to be registered for graduate credit, commensurate with the leave activity but not less than 3 credit hours. Registration is not automatic while a student is in Research/Instructional Engagement travel status (See Section IV-D). The student and major professor must arrange for the student to be registered each academic session (including summer sessions) during which the student receives a salary or stipend. The level of registration should reflect as accurately as possible the anticipated contribution the activity will make to the student's degree program. Arrangements with the bursar for the payment of fees are the responsibility of the student and the major professor. Late registration will be subject to the usual additional fee. Failure to register and to pay fees while in Research/Instructional/Engagement travel status will result in ineligibility for a graduate appointment.

OGSPS is responsible for assessing the qualifications of people who supervise graduate students. The major professor retains supervisory responsibility for a student in Research/Instructional/Engagement status. Although various levels of authority may be delegated to the locational supervisor, the responsibility for ensuring academic integrity and for making academic evaluations remains with the major professor.

1. Change of Duty Station

When personal reasons require a graduate staff employee to relocate from a primary work location, usually one of the Purdue campuses, for longer than 22 working days a Change of Duty Station must be requested and approved prior to departure. A Change of Duty request must be made using the Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change of Duty Station (RLA Form). While on Change of Duty Station leave, graduate staff are expected to continue to perform their normal campus work duties and to be registered for graduate credit. A minimum of 3 credit hours is required.

Registration is not automatic while a student is in a change of duty station status (See Section IV-D). The student and major professor must arrange for the student to be registered each academic session (including summer sessions) during which the student receives a salary or stipend. The level of registration should reflect as accurately as possible the anticipated contribution the activity will make to the student's degree program. Arrangements with the bursar for the payment of fees are the responsibility of the student and the major professor. Late registration will be subject to the usual additional fee. Failure to register and to pay fees while in Change of Duty Station status will result in ineligibility for a graduate staff appointment.

OGSPS is responsible for assessing the qualifications of people who supervise graduate students. The major professor retains supervisory responsibility for a student in Change of Duty Station status.

2. Reportable Outside Activities

A graduate student may not hold a 0.5 FTE appointment (TA RA GA) while pursuing reportable outside activities (activities), including Curricular Practical Training (CPT). Students holding a 0.25 FTE appointment may pursue part-time activities, including CPT, up to a total of 20 hours per week.

Activities must be approved before the beginning of the semester in which the activities will occur and cannot begin after the 6 th week of classes. Activities, including CPT, are approved on a semester basis.

Background information related to CPT is below:

(10) Practical training. Practical training may be authorized to an F-1 student who has been lawfully enrolled on a full-time basis, in a Service-approved college, university, conservatory, or seminary for one full academic year. This provision also includes students who, during their course of study, were enrolled in a study abroad program, if the student had spent at least one full academic term enrolled in a full course of study in the United States prior to studying abroad. A student may be authorized 12 months of practical training and becomes eligible for another 12 months of practical training when he or she changes to a higher educational level. Students in English language training programs are ineligible for practical training. An eligible student may request employment authorization for practical training in a position that is directly related to his or her major area of study. There are two types of practical training available:

(i) Curricular practical training. An F-1 student may be authorized by the DSO to participate in a curricular practical training program that is an integral part of an established curriculum. Curricular practical training is defined to be alternative work/study, internship, cooperative education, or any other type of required internship or practicum that is offered by sponsoring employers through cooperative agreements with the school. Students who have received one year or more of full-time curricular practical training are ineligible for post-completion academic training. Exceptions to the one academic year requirement are provided for students enrolled in graduate studies that require immediate participation in curricular practical training. A request for authorization for curricular practical training must be made to the DSO. A student may begin curricular practical training only after receiving his or her Form I-20 with the DSO endorsement.

Purdue defines CPT as short-term paid or unpaid internships, field experiences, co-ops, or professional employment with a non-Purdue entity (off-campus) and that are integral to the student's established curriculum; or required to complete the thesis or dissertation. We define integral as an elective or required component of the student's academic program as defined in the University's catalog of programs. Elective experiences are granted no more than twice in a student's academic program. Required experiences are granted as needed, but only with the strong support of the advisor. Requests for experiences required to complete a thesis or dissertation must come with a statement from the major professor explaining why the research cannot be conducted on campus at Purdue. Usually, it's because the student is working on a topic that requires specialized equipment or data sets in order to complete the research; and that are only available at certain National Labs or with off-campus employers.

Before ISS will consider granting authorization for CPT, ISS will require the following:

If the student is requesting full-time CPT, ISS will ensure that the internship or field experience requires 32 or more hours per week. This is the US DOL's definition of full time, and is approximately equal to the number of hours a student would be in the classroom, lab, or studying if they were otherwise enrolled in a full course of study. We added this requirement about five years ago when students were coming to us with offer letters indicating 21 hours per week, just so they could get full-time CPT and essentially take the semester off.

If students enroll in research credit, they pay per credit hour tuition. If they enroll in a course, it could be anywhere from 0 credit hours ($400 flat fee) to any number of credit hours assigned to the course (per credit hour rate). Courses as high as six credit hours have been approved. Mostly we see advisors recommending the 0 credit hour courses or one to three research credits. All courses/credit appear on the academic transcript.

1. Filling out the Form
The student submits a request, with the approval of the major professor, department head, and college/school dean, for a Research/Instructional/Engagement Travel or Change of Duty Station to the Vice Provost of OGSPS at least six weeks prior to the anticipated departure from campus. Such requests should be made on Human Resources Form RLA (Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave, or Change in Duty Station).

In addition to information specifically requested on Human Resources Form RLA, information including the location while on leave address (either the state's address or foreign address) must also be included on the form. Detailed information must be provided on a supplemental page.
2. Description of Leave Graduate Staff Information:
Ph.D./Prof. Doctoral or M.S./M.A./M.F.A./Prof.Master's
Stipend Amount (monthly stipend for duration of absence):
Credit Hours by semester/session for duration of absence:
Major Professor (name):

For Research/Instructional/Engagement Travel:
i. Detailed summary of the research, instructional and/or engagement to be undertaken.
ii. How the activity is related to one's thesis/dissertation research and/or academic growth.
iii. Name and contact information for the on-site supervisor/advisor.

For Change of Duty Station:
i. Describe the campus work duties you will perform and how the duties will be accomplished.
ii. Describe how you will maintain contact with your supervisor/major professor.
iii. Describe the academic work required for the registered graduate credit hours.
3. Routing
Requests for Research/Instructional/Engagement Travel or Change of Duty Station, bearing the signatures of the student, the department head, and the college dean, should be sent to the department/school business office for processing and routing.

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In order to track the location of graduate students completing research off-campus and to ensure that Indiana Commission for Higher Education requirements related to on-campus degree programs are observed, G.S. Form 19 Request for Off-campus Ph.D. or Master's Research was created.

This form has been approved effective for the Fall 2020 semester. Master's and doctoral students (who are not eligible for Research in Absentia) must complete G.S. Form 19 before they pursue 69800 or 69900 research off-campus for more than 22 consecutive days in any fall, spring, or summer session. G.S. Form 19 should be requested by the student and approved by the major professor and head of the graduate program (if required by the program).

The G.S. Form 19 must be submitted electronically by the student through the Graduate Student Portal at least one month before the start of the session in which off-campus research is planned. A new G.S. Form 19 is required for each ​session in which more than 22 consecutive days of research are expected to be completed off-campus. Form 19 is required for all graduate students completing research off-campus (other than those approved for Research in Absentia). Graduate students who are graduate staff employees must complete Research/Instructional/Engagement Leave or Change of Duty Station through SuccessFactors in addition to Form 19 if their work away from campus is greater than 22 consecutive days.

Doctoral students who have completed all required coursework, passed the preliminary examination, and who do not have Purdue graduate staff or fellowship funding may choose to complete G.S. Form 12, Research in Absentia to document research off-campus instead of G.S. Form 19.

1. Initiating a Request
A doctoral student may, with the approval of the major professor and head of the graduate program, petition for permission to register in absentia for doctoral research. To do so, a completed G.S. Form 12, Request for Ph.D. Degree Candidate Research in Absentia must be received at least one month prior to the beginning of the initial session for which registration in absentia is sought.

Students requesting to register in absentia should be registered for three credits of doctoral research (69900). Once the absentia request has been approved, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will add the absentia attribute to the student's academic record. Students in absentia status should register for research with their department as they would for on campus research, and the absentia attribute will trigger the appropriate tuition rate.
2. Restrictions
A graduate student who holds an assistantship or fellowship who will be paid by or through Purdue University during the absentia period is not eligible to register for research in absentia. If the graduate appointment is related to a research project off campus, the student may be eligible to request a change of duty station. (See Sections IV-D and V-E.)
3. Qualifications
To be eligible for absentia status, students must have:
4. Stipulations a. Continuous Absentia Registration
While in absentia the student must be registered for every session during which they are engaged in degree work or plan to graduate. The absentia privilege will remain in effect as long as the student continues to register, the student returns to campus, the degree has been granted, the absentia privilege is rescinded, or the student withdraws from the University. Students in absentia status may take up to two consecutive sessions off of registering if they are not doing any work in progress toward their dissertation. However, if they fail to register in absentia for three consecutive sessions, they will lose their eligibility to register in the program.

Doctoral students who are in absentia status are eligible to register for Degree Only in their final session if they meet the qualifications for privileged registration. However, if the doctoral candidate does not meet the mid-session deadline, the registration will be changed to a minimum of 3 doctoral research credits (69900). This will make the student eligible to register for degree only in a future session.
b. Payment of Fees
Late registration will be subject to the usual additional fee. It is the student's responsibility to keep his/her current addresses updated in myPurdue. Nonpayment of registration fees will terminate the student's registration.
c. Research in Absentia Credit
The minimum (and standard) absentia registration is three hours of doctoral research (69900) credit. However, permission may be granted by the student's major professor to register a student for up to 18 hours of doctoral research credit at the same fee assessed for the standard 3 hours.

This variable credit registration makes it possible for the level of registration to accurately reflect the level of research effort by the student. Thus, students devoting full time to research will be allowed to register for up to 18 credit hours of 69900, while those with fractional research commitments will be allowed proportional 69900 registrations. Summer registrations will be proportional to the length of the summer session.
d. Research Supervision
The student doing research in absentia is to be supervised or guided by the major professor and must maintain frequent contact so that the major professor can monitor the student's progress. If the candidate's dissertation research requires on-site supervision at the absentia location, the G.S. Form 12 Request for Research in Absentia must be accompanied by a statement specifying who will provide this supervision and his or her qualifications.
5. Completing Study While in Absentia a. Final Examination
A student may take a final examination while registered in absentia.
b. Graduation
A student may graduate while registered in absentia. The department should make certain that absentia students who intend to graduate are added to the preliminary candidate list at the appropriate time. (See Section X-A-1).

6. Stopping the Absentia Registration

Doctoral students currently in absentia status who will be returning to campus should communicate this to their department. It is then the responsibility of the department to communicate that the absentia attribute should be removed for that student. This communication can come as a formal memo request, or as an email to gradweb@purdue.edu. Once the absentia attribute is removed, that student is no longer eligible to register in absentia for a later session.

Each department in which graduate research is being carried out is responsible for making periodic reviews of the graduate student records to determine whether all students who are actually doing research in absentia have been given proper approval and are registering each session as required.

A doctoral student who has satisfied all of the qualifications and wishes to leave the University to continue doctoral research should request to register in absentia for doctoral research (69900). (Master's students are not eligible to register for research in absentia.)

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1. General Candidacy Registration (CAND 99100)2. Privileged Registration - Degree Only (CAND 99200)
The student must register for course or research credit(s) in addition to general candidacy (CAND 99100). CAND 99100 is not a tuition-bearing registration and will not be displayed on the student's official transcript. Thesis-option master's and doctoral students must register for research in proportion to their efforts during each session when doing research utilizing faculty direction or consultation and/or requiring the use of university facilities. (See Section V.C.5). Thesis-option master's and doctoral students must, therefore, be registered for at least one credit of research in the session in which they defend and/or deposit the thesis or dissertation unless they are approved for CAND 99200 registration.

The privileged registration, Degree Only (CAND 99200) is a one-time registration. Any graduate student, including those who hold any type of graduate appointment or are in Research in Absentia status, may register for Degree Only. This registration requires OGSPS approval. OGSPS is included in the approval routing automatically if the registration request is submitted by the student via Scheduling Assistant. Alternatively, the completed Course Request (Registrar's Form 23) must be sent for approval and processing.

Federal regulations for international students in a nonthesis master's degree program state: If the student is not required to take any additional courses to satisfy the requirements for completion, but continues to be enrolled for administrative purposes, the student is considered to have completed the course of study and must take action to maintain status. As a result, international students who are in a non-thesis master's degree program and are registered for a privileged registration in their final session should contact the Office of International Students and Scholars to discuss their options.

To be eligible for CAND 99200 registration, the graduate student must meet the following criteria:

For thesis-option master's and doctoral students who miss the early mid-semester deposit deadline, OGSPS will automatically convert the CAND 99200 registration to CAND 99100 and 1 credit of research. If a student requires additional credit(s) of research beyond the 1 default credit, the student must work with their department and the Office of the Registrar to make the necessary adjustment to the credit load. Students who have their Degree Only registration converted to research credit(s) are eligible to request Degree Only for a future term if needed.

Graduate staff employees enrolled for Degree Only should expect to pay Social Security tax on their graduate staff salaries. Likewise, graduate staff employees who do not meet the mid-session deadline for degree only and are enrolled for less than half-time should expect to pay Social Security tax on their graduate staff salaries.

Students with outstanding incomplete grades for courses listed on the plan of study will not be eligible to graduate. Students must complete the course requirements and register for a future session to receive the degree.

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1. Auditing Courses

The Division of Financial Aid should be contacted for current information on eligibility and minimum hours of registration required to qualify for a graduate student loan.

2. Current Purdue Courses
Information regarding graduate students auditing courses is available in Student Regulations, a reference guide for all students.

A current listing of courses approved to be offered at all Purdue campuses is maintained by the Office of the Registrar.

Navigation

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A graduate student is expected to maintain a graduation index representing a B average (3.0/4.0 GPA) or better. Indices below this level are marked "less than good standing" on the transcript. Departments may require higher standards than the university; however, these must be clearly documented and communicated to students and consistently enforced. Departments requiring higher standards, such as higher GPAs for academic notice, are responsible for managing them. Only university-established thresholds for academic standing will be officially noted on the transcript.

Beginning with the posting of Fall 2015 grades, a graduate student who falls below a 2.0 semester GPA and/or possesses less than a 2.0 cumulative GPA will be on academic notice. Any student on academic notice at the close of the Fall 2015 semester whose spring semester GPA and cumulative GPA (at the close of the Spring 2016 semester) falls below 2.0 will be separated from the university. If a graduate student is on academic notice and EITHER the semester GPA or the cumulative GPA is 2.0 or above, the student will remain on notice. Academic standing is not addressed during Summer Session. Beyond the 2015-16 academic year, this University Senate-approved policy will be administered as follows:

IF: Semester GPA and Cumulative GPA are ≥ 3.0 = Good Standing

IF: Semester GPA or Cumulative GPA is 2.0 - 2.99 = Less than Good Standing

IF: Semester GPA or Cumulative GPA is < 2.0 = Academic Notice

IF: On Academic Notice and both Semester GPA and Cumulative GPA are < 2.0 = Separated

IF: On Academic Notice and Cumulative GPA is < 2.0 but Semester Index is ≥ 2.0 = Academic Notice

IF: On Academic Notice and Semester GPA is < 2.0 but Cumulative GPA is ≥ 2.0 = Academic Notice

IF: On Academic Notice and Semester GPA is ≥ 2.0 and Cumulative GPA is ≥ 2.0 = Off Academic Notice (Less than Good Standing may be applicable.)

Any grade changes made after the initial GPA calculations will result in a recalculation of GPAs and academic standing or separated status. However, Incomplete grades that are completed after initial GPA calculations will result in a recalculation of GPAs but not in a recalculation of academic standing or separated status. Any graduate student appropriately separated from the university must reapply. A graduate student who is academically separated from the University for the first time is not eligible to enroll for at least one fall or spring semester. A graduate student who is academically separated for the second time is not eligible to enroll for at least one year. For more information, see here.

A graduate student also is expected to earn S grades for research registration. Two consecutive sessions of U grades for research registration mandate that the department take formal action and inform the student, in writing, with regard to discontinuation or conditions for continuation of the student's graduate study. In any event, the student's progress should be reviewed each session by the student's department. The student's progress also may be reviewed by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Should the student fail to perform in either coursework or research on a level acceptable to the advisory committee, the departmental graduate committee, or the Vice Provost, he or she may be asked to discontinue graduate study at Purdue.

Before the end of the 2nd week of each session of registration for XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900, a written set of minimum expectations (e.g. data set, draft of chapter, sampling plan, IRB, lit review, manuscript, objectives of proposal) will be submitted to the student by the departmental/program representative (faculty member, program chair) supervising the credits. Ideally these expectations would be discussed and developed jointly by the student and departmental representative. The expectations and deliverables should align with the number of credits that the student is registered for (i.e. greater expectations for more credits). The student should acknowledge receipt of the expectations. If questions or concerns surface regarding expectations and credit load at any time throughout the semester, the student and departmental/program representative must discuss and record the concern to an agreed upon endpoint. For a description of the grades, please see catalog.purdue.edu (Policy Section: Grades and Grade Reports).

If a student is assigned U grade, prior to the start of classes the next session, the departmental/program representative must develop and communicate to the student a plan for satisfactory continuation. The student is responsible for meeting with the departmental/program representative to discuss this plan. Both the student and the departmental/program representative must acknowledge the corrective plan.

The graduation index for graduate students includes all grades earned in 50000- and 60000-level courses taken while enrolled as a graduate student, except FR, GER, RUSS, or SPAN 60100, 60300, or 60500 (Section VI-D), plus grades received in 30000- or 40000-level courses taken while in the graduate program (once they are approved as part of the graduate plan of study). When 30000- and 40000-level courses are listed on the approved plan of study, and completed with a B- or better grade, grades associated with those courses will be added into the graduation index. If a student receives less than a B- in a 30000- or 40000-level course, then the course must be retaken or removed from the plan of study.

If a Purdue course that is classified as non-repeatable is repeated by a graduate student for a grade, the Registrar's Office will exclude the first grade from a student's graduation index, provided that specific course was originally taken while the student was enrolled as a graduate student. ​If a graduate student takes multiple instances of a course that is classified as Repeatable, all letter grades received will be included in the student's graduation index as long as the student does not exceed the repeat credit limit established for the course. Courses must be included in the graduation index to appear on a graduate plan of study.

Courses taken as pass/not pass or satisfactory/unsatisfactory are unacceptable on plans of study, with the exception of students in certain programs within the Krannert School of Management. Beginning with new students enrolling in Fall 2017, Krannert master's students may take up to 10% of the coursework required for Krannert program as pass/not pass provided that the student also completes a minimum of 30 credits of graded (C- or better) coursework for the program. Only elective courses may be taken as pass/not pass, and a "pass" grade must be earned for the course to count toward meeting the credit requirement of the degree as part of the 10% allowance. Grade option changes will not be approved except in cases of a clerical or mechanical error during the normal drop/add period. Coursework required for a degree will be complete when a student obtains grades for all courses on the plan of study that meet grade requirements of the department and OGSPS.

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In order for a degree to be granted by Purdue University, it is important for a significant component of that degree to be directed by Purdue graduate faculty; therefore, the following registration requirements exist. Registration is defined as formal enrollment in courses offered by Purdue University, including courses offered via distance learning technologies. Courses include all Purdue University graduate courses approved by the student's graduate committee, including formal coursework and research credits.

In fulfilling degree requirements, a maximum of 19 credit hours (from one or more institutions) will be allowed from any one session. A maximum of 13 credits (from one or more institutions) taken during Summer Session, are permitted to fulfill graduation requirements.
1. Master's Degree 2. Doctor of Philosophy Degree
The total number of hours of academic credit used to satisfy degree requirements consists of all graduate course credit hours with a grade of C- or better (B- or better for 30000- or 40000-level courses) that appear on the plan of study and, for the thesis option master's and doctoral degrees, the appropriate number of research credit hours (XXXX 69800, XXXX 69900, ENGR 69810, or TECH 64000) with grades of S that appear on the Purdue transcript. (See Section VII-B-1-a).

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Each department should establish policies to assure that graduate students complete their Ph.D. degree programs in a period of time that is reasonable and commensurate with the practice of scholarship in that field. Current policies governing the completion of the Ph.D. degree should be filed with the Vice Provost of the Office for Graduate Students and Postdoctoral Scholars. In formulating completion policies, departments should give special consideration to the conditions that must be met before students can be recommended for research in absentia.

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There is no general requirement of knowledge of a language other than English for seekers of advanced degrees. Some departments, however, do require a reading knowledge of one or more languages other than English. This requirement may be indicated on the plan of study; however, OGSPS does not monitor the satisfactory completion of any such requirements.

If a department requires reading knowledge of one or more languages other than English, the department may stipulate its own method to be used by a student whose native language does not satisfy this requirement. When a department wants the School of Languages and Cultures to administer the examination, evaluate the performance, and validate the competency, that department must consult with the School of Languages and Cultures a session in advance of the student's deadline for establishing knowledge in a language other than English.

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The charge of the Grade Appeals Committee is to assist both the students and faculty members who have been unable to resolve differences arising from the assignment of a final grade in a course offered by the school, typically graduate courses. Graduate students appealing grades in graduate-level and undergraduate courses offered by departments/programs in other colleges/schools, should direct their appeals to those colleges. The committee will administer any submitted requests for grade appeals in accordance with university-published procedures and schedules.

Reference Section E. of the Regulations Governing Student Conduct, Disciplinary Proceedings and Appeals.
1. General
The faculty of the University at the West Lafayette Campus has adopted the following procedures for grade appeals pursuant to the authority delegated to the faculty. The Board of Trustees hereby approves such procedures for the West Lafayette Campus:

a. In the academic community, grades are a measure of student achievement toward fulfillment of course objectives. The responsibility for assessing student achievement and assigning grades rests with the faculty, and, except for unusual circumstances, the course grade given is final.

b. The grade appeals system affords recourse to a student who has evidence or believes that evidence exists to show that an inappropriate grade has been assigned as a result of prejudice, caprice, or other improper conditions such as mechanical error, or assignment of a grade inconsistent with those assigned other students. Additionally, a student may challenge the reduction of a grade for alleged scholastic dishonesty.

c. The only University authorities empowered to change grades are the instructor or, in the case of teaching assistants, the faculty member in charge of the course in question and the chairman/chairwoman of the University Grade Appeals Committee acting on behalf of the school and University grade appeals committees.

d. Informal attempts must be made to resolve grade grievances and appeals at the lowest possible level - through the course instructor, through the department head, or through other informal procedures outlined by the college/school and/or department in which the course was taught.

e. Graduate students who wish to appeal grades received in regular coursework may do so through the grade appeals system. Cases involving the decisions of graduate examination committees, the acceptance of graduate theses, and the application of professional standards relating to the retention of graduate students shall be handled by procedures authorized by the Graduate Council rather than the grade appeals system.

f. When a student initiates a formal grade appeal, he/she should be prepared to state in what way his/her grade assignment was arbitrary, capricious, or otherwise improper. At that time, he/she may seek the assistance of the dean of students, the chairperson of one of the grade appeals committees, or his/her academic advisor.
2. College/School Grade Appeals Committees
g. In appealing a grade, the burden of proof is on the student, except in the case of alleged academic dishonesty, where the instructor must support the allegation.

a. Each of the colleges/schools of Purdue University at the West Lafayette Campus will establish a Grade Appeals Committee to hear grade grievances and appeals that are not resolved informally at a lower level. Each committee will consist of two students (undergraduate or graduate corresponding to the status of the appellant), three members of the instructional faculty, and a non-voting chairperson. The chairperson of the committee will be an assistant or associate dean of the college/school appointed by the Vice Provost. The chairperson will be responsible for assuring adherence to established procedures, convening members for an appeal, and maintaining records. The chairperson has the authority to grant warranted time extension in the appeals process described below.
3. Grade Appeals Calendar
b. Voting members of the committee will be selected from a pool of at least eight students and eight instructional faculty. The pool of members of the committee will be selected according to school/college procedures in the spring (not later than May 1) to commence serving on the first day of the following fall semester. No member shall serve more than two consecutive terms in the pool.

The following information has been provided to illustrate the major activities and time periods associated with the grade appeals process associated with graduate courses. The period may be shorter or longer, depending upon the circumstances of the case.
4. Grade Appeal Procedures
CALENDAR DAYS FROM BEGINNING OF FALL OR SPRING SEMESTER FOLLOWING THE ONE IN WHICH THE QUESTIONED GRADE WAS GIVEN:
Prior to the Hearing:
Created June 2018, according to the University Grade Appeals Committee memo of Feb 5, 1998.

a. When first approached by a student, the Grade Appeals Chair (abbreviated as chair) will ensure that the student has reviewed the materials from the Office of Student Rights and Responsibilities about the process and filing an appeal (https://www.purdue.edu/odos/osrr/grade-appeal-process/).

b. When the chair receives the student's written appeal, s/he shall provide the faculty member involved with a copy of the student's written statement and request a statement in response. The faculty member shall furnish class records required to resolve the dispute along with a written response.

c. The chair shall contact the parties involved with the appeal and members of the committee to set a hearing date. If primary members of the committee are unable to attend, alternates shall be selected to constitute a full committee. All committee members should understand that grade appeals hearings are high-priority meetings. Any hearing held without a full committee, as described in the University Regulations, may be challenged based on procedural irregularity.

d. The chair shall furnish copies of the written statements to each committee member and involved parties in advance of the hearing. These materials are confidential and must be treated as such. They can be distributed only to those committee members who will hear the appeal and copies must be returned to the chair after the hearing.

After receipt of the detailed written statement of appeal by the student, and the written response from the instructor, a preliminary meeting may be held with members of the Appeals Committee to determine if a hearing is warranted.

e. The following schedule of events should be followed as closely as possible:

i. The involved faculty member should be notified of the appeal on the date a written appeal from the student is received by the school chair.

ii. Written statements by the student and the faculty member should be distributed to committee members and involved parties within 7 days of the receipt of the written appeal.

iii. Any preliminary hearing should be held within 14 days of receipt of the written appeal.

iv. The chair will advise the involved instructor that he or she may request that the Grade Appeals Committee hold a preliminary meeting to review the student's allegations to determine if the allegations are within the jurisdiction of the committee, or if there is cause for a hearing.
5. Grade Appeals Hearing Procedure
For the preliminary meeting the chair will determine which members of the Grade Appeals Committee will hear the case. The committee shall consist of two graduate students and four members of the instructional graduate faculty.
Denial of the Appeal Hearing:
The procedure described in this section shall be followed during the hearing. A copy of this statement of hearing procedure shall be furnished to members of the committee and the involved parties in advance of the hearing.

If, because of the preliminary hearing, the Grade Appeals Committee determines to deny an appeal hearing to the student:

i. The chair will collect all material that was distributed, which may be deemed confidential by the chair.

ii. The chair will send a written notice of denial to the instructor and to the student no later than 5 days after the conclusion of the preliminary meeting.

iii. The chair will send, with the written notice of denial, a written notice advising the student that if he or she wishes to appeal the denial, he or she may file a written notice of intent to request a further appeal with the chair of the University Grade Appeals Committee, within 6 class days after the receipt by the student of the written denial notice.

iv. The chair will maintain all records, reports, and items of evidence for at least one year.
Vote for an Appeal Hearing:
v. The chair will be prepared to submit all case records to the University Grade Appeals Committee immediately upon their request.
Preparation for the Appeal Hearing:
If one committee member at the preliminary hearing votes to hear the case, it will be continued to a formal hearing.

If the preliminary meeting results in a vote to formally hear the appeal, the following steps should be followed:

i. The chair will determine a time, place, and date for a formal hearing.

ii. The chair shall promptly give written notice of the hearing, with the time, date, and place to be held (which shall be held not less than five, and whenever practicable, not more than ten days after the receipt of such notice), to the involved instructor, the student, and the committee members who will hear this case.

iii. Because the hearings are administrative and not judicial in nature, the student and the instructor may not be represented by a lawyer. However, the student and the instructor may be represented by advisers of their choice, and have witnesses present for questioning (see below). The chair shall determine the number of individuals that can be conveniently accommodated.
At the Hearing:
iv. The hearing will be held.

Note: Proceedings in the following Steps b. through e. must be recorded.

a. Closed Session: Prior to the hour scheduled for the hearing, the committee shall meet in closed session to identify the issues in the case. Specific points that require clarification should be identified.

b. Statement by Chair: The involved parties shall then be admitted to the hearing, which will open with a statement by the chair that describes the committee's understanding of the relevant issues and, where appropriate, those issues considered irrelevant. The chair shall identify both parties, advisors, and witnesses present, and the members of the Grade Appeals Committee. The chair shall then ask the student and faculty member to identify and clarify any issues that have been overlooked and/or justify consideration of issues the committee has identified as irrelevant. Under normal circumstances, if the duly notified student does not appear for the hearing, the complaint shall be dismissed, the case closed, and these actions not subject to further hearing or appeal. (Abnormal weather conditions, emergency situations, or other unavoidable circumstances would not be considered normal circumstances.) If, however, a duly notified instructor does not appear, the hearing will continue on the presumption that there is no desire to challenge the evidence or witnesses presented by the student.

c. Open Questioning: During this period the student, faculty member, and/or committee members may ask questions of either involved party and/or their witnesses.

d. Summary Statements: After questions have ceased, or when the chair is satisfied that additional questions will not provide further clarification of the issues, the student and faculty member will be given an opportunity to make summary statements. Such statements should be brief and in no case, exceed 5 minutes.

e. The chair will inform the parties that they will receive a written report of the committee's decision no later than 15 days after the conclusion of the hearing; and that both parties have a right to file a written notice of intent to request a further appeal with the chair of the University Grade Appeals Committee, if either is unsatisfied with the decision.

f. Closed Hearing: At this point, interested parties and witnesses shall be dismissed and committee members shall deliberate the outcome in a closed session.

g. Balloting: After deliberations, a secret ballot shall be taken and the vote recorded. The chair announces the decision of the committee. The chair does not normally vote (except in the case of a tie or other extenuating circumstances as determined by the chair). The decision is based on a majority vote.
After the Hearing
h. Reporting: The chair shall designate one member of the committee to prepare a written statement of the committee's decision (including the vote of the committee), the basis for the decision, and the reasoning used by the committee to reach the decision. A copy of this report and the taped record of the hearing shall be kept on file by the chair. Copies of the report shall be sent to: the student, the faculty member, and the chair of the University Grade Appeals Committee.

a. The chair shall collect all copies of the written statements from the committee.

b. The chair shall retain the tape recording of the hearing, one copy of all written materials pertaining to the case, and the report of the committee's decision for a period of at least one year.

c. University Grade Appeals Committee. In the event of an appeal of the decision, the chair shall provide copies of all materials pertaining to the case to the chair of the University Grade Appeals Committee. (The report should be sent no later than 14 days after the conclusion of the hearing.)

d. The written report of the committee's decision shall be accompanied by a written statement advising both parties that if either wishes to appeal the Grade Appeals Committee's decision, they must file a written notice of their intent to appeal with the chair of the University Grade Appeals Committee within 6 class days after the receipt by the student or instructor of the written report of the School Grade Appeals Committee's decision.

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Graduate degree programs are subject to policies and procedures established by the Graduate Council and the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. It is the policy of the Vice Provost to delegate to the departments and their staff the maximum responsibility for the maintenance of academic standards. The staff does not normally counsel individual graduate students relative to their academic programs and degree progress. In all matters concerning a student or the student's academic program, no action will be taken (except in unusual cases) without prior approval or recommendation of the student's major professor, advisory committee, or the head of his or her graduate program. Any necessary communication should be made through the student's department.(See Sections I-C, I-D, and I-E).

Although final academic deadlines are specified throughout this section of the manual, departments may set earlier deadlines.
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All thesis-option master's and doctoral students must have a major professor and faculty advisory committee. Some non-thesis programs may also have a major professor and committee at the discretion of the graduate program. This committee is established through the Plan of Study process and must follow the faculty appointment and service level authorizations as outlined in Section I and Appendix M of the Policies and Procedures Manual of the University Catalog.

Departments have the option to opt out of this advisory committee requirement for their non-thesis students either partially or completely depending on the needs of their program:

a. Non-thesis Programs which do not have an Advisory Committee

Non-thesis students in departments with no advisory committee will not have either a major professor or faculty committee. However, their forms will still be reviewed by the Plan of Study Coordinator for the department, the head of the program or designee (if required by the department), and OGSPS. Final Examination Report Forms (G.S. Form 7) are not required for students in programs which do not have an advisory committee requirement.

b. One-member Advisory Committee Option for Non-thesis Programs

Non-thesis students in departments which require at least one faculty advisor must have at least one faculty member listed as "Chair" on their plan of study. This individual must hold a R.1, R.2, R.3, R.4, RS.1, RS.2, RS.3, RS.4, or S.1 level faculty appointment per Appendix M of the Policies and Procedures Manual. Please note that a Final Examination Report Form (G.S. Form 7) must be submitted for all master's students using the One Member Advisory Committee Flexibility option, unless the department also has an approved Alternative Graduation Criteria option. (See Section VII-F-2).
1. Major Professor
Departments can request either no advisory committee requirement or one-member faculty advisory requirement for their non-thesis students by the head or chair of the graduate program submitting a request in writing to the Director of the Office of Graduate Records either via memo or email to gradweb@purdue.edu.
2. Advisory Committee
Every student in a degree program is required to select a major professor who acts as the chair of the advisory committee and who agrees to supervise the student's graduate study, research, and writing, unless the student is in a non-thesis master's program with an approved exemption to the faculty advisory committee requirement. The major professor/student relationship must be a mutually acceptable one.

When required, the student and the major professor are responsible for the selection of an advisory committee. The duties of that committee are to assist the student in the preparation of the plan of study and to offer advice during the period of graduate work, including research and thesis preparation when these are required components of the student's degree program.

The committee consists of the major professor and at least two other members of the graduate faculty, with the exception of non-thesis master's degree programs that have approval for a one-member advisory committee. (See Section VII-A-2-a). Committees must be approved by the college dean (if requested by the college), and the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.

Because it is crucial for advisory committee members to bring independent thought and decision-making to their advisory committee roles, it is strongly recommended that major professors, graduate students, and other individuals involved in the advisory committee selection process strive to avoid appointments where there may be potential conflicts of interest. Advisory committee appointments of spouses/partners, partners in business, or those with financial conflicts of interest connected to the graduate student, for example, should be carefully reviewed and alternatives considered.
3. Changes in the Advisory Committee
Members of the committee need not be faculty with whom the student has taken coursework, however, at least 51% of the committee members must have regular graduate faculty certification. The request to the Vice Provost for the Office for Graduate Students and Postdoctoral Scholars (OGSPS) for appointment of the advisory committee is made on the same form and at the same time as the request for approval of the student's plan of study. (See Section VII-B). The Vice Provost for Graduate Students and Post Doctoral Scholars may appoint additional members if it seems advisable.

Changes to the advisory committee must be submitted electronically via myPurdue if the plan of study was submitted electronically. Advisory committee changes on a paper plan of study should be requested using the Request for Change to the Plan of Study (G.S. Form 13).

Each request for a change must be accompanied by a rationale and be signed by the student and each committee member whose status is affected by the request. If a paper form is used, it is the responsibility of the chair of the advisory committee to obtain the signatures of all committee members whose status is being changed. The request must be approved by the major professor, the head of the graduate program, and the college dean (if requested by the college). It is important to notify the Office of Graduate Records l immediately of any change in the major professor to ensure that appropriate signatures are on forms.

In very rare instances in which an advisory committee member in any role does not approve a student's request for a change in the advisory committee, the student may ask (in writing) for review and assistance from the Vice Provost for Graduate Students and Post Doctoral Scholars who will forward it to his/her designee. This action by the student should be utilized after he/she has made at least three contacts (in writing) to the advisory committee member over a period of at least one month to secure approval.

The Vice Provost or designee will convene a committee of three faculty members/administrators, normally including the graduate student's college associate dean, department head, and departmental graduate committee chair, to consider the situation. A majority vote of this committee is required to ask the Vice Provost or designee to remove an advisory committee member from that role.

The Vice Provost or designee is a non-voting facilitator and serves as a liaison between OGSPS, the college/department, and the student. If the student believes that either composition of the committee did not allow him/her to have a fair review or the process was not properly followed, he/she may appeal directly to the Vice Provost within 10 days of the issuance of the committee's decision.

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Each graduate student admitted to a degree program must submit a plan of study. Although there are no central requirements for the specific number of credit hours of courses that must appear on the plan of study (except for non-thesis plans of study), the plan must be appropriate to meet the needs of the student in his or her chosen field, as determined by the advisory committee and approved by the head of the graduate program, the college dean (if requested by the program), the college dean (if requested by the college), and the Vice Provost for Graduate Students and Post Doctoral Scholars.

The plan of study includes a primary area and may include a related area or areas that are chosen on the basis of the student's interests and needs. It is to include the specific courses the student is expected to complete and other requirements of the particular degree being sought. Research credits (XXXX 69800, XXXX 69900, ENGR 69810, or TECH 64000) are not to appear on the plan of study. The number of credit hours of research should reflect the graduate student's research and writing efforts.

Doctoral degree requirements may only be satisfied by 69900 credits; however, under certain conditions, 69900 credits may be applied toward the requirements of a thesis master's degree. A request to use 69900 credits to satisfy master's degree requirements must be submitted, explaining the need for the use of the 69900 credits and listing which credits (based on session taken) are to be used. This request must be signed by the major professor and the head of the graduate program. These 69900 credits, used to satisfy master's degree requirements, will no longer be eligible to be used for the Ph.D. degree, unless they are utilized as part of the up to 30 credits potentially allowed for use from a master's degree toward a doctoral degree. (See Section VI-B-2).
1. Developing the Plan of Study
A tentative plan of study should be drawn up in advance of registration for the first session of graduate work, and the formal plan of study should be submitted electronically as soon as possible (by the end of the third session for doctoral students and by the end of the first session for master's students).

Course credits earned by a student whose graduate study and/or professional activity has been inactive for five years or more cannot be used in a plan of study for an advanced degree. A plan of study approved prior to such a period of inactivity is invalid.
a. Courses Taken as a Graduate Student at Purdue University
Additional requirements that depend on the status of the student when the course was taken are as follows:
b. Courses Taken in Non-Degree, Teacher License, or Graduate Certificate Status at Purdue University
Neither 10000- nor 20000-level courses may appear in a plan of study. Otherwise, requirements for the numerical level (30000 through 60000) of courses are determined by each department or administrative unit subject to the restriction that not more than a total of six 30000- or 40000-level course credit hours, with a grade of B- or better, may appear in a plan of study.(See Section VI-B).

Although there is no limit to the number of course credit hours that an individual may accumulate while registered in any of these classifications, no more than 12 total hours of credit earned (with a grade of C- or higher) in graduate non-degree status may be used in a plan of study. However, if an application to a degree program is approved during the session in which a person is enrolled for the 12th credit hour as a non-degree, all credits taken prior to and during that session will be eligible for inclusion in a plan of study for a degree program, providing the courses are appropriate to the degree program and the courses and grades are acceptable first to the department and then to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.

Up to 24 credits taken in teacher license status may be used toward a graduate degree. Credits earned from certificates may be "stacked" and used toward a master's degree, if permitted by the degree requirements. Up to 12 credits from a single certificate may be used toward a graduate degree. For students pursuing multiple certificates stacking toward a graduate degree, a maximum of three certificates may be used toward the graduate degree. In a certificate stacking scenario, the certificates must have nine unique credits apart from any other certificate being pursued. A student cannot obtain both a certificate and a degree concentration or degree major with the same name as the certificate. Certificates stacking towards a master's must be awarded prior to or concurrently with the master's degree.
c. Courses Taken as Excess Undergraduate Credit
Please note that the above limitation on course credit hours taken in non-degree, teacher license, or graduate certificate status that can be used in a plan of study will be modified if excess undergraduate credit also is to be applied to the plan of study.

Graduate course credits earned while an undergraduate at Purdue University or other accredited institutions of higher learning may be applied toward an advanced degree if these credits are in excess of any requirements for the baccalaureate degree. Such credits must be certified as available for graduate credit by the institution from which the student received his/her baccalaureate degree, but will be accepted only if:

At Purdue University only, if the work is completed satisfactorily on this basis, the academic advisor (or candidate coordinator or other designee) shall then complete an Academic Record Change request with the Office of the Registrar to request that the course be flagged on the academic transcript as "Available for Graduate Credit." The academic advisor's (or candidate coordinator's or designee's) signature will attest to the fact that the credit is in excess of that required for the baccalaureate degree so that the registrar can then enter the notation "available for graduate credit" on the student's record.
d. Graduate Courses Taken as a Non-degree Undergraduate Student after Receipt of the Baccalaureate Degree
Up to 12 credits of undergraduate excess credits may be used toward a graduate degree, but this limit may be modified if non-degree, teacher license, or graduate certificate credits are also applied. The sum of undergraduate excess and graduate non-degree credits applied toward a graduate degree may not exceed 12 credits. The sum of undergraduate excess and teacher license or certificate credits may not exceed 24 credits. Any additional conditions under which excess undergraduate credit may be used for graduate credit are determined by the various departments (Graduate Council, April 16, 1992).
e. Combined Degree Program Credits
Graduate courses taken as an undergraduate student, even if completed after receipt of the baccalaureate degree and with the intent to use the credits toward a graduate degree program, are not eligible to satisfy requirements for a graduate degree. Students who hold a conferred undergraduate degree and who wish to begin taking graduate courses should be advised to apply as a non-degree seeking graduate student instead of continuing to register as an undergraduate student.
f. Courses Taken as a Graduate Student at Other Accredited Institutions of Higher Learning
If students are admitted to an approved combined degree program, they are permitted to use a certain number of graduate (50000-60000 level at Purdue University) credits to apply toward both undergraduate and graduate degrees (as outlined in the approved program proposal and provided that a B- or better is earned in the course). Such courses must be listed on the graduate plan of study as Combined Degree (CO) credit. For students pursing a combined degree programs involving two Purdue University programs, the shared courses must be taken while the student has dual BS/MS enrollment. This is typically during their senior year of undergraduate study. Courses taken to be shared between the two programs will remain on the undergraduate transcript.
g. Credit from a Non-Credit Pathway
Subject to the restrictions stated below, credits earned for graduate study at other regionally or internationally accredited universities (both domestic and international) may be applied toward an advanced degree if the courses were not already used toward a degree at an institution external to Purdue University. Courses used for a degree elsewhere are not eligible for transfer to Purdue University unless there is an approved articulation agreement in place between the two institutions. Only credit hours associated with graduate courses for which grades of B- or better (or equivalent) were obtained will be eligible for transfer. Any additional conditions under which credit transfers may be made are determined by the various departments.

Beginning in 2018, departments can create non-credit to credit pathways for their Purdue University graduate programs by submitting the request through Modern Campus Curriculum. Students must receive an 80% or higher in the non-credit instruction to be awarded credit at Purdue University. A maximum of 12 credits from a non-credit pathway can be awarded toward a degree-seeking graduate program, and up to 3 credits from a non-credit pathway may be awarded toward a graduate certificate. Students who have satisfactorily completed the non-credit instruction and who have been admitted to the sponsoring graduate program will automatically have credit added to their graduate plan of study and Purdue University transcript as "Departmental Credit." Credit from pathways created must articulate to existing XXXX 50000-60000 level course(s) at Purdue, and the course(s) must already be a required or elective option for the sponsoring degree or certificate program.

2. Requirements Applicable to a Master's Plan of Study

A minimum of 30 hours of graded credits (XXX 69800, XXXX 69810, TECH 64000, or XXXX 69900 courses are excluded) are required in a plan of study for a non-thesis option master's degree. Fewer than 30 credit hours of coursework may be listed on the plan of study for a thesis option master's degree, providing there is a total of at least 30 hours of plan of study coursework and research credits.
3. Requirements Applicable to a Ph.D. Plan of Study
Coursework used to satisfy the requirements of a master's degree from an institution other than Purdue may not be used on a Purdue master's plan of study unless there is an approved articulation agreement between Purdue University and the other graduate institution.

Up to 30 credits earned from one (and only one) master's degree, Educational Specialist degree, or doctoral professional degree may be used on the plan of study for a Doctor of Philosophy degree. For such credits to apply to the doctoral degree program, the number of credits to apply must be noted on the doctoral plan of study.
4. Filing the Plan of Study
Graduate students using credits from one Purdue master's degree toward another Purdue master's degree may use a maximum of 30 credits from only one of the Purdue master's degrees toward the Purdue Ph.D. degree.

A plan of study should be submitted for approval as early as is feasible (by the end of the third session for doctoral students and by the end of the first session for master's students) in the student's study. Furthermore, it must be received by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars, with all advisory committee, department/school, and college signatures, prior to the first day of the academic session of graduation. Students are encouraged to submit their plan at least one month in advance of the start of the session of anticipated graduation to allow ample time for department review and approval. Departments may set and enforce an earlier student submission deadline, if appropriate.
4. Course Changes in the Plan of Study
Students who fail to obtain all department approvals on their plan before the start of the session of anticipated graduation will be assessed a Late Graduation Deadline Fee if they want to remain on the candidate roster for the current term. Students may be asked to register for the following session to receive the degree. The plan of study will not be approved until all technical conditions have been met, and normally all academic conditions of admission must have been met.
5. Fulfilling the Plan of Study Course Requirements
Course changes to the plan of study must be submitted electronically via myPurdue if the plan of study was submitted electronically. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars regards the plan of study as an individualized curriculum designed by the advisory committee to assist the student in achieving his or her educational objectives. Although changes in the plan of study may be necessary, each change requested must be accompanied by a brief rationale in the space provided. Poor performance in a course is not an appropriate reason for removing a course from the plan of study. A request for changes in a plan of study must be signed by the student and approved by the major professor, the head of the graduate program, and the college dean (if requested by the college).

Graduate courses taken while registered as a graduate student at Purdue University may be considered for fulfilling the plan of study requirements only if the student has received grades of C- or better. These course grades must meet departmental requirements, such as limits on the number of C-, C, or C+ grades permitted, grades of A, A-, B, or B- in certain courses, and/or minimum GPA for courses on the plan of study. For courses at the 30000- or 40000- level taken as a graduate student or courses that represent either undergraduate excess credit or transfer credit, grades of B- or better are required for fulfilling plan of study requirements. Once again, departments and advisory committees may set higher standards. (See Sections VII-B-1-a-(3) and (4) for other conditions governing the use of undergraduate excess and transfer credit in a plan of study).

Courses taken as pass/not pass or satisfactory/unsatisfactory are unacceptable on plans of study, with the exception of students in certain programs within the Mitch Daniels School of Business. Beginning with new students enrolling in Fall 2017, School of Business master's students may take up to 10% of the coursework required for their program as pass/not pass provided that the student also completes a minimum of 30 credits of graded (C- or better) coursework for the program for their plan of study. Only elective courses may be taken as pass/not pass, and a "pass" grade must be earned for the course to count toward meeting the credit requirement of the degree as part of the 10% allowance. Research credits (XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900) cannot be included in a plan of study. Except in cases of a staff error, grade option changes requested outside of the typical drop/add deadlines will not be approved. It is expected that staff errors will be detected early and corrections requested within the normal drop/add period.

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Purdue University Thesis and Dissertation Policies and Practices
1. Research Integrity
Thesis-option master's and doctoral students should observe the following policies in order to successfully deposit their thesis or dissertation with Purdue.
2. Thesis and Dissertation Deposit Time Limit
Students depositing their thesis (or dissertation) with the Purdue University Office of the Vice Provost for Graduate Students and Postdoctoral Scholars must certify that they have prepared the thesis while observing the provisions of Purdue University Policy III.A.2, November 18, 2011, Policy on Research Misconduct. Students will make the appropriate selection using the Electronic Thesis Acceptance Form (ETAF) 9.

Effective Fall 2020, students are required to deposit their theses and dissertations within three consecutive sessions of receiving a decision of PASS on their Final Exam (including the session in which the Final Exam was passed). The thesis or dissertation must be deposited no later than the CAND 99100 Deposit Deadline of the third consecutive session for full consideration of the sought degree. For example, a student who passes the Final Exam in a fall session has through the CAND 99100 Deposit Deadline of the following summer session to deposit. To uphold the integrity of the defended research, if a student is unable to deposit their thesis or dissertation within three sessions, they must re-defend their research and deposit within the session they receive the decision of PASS on the second Final Exam to be conferred the degree.
3. Copyright Information
For exceptional cases, faculty may request a one-semester extension for their student by submitting a letter to thesishelp@purdue.edu with the request. Denied requests may be appealed to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars or that person's designee, who will make a final determination.

Thesis Copyright Protection

Purdue University Policy I.A.1, May 18, 2007, Intellectual Property, established that copyright ownership now resides with you, the author. The copyright symbol © is not required for works to be copyrighted. All candidates have the additional option of applying for registration of their copyright: This establishes a public record of theses/dissertations and confers additional legal rights, enabling individuals to file infringement suits and seek statutory damages as well as attorneys' fees. Copyright registration can be filed here.
a. Using Material Protected by Copyright
Specific questions regarding your rights and responsibilities under U.S. copyright law may be addressed to the Purdue University Copyright Office: 765.496.3864 or Stewart Center Room 246A.

Purdue University promotes compliance with U.S. copyright law and understanding of the appropriate use of copyrighted works: Purdue University Policy I.A.3, January 1, 2015 Use of Copyrighted Materials for Educational and Research Purposes.

When quoting extensively from copyrighted material, the author must obtain written permission from the copyright holder. There is no precise relationship between the amount of text quoted and the requirement for written permission to use the material. The law governing copyright infringement is based on the fair use principle. Ordinarily, if you plan to quote more than 150 words of continuous text from copyrighted material, you should ask permission from the author. If the work you are quoting has significant commercial value, you should obtain permission to quote any complete or nearly complete text item or section. When your quotation of copyrighted material could have a negative impact on the existing commercial value of that material, obtain the copyright holder's permission. Figures or other graphical material, including Web pages, should not be reprinted in your thesis without the author's consent. Permission to use copyrighted material is usually granted on condition that acknowledgment is made. You will be responsible for any required payments.
By depositing a thesis with Purdue University, you certify that all copyrighted material incorporated into the thesis complies with United States copyright law and that you have received written permission from the copyright owners for the use of their work, which is beyond the scope of the law. You also agree to indemnify and save harmless Purdue University from any and all claims that may be asserted or that may arise from any copyright violation. 4. Depositing a Thesis or Dissertation with Purdue University
You will be required to upload copyright permissions to HammerRR (Figshare) when depositing your thesis with Purdue University unless the thesis/dissertation contains controlled material. Thesis or dissertations with controlled material must be deposited to the secure Luna system.

Publication of the thesis or dissertation is a required part of the deposit process, with the exception of students who have export controlled material within their thesis or dissertation. The university currently uses HammerRR to publish the thesis after which, your thesis will become an Open Access document with no additional cost to you. Students with controlled material in their thesis or dissertation file should work with Export Controls within the Office of the Vice President of Research to deposit their thesis or dissertation file in the secure Luna system.

All theses submitted to HammerRR are considered the final copy and are required to undergo a format review. Candidates will upload their thesis to HammerRR and administrators will review the thesis for any format errors. In the event format changes are required, the administration will provide a list of necessary changes the candidate should make and re-submit to HammerRR as soon as possible. Format reviews will continue until the format is in an acceptable condition. Candidates may schedule a Formatting Consultation before their Final Exam (Defense) to avoid an extensive format review during the deposit process.
5. Open Access Theses and Dissertations
Once a thesis is deposited and Form 9 has been approved, the thesis is considered officially accepted by Purdue University. At this time, withdrawing an accepted thesis is not permissible. Post-facto thesis edits will be allowed following the proper protocol.
a. Benefits of an Open Access Thesis or Dissertation
Each student grants, without restriction, royalty free to Purdue University the nonexclusive right and license to reproduce, distribute, and display, in whole or in part, all theses and dissertations in any format now known or later developed for preservation and access in accordance with this agreement and will be made to the general public at no charge.

i. Higher Citation Rates

The more users who can access a work, the more researchers that can cite that work.

ii. Better Global Visibility of Your Work

By making their work globally visible through open access, authors are allowing more scholars, more promising students and future scholars, less wealthy institutions, policy makers, news reporters, and the unexpected reader and citizen scholar to have access to their work who may not have otherwise had the ability or funds to access closed-access scholarship.

iii. Meeting the Land Grant Mission of the University

Open access at Purdue can publicly showcase the scholarly output of the University and its community members, this provides greater visibility and traffic to your department, school, and ultimately the university. It can also show that scholars and researchers at Purdue think beyond their own disciplines by showcasing the interdisciplinary scholarship and research being created at Purdue. Finally, open access scholarship demonstrates accountability to the public that funds the university, while disseminating knowledge gained and created at Purdue; satisfying the public, land-grant mission of the university.

Students who wish to delay public release of their thesis must make the appropriate selection on the Electronic Thesis Acceptance Form (ETAF), provide the reasoning for the requested embargo, and make the same embargo selection in their HammerRR profile. The information that is provided to ETAF and HammerRR will be validated for consistency at the time of your thesis submission. If inconsistencies are present between the ETAF and HammerRR, the HammerRR profile will be updated by administrators to match what you have selected and what your committee chair has approved on the ETAF. Embargo periods are 6 months, 1 year, or a maximum of 2 years. Only MFA and select PhD candidates have the option to add an indefinite embargo and must consult with Thesis and Dissertation Office staff before submitting this embargo length.
d. Confidentiality
During the embargo period, the deposited thesis abstract will be available for viewing; however, the main content will remain unpublished until the embargo period has expired. Students may embargo their thesis when applying for patents, have publications pending, or when proprietary rights are involved.
e. ADA Compliance and Accessible Documents
Candidates whose theses contain sensitive ITAR/Export Controlled material, have a contract on file with Sponsored Program Services (SPS), or are including proprietary information may request confidentiality of their thesis. Confidentiality can be requested for one or two years and students who have contracts on file with SPS may request longer periods.

Before depositing your thesis, the PDF copy of your thesis needs to be made accessible (the file will be accessible to screen readers and other assistive computer technologies) to the best of the author's ability.

Word users: To check your thesis for accessibility it is recommended that you use Word 2013 or Word 2016 as these versions have a built-in Microsoft Accessibility Checker. Once you convert your file to PDF, you should also verify that the accessible Word document has converted to an accessible PDF file.
f. Post-Facto Edits
LaTeX users: Authors using LaTeX should manually check the accessibility of their PDF document using Acrobat Pro.

Candidates and their departments are expected to thoroughly review the format and content of theses and dissertations prior to their electronic submission. Post acceptance changes are only permitted to correct significant textual, data, or mathematical errors affecting accuracy of content and which could be potentially embarrassing to Purdue University.
6. Thesis & Dissertation Structures and Formatting
Exceptions to policy will be considered on a case-by-case basis and may be requested by submitting a letter with justification for the exception for consideration. Requests must be endorsed by the student's major professor and the Head or Chair of the Graduate Program (if required by the student's program). The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars may require additional approvals if the request may impact other offices within the University. (See Section VII.I).
a. Traditional
A thesis authored at Purdue University should be structured and formatted using one of the below methods:

A traditional thesis is a document that provides a complete and systematic account of your research. A typical traditional thesis suggests the following structure:

Preliminary pages

Title page

Statement of Approval page

Dedication (optional)

Acknowledgments (optional)

Table of Contents

List of Tables

List of Figures

Abstract

Main Body pages

Introduction

Literature Review

Methods

Results

Discussion

Conclusions and Recommendations

Back Matter pages

Appendix (optional)

References

Vita (optional)

List of Publications (optional)

b. Article-based
* Thesis structure may vary by department. Please consult your committee for specific departmental requirements.

An article-based thesis is a collection of published (or will be published) research articles consisting of an introductory and concluding chapter. A typical article-based thesis suggests the following structure:

Preliminary pages

Title page

Statement of Approval page

Dedication (optional)

Acknowledgments (optional)

Table of Contents

List of Tables

List of Figures

Abstract

Main Body pages

Introduction

Published Article #1 (References at end of chapter)

Published Article #2 (References at end of chapter)

Published Article #3 (References at end of chapter)

Conclusion

Back Matter pages

Appendix (optional)

Vita (optional)

List of Publications (optional)

* Thesis structure may vary by department. Please consult your committee for specific departmental requirements.
c. Creative work
Theses authored using this structure must include acknowledgment of prior publication within the respective chapter. Although each journal may have specific statement requirements, the acknowledgment should be single-spaced and appear 3 single spaces under the chapter title. Consult your publisher regarding required information that should appear in this acknowledgment. In addition to the prior publication acknowledgment, candidates must submit permissions to re-use all previously published content within the thesis, regardless of copyright, to thesishelp@purdue.edu.
7. Theses & Dissertations in Languages other than English
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars is prepared to accept theses in creative formats subject to departmental and committee approval. Students wishing to submit a creative work as their thesis requirement should consult with their committee chair and contact the Thesis & Dissertation Office by emailing thesishelp@purdue.edu with their proposal.
8. Required Thesis Form
If the primary literature on a subject matter is in a language other than English and the thesis or dissertation addresses a community of scholars who publish in a language other than English, a student may elect to write the thesis in a language that all committee members speak and read and support its use in the thesis. In this case, the thesis should contain a title page and abstract page in English.

All West Lafayette and Indianapolis, Northwest, and Fort Waynecandidates are required to submit the ETAF through their Plan of Study portal. This form should be submitted on the day of Defense or no later than the date of the Final Examination Deadline each semester.

Effective September 1, 2014, all theses and dissertations, with the exception of those with export controlled content, are required to be reviewed using the iThenticate software and any issues identified by the software and any issues identified by the software addressed prior to the deposit of the final thesis or dissertation. Satisfaction of this requirement will be certified by both committee chair and degree candidate on the ETAF. Click here for more information.
9. Thesis & Dissertation Deposit Fee
Departments are strongly encouraged to use the Proofig AI software to check theses and dissertations that have life science images including microscopies (confocal, light, fluorescence, and electron), histology slides, pathology slides, Western blot bands, gel electrophoresis, flow cytometry (FC), fluorescence-activated cell sorting (FACS), cell culture, in-vitro, and in-vivo. in addition to the required iThenticate review.

All master's candidates are required to pay a Thesis Deposit Fee of $90 and Doctoral candidates submitting a dissertation are required to pay a Thesis Deposit Fee of $125. The fees will be uploaded to a student's myPurdue account within 3-5 business days after the deposit is approved.
10. Deadlines
West Lafayette and Indianapolis, PFW, and PNW candidates will pay the fee through their local bursar's office.

Candidates are required to meet both departmental and University deadlines each term.
11. Required Surveys
Thesis-option master's and doctoral students are required to successfully deposit the final copy of their thesis (with approved format edits) no later than the close of business (5:00pm ET) on the Wednesday of the last week of classes in the session in which their degree is to be awarded. Candidates who miss the deposit deadline at 5:00 pm on the last day of classes, but still wish to graduate, must submit a request for a Form 14 deposit extension. If approved, the student should expect to pay a Late Graduation Deadline Fee. Contact the Office of Graduate Records at (765)494-2600 or thesishelp@purdue.edu​ for questions.

Ph.D. and master's students are required to complete the Exit Questionnaire (GSEQ). In addition to the GSEQ, Ph.D. candidates are required to complete the Survey of Earned Doctorates. These surveys will become available to complete during the semester the student registers as a candidate for graduation.

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Preliminary and final examining committees may or may not be identical to the advisory committee, except for non-thesis final examining committees. For non-thesis students in departments which require a final examination, the advisory committee from the plan must match the examining committee listed on the Final Exam Form 7. For thesis-option master's and doctoral students, the examining committee is established through submission and approval of a G.S. Form 8: Request for Appointment of Examining Committee. The Request for Appointment of Examining Committee (G.S. Form 8), must be submitted electronically via myPurdue for all students at the West Lafayette and Indianapolis campus. Regional campus practices may vary. Final approval of the G.S. Form 8 will automatically result in the generation of the requested exam form (either the Master's Final Exam Form 7, Doctoral Preliminary Exam Form 10, or the Doctoral Final Exam Form 11) which the examining committee will use to record the results of the examination.

All Form 8 requests must be signed by the advisory committee chair and the exam form head (if required by the program) and must be received by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars at least one week prior to the proposed examination date, to allow the Vice Provost time to process the Request for Appointment of Examining Committee (G.S. Form 8). In some cases, this week may be needed to give the Vice Provost adequate time to appoint and arrange for additional members. (Departmental deadlines maybe earlier.) Final examinations must be held before the last week of classes.

Because it is crucial for advisory committee members to bring independent thought and decision-making to their advisory committee roles, it is recommended that major professors, graduate students, and other individuals involved in the advisory committee selection process avoid appointments where there may be potential conflicts of interest, nepotism or amorous relationships.
1. Non-thesis Option Master's Degree
Advisory committee appointments of spouses/partners, partners in business, or those with financial conflicts of interest connected to the graduate student, for example, should be discouraged. It is prohibited for a graduate faculty member to serve in any evaluative capacity (whether related to academic or research performance, progress or potential and/or co-curricular, athletic, or other institutionally prescribed activities) for someone with whom they have a personal relationship (a relationship between two individuals by blood, adoption or marriage).

If the student's department requires a final examination for a non-thesis master's degree, the examining committee must be identical to the advisory committee. The graduate plan of study coordinator for the department is responsible for initiating the Final Report Form 7 for non-thesis master's candidates if required by the program.
2. Thesis Option Master's Degree
If the graduate program has been approved to use the One-Member Advisory Committee Flexibility option, but does not have approval to use the Alternative Graduation Criteria option, the Master's Final Examination Report Form (G.S. Form 7), must still be submitted.
3. Doctoral Qualifying Examinations
The final examining committee must be composed of at least three members of the graduate faculty and may or may not be identical to the advisory committee. Members of the committee need not be faculty with whom the student has taken coursework, however, at least 51% of the committee members must have regular graduate faculty certification.
4. Doctoral Preliminary Examinations
Departments may require their doctoral students to complete qualifying or mastery examinations at various stages between admission and the preliminary examination. These examinations do not require authorization from the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars, nor are the results to be reported to that office.

To become eligible to take the preliminary examination, the student must have an approved plan of study, satisfactorily completed most of the formal study, and satisfied any world language requirements. Satisfactory completion of any world language requirement is monitored and determined by the department.

The examination should be scheduled as soon as possible and must be completed with at least two sessions of registration (including summer session) before the date of the doctoral final examination. For example, a doctoral student who passes the preliminary examination during a spring session is not eligible to take the final examination (provided that the student is registered for the subsequent summer session and fall session) before the following spring session. The Graduate Council recommends that full-time graduate students take the preliminary examination by the end of their third year of graduate study. Departments are encouraged to add the recommendation that full-time doctoral students take preliminary examinations by the end of their third year to departmental graduate handbooks.

The preliminary examining committee must consist of a minimum of three members of the graduate faculty. At least 51% of the committee members must have regular graduate faculty certification. All members of the examining committee are to be notified of the scheduled examination. Other faculty members may be requested by any member of the examining committee to participate, without vote, in the examination, and any interested faculty member may be present, without vote. Although only three committee members are required, if the committee has four or more members, a single member may withhold his or her signature of approval.
5. Doctoral Final Examinations
A preliminary examination passed by a student whose graduate study and/or professional activity has been inactive for five years or more is invalid.

Doctoral students are eligible to take the final examination three sessions after passing the preliminary examination. However, there must be at least two academic sessions of registration devoted to research and writing in between the preliminary and final examinations. For example, a doctoral student who passed the preliminary examination in Fall 2021 must register for both Spring and Summer 2022 in order to be eligible to take the final examination in Fall 2022.

After the research has been completed and the thesis written and presented to the committee, a final oral examination must be held in which the candidate defends the thesis and demonstrates to the examining committee, consisting of a minimum of four members, the capabilities for which the Ph.D. degree is to be awarded. At least 51% of the committee members must have regular graduate faculty certification. Final examinations must be held before the last week of classes.

Departments, schools, or programs should announce final doctoral examinations so that interested persons may attend. In instances when classified or proprietary information will be discussed, the major professor may exclude external participants who are not members of the examining committee.

When the Request for Appointment of Examining Committee (G.S. Form 8) is fully approved, an electronic examination report form will be automatically released to the examining committee for use in reporting the results of the examination.

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The Graduate Council has recommended that oral examinations not last more than two hours. If additional time is needed, the examination may be continued at a later date.
1. Non-thesis Option Master's Degree
If it is agreeable with the members of the examining committee and the candidate, examinations may be conducted remotely. Chair, committee and candidate should follow guidelines provided in Appendix B.
2. Thesis Option Master's Degree
The final examining committee may conduct an oral examination, administer a written examination, or conduct a conference in the absence of the student. Departments may waive the examination process entirely by receiving approval to use the Alternative Graduation Criteria option. (See Section VII-F-2).
3. Doctoral Preliminary Examination
The final examination is usually an oral examination in which the student defends the thesis; however, the examining committee shall set procedures for the examination.
4. Doctoral Final Examination
The written as well as the oral preliminary examination will be conducted by the examining committee. In some cases, responsibility for the written examination is delegated to certain other faculty, but the final responsibility for the examination rests with the examining committee.

The examining committee shall set procedures for the examination.

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At the conclusion of an examination, the examining committee chair should electronically present the examination committee with the appropriate examination report form. This report should be completed and signed without delay for prompt submission to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. In the case of a final examination, the report must be received before the last week of classes of the academic session in which graduation is expected. After a satisfactory examination involving a thesis defense, committee members who approve the thesis must sign a Thesis Acceptance (G.S. Form 9).
1. Report of the Final Examination for the Master's Degree
The members of the examining committee may wish to review the deposit copy prior to signing the Thesis Acceptance (G.S. Form 9). Once a committee member has signed the Thesis Acceptance (G.S. Form 9), the document is approved by that individual. A signature either by the thesis format advisor or the examining committee chair (depending on the procedural decision made by the department) indicating that the departmental format requirements have been met is required on the Thesis Acceptance (G.S. Form 9).

The exact degree title must be designated on the Report of Master's Examining Committee (G.S. Form 7). Committee certification for a master's degree requires that all members of a three-person committee concur that the student has satisfactorily completed the examination (with the exception of departments with an approved one-member flexibility option). Although only three committee members are required, if the committee has four or more members, a single member may withhold his or her signature of approval.
2. Alternative Graduation Criteria for Non-thesis Master's Degrees
If the examination is unsatisfactory, a candidate must wait at least until the following session to repeat the final examination. A new electronic Request for Appointment of Examining Committee (G.S. Form 8) must be submitted.

A department may elect not to submit final examination reports for its students who are candidates for non-thesis, coursework only, master's degrees. It is suggested that departments use this option that have such a group of students, who complete degree requirements by taking a certain number of credits (minimum of 30) and meet certain other basic departmental requirements to earn the degree. For example, this could be 30 credits of coursework, at least a 3.0 GPA on the plan of study, or no grade less than (department to decide). Satisfaction of these criteria will be monitored jointly by the department and the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars as part of the graduation audit/certification process.
3. Report of the Doctoral Preliminary Examination
To use this option, a request must be submitted to the Director of Graduate Records within the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. This request must specify the departmental requirements required for the non-thesis master's degree.

It is the responsibility of the examining committee to determine whether the student is qualified and ready to undertake or continue research and proceed toward the Ph.D. degree. The committee should report the examination as "satisfactory" or "unsatisfactory" by completing the Report of Preliminary Examination (G.S. Form 10) immediately following the examination. Graduate students who pass the doctoral preliminary examination are considered doctoral candidates. Doctoral students are eligible to take the final examination three sessions after passing the preliminary examination. However, there must be at least two academic sessions of registration devoted to research and writing in between the preliminary and final examinations. While All But Dissertation/ABD is used by some departments to describe students who are conducting research and writing their dissertations, that term is neither defined nor formally used by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Any reference to All But Dissertation/ABD in graduate departmental or program handbooks should be defined by individual departments.

If the report is unsatisfactory, the examining committee may recommend that the student be permitted to request a second examination by submitting a Request for Appointment of Examining Committee (G.S. Form 8). The student must wait at least until the following session (including summer session) to repeat the examination. Should the preliminary examination be failed twice, the student may not be given a third examination, except upon the recommendation of the examining committee and with special approval of the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.
4. Report of the Doctoral Final Examination
A student who transfers to Purdue with his or her major professor has passed the preliminary examination that qualifies a doctoral student for candidacy and been admitted to candidacy at the previous institution, may request that the student's advisory committee (with the endorsement of the head of the graduate program) petition the dean to admit the student to candidacy at Purdue. The petition must include a completed Report of the Preliminary Examination (G.S. Form 10), which can be obtained from the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars, a description of the candidacy examination at the previous institution, and the committee's analysis of that examination that led to the request. This doctoral candidacy status is separate from candidate status as it relates to graduation processes. For more information on graduation candidacy, see Section X.

At the completion of the final examination, the committee chair should present the examination committee with a Report of the Final Examination (G.S. Form 11), which is released to the chair of the examining committee automatically sent to the department by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars upon approval of the request for an examining committee. Each member of the examining committee must indicate approval or disapproval and sign the report form. Only members of the approved examining committee may take part in the evaluation. No more than one dissenting vote is acceptable in certifying a candidate to receive the Ph.D. degree.

If the examination is unsatisfactory, a candidate must wait at least until the following session (including summer session) to repeat the final examination. A Request for Appointment of Examining Committee (G.S. Form 8) must be submitted.

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1. Master's Degrees
Students may pursue multiple Purdue graduate degrees provided they meet the admission and graduation requirements for each degree pursued and provided that each degree program is unique in the degree title, major, and/or area of concentration granted upon completion. Students may not repeat a degree program in an area in which they already hold a conferred degree from Purdue University.
2. Ph.D. Degrees
A student may earn more than one Purdue master's degree if the student meets the requirements for each master's degree program. However, coursework from only one master's degree may be used to partially satisfy Ph.D. degree requirements. Coursework at the 50000- and 60000-level used to satisfy the requirements of one (and only one) Purdue master's degree may be used on the plan of study for a second Purdue master's degree. The maximum number of course credits which may be dual counted between the two Purdue master's degrees varies based on the total credit hours required for the master's degree that has the highest number of required credits of the degrees being pursued.

Although the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars discourages the admission of students who hold a Ph.D. degree from any institution for a second Ph.D. degree, it recognizes that there may be special circumstances in which such an admission is appropriate. Such decisions can be made at the level of the departmental graduate committee and will be processed like other recommendations for admission. (See Section III-B-10). Credits used toward an awarded Ph.D. degree may not be used toward another Ph.D. degree.

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1. Change of Degree Objective Within the Same Department
Students who are eligible to register in a graduate program at Purdue University may wish to move to a new graduate program at the same campus. The process for requesting this differs based on whether the change being requested is within the same department or a transfer to a new department.

If a student's degree objective changes before completion of the degree program in which he or she is enrolled, as well as to have more accurate data about the number of students studying in the various degree programs, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars should be notified without delay so the student will remain in the appropriate enrollment objective. The deadline for Change of Degree Objective (CODO) submission is the end of the second week of the effective term. Requests received by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars after the second week of the term will be made effective with the next session. (See University Regulations, D-3).

It is particularly important to report immediately any change in degree objective for visa purposes or if the student has a graduate appointment since only degree-seeking and license students are eligible for these appointments. (See Section IV-A-1).

CODO requests may be communicated to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars through the formal online application process, or through one of the following methods:

a. Program delivery changes (on-campus, online, or hybrid), changes in location of study (West Lafayette and Indianapolis only), or changes in major within the same department can be requested by submitting a G.S. Form 17B with student and department approvals to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Beginning with students admitted for Fall 2022, students are only permitted to request one program delivery change per graduate degree program admission.

b. Degree objective changes within the same major, such as master's to doctoral (or vice versa), can be communicated to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars through one of the following methods:

Submitting A G.S. Form 17 B with student and department approvals.

Submitting a plan of study for the new degree objective

Submitting a copy of the department's approval letter sent to the student

Indicating intent to continue with the doctoral degree on the master's degree graduation audit/certification form (master's to Ph.D. requests only)

2. Transfer of Department
If a student who already has an approved plan of study is approved for a change of major or degree objective, the current plan will not be valid in the new program. A new plan of study will need to be submitted upon CODO approval. After degrees have been awarded, the Office of the Registrar will inactivate the records of those graduates. If a graduate wishes to continue to register, they must be continuing another degree within the same department or have been admitted to another program.

A student who: 1) has established a graduate academic record at Purdue University, 2) has current eligibility to register in a graduate degree program, and 3) wishes to change to a graduate degree program in another department should submit a completed Request for Transfer of Department (G.S. Form 17). The Proposed department may request updated or additional admission information (e.g. GRE scores or letters of recommendation) or even a new application.

Both departments should review any conditions of admission that have not been met at the time of transfer and make the appropriate notation on the transfer form. If a new application is requested, the department in which the student is currently enrolled must upload to Slate a completed Request for Transfer of Department (G.S. Form 17).

International students who wish to transfer from one department to another must check with the Office of International Students and Scholars to determine if their visa status will be affected by the transfer.
3. Continuing for Another Purdue Graduate Degree
If a student who already has an approved plan of study in the current department is approved to transfer to a new department, the current plan will not be valid in the new program. A new plan of study will need to be submitted after the request to transfer has been approved.

Students who complete a graduate program in one department may request to stay at Purdue University to pursue another graduate degree. Requests to pursue a graduate degree in another department should be communicated to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars through either of the following methods at the discretion of the admitting program:

Submission of a completed Request for a transfer of Department (G.S. Form 17)

OR

Submission of a formal online application

Students must have Eligibility to Register (ETR) in the requested effective start session for the new program in order to use the G.S. Form 17. This means that the requested start date of the new program must be within three sessions of graduation from the previous program. Students who have lost ETR must formally apply to begin study in a new program.

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Exceptions to policy will be considered on a case-by-case basis and may be requested by submitting a letter with justification for the exception for consideration. Requests must be endorsed by the student's major professor and the Head or Chair of the Graduate Program. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars may require additional approvals if the request may impact other offices within the University.

Navigation

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Research and instructional activities conducted by Purdue University faculty, staff, and students, or involving the use of Purdue University facilities, are subject to a number of policies and regulations administered by several campus offices but coordinated through the Office of the Executive Vice President of Research and Partnerships. (See Section IX-B).

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The University retains all domestic and foreign rights in and to any and all inventions and materials made or developed by University personnel, either in the course of employment by the University or through the use of facilities or funds provided by or through the University. University personnel include part-time and full-time members of the faculty, staff, all other agents and employees, undergraduate and graduate students, and postdoctoral fellows of the University.

The rights owned by the University include all economic and property rights as well as the right to patent inventions and to copyright materials. Net proceeds normally will be shared with the inventor. Patents, inventions, and copyrights are supervised by the Office of Technology Commercialization in accordance with University Policies on Teaching, Research, and Outreach, Intellectual Property.

Ownership of the thesis or dissertation prepared for an advanced degree resides with the author. Purdue University has an agreement with ProQuest Information and Learning, Ann Arbor, Michigan, for publishing the Ph.D. dissertations. At the time of graduation, candidates will be asked to complete a Doctoral Dissertation Agreement Form and an Addendum (G.S. Form 14) to that form giving ProQuest Information and Learning permission to publish the dissertation. The availability of the dissertation will be announced by a listing of the title and a reproduction of the dissertation abstract in Dissertation Abstracts International, a monthly journal distributed to leading libraries here and abroad. The thesis fee covers the cost of production, publication, and distribution of the abstract. A copy of all or part of the dissertation may be ordered by anyone from the publishers of Dissertation Abstracts International. Publication by ProQuest Information and Learning does not preclude the printing of a dissertation in whole or in part in a journal or as a monograph.

All documents should be scanned through the iThenticate process before submission.

It is recommended that all faculty, students, and staff attach the CIC addendum when signing publishing agreements to ensure that academic authors retain certain rights that facilitate archiving, instructional use, and sharing with colleagues to advance discourse and discovery.

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University policy and government regulations require that all research, teaching, or testing activities involving live vertebrate animals conducted at Purdue University or owned by Purdue University must be reviewed and approved. For more information visit the Research Policies Handbook.
Purdue Animal Care and Use Committee Institutional Review Boards
Other helpful links:

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University policy and government regulations require that all research with human subjects that is conducted by any Purdue University employee and/or student, or involves use of Purdue University facilities must be reviewed and approved. For more information visit the Academic Research Affairs.

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The Institutional Biosafety Committee (IBC) promotes the safe and proper use and management of biohazardous agents and recombinant DNA.

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The University Chemical Management Committee promotes the safe handling, use, storage, and disposal of chemicals. The committee is available as an advisor to the University community and also provides training in the management of hazardous chemicals.

For information, contact the chair of the University Chemical Management Committee, through the department of Radiological and Environmental Management.
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The University Radiological Safety Committee, under Nuclear Regulatory Commission guidelines, has the responsibility of ensuring the safety of the University community in the utilization of all radioactive materials and radiation producing devices. The University Laser Safety Committee is responsible for ensuring the safe use of certain lasers. Specific information is available at the department of Radiological and Environmental Management.

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Graduate students needing access to survey students through campus-wide email for their research are required to submit the following information electronically to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars ( lmason@purdue.edu):

After receipt of this information OGSPS with review, and if approved, will notify the student, major professor and the Office of the Registrar. The student can then contact the Office of the Registrar to proceed with the e-mailing of the survey.

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Some of the regulations covered in this section are based on Graduate Council documents, while others have been established within the University but outside of the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS). Although administration of these latter regulations is not a function of OGSPS, their summaries are included below because of their importance to graduate students.

Although graduate staff employment policies are articulated in Graduate Staff Employment Manual, graduate students with questions and/or concerns regarding voluntary leave, including leave related to pregnancy, parenting, medical needs, military obligations, or other situations, may contact OGSPS, located in Young Hall 160 for assistance.

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Graduate students, like all members of the University community, are subject to the regulations outlined in the University Regulations.
1. Regulations Governing Student Conduct, Disciplinary Proceedings, and Appeals
Special attention is called to the section pertaining to student conduct. This part of the regulations not only details standards of conduct expected of students, but also protections for their rights as individuals and as students. A summary of these protections and statements are given below.
2. Appeals Concerning Academic Standards
Graduate students are expected to be familiar with this section which outlines prohibited behavior as a student member of the University community. Graduate students should pay particular attention to policies pertaining to academic integrity.
a. Course Grades
Graduate students who wish to appeal decisions concerning matters of academic standards should review the following information based upon the type of appeal they are seeking.
b. Departmental Graduate Examination Committee Decisions
Graduate students who wish to appeal final grades (including grades received for 69800 and/or 69900 registrations) received in regular coursework may do so only through the grade appeals system.

OGSPS administers the preliminary and final (defense) examinations. Decisions by departmental graduate examination committees whose appointment does not require approval by the Vice Provost of OGSPS (including, but not limited to, various departmental examining committees such as those for qualifying and gateway examinations) must be appealed within the relevant departments, rather than through the grade appeals system or to the Graduate Council. The initial appeal must be filed with the department head charged with supervising the relevant graduate program.
c. Approved Examination Committee Decisions
The appeal must be in writing, must specify the grounds for the appeal, and must be filed within 30 calendar days after the issuance of the disputed decision. Upon receipt of such an appeal, the department head shall appoint a committee to hear the appeal and to make a determination. The appeal committee's decision shall be final unless an appeal is made to the department head within 10 calendar days of the appeal committee's decision. For those matters so appealed to the department head, the decision of the department head shall be final.

Appeals of decisions by graduate examination committees whose composition has been authorized by the Vice Provost shall be handled by the following procedures.

i. The initial appeal must be filed with the department head charged with supervising the relevant graduate program. The appeal must be in writing, must specify the grounds of the appeal, and must be filed within 30 calendar days of the issuance of the decision of the examining committee. The department head shall forward the appeal to the departmental graduate committee with instructions to consider the case and provide the head with a written recommendation. Upon receipt of such a recommendation, the head shall make a determination and, in writing, so inform the student.

ii. If the student chooses not to accept the decision of the department head, he or she may request, in writing, within 10 calendar days of the issuance of the determination of the departmental appeal, that the Vice Provost appoint a review board. Such a board shall be composed of five persons chosen at random from among current voting members of the Graduate Council. Council members serving on the advisory or examining committee of the student, council members serving on the student's departmental graduate committee, and council members otherwise judged by the Vice Provost to be interested parties shall be ineligible to serve on the review board. The review board shall consider the case and report its recommendation to the Vice Provost, whose decision shall be final.

The procedure outlined above means that a master's student who fails a final examination, or a doctoral student whose graduate study is terminated for failing either the preliminary examination or the final examination, after having exhausted departmental appeals, may appeal to a specially constituted panel of the Graduate Council.

All attempts to resolve student appeals will be done within a reasonable amount of time. Students are encouraged to contact the Office of Student Rights and Responsibilities if they encounter difficulties with the timeliness of the process.

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Integrity in research is an essential part of Purdue University's intellectual and social structure, and adherence to its spirit and principles must be maintained. These principles include commitment to truth, objectivity, fairness, honesty, and free inquiry.

Cheating, plagiarism, or knowingly furnishing false information to the University are examples of dishonesty. The commitment of the acts of cheating, lying, and deceit in any of their diverse forms (such as the use of ghost-written papers, the use of substitutes for taking examinations, the use of illegal cribs, plagiarism, and copying during an examination) is dishonest and must not be tolerated. Moreover, knowingly to aid and abet, directly or indirectly, other parties in committing dishonest acts is in itself dishonest update Plagiarism consists in using another's words or ideas without clear and explicit acknowledgment. Self-plagiarism consists in using one's own previous work in a new context without clear and explicit acknowledgment of previous use.

Serious violations of integrity in research are rare. However, those that do occur strike at the very heart of scholarship and the concept of the University. The integrity of the research process must depend largely on self-regulation; it is the responsibility of all who engage in the search for knowledge. Procedures to be followed in any situation related to research misconduct are presented in Purdue University Policy VIII.A.2.

All graduate students are required to complete the CITI RCR training module within 120 days of starting a graduate program and every five (5) years thereafter.
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In keeping with the intent of federal law, once a student has been admitted and registered, any part of a student's educational record (except those parts specifically excluded under the law) may, upon written request by the student, be viewed by the student. See Executive Memorandum No. C-51, University Policy Regarding the "Family Educational Rights and Privacy Act of 1974" (as amended).

Generally, applicants are not allowed to view their admission application file when it is in process of being reviewed for admission. The law also contains restrictions on who, other than the student, may legitimately view the file.

If a student is denied admission or otherwise fails to matriculate, the department might keep the credentials and documentation on file for a limited period of time to allow for any possible appeal by the student. Once the original purpose of the documents has been served, the documents should be destroyed.

If a student is admitted and registered, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars will maintain the official University record for the student, which contains the application, plan of study, examination requests and reports, and transcripts. Recommendation statements related to the admission decision will not be made a part of this record. It is the policy to direct students and others who need a copy of any documents containing FERPA-covered data to the Office of the Registrar. Such a request must be made in writing by the student to the University's FERPA officer, who is located in the Office of the Registrar.

Questions about FERPA policies should be directed to the Office of the Registrar.
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Graduate students are expected to be familiar with this section which outlines prohibited behavior as a student member of the University community.

The Office of Institutional Equity (OIE) supports Purdue University's mission to promote human and intellectual diversity by providing equal access and opportunity through fostering an inclusive environment for all members of the University community. The office develops and directs the affirmative action program for the West Lafayette campus and serves as a resource and coordinator of Purdue University's system-wide affirmative action activities, including the Fort Wayne and Northwest campuses.
Vision Statement
The Office of Institutional Equity works with the Purdue University community in implementing and upholding policies and practices that are consistent with federal and state mandates as well as existing University policies regarding equal access, equal employment and educational opportunity for all persons, without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, disability, or veteran status.

The Office of Institutional Equity is committed to working cooperatively within the Purdue University and surrounding communities to provide leadership and quality service that fosters an equitable, diverse, and inclusive campus environment, that values the inherent worth of all individuals, at all times, and in all ways.
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) supports, vigorously, the University's condemnation of harassment, as stated in Executive Memorandum No. C-33 (issued September 16, 1994) and in III.C.1 and III.C.2 of University Regulations. The following statement was approved by the Graduate Council on April 18, 1991. (The first paragraph has been updated to reflect Executive Memorandum No C-33.)

The Vice Provost and faculty of OGSPS support all University efforts to protect its faculty, staff, and students from harassment in all forms, covering those with legally protected status for reasons of race, gender, religion, color, age, national origin, ancestry, or disability, as well as those who are harassed for other reasons such as sexual orientation. Cases involving alleged harassment will be handled through established University procedures. In any cases in which a faculty member has been found responsible for harassment, the procedure below will be followed at the discretion of the Vice Provost.

The Vice Provost shall appoint a committee consisting of members of the Graduate Council. The Vice Provost has the option to include a faculty representative from the department involved. Any other person particularly knowledgeable about the case may be asked to contribute information to the committee. The committee shall be charged with the following responsibilities:

1. The committee will evaluate OGSPS certification status of the faculty member. The committee may recommend that certification be downgraded to any level. (If implemented, the downgrade may be reviewed at a future time if a review is requested by the head of the graduate program.)

2. The committee also will consider the impact of the incident on all graduate students under the direction of the faculty member. The committee may make specific recommendations.

The committee should meet and produce a report in a timely manner. The committee's recommendations are to be delivered directly to the Vice Provost.

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A graduate student employee's workload should reflect both the work assignment and contractual obligations of the assignment. The following statement of principle, endorsed by the Graduate Council on November 15, 1990, defines the mutual obligations of faculty employers/supervisors and graduate student employees:

The practice of employing graduate assistants is vital to the operation of Purdue, as it is to all large research universities. A good assistantship program benefits everyone. A student on a graduate appointment receives a salary, health and other benefits, tuition remission, and valuable experience in research and teaching. The University is able to conduct classes and to staff research groups at levels that would otherwise not be possible.

For an assistantship program to be successful, certain goals and safeguards need to be kept in mind. Whenever possible, duty assignments should stimulate the intellect and enhance the professional knowledge and skill of the assistant. But in all instances, the duties of the assistant must be fairly and equitably assigned, and the demands placed upon the assistant must not be unreasonable. The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) claims neither the mandate nor the wisdom to direct the day-to-day interaction of professors and their assistants. However, we do seek to discover a rational frame of reference within which the wide variety of policies and practices may be calibrated and justified.

The generally accepted measure for setting graduate assistant assigned workloads is time. Purdue, like many other major research universities, assumes that a half-time appointment entails 20 hours of service per week. If an assistant's duties are independent of the student's coursework and research, the definition of the half-time work load is relatively straight forward: not more than 20 hours per week. Of course, some flexibility is necessary, both because one individual may work faster or more efficiently than another and because the pressure of work to be done ebbs and flows across the semester. "Overworking" an individual whose assistantship tasks are distinct from his or her student tasks and thesis research has a double consequence. Not only is the assistant being required to work without pay, the student is being deprived of time that might be spent on study and research.

When there is no clear distinction between the duties required by the assistantship and a student's own study and research - when all or most of the assistant's tasks contribute directly toward the student's degree - judgements as to the reasonableness of a workload can be very difficult. Under such circumstances, it would be foolish to encourage a student to think that a total of 20 hours of work per week would be likely to bring about the desired work product and to advance his or her intellectual and technical progress at an acceptable rate. The very fact that individual cases differ makes it especially important for those who supervise graduate assistants to discuss work obligations with their students, early and often.

One final word. The supervisor is often the assistant's employer, counselor, advisor, mentor, examiner, and referee. No other academic situation places such power in the hands of the professor nor requires a more thoughtful assumption of responsibility for the well-being of the student. The supervisor needs to be especially aware of the assistant's health and sanity, of the dangers inherent in extended periods of high stress, and of the reasonable claims which family, friends, and society have on the time and energy of the assistant.

Departments are urged to establish a formal mechanism by which students who feel they are being treated unfairly may receive counseling, guidance, and redress.

Navigation

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The primary responsibility for identifying and clearing graduation candidates for advanced degrees rests with the students, major professors, and departments. Graduation candidates must be registered in the session of graduation for a candidate course (CAND 99100 or CAND 99200).
1. Preliminary Candidate List
The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars requires the assistance of each department in developing a final list of those who expect to graduate at the close of the session. The accurate and timely establishment of a candidate list is important to the student and the University.

At the time of registration, students who expect to graduate at the end of that session should notify their department of their intent. The department is responsible for registering students properly as candidates for graduation. Since students who have been granted permission for absentia research are not automatically added to the candidate list, departments should monitor the progress of these students and register them as candidates in the session in which they anticipate graduating. If an absentia student expects to graduate in the summer session, the student must register for the summer session. (See Section V-F and V-G).

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars sends a preliminary (starting) list of candidates with an active CAND registration for the current term to each department. For various reasons, the preliminary candidate list may be incomplete. Therefore, it is very important that this list be checked thoroughly by each department.

Each department is asked to poll graduate students and major professors as soon as possible after receiving the preliminary candidate list. The names of students who expect to graduate but whose names do not appear on the initial list should be supplied to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars at once (via email) but no later than the last day to declare candidacy for the session of anticipated graduation. (See Graduation Deadlines). Students whose names are not added to the candidate list by the last day to declare candidacy for the session of anticipated graduation normally will be required to register for the following session to receive their degrees. If a student wishes to pursue graduation after the last day to declare candidacy, they will be charged a Late Graduation Deadline Fee to be added to the candidate list. (See Section X.3.b).

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars sets the candidate list up in the Graduate Student Database, which is accessible by the departments. The Office periodically updates the candidate list, so it is important for the departments to review this list regularly and notify the appropriate office(s) of any changes (via e-mail). The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars monitors late registrations, and, as students become eligible for candidacy, the Office updates subsequent candidate lists accordingly until the last day to declare candidacy. ( See Graduation Deadlines Calendar).
2. Candidate Audit/Certification Forms
If a department later discovers that a student who was potentially eligible to graduate will not be able to complete all graduation requirements by the deadlines specified, the department should inform all appropriate office(s) (via e-mail) so the student's name can be removed from the candidate list.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars sends departments a candidate audit/certification form for each student on the candidate list. The candidate audit/certification form is the department's formal statement that the student is, or is not, a bona fide candidate to receive an advanced degree at the close of the current session. The audit/certification form informs the department of outstanding problems that must be resolved before the record can be cleared for the anticipated degree (e.g. courses to be completed, notes of unacceptable grades, registration credit issues, GPA issues, or the absence of required transcripts). The completed candidate audit/certification form should be signed by the coordinator and the head of the graduate program, as well as the student's major professor if requested by the department. These individuals should confirm the student's candidacy or removal from candidacy. The form should be signed by all department representatives as soon as possible but must be signed before the beginning of the last week of classes in that academic session. ( See Graduation Deadlines Calendar). The department should retain a copy of the form.

Any errors detected on the candidate audit/certification form should be reported to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars by the department as soon as possible. If there are changes to be made to a candidate's plan of study, the change to the plan of study should be submitted for approval to the Office immediately. Be aware that plans of study may not be altered after degrees are conferred.

The Office of the Vice Provost for Graduate Students and Postdoctoral Scholars (OGSPS) should be notified immediately if the degree title is incorrect or if a concentration is not posted (or is incorrectly posted) on the candidate audit/certification form.
3. Late Graduation Deadline Fee
Students whose names appear on the candidate list but who have not met all academic requirements for their degrees by the end of the session of candidacy will not be awarded degrees. These students must register for a future session to be awarded degrees. When a candidate is academically qualified to receive a degree, the degree must be awarded and may not be deferred to a future session.
a. Missing the Plan of Study Deadline
Graduate students may be assessed a Late Graduation Deadline Fee for the following graduation-related reasons:
b. Missing the Deadline to Declare Candidacy
Plans of study must be received by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars with all advisory committee, department/school, and college signatures, prior to the first day of classes of the session of anticipated graduation. Students are encouraged to submit their plan at least one month in advance of the start of the session of anticipated graduation to allow ample time for department review and approval. Departments may set and enforce an earlier student submission deadline, if appropriate. If the student is approved for an exception to the Plan of Study Deadline (via memo request or electronic Form 14), the late fee will be applied.
c. Registering as a Candidate for Graduation for Three or more Consecutive Sessions
Students must be registered as graduate candidates and be listed on the candidate roster on or before the deadline to declare candidacy for the session of anticipated graduation. If the student is approved for an exception to the Candidacy Deadline (via memo request or electronic Form 14), the late fee will be applied.
d. Missing the Thesis Deposit Deadline
Students who are on the candidate list for the same degree for three or more consecutive sessions will be assessed the late fee for each consecutive session, starting with the third session. Students are considered to have been "Listed" on the candidate roster for a given term if a candidate registration was entered for them at any point for that term.
e. Making at Least One Update or Correction to an Already Deposited Thesis or Dissertation
Thesis option master's and doctoral students who are registered for general candidacy (CAND 99100) must deposit their thesis or dissertation no later than the close of business (5:00 p.m. Eastern Standard Time) on the Wednesday before the last day of classes of the session in which their degree is to be awarded. If approved for an extension of the Deposit Deadline, the fee will be applied only if the student finalizes all aspects of the deposit within the granted extension window. This extension window is typically two weeks beyond the original Thesis Deposit Deadline.

If a student misses one of the critical deadlines noted above (a, b, or d) and still wishes to pursue graduation in that academic session, a formal memo request (see Section VII.I) or an electronic Form 14 Extension Request is required. Once this fee has been assessed, this fee is not removed even if the student fails to graduate in the term for which the fee was incurred.

Students will only be assessed the Late Graduation Deadline Fee up to once per session, even if they qualify for it for multiple reasons. If a student believes s/he has been assessed this fee incorrectly, or if there were extenuating circumstances that may warrant a fee waiver, students may submit an appeal request using the G.S. Form 38: Appeal Initiation. Students who submitted their plan at least one month or more in advance of the start of the session of anticipated graduation but who failed to obtain all department approvals before the deadline are encouraged to use the G.S. Form 38 to request an appeal of the Late Graduation Deadline Fee.

Late Graduation Deadline Fee appeals that are not approved by the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars may be reviewed one additional time by a committee of faculty and staff if a second review is requested by the student. Graduate students seeking to pursue a second appeal must submit the request for the additional review to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars. Additional documentation or explanation of relevant extenuating circumstances may be included with the second appeal request. Decisions regarding the Late Graduation Deadline Fee made by this committee are final.

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The Office of the Registrar electronically notifies graduation candidates when the Commencement Task List is made available in myPurdue. Through this tab, the Registrar will issue directives, and provide information to candidates relative to graduation and participation in the commencement exercises. If it is their intent to participate in the commencement ceremonies, the candidates are to indicate that through this Commencement Task List by the deadline posted by the Office of the Registrar.

It is at this time that the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars sends to the Office of the Registrar the list of major professors who have doctoral candidates on the candidate roster, and also emails a commencement invitation to major professors regarding participation.

The names of all candidate participants in the commencement ceremonies must appear on the candidate list during that academic session. The only exception is a graduate who wishes to return to participate in a ceremony for a session subsequent to the session of graduation. Information regarding returnee participation is posted on the Commencement website.

A candidate who has been on the candidate list during the session but who is not able to complete the degree requirements by the end of the session may still participate in commencement, provided he or she has already notified the Registrar of the intent to participate. If the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars is notified that a candidate will not meet degree requirements by the end of the session, and the student has not notified the Registrar of his or her intent to participate in commencement, that student will be removed from the candidate roster and will not be eligible to participate in commencement.

Please be aware that students cannot be added to the candidate list for the sole purpose of participating in commencement.

Diplomas for all students who have been confirmed to meet academic requirements for their degree will be mailed to graduates approximately 6-8 weeks following the commencement ceremony.
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The day following the deadline to declare candidacy, the registrar sends the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars the preliminary candidate list for that session's graduation. Based on this preliminary candidate list, a roster of major professors who have doctoral degree candidates graduating at the end of the term is produced.

Major professors are sent a notification that one of their doctoral candidates is on the candidate list for graduation at the end of that session. This notification includes an invitation to march with, and hood, their candidate(s) during the commencement exercises. (This invitation is sent out twice per session to all major professors who have doctoral degree candidates on the candidate roster for that session.) If the major professor decides to participate in the ceremony with their candidate, the major professor should arrive in the Armory in academic attire at least an hour in advance of their student's ceremony, find their student, and march with them to Elliott Hall. Major Professors do not need to register to participate with their doctoral candidate.

Only regular certified graduate faculty who are major professors are eligible to participate, and hood, doctoral candidates. If the candidate has co-chairs on the advisory committee, a decision will need to be made as to which co-chair will participate. Also, co-chairs who have special certification are not sent the invitation as they are not eligible to participate.

Major professors participating must be in academic attire, and it is their responsibility to obtain the appropriate academic attire. Information regarding gown and hood rentals is included in this invitation should the faculty member not have their own academic attire.

Care should be taken to thoroughly read this communication as various other pieces of valuable information are also included.
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At the close of each session, after the final grades have been posted, a final audit is once again completed on each candidate's record.

As soon as possible after the final audits have been completed, the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars returns to the Registrar the updated list of candidates who were certified as having met all academic requirements for their degrees. Departments are notified by email of outstanding issues at the time the audits are done. The Office updates the candidate list in the Graduate Student Database, which is accessible by departments. Departments should review this list carefully for any discrepancies with their own records, and immediately report any discrepancies to the Office of the Vice Provost for Graduate Students and Postdoctoral Scholars.

Once the records have been cleared and degrees have been posted to the academic records, the Office will mark the plans of study as "Posted" in the Graduate Student Database. The departments may then access the Graduate Student Database to verify posted degrees for their graduates.

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Policies and Procedures for Administering Graduate Student Programs - Purdue University

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The Purdue course catalog bulletin lets you search for every class and course for every major offered at the West Lafayette/Indianapolis campus.

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Explore essential resources—from copyright and iThenticate guidance to expert editing, proofreading, and translation services—all designed to support your thesis and scholarly success.

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Request a Thesis Formatting Consultation 

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Request a Thesis Formatting Consultation 

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The Office of Graduate Records recommends a formatting consultation appointment early in the semester. If after reviewing the templates, you require more formatting guidance, be sure to reach out to thesishelp@purdue.edu. In addition, we strongly recommend that you submit your completed deposit draft to us for formatting review no later than one month prior to the deposit deadline. Doing so will help to reduce or eliminate formatting issues prior to making your final deposit, thus ensuring a smoother deposit process.

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All thesis-option graduate students at Purdue must deposit the final products of their research with the Purdue University OGSPS Thesis & Dissertation Office. The Thesis & Dissertation Office will help ensure that all pre-requisites for deposit have been fulfilled and that your thesis or dissertation meets the quality standards established by the Graduate Council Standing Committee on Theses and Dissertations.

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Registration Information - Office of the Registrar - Purdue University

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**All dates/times published below reflect when the first window opens. Time tickets are released incrementally to ensure no system degradation. Time ticket assignment is based on completed/earned credits in myPurdue. All dates subject to change

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​Please note the submission date is not the effective date. Your request cannot be processed until all required actions from campus partners are complete. This may affect your refund and/or if your request is canceled for not meeting the university established deadlines.

All required actions must be completed by 11:59 PM EST on said deadline day

Information on refunds from the University may be found at the following website: https://www.purdue.edu/treasurer/finance/bursar-office/tuition/refund-and-withdrawals/

Students withdrawing from ALL course assignments after classes have begun should go to myPurdue, Registration tab, and look for Withdraw Information.

The revision/refund dates on this calendar apply to courses that exactly fit the time frames listed. Courses offered outside of these time frames have their own deadlines (2-week courses, etc.). Additional information for these courses can be found by viewing the Short Course Drop/Add Refund Dates here: https://www.purdue.edu/registrar/calendars/index.html

16 Weeks / Full term: January 12 - May 9 (79 days)

1st 8 Weeks: January 12 - March 7 (39 days)

2nd 8 Weeks: March 9 - May 9 (40 days)

No Classes: January 19 (MLK Day)

No Classes: March 16 - 21 (Spring Break)

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Program: Spring 2026 Add/Drop - Purdue University - Modern Campus Catalog™

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The Purdue course catalog bulletin lets you search for every class and course for every major offered at the West Lafayette/Indianapolis campus.

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Plan of Study Generator Student Instructions

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Plan of Study Generator Student Instructions

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Approved Specialty Courses Outside of Physics

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Approved Specialty Courses Outside of Physics

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Courses Outside of Physics Approved as Specialty

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Program: Fall 2025 Add/Drop - Purdue University - Modern Campus Catalog™

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The Purdue course catalog bulletin lets you search for every class and course for every major offered at the West Lafayette/Indianapolis campus.

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View this site to access downloadable Purdue templates and themes for your next presentation!

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A variety of templates has been created to assist campus partners with the creation of commonly used Purdue-branded assets. Social Media PowerPoint and Word InDesign Marq (Formerly LucidPress) Web…

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PHYS 59000 Write Up To Fulfill Lab Requirement

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PHYS 59000 Write Up To Fulfill Lab Requirement

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Please turn this write-up in at the beginning of the fall and spring semesters to the Graduate Coordinator. The write-up will be reviewed by the Graduate Oversight Committee.

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Pass/No Pass Grade Mode and Degree and Registration Requirements

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Pass/No Pass Grade Mode and Degree and Registration Requirements

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Pass/No Pass Grade modes

Pass/Not-Pass Option ( https://catalog.purdue.edu/content.php?catoid=15&navoid=18634#c-pass-not-pass-option )

In order to provide students with the opportunity to broaden their educational foundations with minimum concern for grades, an alternative grading system, the pass/not-pass option, is established. Students will register for the pass/not-pass option in accordance with "Academic Regulations and Procedures: Registration and Course Assignment," section A (University Senate Document 73-6, January 28, 1974).

The option is open to all students in the University subject to the regulations of the school in which the student is enrolled. In particular, the school will specify under what conditions a course that is passed under this option may be used to satisfy its graduation requirements. A department or school may specify that certain courses intended only for students in that department or school are available only on the pass/not-pass option (University Senate Document 75-10, as amended and approved, April 19, 1976).

Subject to the regulations of his/her school, a student may elect this option in any course that does not already appear on his/her academic record and in which he/she is otherwise eligible to enroll for credit with letter grade. A student may not elect this option for more than 20 percent of the total credit hours required for graduation.

The registrar's class roster will indicate which students have elected this option.

A student who is enrolled in a course under this option has the same obligations as those who are enrolled in the course for credit with letter grade. When the instructor reports final grades in the course, he/she will report that any such student who would have earned a grade of A+, A, A-, B+, B, B-, C+, C, or C- has passed the course, and that any other such student has not passed. The registrar will make an appropriate notation on the student's academic record in place of a letter grade, but will not use the course in computing GPA.

Degree and Registration Requirements https://catalog.purdue.edu/content.php?catoid=15&navoid=18626#degree-and-registration-requirements
The total number of hours of academic credit used to satisfy degree requirements consists of all graduate course credit hours with a grade of C- or better (B- or better for 30000- or 40000-level courses) that appear on the plan of study and the appropriate number of research credit hours XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900) with grades of S that appear on the Purdue transcript. [See Section VII-B-1-a-(1)]

Master Degree

At least one-half of the total credit hours used to satisfy degree requirements must be earned while registered at Purdue University.

More than 50 percent of the Purdue credits must be earned through the campus where the degree is conferred.

At least 30 total credit hours are required.

With the exception of doctoral students who are re-classified as master's students and leave the Graduate School with the master's degree, 69900 credits may not be used towards the fulfillment of master's degree requirements.

(*) PoS - PHYS Dept in past allows for at most 6crds of PHYS 590 on their plan of study. They would have to be with a grade

Doctor of Philosophy Degree

At least one-third of the total credit hours used to satisfy degree requirements must be earned while registered for doctoral study at Purdue University.

At least 90 total credit hours are required

A master's degree or professional doctoral degree from any accredited institution may be considered to contribute up to 30 credit hours toward satisfying this requirement at the discretion of the student's graduate program. (The intent of this policy is to provide colleges/schools, departments, and a student's advisory committee with flexibility in determining what credits, [up to a maximum of 30 and earned from the master's or professional doctoral degree] may be applied toward the Ph.D. degree. These credit hours are not subject to the "Five-Year Rule" that prohibits the use of out-of-date coursework on plans of study. See Section VII-B-1-a.).

Under no circumstances may XXXX 69800 or XXXX 69810 credits, other than as part of the 30 credits which may be used from a master's degree, contribute toward the 90 credits required for a Doctor of Philosophy degree

(*) PoS - 4 core + 3 specialty ... PHYS 590 do NOT count towards specialty.

Courses taken as pass/not pass or satisfactory/unsatisfactory are unacceptable on plans of study, with the exception of students in certain programs within the Krannert School of Management. Beginning with new students enrolling in Fall 2017, Krannert master's students may take up to 10% of the coursework required for Krannert program as pass/not pass provided that the student also completes a minimum of 30 credits of graded (C- or better) coursework for the program. Only elective courses may be taken as pass/not pass, and a "pass" grade must be earned for the course to count toward meeting the credit requirement of the degree as part of the 10% allowance. Grade option changes will not be approved by the Graduate School except in cases of a clerical or mechanical error during the normal drop/add period. Coursework required for a degree will be complete when a student obtains grades for all courses on the plan of study that meet grade requirements of the department and the Graduate School.

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Pass/No Pass Grade modes Pass/Not-Pass Option ( https://catalog.purdue.edu/content.php?catoid=15&navoid=18634#c-pass-not-pass-option ) In order to provide students with the opportunity to broaden their educational foundations with minimum concern for grades, an alternative grading system, the pass/not-pass option, is established. Students will register for the pass/not-pass option in accordance with "Academic Regulations and Procedures: Registration and Course Assignment," section A (University Senate Document 73-6, January 28, 1974).

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PHYS contacts Information
Seminar (Calendar) Information

Condensed Matter or Biophysics - Contact Sonia Hill (hill552@purdue.edu) or Carla Redding( creddin@purdue.edu )

Colloquiums, Astrophysics or PER - Kristin Deweese ( deweese@purdue.edu )

PHYS defenses : Lindsey Eggold (leggold@purdue.edu)

PHYS Grad TA: contact Dr. Lewicki (Lewicki@purdue.edu ) as he is the one in charge of GTA assignments for the Physics & Astronomy Department.

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Physics and Astronomy - Personal mail

University Services should not be used for delivery of personal mail items such as: greeting cards, political or campaign information, rental or sales notices or other mail not relating to the official business of the University. All private mail and packages should be directed to home addresses and not to the Dept. of Physics & Astronomy. This is a University rule and if abuse continues, steps may have to be taken to send packages back to the sender. Please ask people/companies to send personal packages and mail to home addresses.

Outgoing personal packages should not be left at campus pick-up areas, but should be taken directly to the U.S Post Office, FedEx, UPS, DHL, etc. or deposited in official U.S. Post Office boxes. Amazon @ Purdue has two locations (Krach Leadership Center & Purdue Memorial Union) where you can pick-up Amazon orders and drop off Amazon returns. Thank you for your cooperation with this and if you have any questions or concerns, please email me at howe11@purdue.edu or call 4-5549.

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Physics and Astronomy - Personal mail University Services should not be used for delivery of personal mail items such as: greeting cards, political or campaign information, rental or sales notices or other mail not relating to the official business of the University. All private mail and packages should be directed to home addresses and not to the Dept.

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The following is a list of all requirements to maintain legal F-1 status. Details for each below.

Maintain

a valid local address

a valid/unexpired passport

an accurate, unexpired I-20

Register full-time every fall/spring semester

Work only with proper authorization

Keep immigration documents safe

Details below as well as more information about violation of F-1 status.

Maintain a valid local address

Any time your local address changes, please submit MyISS>F-1 and J-1 Student Services>Address Update to provide us with your correct local address. You must notify us through the myISS portal within 10 days of any change to your local (U.S.) address.

Maintain a valid/unexpired passport

Maintain a valid/unexpired passport for yourself and all F-2 dependents (if any). Contact your embassy 6 months prior to the expiration date to renew

Maintain an accurate, unexpired Form I-20

Request a Program Extension if you will not graduate by the Program End Date listed on your I-20. Note that once studies are completed, F-1 students are permitted a 60-day grace period, but if you are not completing your program, you must extend prior to the program end date on your I-20. Make the request through myISS as early in the semester as possible. The deadline to extend your I-20 is 14 calendar days before the expiration.

Request a new I-20 from ISS if there are any changes to your academic program. This includes changes such as:

Register Fall/Spring Full-time

Minimum Number of Credit Hours Required:

Undergraduate = minimum 12 credit hours

Graduate with Graduate Staff appointment requiring employment (has a work requirement) = minimum 6 credit hours

Graduate with no Graduate Staff appointment = minimum 8 credit hours

Online/Distance Education Courses

Per semester, only one course or three credit hours delivered online or via distance education may be counted toward the minimum full course of study requirement if the class does not require the student's physical attendance for classes, examination or other purposes integral to completion of the class.

Additional online or distance education courses may be taken as long as the minimum number of credit hours has been met.

Audited Courses Do Not Count
Audited courses do NOT count toward your minimum full-time enrollment status.
Summer Registration

Summer registration is not required to maintain your legal status if you were full time in the previous spring semester and you will be full time in the subsequent fall semester in the same academic program. However some academic programs require summer enrollment. Check with your academic advisor to learn more about departmental requirements.

If summer is your first or last semester, fulltime registration is required unless you qualify for an exception. Fulltime registration for the summer is six (6) credit hours except for graduate students with a Graduate Staff Appointment when three (3) credit hours is required.

If your final semester will be summer, review instructions below for exceptions to the fulltime registration requirement.

Last Semester of Program

All students in their final semester

If a student needs a full course of study (as explained above in "Register Fall/Spring fulltime") to complete their degree, then no more than one one course may be counted toward the full course of study requirement if the class is taken on-line or through distance education and does not require the student's physical attendance for classes, examination or other purposes integral to completion of the class.

If a student needs less than a full course of study to complete their degree, they must enroll in and complete at least one class or research credit in which they are required to be physically present for at least 80% of the semester. Relevant sections below give further instructions based whether the student is an undergraduate or graduate student.

Undergraduate Students Final Semester

Undergraduate students in their final semester may register part-time, but they must be in at least one class in which they are required to be physically present on campus for the majority of the semester. Students must be enrolled in and pursuing all remaining coursework with the intention of graduation at the end of the semester and no more than three credit hours of the remaining required coursework may be delivered via distance learning.

Graduate Students Final Semester

Graduate students in their final semester needing less than full time registration to complete their degree must request approval for a reduced course load using the Reduced Course Load for Academic Reason e-form in MyISS.

Grace Period Upon Completing Degree

Upon completing degree, F-1 students are permitted a 60 day grace period in which to depart the US, apply for Optional Practical Training, complete a School Transfer or Change of Education Level or take some other action to maintain their legal right to remain in the US (this last option would involve consulting with an Immigration Attorney).

Work only with proper authorization

Do not participate in any off-campus employment activities, paid and unpaid opportunities or employment, including mandatory orientation associated with off-campus employment activities without express written permission from ISS or USCIS.See the section on F-1 employment for more information. Off-campus employment can be any of the following: Internship (paid or unpaid), Co-Op (paid or unpaid), casually helping a friend with their business, starting a business, Interns for Indiana, and other similar scenarios.

Do not pursue or continue any employment, paid or unpaid, on the Purdue University campus after the program end date on your I-20, unless you have documented employment authorization from USCIS.

Keep Immigration Documents Safe

It is important to keep all your immigration documents in a safe place. These documents are proof of your F-1 status. You should keep all immigration documents indefinitely, as you may have to present them in the future if you apply for other immigration benefits.

Violation of Status

It is your responsibility to maintain your immigration status by complying with federal immigration regulations and university policies. The ISS office is here to assist you with this by providing you information and services to ensure you are able to remain compliant.

If you fail to maintain your status (otherwise known as a having "violation of status" or falling "out of status"), this is a very serious matter that must be taken care of as quickly as possible. Please see the Violation of Status webpage for information and instructions.

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The following is a list of all requirements to maintain legal F-1 status. Details for each below. Maintain a valid local address a valid/unexpired passport an accurate, unexpired I-20 Register full-time every fall/spring semester Work only with proper authorization Keep immigration documents safe Details below as well as more information about violation of F-1 status.

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All thesis-option graduate students at Purdue must deposit the final products of their research with the Purdue University Graduate School Thesis & Dissertation Office. The Thesis & Dissertation Office will help ensure that all pre-requisites for deposit have been fulfilled and that your thesis or dissertation meets the quality standards established by the Graduate Council Standing Committee on Theses and Dissertations.

Controlled Data

Students who are working with data that is subject to EAR, ITAR, DFARS Clause 252.204-7012, or other controlled data need to follow a specific process to submit their thesis or dissertation. This process is outlined at Guidance Document - Controlled Thesis Submission Process.

Your Thesis/Dissertation review MUST be an in-person review with a member of the Thesis Office. Email thesishelp@purdue.edu to schedule.

Your document is NOT to be submitted through the Hammer repository.

Your document is NOT to be run through iThenticate.

If any students, faculty, or staff have questions, do not hesitate to contact Nicole Barr or Elizabeth Wagner.

The Deposit Process

1. Complete the Electronic Thesis Acceptance Form (ETAF) and Required Surveys

The ETAF should be initiated after your final defense and will be available through your Plan of Study portal. You will not be able to make any edits to a submitted ETAF. If your selections need editing, contact us. Please allow AT LEAST 2 business days the ETAF to be signed by all committee members and to receive departmental approval.

The Processor of the ETAF will process your form once you've completed step 2 of the deposit process and complete the required survey(s).

A helpful guide to initiating your ETAF is available here: Student Instructions for Initiating the Thesis Acceptance Form (PDF).

All surveys will become available to complete on the candidate's Plan of Study portal during the semester in which they register as a candidate for graduation.

Master's candidates need to complete the Graduate School Exit Questionnaire before their defense.

Doctoral candidates need to complete the Graduate School Exit Questionnaire and the Survey of Earned Doctorates before their defense.

2. Submit your ETD to Hammer Research Repository (HammerRR)

Once your ETAF has been approved through the Thesis Form Head, you will receive an email with instructions on how to upload and submit your final deposit to HammerRR. At this point, you will be able to log-in to your Plan of Study portal and find the link to submit your thesis to HammerRR.

After you've created a profile and have uploaded your ETD, a staff member of the Thesis & Dissertation Office will review your submission for any formatting errors and will contact you regarding necessary changes. This process will continue until you have met a satisfactory formatting condition, after which, you will receive an email regarding the acceptance of your ETD to the Graduate School.

You must upload your thesis to HammerRR at least 24 hours in advance of the Deposit Deadline to allow our staff adequate time to review your submission. ETAF 9 must be approved by the 5pm deposit deadline.

3. Pay the Deposit Fee

Master's Thesis Fee $90.00

Ph.D. Dissertation Fee $125.00

West Lafayette Campus
West Lafayette candidates will pay the deposit fee through their myPurdue accounts. The thesis fee will appear in a candidate's student account 5-10 business days after the HammerRR submission is approved.

Regional Campuses
Calumet and Fort Wayne candidates will pay their fees to their local bursar's office as part of the clearance process by their regional campus thesis advisor.

IUPUI Campus
IUPUI candidates will receive an emailed bill following their successful deposit.

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Deposit Requirements - Thesis and Dissertation Office - Purdue University

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All thesis-option graduate students at Purdue must deposit the final products of their research with the Purdue University Graduate School Thesis & Dissertation Office. The Thesis & Dissertation Office will help ensure that all pre-requisites for deposit have been fulfilled and that your thesis or dissertation meets the quality standards established by the Graduate Council Standing Committee on Theses and Dissertations.

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Optional Practical Training (OPT) is an opportunity for F-1 students to gain practical experience working off-campus in a job directly related to their major field of study. It is recommended in SEVIS by an Immigration Counselor at Purdue International Students and Scholars (ISS), and then students submit their applications to U.S.

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General Information

Lindsey Eggold's Padlet (has most relevant documents)

Life at Purdue

Housing survey (Excel file)
A basic guide for incoming students
You can check out the Incoming Graduate Student Guide to Physics @Purdue (PDF) for some useful tips on things like the Qualifier Exams, finding a house, what to do in and around campus.

Printing from College of Science printers (PDF)
Physics and Astronomy Department graduate resources page
Funding
Purdue's Funding Resources page Purdue's Funding Financial Information page Purdue's Page on Funding Tips Physics Professors Seeking RAs
For physics students in particular, the math and chemistry departments hire outside TAs for their courses.

Government funding opportunities

NSF

DOE

DOD
DoD graduate student fellowship
Resources on Science.gov
http://stemgradstudents.science.gov/
Non-government funding opportunities
North Carolina State University's list of graduate fellowships
Pathways to Science:

Has some interesting information for those applying or having already entered graduate school
Cornell's Database
Cornell has a (slightly over-complete) Database of funding opportunities:
The Hertz Foundation
Funding available for some applied research as well.
Travel Funds Women in Science Program Travel Grant Professional & Travel Grants through PGSG

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Lindsey Eggold's Padlet (has most relevant documents) Housing survey (Excel file) A basic guide for incoming students You can check out the Incoming Graduate Student Guide to Physics @Purdue (PDF) for some useful tips on things like the Qualifier Exams, finding a house, what to do in and around campus.

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The Office of Graduate and Postdoctoral Professional Development

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The Office of Graduate and Postdoctoral Professional Development

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The Office of Graduate and Postdoctoral Professional Development strives to support graduate students, postdoctoral scholars, faculty, and staff by providing free workshops, panels, events, and competitions.

We offer over 300 free professional development workshops annually. Whether you need help with Time Management, Mentoring, Stress, Thesis & Dissertation Formatting, Communication Skills, Career Preparation, and more, we are here for you. Plus, the graduate student or postdoc who attends the most workshops each semester will receive a $250 travel grant!
FIND A WORKSHOP
Competitions

Our office hosts two annual competitions for graduate students and postdocs, including the internationally recognized Three Minute Thesis (3MT®) competition and Say It In 6®. Each includes cash prizes!
Competitions Overview
Graduate Research Magazine

InnovatED is Purdue University's first graduate research magazine. Those published in the magazine receive a cash prize and the opportunity to share their research with readers in more than 45 countries.

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Professional Development - Purdue University

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The Office of Graduate and Postdoctoral Professional Development provides free services and programs to help students navigate graduate school through workshops and competitions.

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Suggested Resources
Style Guide Overview MLA Guide APA Guide Chicago Guide OWL Exercises
This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Subsections

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Subsections

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Style Guide Overview MLA Guide APA Guide Chicago Guide OWL Exercises This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice. Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved.

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Enrollment Certifications
Academic Status
Current students can use Student Self-Service in myPurdue for the following enrollment certification services:

Print the official enrollment verification certificates for health insurers, lenders, insurance companies and other organizations

Find out when deferment notices were sent to their student lenders

View their enrollment history

View the proofs of enrollment sent on their behalf to student service providers

Obtain a list of their student loan holders

To access enrollment certification services in Student Self-Service, current students should:

Log onto myPurdue using their User Name and Password

Click on the Academic tab

Select Enrollment Certification

SPECIAL NOTE: Current students needing information not included in the above form may e-mail certifications@purdue.edu from their Purdue e-mail with their special request. They must include their PUID and clearly state the information needed on the request.

Mail requests should be sent to Purdue University, Office of the Registrar, Room 45, Hovde Hall of Administration, 610 Purdue Mall, West Lafayette, IN 47907-2040. Requests must include the requestor's PUID or student ID number and signature.

Fax requests should be sent to (765) 494-0570. Requests must include the requestor's PUID or student ID number and signature.

Online requests should be sent using the Certification Request Form.

For further information, call (765) 494-6165 or send an inquiry via e-mail to certifications@purdue.edu.

Apostille (International Certifications)

Apostille is a French word which means a certification. It is commonly used as the legalization of a document for international use under the terms of the 1961 Hague Convention.

The University Registrar currently makes the following general documents available for the apostille process: transcripts, enrollment/degree certification and replacement diplomas. If you require additional services, such as a replacement/duplicate diploma, please note details for your apostille when ordering your transcript. Prior to sending back to the address provided, our office will send certification documents to the Department of State in Indianapolis, Indiana.

Requestors should provide the following:

Transcript

Country certification is being processed

Address to send the completed documents

A scanned copy of their diploma (a replacement/duplicate would need to be ordered if original is not available)

Please note: Purdue University staff cannot advise requestors on the international apostille process. It is the requestors' responsibility to follow the procedures outlined by the Department of State Office of Authentications.

Given the additional complexity of notarization, please allow 4 to 6 weeks for the completed certification.

Other Requests for Certifications/Verifications

Current students and graduates may request enrollment certifications, degree verifications, certificates of graduation/degree, and course descriptions by visiting the Office of the Registrar, Stewart Center, 128 Memorial Mall, Suite 176, or by mail, fax, or online form.

In-person requests may be brought or made at the Office of the Registrar, Stewart Center, 128 Memorial Mall, Suite 176. Requestors should bring picture IDs with them.

Mail requests should be sent to Purdue University, Office of the Registrar, Stewart Center, 128 Memorial Mall, Suite 176, West Lafayette, IN 47907-2040. Requests must include the requestor's PUID or student ID number and signature.

Fax requests should be sent to (765) 494-0570. Requests must include the requestor's PUID or student ID number and signature.

Online requests should be sent using the Certification Request Form.

For further information, call (765) 494-6165 or send an inquiry via e-mail to certifications@purdue.edu.

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Enrollment Certifications - Office of the Registrar - Purdue University

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Academic Status Current students can use Student Self-Service in myPurdue for the following enrollment certification services: Print the official enrollment verification certificates for health insurers, lenders, insurance companies and other organizations Find out when deferment notices were sent to their student lenders View their enrollment history View the proofs of

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Purdue uses Experian's uConfirm for employment and income verification.

Requests from a third party to verify employment or salary history for a current or former employee should be referred to uConfirm's website, www.experianverify.com, to complete the verification process.

Your verifier will need the following:

Your full Social Security Number

Your first and last name

Name of your employer

A signed authorization form (if requesting income)
Authorization forms are provided by your lender

Verifier resources

Employees may access their own verification records by visiting the uConfirm website and following the Employee Portal Instructions.

PSLF Employment Verification

For those needing to verify employment for PSLF. Please email verify.pslf@experian.com.

Employee resources

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Describing the Purdue way of getting our new employees familiar with Purdue

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The Withdrawal Resource Guide lists some things you may wish to consider before withdrawing from the current term

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What happens to your email when you graduate?

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What happens to your email when you graduate?

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Answers to questions about accessing email, software, and other IT resources after graduation or leaving Purdue.

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Purdue Career Account: Frequently Asked Questions

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Purdue University, West Lafayette, IN 47907, (765) 494-4600 © 2010 - 2013 Purdue University | An equal access/equal opportunity university | Copyright Complaints If you have trouble accessing this page because of a disability, please contact the CSC at itap@purdue.edu or (765) 494-4000.

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Join the Physics Graduate Student Association Discord Server!

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Check out the Physics Graduate Student Association community on Discord - hang out with 159 other members and enjoy free voice and text chat.

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Welcome to the online home of Purdue Student Activities and Organizations. We are all about helping you connect your interests with opportunities here on campus. And at the same time we want to provide lots of options for you to develop leadership skills. Start today by exploring all the options on our site to help you make the most of your time at Purdue.

Contact Us

Business hours: Monday-Friday 8:00AM-5:00PM

Our staff is here to support you! As always, you can schedule an appointment with our staff via BoilerConnect, by calling us at 765-494-1231 or visit us during our business hours in the Krach Leadership Center.

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Purdue Student Activities and Organizations

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Student Activities and Organizations - Student Activities and Organizations - Purdue University

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Purdue Student Activities and Organizations promotes learning and leadership outside the classroom.

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Students, faculty and staff in need of an escort to and from campus buildings may call the Safe Walk Program 24 hours a day, seven days a week for assistance at (765) 494-SAFE (7233).

When you request a safe walk, a member of Purdue Student Security Patrol (PSSP) or a Purdue University Officer may come to help escort you to your destination safely.

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purdue university police department; safe walk program

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Find information about Purdue's safe walk program at night.

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Cybersecurity crimes, like any other crime, should be reported to the Purdue University Police Department or to other appropriate law enforcement authorities.

The types of crime committed by computer include stalking, harassment, threats of personal harm, computer intrusion (hacking), password trafficking, copyright piracy, theft of trade secrets, child pornography or exploitation, fraud and bomb threats.

Safety Tips

Please do your part in protecting yourself and information and equipment that belongs to you or to the University. Some tips to accomplish this are as follows:

Use, protect and change passwords regularly

Secure rooms, offices and computer laboratories that are unattended

Report crimes, security weaknesses and suspicious activity to the Purdue University Police Department as soon as possible

Do not destroy or alter threatening, harassing, suspicious or upsetting emails or other electronic information until a police report is made

See Purdue's Electronic Mail Policy for more information.

Preservation of Evidence

If you are the victim of a cybersecurity crime, then you should:

Try to preserve all physical evidence - save electronic communications such as instant messages, emails, texts and social media posts.

Notify the police - even if you are unsure about filing charges.

All users of Purdue's Information Technology (IT) Resources are expected to immediately report abuse or a suspected security compromise of those resources. To report abuse of Purdue's IT Resources, please complete and submit the online incident report form or visit Secure Purdue for more information.

You may also contact Designated Campus Offices to Receive Crime Reports.

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purdue university police department; computer crimes

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Find information about a variety of cybersecurity and how to protect yourself and your electronic information.

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CAPS offers mental health services via telehealth resources including screenings, individual therapy, psychiatry, care and case managers. Contact 765-494-6995 for assistance or visit the CAPS website for more information.

To support mental health and well-being, CAPS has created a digital repository of applications and online resources and helpful COVID-19 resources written by CAPS staff that you can access at any time.

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CAPS offers mental health services via telehealth resources including screenings, individual therapy, psychiatry, care and case managers. Contact 765-494-6995 for assistance or visit the CAPS website for more information. To support mental health and well-being, CAPS has created a digital repository of applications and online resources and helpful COVID-19 resources written by CAPS staff that you can access at any time.

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Welcome To PUSH!
PUSH is a scheduled care facility. Walk-in appointment availability is extremely limited. To ensure that you receive the care you need, we recommend scheduling an appointment through your Patient Portal, or by calling 765-494-1700.
Our Mission Is Your Health!

At PUSH, our mission is to promote a healthy campus culture by providing high quality, evidence-based, patient-focused primary healthcare through an accredited model of excellence for the Purdue University student community.

Our staff of board-certified physicians and nurse practitioners provide student-oriented primary care as well as ongoing care for chronic conditions. Our single-minded focus of protecting your health and wellness allows you to focus on your educational and personal goals. Please visit Medical Services to see everything we have to offer. To learn more about our PUSH providers, please visit our provider biography page.

Purdue University Student Health Services is accredited by the Accreditation Association for Ambulatory Health Care (AAAHC).

Find us on facebook.

News

Plan ahead for your visit to PUSH. Due to limited availability of parking there is a 90 minute parking limit. For help planning your visit and more information visit our Parking at PUSH page.

Announcements

Dr. Elizabeth Joya, DO, BCFM has announced her departure from Purdue University Student Health Services; therefore no appointment options are available with her after May 7, 2024. The Health Center hopes to continue to be your healthcare provider of choice during your remaining time as a student. If Dr. Joya has suggested another PUSH provider for your on-going care, you may wish to schedule an appointment to meet the provider and discuss your ongoing healthcare needs. Please feel free to make an appointment with another PUSH provider so your healthcare is not interrupted.

Your Provider Will Need to Know Your Current Medications

To expedite your provider visit, please bring pictures of your medication bottles to your appointment.

PUSH wants to make sure you get the best care possible. Your patient advocate will take the time to listen to your compliments and concerns about the services you have received at PUSH.

It is our goal to provide you with excellent care and your comments help us know when we have it right and when we need to improve. More information about patient advocacy services and contact information can be found here.

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Purdue University Student Health Service

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Purdue University - Student Health Services

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Home | Counseling & Psychological Services

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Counseling and Psychological Services (CAPS) offers same-day/next-day services for any student seeking care with no predefined session limits and most services are free. Treatment services are brief and based on need. CAPS offers 24/7 access to crisis services by calling their main line at (765) 494-6995.

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Therapy Assistance Online (TAO) | Counseling & Psychological Services

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Faculty, staff and campus organizations will have the ability to use the program to assign courses and exercises to students.

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* US national average is 100%.
** The data on average rents comes directly from competitively-rented (market-rate) large-scale multifamily properties (50+ units in size), in over 130 markets across the U.S. Apartment rent data was provided by Yardi Matrix, a RENTCafé sister company.
+ Figures are averaged from both West Lafayette & Lafayette.
++ Figures are averaged from both Urbana & Champaign.

Updated March 2022.

Sources: bestplaces.net and

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U.S. and Purdue/West Lafayette cost-of-living comparison.

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Join the Physics Graduate Student Association Discord Server!

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Check out the Physics Graduate Student Association community on Discord - hang out with 159 other members and enjoy free voice and text chat.

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Who Is Eligible to Apply for CPT

You may be eligible for Curricular Practical Training (CPT) if you:

Are currently in valid F-1 student status;

Have been lawfully present in the U.S. and enrolled on a full-time basis for one full academic year (i.e. two full consecutive fall/spring or spring/fall semesters) and have not had any gaps in required enrollment or status since your last date of enrollment.

Exceptions to the one academic year requirement are provided for students enrolled in graduate studies that require immediate participation in curricular practical training. If your degree program requires employment authorization before you have met the one full academic year requirements, please contact a student services immigration counselor.

Note: if you've had a gap in study or a status violation, the one academic year begins againg and is recalculated from the date you have reestablished valid F-1 status, and resumed your full-time enrollment.

Have a job offer for a position directly related to your major field of study
The job offer must be an official job offer letter on the organization's letterhead, must be signed by the prospective employer and must include the following: company name; employer's official address; the physical address where you will be working; the exact start and exact end dates of employment; the number of hours per week; and a description of your job duties.

Are pursuing a major for which a degree may be awarded (undergraduate students who have not declared a major are not yet eligible for CPT)

Types of CPT

ISS can only authorize CPT if you meet all eligibility requirements, the proposed employment is directly related to your major field of study, and meets one of the two conditions below:

Course/Credit Requirement for CPT - Read Me!

Failure to enroll in, pay for, and complete the associated course or research credit during the semester you participate in the practical training will result in a violation (and the termination) of your lawful F-1 status. Please read the information below carefully.
All students authorized for CPT (regardless of whether it is required or a program elective) must enroll in, pay for, and complete the course or research credit associated with the CPT authorization. The course or research credit must appear on the student's academic transcript, and the student must receive a completed grade in the course. The course or research credit must appear on the student's schedule/transcript in the same semester for which the student is authorized to participate in CPT.

The specific course or research credit required for CPT varies by academic department. Students must discuss the course or research credit requirement with their academic/faculty advisor or graduate coordinator. The number of credit hours may also vary from zero to three or more.

Fall/Spring Fulltime Registration

Students with CPT authorization working less than 32 hours of work a week during the fall or spring semesters must register for and complete a full course of study as explained on F-1 Maintaining Legal Status. This would normally be a minimum 12 credit hours for undergraduate students and either six or eight credit hours for graduate students.

Student authorized for fall and/or spring CPT working 32 hours or more a week are considered fulltime as long as they register for and obtain a grade for the course or research credit requiring the experiential learning.

How is CPT Authorized?

A request for authorization for curricular practical training must be made to the ISS office: authorization for CPT is granted by a Designated School Official (DSO) (a/k/a an ISS Immigration Counselor). A student may begin curricular practical training ONLY after receiving her/his I-20 with the DSO endorsement/authorization for CPT. The CPT authorization will be appear on page 2 of the student's I-20. Students will need to provide their original I-20 including the CPT authorization, to the employer to prove employment eligibility or eligibility before they may participate in the internship/practicum experience.

The CPT authorization is very specific to the employer, location, and start and end dates provided in your offer letter. The authorization is also based on the specific course or research credit(s) associated with the CPT authorization. If anything about your employment or the course or research credit is going to change, students MUST seek and receive authorization from ISS before the change occurs. Students must obtain documentation in advance from the employer to request changes to an authorization. Any requests to change a CPT authorization should be submitted via the Ask Student Counselor (myISS ASC) e-form in the myISS secure portal, a minimum of ten business days in advance of the effective date of the change.
Important Note: Working beyond the end date of the CPT authorization is a very serious violation of your F1 status.

Example of Correct Procedure for changes to a CPT authorization: You have been authorized to work at Employer A from 5/18/23 - 8/10/23. Close to the end of your internship, your supervisor asks you to stay an extra week until 8/17/23 to finish a project. For you to be able to do this, your employer must document the request in writing so you can forward it to the designated school official, via a myISS ASC indicating the exact new end date of the CPT. Your ISS student immigration counselor will then advise you on any additional steps before making the adjustment(s) to your CPT authorization. You may then finish your project and internship in good standing.

Example of an Incorrect Procedure for changes to a CPT authorization: You have been authorized to work at Employer A from 5/18/23 - 8/10/23. Close to the end of your internship, your supervisor asks you to stay an extra week until 8/17/23 to finish a project. You are too busy working and forget to inquire with ISS. You remember on 8/11/16 and call ISS to inform them your CPT needs to be extended. Unfortunately, you have already worked one extra day beyond your CPT authorization, so you are already in violation of your F-1 status. ISS informs you that this violation jeopardizes your ability to remain in the US and that you should schedule a time to discuss your options with an ISS student immigration counselor.

Health Insurance Requirements

All international students are required to purchase and/or maintain the Purdue sponsored health insurance benefits while enrolled at Purdue University. Because CPT is integral to your established curriculum and is associated with a course or research credit which you must enroll in, pay for, and receive a completed grade for, you must purchase/maintain your Purdue sponsored health insurance benefits while participating in part-time or full-time CPT with an employer while inside the United States.

When to Apply for CPT and When is CPT Authorized?

When to Apply

You may apply for CPT up to 90 days before the end of the semester prior to when you would like to begin participating in CPT. You must apply no later than 12 business days prior to your intended start date to give your academic advisor and ISS sufficient time to process your request.

Ex. You have a summer internship offer and intend to start in May. You may begin the CPT application process as early as February.

When is CPT Authorized

CPT can be authorized for fall, spring, or summer semesters, and is authorized on a semester-by-semester basis only. A new CPT application (including all necessary supporting documents and the documented description of the CPT course or research credit) is required for each semester, including summer sessions. If you particpate in 12 months or more of full-time CPT, you become ineligible to for pre- or post-completion Optional Practical Training (OPT).

Undergraduates and Master's Non-Thesis students may not participate in CPT in their final semester unless the practical training is required for every student in the same program of study in order to complete degree requirements.

CPT may be part-time (20 hours per week or less) or full-time (more than 20 hours per week).

Employment for more than 20 hours per week is considered full-time. If you are authorized for 12 months or more of full-time CPT, you lose your entire OPT benefit.

Full-time CPT authorization and enrollment in your CPT course meets the normal full-time registration requirement during fall and spring semesters if

the number of working hours per week is equal to or greater than 32 hours. Working 21 - 31 hours per week does NOT meet the full-time enrollment requirement and must be combined with other coursework to meet full-time enrollment requirements.

For start and end dates that don't cover the entire semester, the number of "not-employed" days in the semester must be less than 30 days. For example, if the semester starts Jan 13th, then the latest CPT can start is Feb 12th if the end date is on the last day of classes or later.

: Employment for 20 hours per week or less is considered part-time. There is no penalty for the length of time you may participate in part-time CPT, as long as it continues to meet all requirements for CPT authorization and Part-time CPT is integral to the program's established curriculum (see types of CPT). Part-time CPT does not impact eligibility for OPT. If you are authorized for part-time CPT during a fall or spring semester, you must also be registered full-time as a student (12 credit hours for undergraduates, 8 credit or research hours for graduate students) and the required enrollment must require your physical presence on the Purdue University campus. No more than the equivalent of one class or three credit hours of online/distance/synchronous/asynchronous coursework may apply toward the minimum enrollment requirements.

How to Apply for CPT

Step 1: Obtain job offer letter

Obtain an official offer letter from an employer. The letter must be on the employer's letterhead and signed by the prospective employer. The letter must include the employer name, the employer's official address, the physical address where you will be working, the start and end dates of employment, the hours per week, and your job duties (must describe the nexus between your field of study and the tasks you will be responsible for completing). YOU MUST circle or highlight each required piece of information on the offer letter, if you fail to circle or highlight each required element, your offer letter will be rejected by ISS. If your offer letter is missing any of this information, you may obtain an email with the additional information from the employer and include the email with the offer letter in your CPT application.

Step 2: Receive departmental recommendation for CPT from your academic advisor, co-op coordinator, faculty advisor, department head, or dean

You must discuss your practical training opportunity and course or research requirement with your academic advisor, co-op coordinator, department head, or dean and receive departmental recommendation before proceeding. If you are unsure who to meet with, please contact your academic unit for instructions.

Step 3: Complete "CPT Statement of Understanding" and "Offer Letter Verification" e-forms

As your first step in the online application process, you will log in to myISS at https://connect.iss.purdue.edu and navigate to the "F-1 and J-1 Student Services" category. Find the "Curricular Practical Training (CPT)" e-form and click on it. Follow the instructions to complete the "CPT Statement of Understanding" e-form and the "Offer Letter Verification" e-form. You will get an email confirmation upon submission of the job offer letter. ISS will evaluate your job offer letter to confirm it contains all required information. This typically takes three business days.

Step 4: Register for CPT course or research credit

Register for your CPT course or research credit. You can find the course description in .

Step 5: Complete "Immigration Documents Upload" and "CPT Course and Academic Advisor Verification" e-forms

Once ISS has verified that your job offer letter contains the required information, you will be granted access to the next step in your application. You will log back in to myISS to upload your passport (if needed) and most recent I-94 Arrival Record using the link provided by ISS.Then you will navigate back to your CPT application e-form. Do not "start a new request." Instead, click on your previous submission to continue the application. Click on the "CPT Course and Academic Advisor Verification" e-form and fill in the appropriate information.

Step 6: Wait for processing

Upon submission of these e-forms, your academic advisor will be notified and is required to submit their recommendation before we may begin evaluating the request. Please give your academic advisor 2-3 days to respond as a courtesy. You will receive email notification from ISS when your advisor has submitted their recommendation. At that time, your application will be forwarded to ISS for processing. ISS processing time will take approximately 5 business days from the date we receive all required e-forms, documents, and your academic advisor's recommendation.

To be fair to all students, each ISS counselor processes requests in the order in which they are received and cannot accommodate expedite requests. Do not work in any capacity, paid or unpaid, until you receive authorization from ISS.

Step 7: Receive your I-20 from ISS

If all eligibility requirements are met, ISS will create a new I-20 reflecting the authorization. ISS will contact you via email after your I-20 has been created and is ready for delivery. The CPT authorization will be printed on page 2 of your I-20. Do not participate in any activities with the employer until the start date of the CPT authorization as shown on page 2 of the new I-20. Make sure you sign and date your new I-20 and keep all of your I-20 documents with your very important papers "forever."

Changes in or Extension of CPT Authorization

CPT is authorized for specific dates, so if those dates need to change, you must receive authorization for the change before you work beyond the authorized end date of your current authorization. You must give ISS 10 business to process any changes to your CPT authorization.

To Extend Your CPT Authorization Within a Semester

If you wish to extend your CPT authorization for a few days, your employer must provide written confirmation in the form of a new offer letter or email specifying the new end date. You must provide this verification via MyISS>General Services>Ask Student Counselor (ASC) not less than 10 business days prior to the current end date.

To Extend Your CPT Authorization for Another Semester

If you wish to extend your CPT authorization for another semester, you must apply for a new period of CPT authorization, as CPT is authorized on a semester-by-semester basis. You must apply a minimum of 10 business days before your current CPT authorization expiration to avoid any gap in employment.

To Shorten CPT End Date

Your employer must provide written confirmation in the form of a new offer letter or email specifying the new end date. Then submit that written confirmation to MyISS>General Services>Ask Student Counselor (ASC). You must provide this verification to the official who authorized your CPT 10 business days prior to the new end date.

To Cancel CPT

If you wish to cancel your CPT authorization before it begins, your employer must provide written confirmation that you have not worked for them. Please provide this verification to the official who processed your CPT at least 10 business days before your CPT start date or submit MyISS>General Services>Ask Student Counselor (ASC).

If you have worked any time with your employer but wish to stop your employment and cancel the rest of your CPT authorization, please see the instructions above for shortening your CPT end date, and discuss your plans to maintain your immigration status with an Immigration Counselor in the ISS office according to Contact Student Services | ISS (purdue.edu).

Cooperative Education (Co-Op) Programs

Cooperative Education (Co-Op) programs can provide a strong and meaningful complement to the formal education of students. International students may be eligible for co-op programs. It is important to note that international students must apply for CPT for the work authorization to work during their co-op sessions. Acceptance into a Co-Op program is not employment authorization.

3-Session Co-Op: Typically, international students are able to complete a 3-session co-op using three semesters of CPT authorization. If you complete your 3 sessions using less than one year of full-time CPT authorization, you will be eligible to apply for Optional Practical Training (OPT) after you graduate.

5-Session Co-Op: International students can participate in 5-session co-ops, but it requires detailed, advanced planning. There are several options to navigate the work authorization necessary to complete a 5-session co-op.

One option is to use CPT authorization for all five sessions: this option means you would exceed one year of full-time CPT and would not be eligible for OPT after you graduate.

A second option is to use a combination of CPT and pre-completion OPT. Students typically use CPT for three regular semesters (fall and spring semesters) and pre-completion OPT for two summer sessions. Note that every month of pre-completion OPT used takes away one month of post-completion OPT. So, for example, if you use a total of 6 months of full-time pre-completion OPT to complete your co-op program, you would only have 6 months of post-completion OPT left after you graduate. Please note that applications for pre-completion OPT must be submitted to USCIS for adjudication, and it is recommended that you apply at least three months before your intended start date.

If you have been accepted into a Co-Op program, ISS highly encourages you to make an appointment with an ISS Immigration Counselor before you even begin your co-op in order to make a plan of how you can acquire work authorization to participate in all sessions.

Please see the Office of Professional Practice website for more information on Co-Op programs.

Social Security Information

A Social Security Number (SSN) is a 9-digit number issued by the United States Social Security Administration (SSA) to U.S. citizens, lawful permanent residents, and temporary non-residents who are lawfully present, and authorized for employment. SSNs are used to track individual income for taxation purposes. The SSN is not used for identification purposes.

In addition to obtaining authorization for employment, international students must obtain a Social Security number (SSN) from the Social Security Administration (SSA). Currently, SSNs are only issued to non-residents who have been granted employment authorization. Dependents with F-2 status are not eligible for a SSN because they are not authorized or permitted to work in the United States

Once issued, your Social Security Number is yours for life. Keep your card in a safe place along with your other important documents. If you lose your SSN card, you must apply for a replacement card and show proof of current employment.

The SSA provides information for international students on how to apply for a SSN on this site.

FAQs

1. What happens if I don't enroll in the course or research credit that is used to substantiate the curricular nature of my practical training (practicum, clinical, internship or co-op)?
Completion of the course or research credit during the semester you participate in the practical training experience is REQUIRED by law. Failure to complete the course or research credit during the semester you participate in the practical training experience is a violation of your student visa status and will result in a termination of your SEVIS record and lawful status in the United States.
2. What happens if I have problems registering for my course or research credit.
Please refer registration errors to your academic/faculty advisor or your graduate coordinator.
3. I just realized that I didn't register for (or complete) the course or research credit associated with my practical training experience. What are my options?
Contact ISS to learn more about options and next steps when a violation of status has occurred.
4. I began my practical training experience before I had written authorization from an ISS official, what should I do?
Cease all employment and contact ISS immediately. CPT cannot be authorized retroactively, therefore a violation of status has occurred. ISS will counsel you on options and next steps.
5. Why are there limits on the number of CPT experiences I can participate in?
The purpose for the F-1 visa is to allow potential students to pursue educational objectives in the United States. The Curricular Practical Training benefit was provided to allow students participating in academic programs that require practical, field, or clinical experiences to complete degree requirements. Elective practical training experiences that are built into academic programs and offered to all students may be utilized to gain experience in applying classroom principles to real world challenges from a curricular perspective, but they may not extend the time needed to complete the degree.

The need for Curricular Practical Training must be driven by each student's established curriculum; not the student's desire to be employed, or the employer's desire to employ the student. Student should consult with the academic department regarding how many optional or required internship experiences are established in the curriculum. Most only allow for two sessions of optional internships, but only the department would know if the established curriculum permits or requires more: ISS does not have that information.
6. Why can't I participate in CPT in my final semester?
CPT may not be used as a bridge to OPT, neither may it be used to "fill time" when students are not otherwise engaged in completing final degree requirements. There are rare occurrences when CPT is required in a student's final semester to complete degree requirements. These are the only programs for which CPT may be authorized in the student's final semester.
7. Can I use CPT after I graduate?
No, please see Post-Completion Optional Practical Training.
8. I plan to leave the US and conduct an overseas internship related to my degree. Do I need to report this internship to maintain my F-1 status?
If the internship is in the summer, you are not required to report it to ISS as your F-1 status is maintained as long as you were fulltime in spring and plan to be fulltime in the fall.

If the internship is in the fall or spring, you can maintain your F-1 status with fulltime registration by registering that semester for the course that requires an internship for at least 32 hours a week during that semester. Please submit the MyISS CPT eforms with information on the overseas internship: where it asks for a US state, please select "Indiana." You will obtain a new I-20 stating on page one that you are considered fulltime that semester while conducting a fulltime overseas internship.

You may be eligible for Curricular Practical Training (CPT) if you:

Are currently in valid F-1 student status;

Have been lawfully present in the U.S. and enrolled on a full-time basis for one full academic year (i.e. two full consecutive fall/spring or spring/fall semesters) and have not had any gaps in required enrollment or status since your last date of enrollment.

Exceptions to the one academic year requirement are provided for students enrolled in graduate studies that require immediate participation in curricular practical training. If your degree program requires employment authorization before you have met the one full academic year requirements, please contact a student services immigration counselor.

Note: if you've had a gap in study or a status violation, the one academic year begins againg and is recalculated from the date you have reestablished valid F-1 status, and resumed your full-time enrollment.

Have a job offer for a position directly related to your major field of study
The job offer must be an official job offer letter on the organization's letterhead, must be signed by the prospective employer and must include the following: company name; employer's official address; the physical address where you will be working; the exact start and exact end dates of employment; the number of hours per week; and a description of your job duties.

Are pursuing a major for which a degree may be awarded (undergraduate students who have not declared a major are not yet eligible for CPT)

ISS can only authorize CPT if you meet all eligibility requirements, the proposed employment is directly related to your major field of study, and meets one of the two conditions below:

Failure to enroll in, pay for, and complete the associated course or research credit during the semester you participate in the practical training will result in a violation (and the termination) of your lawful F-1 status. Please read the information below carefully.
All students authorized for CPT (regardless of whether it is required or a program elective) must enroll in, pay for, and complete the course or research credit associated with the CPT authorization. The course or research credit must appear on the student's academic transcript, and the student must receive a completed grade in the course. The course or research credit must appear on the student's schedule/transcript in the same semester for which the student is authorized to participate in CPT.

The specific course or research credit required for CPT varies by academic department. Students must discuss the course or research credit requirement with their academic/faculty advisor or graduate coordinator. The number of credit hours may also vary from zero to three or more.

Fall/Spring Fulltime Registration

Students with CPT authorization working less than 32 hours of work a week during the fall or spring semesters must register for and complete a full course of study as explained on F-1 Maintaining Legal Status. This would normally be a minimum 12 credit hours for undergraduate students and either six or eight credit hours for graduate students.

Student authorized for fall and/or spring CPT working 32 hours or more a week are considered fulltime as long as they register for and obtain a grade for the course or research credit requiring the experiential learning.

A request for authorization for curricular practical training must be made to the ISS office: authorization for CPT is granted by a Designated School Official (DSO) (a/k/a an ISS Immigration Counselor). A student may begin curricular practical training ONLY after receiving her/his I-20 with the DSO endorsement/authorization for CPT. The CPT authorization will be appear on page 2 of the student's I-20. Students will need to provide their original I-20 including the CPT authorization, to the employer to prove employment eligibility or eligibility before they may participate in the internship/practicum experience.

The CPT authorization is very specific to the employer, location, and start and end dates provided in your offer letter. The authorization is also based on the specific course or research credit(s) associated with the CPT authorization. If anything about your employment or the course or research credit is going to change, students MUST seek and receive authorization from ISS before the change occurs. Students must obtain documentation in advance from the employer to request changes to an authorization. Any requests to change a CPT authorization should be submitted via the Ask Student Counselor (myISS ASC) e-form in the myISS secure portal, a minimum of ten business days in advance of the effective date of the change.
Important Note: Working beyond the end date of the CPT authorization is a very serious violation of your F1 status.

Example of Correct Procedure for changes to a CPT authorization: You have been authorized to work at Employer A from 5/18/23 - 8/10/23. Close to the end of your internship, your supervisor asks you to stay an extra week until 8/17/23 to finish a project. For you to be able to do this, your employer must document the request in writing so you can forward it to the designated school official, via a myISS ASC indicating the exact new end date of the CPT. Your ISS student immigration counselor will then advise you on any additional steps before making the adjustment(s) to your CPT authorization. You may then finish your project and internship in good standing.

Example of an Incorrect Procedure for changes to a CPT authorization: You have been authorized to work at Employer A from 5/18/23 - 8/10/23. Close to the end of your internship, your supervisor asks you to stay an extra week until 8/17/23 to finish a project. You are too busy working and forget to inquire with ISS. You remember on 8/11/16 and call ISS to inform them your CPT needs to be extended. Unfortunately, you have already worked one extra day beyond your CPT authorization, so you are already in violation of your F-1 status. ISS informs you that this violation jeopardizes your ability to remain in the US and that you should schedule a time to discuss your options with an ISS student immigration counselor.

All international students are required to purchase and/or maintain the Purdue sponsored health insurance benefits while enrolled at Purdue University. Because CPT is integral to your established curriculum and is associated with a course or research credit which you must enroll in, pay for, and receive a completed grade for, you must purchase/maintain your Purdue sponsored health insurance benefits while participating in part-time or full-time CPT with an employer while inside the United States.

When to Apply

You may apply for CPT up to 90 days before the end of the semester prior to when you would like to begin participating in CPT. You must apply no later than 12 business days prior to your intended start date to give your academic advisor and ISS sufficient time to process your request.

Ex. You have a summer internship offer and intend to start in May. You may begin the CPT application process as early as February.

When is CPT Authorized

CPT can be authorized for fall, spring, or summer semesters, and is authorized on a semester-by-semester basis only. A new CPT application (including all necessary supporting documents and the documented description of the CPT course or research credit) is required for each semester, including summer sessions. If you particpate in 12 months or more of full-time CPT, you become ineligible to for pre- or post-completion Optional Practical Training (OPT).

Undergraduates and Master's Non-Thesis students may not participate in CPT in their final semester unless the practical training is required for every student in the same program of study in order to complete degree requirements.

CPT may be part-time (20 hours per week or less) or full-time (more than 20 hours per week).

Employment for more than 20 hours per week is considered full-time. If you are authorized for 12 months or more of full-time CPT, you lose your entire OPT benefit.

Full-time CPT authorization and enrollment in your CPT course meets the normal full-time registration requirement during fall and spring semesters if

the number of working hours per week is equal to or greater than 32 hours. Working 21 - 31 hours per week does NOT meet the full-time enrollment requirement and must be combined with other coursework to meet full-time enrollment requirements.

For start and end dates that don't cover the entire semester, the number of "not-employed" days in the semester must be less than 30 days. For example, if the semester starts Jan 13th, then the latest CPT can start is Feb 12th if the end date is on the last day of classes or later.

: Employment for 20 hours per week or less is considered part-time. There is no penalty for the length of time you may participate in part-time CPT, as long as it continues to meet all requirements for CPT authorization and Part-time CPT is integral to the program's established curriculum (see types of CPT). Part-time CPT does not impact eligibility for OPT. If you are authorized for part-time CPT during a fall or spring semester, you must also be registered full-time as a student (12 credit hours for undergraduates, 8 credit or research hours for graduate students) and the required enrollment must require your physical presence on the Purdue University campus. No more than the equivalent of one class or three credit hours of online/distance/synchronous/asynchronous coursework may apply toward the minimum enrollment requirements.

Step 1: Obtain job offer letter

Obtain an official offer letter from an employer. The letter must be on the employer's letterhead and signed by the prospective employer. The letter must include the employer name, the employer's official address, the physical address where you will be working, the start and end dates of employment, the hours per week, and your job duties (must describe the nexus between your field of study and the tasks you will be responsible for completing). YOU MUST circle or highlight each required piece of information on the offer letter, if you fail to circle or highlight each required element, your offer letter will be rejected by ISS. If your offer letter is missing any of this information, you may obtain an email with the additional information from the employer and include the email with the offer letter in your CPT application.

Step 2: Receive departmental recommendation for CPT from your academic advisor, co-op coordinator, faculty advisor, department head, or dean

You must discuss your practical training opportunity and course or research requirement with your academic advisor, co-op coordinator, department head, or dean and receive departmental recommendation before proceeding. If you are unsure who to meet with, please contact your academic unit for instructions.

Step 3: Complete "CPT Statement of Understanding" and "Offer Letter Verification" e-forms

As your first step in the online application process, you will log in to myISS at https://connect.iss.purdue.edu and navigate to the "F-1 and J-1 Student Services" category. Find the "Curricular Practical Training (CPT)" e-form and click on it. Follow the instructions to complete the "CPT Statement of Understanding" e-form and the "Offer Letter Verification" e-form. You will get an email confirmation upon submission of the job offer letter. ISS will evaluate your job offer letter to confirm it contains all required information. This typically takes three business days.

Step 4: Register for CPT course or research credit

Register for your CPT course or research credit. You can find the course description in .

Step 5: Complete "Immigration Documents Upload" and "CPT Course and Academic Advisor Verification" e-forms

Once ISS has verified that your job offer letter contains the required information, you will be granted access to the next step in your application. You will log back in to myISS to upload your passport (if needed) and most recent I-94 Arrival Record using the link provided by ISS.Then you will navigate back to your CPT application e-form. Do not "start a new request." Instead, click on your previous submission to continue the application. Click on the "CPT Course and Academic Advisor Verification" e-form and fill in the appropriate information.

Step 6: Wait for processing

Upon submission of these e-forms, your academic advisor will be notified and is required to submit their recommendation before we may begin evaluating the request. Please give your academic advisor 2-3 days to respond as a courtesy. You will receive email notification from ISS when your advisor has submitted their recommendation. At that time, your application will be forwarded to ISS for processing. ISS processing time will take approximately 5 business days from the date we receive all required e-forms, documents, and your academic advisor's recommendation.

To be fair to all students, each ISS counselor processes requests in the order in which they are received and cannot accommodate expedite requests. Do not work in any capacity, paid or unpaid, until you receive authorization from ISS.

Step 7: Receive your I-20 from ISS

If all eligibility requirements are met, ISS will create a new I-20 reflecting the authorization. ISS will contact you via email after your I-20 has been created and is ready for delivery. The CPT authorization will be printed on page 2 of your I-20. Do not participate in any activities with the employer until the start date of the CPT authorization as shown on page 2 of the new I-20. Make sure you sign and date your new I-20 and keep all of your I-20 documents with your very important papers "forever."

CPT is authorized for specific dates, so if those dates need to change, you must receive authorization for the change before you work beyond the authorized end date of your current authorization. You must give ISS 10 business to process any changes to your CPT authorization.

To Extend Your CPT Authorization Within a Semester

If you wish to extend your CPT authorization for a few days, your employer must provide written confirmation in the form of a new offer letter or email specifying the new end date. You must provide this verification via MyISS>General Services>Ask Student Counselor (ASC) not less than 10 business days prior to the current end date.

To Extend Your CPT Authorization for Another Semester

If you wish to extend your CPT authorization for another semester, you must apply for a new period of CPT authorization, as CPT is authorized on a semester-by-semester basis. You must apply a minimum of 10 business days before your current CPT authorization expiration to avoid any gap in employment.

To Shorten CPT End Date

Your employer must provide written confirmation in the form of a new offer letter or email specifying the new end date. Then submit that written confirmation to MyISS>General Services>Ask Student Counselor (ASC). You must provide this verification to the official who authorized your CPT 10 business days prior to the new end date.

To Cancel CPT

If you wish to cancel your CPT authorization before it begins, your employer must provide written confirmation that you have not worked for them. Please provide this verification to the official who processed your CPT at least 10 business days before your CPT start date or submit MyISS>General Services>Ask Student Counselor (ASC).

If you have worked any time with your employer but wish to stop your employment and cancel the rest of your CPT authorization, please see the instructions above for shortening your CPT end date, and discuss your plans to maintain your immigration status with an Immigration Counselor in the ISS office according to Contact Student Services | ISS (purdue.edu).

Cooperative Education (Co-Op) programs can provide a strong and meaningful complement to the formal education of students. International students may be eligible for co-op programs. It is important to note that international students must apply for CPT for the work authorization to work during their co-op sessions. Acceptance into a Co-Op program is not employment authorization.

3-Session Co-Op: Typically, international students are able to complete a 3-session co-op using three semesters of CPT authorization. If you complete your 3 sessions using less than one year of full-time CPT authorization, you will be eligible to apply for Optional Practical Training (OPT) after you graduate.

5-Session Co-Op: International students can participate in 5-session co-ops, but it requires detailed, advanced planning. There are several options to navigate the work authorization necessary to complete a 5-session co-op.

One option is to use CPT authorization for all five sessions: this option means you would exceed one year of full-time CPT and would not be eligible for OPT after you graduate.

A second option is to use a combination of CPT and pre-completion OPT. Students typically use CPT for three regular semesters (fall and spring semesters) and pre-completion OPT for two summer sessions. Note that every month of pre-completion OPT used takes away one month of post-completion OPT. So, for example, if you use a total of 6 months of full-time pre-completion OPT to complete your co-op program, you would only have 6 months of post-completion OPT left after you graduate. Please note that applications for pre-completion OPT must be submitted to USCIS for adjudication, and it is recommended that you apply at least three months before your intended start date.

If you have been accepted into a Co-Op program, ISS highly encourages you to make an appointment with an ISS Immigration Counselor before you even begin your co-op in order to make a plan of how you can acquire work authorization to participate in all sessions.

Please see the Office of Professional Practice website for more information on Co-Op programs.

A Social Security Number (SSN) is a 9-digit number issued by the United States Social Security Administration (SSA) to U.S. citizens, lawful permanent residents, and temporary non-residents who are lawfully present, and authorized for employment. SSNs are used to track individual income for taxation purposes. The SSN is not used for identification purposes.

In addition to obtaining authorization for employment, international students must obtain a Social Security number (SSN) from the Social Security Administration (SSA). Currently, SSNs are only issued to non-residents who have been granted employment authorization. Dependents with F-2 status are not eligible for a SSN because they are not authorized or permitted to work in the United States

Once issued, your Social Security Number is yours for life. Keep your card in a safe place along with your other important documents. If you lose your SSN card, you must apply for a replacement card and show proof of current employment.

The SSA provides information for international students on how to apply for a SSN on this site.

1. What happens if I don't enroll in the course or research credit that is used to substantiate the curricular nature of my practical training (practicum, clinical, internship or co-op)?
Completion of the course or research credit during the semester you participate in the practical training experience is REQUIRED by law. Failure to complete the course or research credit during the semester you participate in the practical training experience is a violation of your student visa status and will result in a termination of your SEVIS record and lawful status in the United States.
2. What happens if I have problems registering for my course or research credit.
Please refer registration errors to your academic/faculty advisor or your graduate coordinator.
3. I just realized that I didn't register for (or complete) the course or research credit associated with my practical training experience. What are my options?
Contact ISS to learn more about options and next steps when a violation of status has occurred.
4. I began my practical training experience before I had written authorization from an ISS official, what should I do?
Cease all employment and contact ISS immediately. CPT cannot be authorized retroactively, therefore a violation of status has occurred. ISS will counsel you on options and next steps.
5. Why are there limits on the number of CPT experiences I can participate in?
The purpose for the F-1 visa is to allow potential students to pursue educational objectives in the United States. The Curricular Practical Training benefit was provided to allow students participating in academic programs that require practical, field, or clinical experiences to complete degree requirements. Elective practical training experiences that are built into academic programs and offered to all students may be utilized to gain experience in applying classroom principles to real world challenges from a curricular perspective, but they may not extend the time needed to complete the degree.

The need for Curricular Practical Training must be driven by each student's established curriculum; not the student's desire to be employed, or the employer's desire to employ the student. Student should consult with the academic department regarding how many optional or required internship experiences are established in the curriculum. Most only allow for two sessions of optional internships, but only the department would know if the established curriculum permits or requires more: ISS does not have that information.
6. Why can't I participate in CPT in my final semester?
CPT may not be used as a bridge to OPT, neither may it be used to "fill time" when students are not otherwise engaged in completing final degree requirements. There are rare occurrences when CPT is required in a student's final semester to complete degree requirements. These are the only programs for which CPT may be authorized in the student's final semester.
7. Can I use CPT after I graduate?
No, please see Post-Completion Optional Practical Training.
8. I plan to leave the US and conduct an overseas internship related to my degree. Do I need to report this internship to maintain my F-1 status?
If the internship is in the summer, you are not required to report it to ISS as your F-1 status is maintained as long as you were fulltime in spring and plan to be fulltime in the fall.

If the internship is in the fall or spring, you can maintain your F-1 status with fulltime registration by registering that semester for the course that requires an internship for at least 32 hours a week during that semester. Please submit the MyISS CPT eforms with information on the overseas internship: where it asks for a US state, please select "Indiana." You will obtain a new I-20 stating on page one that you are considered fulltime that semester while conducting a fulltime overseas internship.

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The Student Exchange Visitor Program (SEVP) defines Curricular Practical Training (CPT) as an alternative study, internship, cooperative education, or other type of required internship or practicum that is offered by a sponsoring employer through a U.S. College or University.

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Students cannot change their curriculum if they have a hold on their record.

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Grants for graduate students are small amounts of funding that are designated for specific uses, such as travel grants, small research grants, and childcare grants.

Travel Grants

In addition to the Graduate School Managed Travel Grants, graduate students are encouraged to consider applying for these other travel grant opportunities:

-Purdue Graduate Student Government Travel Grants: https://www.purduegradstudents.com/travel-grants

-Sigma Xi Grants in Aid of Research: https://www.sigmaxi.org/programs/grants-in-aid-of-research

Small Research Grants

In addition to the Grad Student Summer Research Grant, here are a few external small research grants available to graduate students:

-The Horowitz Foundation for Social Policy: https://www.horowitz-foundation.org/grant-info

-The North Central Sustainable Agriculture Research and Education Grad Student Grant (NC-SARE): https://www.northcentralsare.org/Grants/Our-Grant-Programs/Graduate-Student-Grant-Program

-The American Women in Science (AWIS) Fellowship Grant for Research Supplies: https://www.gwis.org/page/fellowship_program

-Phi Kappa Phi Honors Society Graduate Research Grants: https://www.phikappaphi.org/grants-awards/graduate-research

Childcare Grants

The Purdue Graduate Student Government offers childcare grants in the fall and spring semesters. Visit https://www.purduegradstudents.com/?page_id=279 for more information. These awards are based on financial need.

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A list of graduate school grants available at Purdue, including travel grants, training grants and child care grants.

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Traveler Profile in Concur Travel and Expense

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2023-2024 University Catalog

General Principles

All work (except for 80000 level coursework) done by students at Purdue University beyond the baccalaureate degree is administered by the Graduate School. The registration of a graduate student should reflect the nature and amount of the student's study and research activities as accurately as possible.

Full-time Study

Full-time study is based on the number of credit hours carried in a given session. Eight (six during the summer session) credit hours is the full-time certification standard for graduate students. Students pay the fee set for full-time study if they are registered for eight (six during the summer session) or more credit hours. Various fellowships and sponsoring agencies may have differing definitions of full-time status.

Part-time and Intermittent Study
Some students find it necessary to pursue graduate study on a part‑time basis or to discontinue their graduate studies for a period of time. Part‑time students must, like full‑time students, register appropriately any time they use University facilities or receive faculty supervision.

Students who interrupt their registration should pay particular attention to the "five‑year rule" that prohibits the use of out-of-date coursework on plans of study and invalidates outdated examinations. (See Section III-C-9 .)

Responsibility for Registering

The registration of a graduate student is the responsibility of the student and the student's department. Registration must be accomplished according to schedules and procedures established by the Graduate School, bursar, registrar, and, in addition, for international students, the Office of International Students and Scholars.

Eligibility to Register (ETR)
Unless restricted by the department, admission is granted with ETR that includes the session for which admission is granted and the next two sessions. Summer session counts.

New graduate students may register after the Graduate School has certified their ETR to the Registrar. Graduate students may not register if their ETR has been removed. A student's ETR may be removed by the Graduate School if a student does not satisfy certain admission conditions, within the stated time frame, or if the department requests a hold. ETR will be removed if a graduate student fails to register in their graduate program for three consecutive sessions. A student's ETR also may be removed by other campus offices. Departments are encouraged to assist students with ETR questions. Students who lose ETR would need to formally re-apply and be approved for re-admission to continue study.

Registration Procedures

Registration for All Students

With the advice of a departmental advisor (generally the major professor), each graduate student submits a course registration through myPurdue (or prepares a Course Request, Registrar's Form 23 and submits it with the signature of that advisor.) Early registration is recommended. Late registration will result in additional fees. Students must have a PIN to access myPurdue.

Registration for Graduate Staff Appointees

If a student holds a graduate staff appointment, the employing department must certify such information by completing the Graduate Appointment Submission form from the Bursar's website.

Registration for Holders of Fellowships Providing Fee Support

If any fees for fellowship recipients are to be paid from a University account, a departmental administrator must complete aFellowship Assignment Form (G.S. Form 90) and submit it to the Fellowships Office in the Graduate School.

Special Reciprocal Reduction of Fees Between Indiana University Purdue University Indianapolis (IUPUI) and Purdue University West Lafayette (PUWL)

If a graduate student registers for courses at both Purdue University West Lafayette and Indiana University Purdue University Indianapolis in a given academic session or holds a graduate staff appointment at one campus while registering for courses at the other campus, the student may request a waiver of fees at one of the campuses, depending upon the specific situation. To be eligible for this fee remission, an individual must be enrolled as a full-time graduate student at either institution or hold a graduate appointment at either institution. This request should be made onGraduate School Form 31, Request for a Special Reciprocal Reduction of Fees Between Indiana University Purdue University Indianapolis (IUPUI) and Purdue University West Lafayette (PUWL).

Registration Appeals

Requests for course registration changes at the West Lafayette campus made after the posted registration deadlines must be submitted directly to the Office of the Registrar through the appeal procedures provided by that office. Appeal requests will only be considered for situations with documented medical, bereavement, or other serious extenuating circumstance, and must be submitted within one calendar year of the session in which the change is being requested to be reviewed. For additional information, see the Registration Calendars page.
Requests for XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900 registration changes at the West Lafayette campus made after the posted registration deadlines must be submitted directly to the Graduate School through the G.S. Form 41 Retroactive Research Change Request Form. Appeals for retroactive research changes that are approved by the Graduate School will be sent to the Office of the Registrar for final approval.

Appropriate Levels of Registration Graduate registration should reflect the student's academic activity as accurately as possible. In fulfilling degree requirements, a maximum of 19 credit hours will be allowed from any one semester (13 credit hours for the summer session).

Exceptions must be approved by the dean of the Graduate School.

Any student (whether on appointment or not) must be registered for research during each session when doing research utilizing faculty direction or consultation and/or requiring the use of University facilities. Research includes literature reviews and thesis writing. A student's research registration should be roughly proportional to the amount of time devoted to research activities, with 18 session hours representing maximum registration. It is important to keep in mind that underregistration for research is likely to result in the accumulation of insufficient credits to meet degree requirements. (See Section VI-B)

The student and advisor are expected to make certain that the requested academic load for a student holding an appointment and/or a fellowship is compatible with the rules and regulations of the Graduate School and with the requirements of any educational benefits or loans. Graduate staff appointments are further explained in Appendix A

To be eligible for a Graduate Lecturer appointment, a student must have passed the preliminary examination and be classified as a doctoral candidate. In addition, a Graduate Lecturer must have completed all courses listed on the plan of study, be enrolled in a minimum of three credit hours of 69900, and have served as a Graduate Teaching Assistant for at least four academic sessions prior to appointment as a Graduate Lecturer. A Graduate Lecturer normally teaches courses greater than the 10000 level.

Students must be engaged in the type of activity for which their position is funded (e.g., students paid from instructional funds must be doing instruction, and students paid from research funds must be doing research, etc.).

The primary appointment must be on a 25 CUL, 50 CUL, 75 CUL, or 100 CUL basis. A combination of appointments is possible, and appointments (that are less than 25 CUL) beyond a 50 CUL appointment may be made. These must range from 5 CUL to 20 CUL. (While not required, it is recommended that these appointments be made in increments of 5 CUL.) In order to hold a 5 CUL, 10 CUL, 15 CUL, or 20 CUL appointment, a graduate student must hold a 50 CUL appointment or two 25 CUL appointments. The 5 CUL to 20 CUL appointment may be held in the same department or in a different department than either the two 25 CUL appointments or the 50 CUL appointment.

There is no limit to the number of appointments that a graduate student may hold. However, no graduate student may hold more than 100 CUL. Further, graduate students should consult with their major professors before accepting appointments, especially those not offered through the departments in which they are enrolled. International students are normally limited to 50 CUL, due to visa requirements and should confer with the Office of International Students and Scholars before considering additional appointments. All appointments require that services be performed at the CUL required.

To be eligible to hold a graduate staff appointment during any session, an individual must be enrolled as a graduate student in a degree or teacher license program and be registered for at least three credit hours of graduate-level course and/or research work during the entire appointment period. (Graduate staff on appointment during the summer are obligated to register for a minimum of three graduate hours during at least one of the summer modules.) For privileged registration information, see Section V-G-2-a,b.

Big Ten Academic Alliance Traveling Scholar Program

Purdue University is a participant in the BTAA Traveling Scholar Program for graduate students enrolled in any Big Ten institution. The participating institutions are the Big Ten universities plus the University of Chicago.

This program enables doctoral students in good standing to take advantage of special resources available on campuses other than their home campus, such as special course offerings, unusual research opportunities, unique laboratories, special library collections, or study with a particular professor. Visits of traveling scholars are limited to two sessions or three quarters regardless of the number of courses taken. Credit earned by a BTAA traveling scholar at a host university is automatically accepted by the home university upon receipt of a transcript or grade report from the host university.

Doctoral students interested in the BTAA Traveling Scholars program should consult with their faculty advisor then complete an application available on theBTAA Traveling Scholars website

Research/Instructional/Engagement Travel

When research, instructional, and/or engagement activities require a graduate staff member to relocate from a primary work location, usually one of the Purdue Campuses, for longer than 22 working days, a request for Research/Instructional/Engagement Travel must be approved prior to departure. A Research/Instructional/Engagement Travel request must be made using the Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change of Duty Station form (RLA Form).

While on Research/Instructional/Engagement Travel leave, graduate staff are required to be registered for graduate credit, commensurate with the leave activity but not less than 3 credit hours. Registration is not automatic while a student is in Research/Instructional Engagement travel status (SeeSection IV-D). The student and major professor must arrange for the student to be registered each academic session (including summer sessions) during which the student receives a salary or stipend. The level of registration should reflect as accurately as possible the anticipated contribution the activity will make to the student's degree program. Arrangements with the bursar for the payment of fees are the responsibility of the student and the major professor. Late registration will be subject to the usual additional fee. Failure to register and to pay fees while in Research/Instructional/Engagement travel status will result in ineligibility for a graduate appointment.

The Graduate School is responsible for assessing the qualifications of persons who supervise graduate students. The major professor retains supervisory responsibility for a student in Research/Instructional/Engagement status. Although various levels of authority may be delegated to the locational supervisor, the responsibility for ensuring academic integrity and for making academic evaluations remains with the major professor.

Change of Duty Station

When personal reasons require a graduate staff employee to relocate from a primary work location, usually one of the Purdue campuses, for longer than 22 working days a Change of Duty Station must be requested and approved prior to departure. A Change of Duty request must be made using the Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change of Duty Station (RLA Form). While on Change of Duty Station leave, graduate staff are expected to continue to perform their normal campus work duties and to be registered for graduate credit. A minimum of 3 credit hours is required.

Registration is not automatic while a student is in a change of duty station status (SeeSection IV-D). The student and major professor must arrange for the student to be registered each academic session (including summer sessions) during which the student receives a salary or stipend. The level of registration should reflect as accurately as possible the anticipated contribution the activity will make to the student's degree program. Arrangements with the bursar for the payment of fees are the responsibility of the student and the major professor. Late registration will be subject to the usual additional fee. Failure to register and to pay fees while in Change of Duty Station status will result in ineligibility for a graduate staff appointment.

The Graduate School is responsible for assessing the qualifications of persons who supervise graduate students. The major professor retains supervisory responsibility for a student in Change of Duty Station status.

Reportable Outside Activities REPORTABLE OUTSIDE ACTIVITIES GUIDELINES:
A graduate student may not hold a 0.5 FTE appointment (TA RA GA) while pursuing reportable outside activities (activities), including Curricular Practical Training (CPT). Students holding a 0.25 FTE appointment, may pursue part-time activities, including CPT, up to a total of 20 hours per week.

Activities must be approved before the beginning of the semester in which the activities will occur and cannot begin after the 6 th week of classes.

Activities, including CPT, are approved on a semester basis.

Background information related to CPT is below:
8 CFR 214.2(f)(10)
(10) Practical training. Practical training may be authorized to an F-1 student who has been lawfully enrolled on a full-time basis, in a Service-approved college, university, conservatory, or seminary for one full academic year. This provision also includes students who, during their course of study, were enrolled in a study abroad program, if the student had spent at least one full academic term enrolled in a full course of study in the United States prior to studying abroad. A student may be authorized 12 months of practical training and becomes eligible for another 12 months of practical training when he or she changes to a higher educational level. Students in English language training programs are ineligible for practical training. An eligible student may request employment authorization for practical training in a position that is directly related to his or her major area of study. There are two types of practical training available:
8 CFR 214.2(f)(10)(i)
(i) Curricular practical training. An F-1 student may be authorized by the DSO to participate in a curricular practical training program that is an integral part of an established curriculum. Curricular practical training is defined to be alternative work/study, internship, cooperative education, or any other type of required internship or practicum that is offered by sponsoring employers through cooperative agreements with the school. Students who have received one year or more of full-time curricular practical training are ineligible for post-completion academic training. Exceptions to the one academic year requirement are provided for students enrolled in graduate studies that require immediate participation in curricular practical training. A request for authorization for curricular practical training must be made to the DSO. A student may begin curricular practical training only after receiving his or her Form I-20 with the DSO endorsement.

Purdue defines CPT as short-term paid or unpaid internships, field experiences, co-ops, or professional employment with a non-Purdue entity (off-campus) and that are integral to the student's established curriculum; or required to complete the thesis or dissertation. We define integral as an elective or required component of the student's academic program as defined in the University's catalog of programs. Elective experiences are granted no more than twice in a student's academic program. Required experiences are granted as needed, but only with the strong support of the advisor. Requests for experiences required to complete a thesis or dissertation must come with a statement from the major professor explaining why the research cannot be conducted on campus at Purdue. Usually, it's because the student is working on a topic that requires specialized equipment or data sets in order to complete the research; and, that are only available at certain National Labs or with off-campus employers.

Before ISS will consider granting authorization for CPT, ISS will require the following:

a. A complete job offer letter containing the job description and various other elements needed to grant authorization.

b. A student's statement of understanding of the requirements for CPT.

c. A printout of the associated course or research credit description from the course catalog. The course or research must be offered through the student's home department, commensurate with the student's education level, be offered during the semester the CPT occurs, must indicate it is delivered as an experiential learning type and must indicate in the course description that successful completion of the course requires the internship or field experience. We make an exception for the research credit description since we get this information from the faculty advisor.

d. A recommendation from the student's academic advisor, graduate coordinator, or faculty advisor as to the appropriateness of the CPT with respect to the student's academic program. They must also provide a statement that the student is making normal academic progress and in good standing in the program.

If the student is requesting full-time CPT, ISS will ensure that the internship or field experience requires 32 or more hours per week. This is the US DOL's definition of full time, and is approximately equal to the number of hours a student would be in the classroom, lab, or studying if they were otherwise enrolled in a full course of study. We added this requirement about five years ago when students were coming to us with offer letters indicating 21 hours per week, just so they could get full-time CPT and essentially take the semester off.
If students enroll in research credit, they pay per credit hour tuition. If they enroll in a course it could be anywhere from 0 credit hours ($400 flat fee), to any number of credit hours assigned to the course (per credit hour rate). Courses as high as six credit hours have been approved. Mostly we see advisors recommending the 0 credit hour courses or one to three research credits. All courses/credit appear on the academic transcript.

Initiating a Request

The student submits a request, with the approval of the major professor, department head, and college/school dean, for a Research/Instructional/Engagement Travel or Change of Duty Station to the dean of the Graduate School at least six weeks prior to the anticipated departure from campus. Such requests should be made on Human Resources Form RLA, Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave, or Change in Duty Station

In addition to information specifically requested on Human Resources Form RLA, the following information must also be included on the form (detailed information must be provided on a supplemental page).

Description of Leave Graduate Staff Information:

Ph.D./Prof. Doctoral or M.S./M.A./M.F.A./Prof.Masters
Stipend Amount (monthly stipend for duration of absence):
Credit Hours by semester/session for duration of absence:
Major Professor (name):

For Research/Instructional/Engagement Travel:
i. Detailed summary of the research, instructional and/or engagement to be undertaken.
ii. How the activity is related to one's thesis/dissertation research and/or academic growth.
iii. Name and contact information for the on-site supervisor/advisor.

For Change of Duty Station:
i. Describe the campus work duties you will perform and how the duties will be accomplished.
ii. Describe how you will maintain contact with your supervisor/major professor.
iii. Describe the academic work required for the registered graduate credit hours.

Requests for Research/Instructional/Engagement Travel or Change of Duty Station, bearing the signatures of the student, the department head, and the college dean, should be sent to the department/school business office for processing and routing.

Request for Off-Campus Ph.D. or Master's Research

In order to track the location of graduate students completing research off-campus and to ensure that Indiana Commission for Higher Education requirements related to on-campus degree programs are observed, a new form titledGraduate School Form 19: Request for Off-campus Ph.D. or Master's Research (G.S. Form 19) has been created. This new form has been approved effective for the Fall 2020 semester. Master's and doctoral students (who have not passed the preliminary examination) must complete G.S. Form 19 before they pursue 69800 or 69900 research off-campus for more than 22 consecutive days in any fall, spring, or summer session. The G.S. Form 19 should be requested by the student and approved by the major professor and head of the graduate program. The signed G.S. 19 should subsequently be sent to the Graduate School at least one month before the start of the session in which off-campus research is planned. A new G.S. Form 19 is required for each ​session in which more than 22 consecutive days of research are expected to be completed off-campus. The G.S. Form 19 is required for all graduate students completing research off-campus (other than those approved for Research in Absentia). Graduate students who are graduate staff employees must complete Research/Instructional/Engagement Leave or Change of Duty Station through SuccessFactors in addition to the G.S. Form 19 if there work away from campus is greater than 22 consecutive days. Doctoral students who have completed all required coursework passed the preliminary examination, and who do not have Purdue graduate staff or fellowship funding should complete Research in Absentia (G.S. Form 12) to document research off-campus instead of the G.S. Form 19.

Research in Absentia

Initiating a Request
A doctoral student may, with the approval of the major professor and head of the graduate program, petition for permission to register in absentia for doctoral research. To do so, a completedRequest for Ph.D. Degree Candidate Research in Absentia (G.S. Form 12) must be received by the Graduate School at least one month prior to the beginning of the initial session for which registration in absentia is sought.
Students requesting to register in absentia should be registered for three credits of doctoral research (69900). Once the absentia request has been approved, the Graduate School will add the absentia attribute to the student's academic record. Students in absentia status should register for research with their department as they would for on campus research, and the absentia attribute will trigger the appropriate tuition rate.

Restrictions
A graduate student who holds an assistantship or fellowship who will be paid by or through Purdue University during the absentia period is not eligible to register for research in absentia. If the graduate appointment is related to a research project off campus, the student may be eligible to request a change of duty station. (SeeSections IV-Dand V-E.)

Qualifications
To be eligible for absentia status, students must:

have successfully completed their coursework and passed their preliminary examination;

have made significant progress on the thesis research topic; and

have established, in coordination with their major professor, a plan for accomplishing research at the absentia location.

Stipulations

Continuous Absentia Registration
While in absentia the student must be registered for every session during which they are engaged in degree work or plan to graduate. The absentia privilege will remain in effect as long as the student continues to register, the student returns to campus, the degree has been granted, the absentia privilege is rescinded, or the student withdraws from the University. Students in absentia status may take up to two consecutive sessions off of registering if they are not doing any work in progress toward their dissertation. However, if they fail to register in absentia for three consecutive sessions, they would lose their eligibility to register in the program.

Doctoral students who are in absentia status are eligible to register for Exam or Degree Only in their final session if they meet the qualifications for either privileged registration. However, if the doctoral candidate does not meet the mid-session deadline, the registration will be changed to a minimum of 3 doctoral research credits (69900). This willmake the student eligible to register for examination only or degree only in a future session.

Payment of Fees

Late registration will be subject to the usual additional fee. It is the student's responsibility to keep his/her current addresses updated in myPurdue. Nonpayment of registration fees will terminate the student's registration..

Research in Absentia Credit
The minimum (and standard) absentia registration is three hours of doctoral research (69900) credit. However, permission may be granted by the student's major professor to register a student for up to 18 hours of doctoral research credit at the same fee assessed for the standard 3 hours.

This variable credit registration makes it possible for the level of registration to accurately reflect the level of research effort by the student. Thus, students devoting full time to research will be allowed to register for up to 18 credit hours of 69900, while those with fractional research commitments will be allowed proportional 69900 registrations. Summer registrations will be proportional to the length of the summer session.

Research Supervision
The student doing research in absentia is to be supervised or guided by the major professor and must maintain frequent contact so that the major professor can monitor the student's progress. If the candidate's dissertation research requires on-site supervision at the absentia location, theRequest for Research in Absentia (G.S. Form 12)must be accompanied by a statement specifying who will provide this supervision and his or her qualifications.

Completing Study While in Absentia

Final Examination
A student may take a final examination while registered in absentia.

Graduation
A student may graduate while registered in absentia. The department should make certain that absentia students who intend to graduate are added to the preliminary candidate list at the appropriate time. (SeeSection X-A-1.)

Stopping the Absentia Registration

Doctoral students currently in absentia status who will be returning to campus should communicate this to their department. It is then the responsibility of the department to communicate to the Graduate School that the absentia attribute should be removed for that student. This communication can come to the Graduate School as a formal memo request, or as an email togradweb@purdue.edu. Once the absentia attribute is removed, that student is no longer eligible to register in absentia for a later session.

Each department in which graduate research is being carried out is responsible for making periodic reviews of the graduate student records to determine whether all students who are actually doing research in absentia have been given proper approval and are registering each session as required.

A doctoral student who has satisfied all of the qualifications listed below and wishes to leave the University to continue doctoral research should request to register in absentia for doctoral research (69900). (Master's students are not eligible to register for research in absentia.)

Registration in the Final Academic Session

Registration in the Session of Graduation

All students must be registered in the session of graduation. Registration options for candidates for graduation include the following:

CAND 99100 - the student must register for course or research credit(s). CAND 99100 is not a registration. Thesis-option master's and doctoral students must register for research in proportion to their efforts during each session when doing research utilizing faculty direction or consultation and/or requiring the use of University facilities (see Section V.C.5). Thesis-option master's and doctoral students must, therefore, be registered for at least one credit of research in the session in which they defend and/or the thesis or dissertation unless they are approved for CAND 99200 or 99300 registration.

CAND 99200 - degree only is a stand-alone registration. Students should not register for any additional credits with this registration.

CAND 99300 - examination only is a stand-alone registration. Students should not register for any additional credits with this registration.

Students with outstanding incomplete grades for courses listed on the plan of study will not be eligible to graduate. Students must complete the course requirements and register for a future session to receive the degree.

Privileged Registration
The privileged registration, either examination only or degree only, is a onetime registration.

Federal regulations for international students in a nonthesis master's degree program states:If the student is not required to take any additional courses to satisfy the requirements for completion, but continues to be enrolled for administrative purposes, the student is considered to have completed the course of study and must take action to maintain status. As a result, international students who are in a nonthesis master's degree program and are registered for a privileged registration in their final session should contact the Office of International Students and Scholars to discuss their options.

Examination Only Registration

A student who has completed the Graduate School's registration (30 hours for a master's degree; 90 hours for a Ph.D. degree) and who has finished all degree requirements except for the final examination and depositing the thesis prior to the first day of the academic session of graduation may request registration for examination only at a reduced fee. Thesis option students must also have been registered for at least one hour of XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900 research credits, with a grade of S in the previous session.

The previous session does not include the summer session unless:

A graduate student completed work on degree requirements, requiring the appropriate number of registration credits;

A graduate student held a graduate staff appointment during the preceding summer session. Graduate students who held a summer session appointment will be held to a minimum summer registration of three credits;

A graduate student who did not hold a summer appointment will be held to a minimum registration for the preceding spring session.

If approved, this registration will remain valid only if both a positiveReport of the Final Examination and a Thesis Receipt (if applicable to the degree being conferred) have been received in the Graduate School by the eighth week of the session (fourth week of an eight week summer session). Otherwise, the Graduate School will notify the Office of the Registrar, after the eighth week of a semester or the fourth week of the summer session to register the student for one XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900 credit. (Registration for candidates previously registered in absentia must be changed to a minimum of three credit hours of 69900. This will maintain the candidate's continuous registration in absentia and will make the student eligible to register for examination only or degree only in a future session.) If the student holds a graduate appointment, the department is responsible for changing the registration to no less than three credit hours of graduate-level course and/or 69800 or 69900 credits. Graduate staff employees enrolled for examination only should expect to pay Social Security tax on their graduate staff salaries. Likewise, graduate staff employees who do not meet the mid-session deadline for examination only and are enrolled for less than half-time should expect to pay Social Security tax on their graduate staff salaries.

Any graduate student, including those who hold any type of graduate appointment, may register for examination only.

Degree Only Registration
A student who has completed the Graduate School's registration requirement (30 hours for a master's degree; 90 hours for a Ph.D. degree) and who has finished all degree requirements except for depositing the thesis and for whom a positive Report of the Final Examination has been received in the Graduate School prior to the first day of the academic session of graduation but who has not been awarded the degree may request registration for degree only at a reduced fee. Thesis option students must also have been registered for at least one hour of XXXX 69800, XXXX 69810, TECH 64000, or XXXX 69900 research, with a grade of S in the previous spring or fall session.

The previous session does not include the summer session unless:

a graduate student completed work on degree requirements, requiring the appropriate number of registration credits;

a graduate student held a graduate staff appointment during the preceding summer session. Graduate students who held a summer session appointment will be held to a minimum summer registration of three credits;

a graduate student who did not hold a summer appointment will be held to a minimum registration for the preceding spring session.

If approved, this registration will remain valid only if a Thesis Receipt (if applicable to the degreebeing conferred) is received in the Graduate School by the eighth week of the session (fourth week of an eight week summer session). Otherwise, the Graduate School will notify the Office of the Registrar, after the eighth week of a semester or the fourth week of the summer session to register the student for one XXXX 69800, XXXX 69810, TECH 64000, or XXX 69900 credit. (Registration for candidates previously registered in absentia must be changed to a minimum of three credit hours of 69800 or 69900. This will maintain the candidate's continuous registration in absentia and will make the student eligible to register for degree only in a future session.) If the student holds a graduate appointment, the department is responsible for changing the registration to no less than three credit hours of graduate-level course and/or 69800 or 69900 credits. Graduate staff employees enrolled for degree only should expect to pay Social Security tax on their graduate staff salaries. Likewise, graduate staff employees who do not meet the mid-session deadline for degree only and are enrolled for less than half-time should expect to pay Social Security tax on their graduate staff salaries.

Any graduate student, including those who hold any type of graduate appointment, may register for degree only.

Privileged registration requires Graduate School approval. The completedCourse Request (Registrar's Form 23) must be sent to the Graduate School for approval and processing.

Registration Limits for Student Loan Eligibility

TheDivision of Financial Aid should be contacted for current information on eligibility and minimum hours of registration required to qualify for a graduate student loan.

Course Information

Auditing Courses
Information regarding graduate students auditing courses is available inStudent Regulations, a reference guide for all students.

Current Purdue Courses
A current listing of courses approved to be offered at all Purdue campuses is maintained by the Office of the Registrar.

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The Purdue course catalog bulletin lets you search for every class and course for every major offered at the West Lafayette campus.

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Office of Interdisciplinary Graduate Programs

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Office of Interdisciplinary Graduate Programs

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The primary goal of the Service Desk is to serve as the first point of contact for students, faculty, staff and others seeking assistance with IT Services. The staff at the Service Desk will work to resolve your issue upon first contact. In the event we are unable to resolve your issue, we will escalate and/or redirect you to the appropriate support service. The mission of the Purdue IT Service Desk is to provide the Purdue community with quality solutions to issues involving IT resources through teamwork and collaboration with our campus IT partners.

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Hours of Operation

The IT Service Desk is available by phone and by email 24 hours a day, 7 days a week*.
*The Service Desk is closed during University holidays.

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The primary goal of the Service Desk is to serve as the first point of contact for students, faculty, staff and others seeking assistance with IT Services. The staff at the Service Desk will work to resolve your issue upon first contact.

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Registration Requirements for TA/RA/Fellowship Recipients 

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Registration Requirements for TA/RA/Fellowship Recipients 

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Department Liaisons Only: Click here for registration instructions. Students cannot be signed up for ENGL620 or put on a waitlist until they have taken the OEPT.

Students must contact their department to register for the OEPT. The OEPP does not accept test registrations directly from students.

Liaisons: please confirm with your students the OEPT test date and time and remind them to take the practice test!

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Test Schedule // Purdue College of Liberal Arts

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Learn about Purdue University's College of Liberal Arts, a college focused on strengthening the Undergraduate Experience, enhancing Graduate Education, and promoting Faculty Excellence.

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Purdue Campus Map - West Lafayette Campus

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Map and building information for Purdue's Main Campus in West Lafayette, Indiana.

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How a student modifies credits on a variable credit course

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IFP is a friendship program connecting new international Boilermakers with local community hosts for friendship and support. All international students new to Purdue-West Lafayette are welcome to join the International Friendship Program.

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IFP is a friendship program connecting new international Boilermakers with local community hosts for friendship and support. All international students new to Purdue-West Lafayette are welcome to join the International Friendship Program.

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Living, learning and growing together

The Science Diversity team believes mentoring relationships play a significant role in the academic and social development of mentors and mentees and that development is enhanced through programming that promotes a strong professional identity early in one's college career. The goal of WISP is to implement programming and facilitate relationships with upper-class peers and faculty members that help retain students who identify as women, non-binary individuals, and male advocates within the College of Science. WISP is designed so that faculty and peers serve as role models, offer support, and recommend strategies to contribute to the success of first year students. The program is designed to build a sense of belonging, facilitate relationships, share information, and provide support that enhances the personal and professional identities of women in science.
Purdue Science Day Undergrads Grad Students
Program Description

Four component parts work together to form a continuous environment that fosters success for students in the College of Science from their first year through their PhD.

First-year Residential Program

Tutoring Program

Undergraduate Mentoring Program

Graduate Mentoring Program

First Year Residential Program

The Residential Program for first-year students allows students with the same academic interest to live together in Meredith South Hall as a group and form a network for studying, support and friendship. To learn more about the Women in Science Residential Program, visit the Learning Communities website.

Tutoring Program

Tutoring is conveniently located in the University Residences Support Center within Shreve Hall, which is near where the first-year students reside. Upper-class undergraduate honor students are trained and supervised to provide tutoring to the first-year students and thus provide academic support to those who may need it.

Undergraduate Mentoring Program

The Undergraduate Mentoring Program is a complement of the Residential Program. Upper-class undergraduates who have displayed leadership and a passion in their field of study are invited to be mentors to the first-year students participating in the Residential Program. To provide an environment in which the mentor/mentee relationships can grow and flourish, and to expose the students to role models, WISP provides monthly dinner and social programs where speakers relate their experiences as women in Science. Informal communication is encouraged between the monthly meetings to strengthen the mentor/mentee relationship.

Graduate Mentoring Program

The Graduate Mentoring Program is a series of dinner meetings that feature a speaker in a relevant field, allows busy, dedicated scientists to share their experiences with one another at a convenient time. The graduate students, along with several faculty members and post-doctoral students, meet and interact over a light dinner. These meetings are invaluable in that they provide contact with role models, who are successful women in science, to the students in science. In addition, these meetings provide an opportunity to increase informal networking between faculty members and graduate students.

Contact Information

Connie Kaspar, Associate Director of Science Diversity Email:
MATH 914
(765) 496-6095
brophyc@purdue.edu
Undergraduate Staff Graduate Staff
Grateful for corporate support from

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Purdue College of Science, Purdue University

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Women In Science Program - College of Science - Purdue University

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The Science Diversity team believes mentoring relationships play a significant role in the academic and social development of mentors and mentees and that development is enhanced through programming that promotes a strong professional identity early in one's college career.

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Purdue launches Purdue Mobile ID for students, allowing them to get around campus with just a simple tap of their mobile device

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Immunization Records Reminder

Students are reminded to submit proof of immunizations against rubeola (10-day measles), rubella (German measles), mumps, meningitis, diphtheria and tetanus to the PUSH immunization portal prior to completing your Purdue 101 online orientation program. If you do not submit proof of immunization, a hold will be placed on your account and you will be unable to register for classes.

To comply with immunization requirements, you must complete the medical clearances section in your Patient Portal. Log into the portal, look for the "Medical Clearances" tab on the left and update any items marked "Non Compliant" by submitting documentation. Further instructions can be found here.

If you need a tuberculosis test or vaccines that cannot be completed at home, they may be completed at PUSH as soon as you arrive to campus. If you need to receive a particular vaccine, please make an appointment with PUSH or another local pharmacy.

Indiana state law requires all new, regularly enrolled students attending residential campuses of Indiana public universities be immunized against Rubeola (10 day measles), Rubella (German measles), Mumps, Meningitis, Diphtheria, and Tetanus. This law requires the university to block the enrollment of any student who does not comply with immunization requirements. If your record is held for immunization noncompliance, registration for future courses cannot be completed until all requirements have been met.

Immunization proof must be legible, in English, and include the student's name. Students may upload their official immunization record OR a completed immunization information form signed by an MD, DO, NP, or RN. The official immunization record does not need to be signed by a provider.

Immunizations required by the state of Indiana:

Rubeola (Measles, MMR)

2 doses of live vaccine administered after first birthday and at least 28 days apart.

Rubella (MMR)

2 doses of live vaccine administered after first birthday and at least 28 days apart.

Mumps (MMR)

2 doses of live vaccine administered after first birthday and at least 28 days apart.

Tetanus Diphtheria (Td or Tdap)

No more than 10 years before starting classes.

Meningitis (Men Quad/Conjugate, MCV4)

One dose on or after 16th birthday, if 23 years or younger.

Meningococcal B (Separate from Meningitis)

2 doses of the same brand (Bexsero or Trumenba), if 23 or younger.

Tuberculosis Clearance

International students must have a QFT (Quantiferon blood test) or T-Spot (not PPD) with a negative result. This test must be completed in the United States and no more than 3 months before classes start. Test must be completed on the same date, or at least 28 days after any live vaccine. Those with an abnormal TB test result, will have additional steps to complete. Students not in compliance will not be able to register for future courses until the requirement has been met. Learn more about Tuberculosis.

State-required immunizations are available at the Student Health Center and through other healthcare providers.

FAQS

MENINGOCOCCAL VACCINES

Why Men B?

Purdue requires 2 doses of the Meningitis B vaccine for all incoming students under the age of 24. College students are at an increased risk of being infected with the rare, but serious disease. Please click here to access our Meningitis B fact sheet.

Does MCV4 (Menveo or Menactra) meet the Men B requirement?

No. Meningococcal B is a separate vaccine. MCV4 protects against variants A,C,W, and Y. Meningococcal B protects from the B variant. The brand names for Meningococcal B are Bexsero and Trumenba.

If I am 24 or older when I start classes at PUSH, am I required to complete meningococcal vaccines?

No, this is only required for students under 24 when classes start.

Will I be able to register for classes if I have completed the 1st dose of Men B, but cannot complete the 2nd dose before classes start due to the vaccine's dosing schedule?

Yes. If you have started the vaccine but are unable to complete the 2 nd dose because of the dosing schedule (28 days or 6 months between vaccines), PUSH staff will give you more time to complete the series when we review your submission.

TB TEST

If I am registered as a domestic student, am I required to complete a TB test?

No, the TB test is only required for international students.

Can I complete the TB test in my home country?

No, Indiana law requires that the TB test be completed in the United States.

Why do I see TB test as a requirement in Medical Clearances even though I'm a domestic student?

Before classes start, all incoming students see the same items in medical clearances. Once classes start, students will be placed in their final populations and the requirements will correctly reflect the student's status. The TB test requirement is listed so that those that are required to complete this have a location to submit.

What TB tests are accepted?

Purdue will only accept a TB blood test meaning that your blood must be drawn by a lab. The TB skin test (PPD/Mantoux) are not acceptable.

IMMUNIZATION PROOF

Does my provider need to sign my immunization records before submitting?

No. If you are submitting your immunization record, no hand-written signature is required. This is only required on the immunization history form.

How do I upload additional proof once I have completed the initial submission?

Additional records will be added using the green update box next to the immunization proof line in Medical Clearances. This is the same location records were originally submitted. Even though it states compliant now, the student can continue to submit additional records as needed.

If I upload proof of immunizations, do I still need to enter the dates each vaccine was completed?

Yes. Your submission cannot be reviewed until proof is submitted and immunization dates have been entered.

I submitted immunization proof several days ago. Why does it still say Awaiting Review?

The review process can take up to 10 days to review. If there are any problems with the student's submission, PUSH staff will send the student a secure message.

Why am I unable to access the patient portal?

Grad students do not have access to the patient portal until classes start. Please hold on to your record until then and submit once portal access is available. If you are an undergrad and cannot login to the portal, please contact us at shc@purdue.edu.

I have logged into my patient portal and there is no way to submit immunization proof in Medical Clearances.

Students who took previous classes through Purdue, either on campus or as an online student, will be considered "former students" until classes start. Once classes start, the student's population will correct itself and they will be able to enter immunization dates. If you'd like to submit immunization dates before classes start, please email shc@purdue.edu.

EXEMPTIONS

In the event of an outbreak of any of the vaccine preventable diseases covered by this law on or near campus, students holding exemptions will be excluded from all campus activities, for their protection, until the outbreak is declared to be over.

How do I apply for a religious exemption from immunizations?

Students, or their parent/guardian if the student is a minor, will write a statement indicating the reason that they cannot obtain immunizations. The statement must be hand-signed and dated. Once reviewed, the student will find the response in the letters section of their patient portal.

How do I apply for a medical exemption from immunizations?

A medical exemption will be granted upon receipt of a written statement from a healthcare provider indicating the nature and duration of the medical condition which contraindicates an immunization, as well as the specific vaccine identified as detrimental to the student's health or certifying pregnancy or suspected pregnancy. Medical exemptions expire when the medical condition(s) contraindicating immunization change in a manner which permits immunization.

Contact Info:
PURDUE STUDENT HEALTH CENTER
601 Stadium Mall Drive
Immunization Office - Room 138
W. Lafayette, Indiana 47907-2052
Email: shc@purdue.edu
Fax: (765) 496-1907
Telephone: (765) 494-1837

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Purdue University Student Health Service

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Purdue University - Student Health Services

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How to Enroll in Masters/PhD Research Credits

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How to Enroll in Masters/PhD Research Credits

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College of Agriculture

College of Engineering

Daniels School of Business

Polytechnic Institute

Division II -- August 5, 2023, at 2:30 p.m. ET

College of Education

College of Health & Human Sciences

College of Liberal Arts

College of Pharmacy

College of Science

College of Veterinary Medicine

Division I -- Sunday, December 17, 2023, at 9:30 a.m. ET

College of Pharmacy

College of Science

Polytechnic Institute

College of Veterinary Medicine

Division II -- Sunday, December 17, 2023, at 2:30 p.m. ET

College of Agriculture

College of Engineering

Division III -- Sunday, December 17, 2023, at 7:00 p.m. ET

College of Education

College of Health & Human Sciences

College of Liberal Arts

Daniels School of Business

Division I -- Friday May 10, 2024, at 9:30 a.m. ET

College of Health & Human Sciences

Division II -- Friday, May 10, 2024, at 2:30 p.m. ET

College of Education

Polytechnic Institute

Division III -- Friday, May 10, 2024, at 7:00 p.m. ET

Division IV -- Saturday, May 11, 2024, at 9:30 a.m. ET

College of Engineering

Civil Engineering

Electrical & Computer Engineering

Engineering Education

Interdisciplinary Engineering Studies

Multidisciplinary Engineering

Industrial Engineering

Materials Engineering

Division V -- Saturday, May 11, 2024, at 2:30 p.m. ET

College of Agriculture

College of Engineering

Agricultural and Biological Engineering

Biomedical Engineering

Environmental & Ecological Engineering

Division VI -- Saturday, May 11, 2024, at 7:00 p.m. ET

College of Engineering

Construction Engineering and Management

Chemical Engineering

Aeronautics and Astronautics

Mechanical Engineering

Nuclear Engineering

Division VII -- Sunday, May 12, 2024, at 9:30 a.m. ET

Daniels School of Business

College of Veterinary Medicine

Division VIII -- Sunday, May 12, 2024, at 2:30 p.m. ET

College of Pharmacy

College of Liberal Arts

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Commencement Schedule - Commencement - Purdue University

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The Purdue commencement schedule provides important information for students and parents about the ceremony.

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Students - Purdue University Parking - Purdue University

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Students can explore a number of parking permits they may be eligible to apply for, including the criteria and process to follow.

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Morning Schedule

Grad Gold Rush Convocation

  Loeb Playhouse | STEW | 128 Memorial Dr.
 9:00 am - 10:00 am

Welcome Message from PGSG President, Somosmita Mitra

Dr. Haley Oliver, Associate Provost of Graduate Programs

Dr. Zenephia Evans, Associate Dean of Students, Education, And Advocacy

Mandie Grewie, Senior Access Consultant, Disability Resource Center

Tiffany Botsford-Samuels, Center for Advocacy, Response, and Education

Purdue Federal Credit Union

Purdue Graduate Student Government

Graduate Student Panel - What I Wish I Would Have Known My First Year of Graduate School

Purdue Resource Fair

Grad Gold Rush Resource Fair & Refreshments

  Purdue Memorial Union | North & South Ballrooms | 101 S. Grant St.
 10:00 am - 12:00 pm

Professional Development Workshops

Grad Gold Rush Workshop Opportunities

Stewart Center | 128 Memorial Mall Dr. | Room 302

12:00 PM - 1:00 PM Protecting Your Mental Health During Graduate School (CAPS)

1:00 PM - 2:00 PM What You Need to Know About Your Purdue Health Insurance (PUSH)

2:00 PM - 3:00 PM Impostor Syndrome, Dr. Linda Mason, Dean Emeritus (OGSPS)

Contact Us:

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Purdue University Office of the Vice Provost for Graduate Students and Postdoctoral Scholars

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Explore Grad Gold Rush using this outline.

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Purdue Physics and Astronomy, Purdue University

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Physics Graduate Student Association: Purdue University

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Department of Physics and Astronomy, 525 Northwestern Avenue, West Lafayette, IN 47907-2036 • Phone: (765) 494-3000 • Fax: (765) 494-0706

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Josey Wethington works specifically with Physics students. Her email is jcwethin@purdue.edu

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Purdue College of Science, Purdue University

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The Payroll Center is open by appointments during normal business hours. To make an appointment, please view the appointment options.

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All thesis-option graduate students at Purdue must deposit the final products of their research with the Purdue University Graduate School Thesis & Dissertation Office. The Thesis & Dissertation Office will help ensure that all pre-requisites for deposit have been fulfilled and that your thesis or dissertation meets the quality standards established by the Graduate Council Standing Committee on Theses and Dissertations.

Controlled Data

Students who are working with data that is subject to EAR, ITAR, DFARS Clause 252.204-7012, or other controlled data need to follow a specific process to submit their thesis or dissertation. This process is outlined at Guidance Document - Controlled Thesis Submission Process.

Your Thesis/Dissertation review MUST be an in-person review with a member of the Thesis Office. Email thesisthelp@purdue.edu to schedule.

Your document is NOT to be submitted through the Hammer repository.

Your document is NOT to be run through iThenticate.

If any students, faculty, or staff have questions, do not hesitate to contact Nicole Barr or Elizabeth Wagner.

The Deposit Process

1. Complete the Electronic Thesis Acceptance Form (ETAF) and Required Surveys

The ETAF should be initiated after your final defense and will be available through your Plan of Study portal. You will not be able to make any edits to a submitted ETAF. If your selections need editing, contact us. Please allow AT LEAST 2 business days the ETAF to be signed by all committee members and to receive departmental approval.

The Processor of the ETAF will process your form once you've completed step 2 of the deposit process and complete the required survey(s).

A helpful guide to initiating your ETAF is available here: Student Instructions for Initiating the Thesis Acceptance Form (PDF).

All surveys will become available to complete on the candidate's Plan of Study portal during the semester in which they register as a candidate for graduation.

Master's candidates need to complete the Graduate School Exit Questionnaire before their defense.

Doctoral candidates need to complete the Graduate School Exit Questionnaire and the Survey of Earned Doctorates before their defense.

2. Submit your ETD to Hammer Research Repository (HammerRR)

Once your ETAF has been approved through the Thesis Form Head, you will receive an email containing a notification that you may proceed with the deposit process. At this point, you will be able to log-in to your Plan of Study portal and find the link to submit your thesis to HammerRR.

After you've created a profile and have uploaded your ETD, a staff member of the Thesis & Dissertation Office will review your submission for any formatting errors and will contact you regarding necessary changes. This process will continue until you have met a satisfactory formatting condition, after which, you will receive an email regarding the acceptance of your ETD to the Graduate School.

You must upload your thesis to HammerRR at least 24 hours in advance of the Deposit Deadline to allow our staff adequate time to review your submission. ETAF 9 must be approved by the 5pm deposit deadline.

3. Pay the Deposit Fee

Master's Thesis Fee $90.00

Ph.D. Dissertation Fee $125.00

West Lafayette Campus
West Lafayette candidates will pay the deposit fee through their myPurdue accounts. The thesis fee will appear in a candidate's student account 2-3 days after their successful deposit.

Regional Campuses
Calumet and Fort Wayne candidates will pay their fees to their local bursar's office as part of the clearance process by their regional campus thesis advisor.

IUPUI Campus
IUPUI candidates will receive an emailed bill following their successful deposit.

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Deposit Requirements - Thesis and Dissertation Office - Purdue University

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All thesis-option graduate students at Purdue must deposit the final products of their research with the Purdue University Graduate School Thesis & Dissertation Office. The Thesis & Dissertation Office will help ensure that all pre-requisites for deposit have been fulfilled and that your thesis or d…

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Are you concerned about arriving on campus in time to attend classes? It is possible to defer your admission for up to one year. Please contact your graduate program to discuss your deferral options and possible impacts on your funding. For more information about Admission Deferral Requests, see Accepting Admissions.

7. Get a student identification (ID) card at the Card Services Office. The second week in August is an optimal time to do this.

8. If you received a Graduate Staff or Fellowship Appointment, visit the Graduate Payroll Onboarding website to ensure you are setup to receive your funding.

9. Update your personal information in myPurdue. Visit myPurdue ( mypurdue.purdue.edu) and go to "Personal Information" under "Quick Links" on the left side of the screen to update your emergency contacts, mailing address, and email. More information about myPurdue is available in the Welcome Packet.

10. Sign up for health insurance. You will have the opportunity to sign up for University-sponsored insurance within the first few weeks after your arrival on campus. Benefit eligible Graduate Staff students have the opportunity to sign up for Purdue contributed health insurance within 30 days after the start of their appointment. University regulations state that international students must purchase the University-sponsored plan unless you qualify for a limited waiver. See Waivers for International Students. See the Purdue Graduate Student Insurance page for more information.

12. Get a parking permit, if needed. You need to register for classes before you can get a parking pass. Note: you also must live a certain distance from campus to be eligible for a parking permit.

13. Pay your tuition and fees, if any, by the due date on the bill e-mailed to you. Only electronic bills are sent. To pay online or to print your invoice, go to myPurdue and click on the "Financial" tab and then the "Manage My Account" tab. To view your payment options, click here. If fees are not paid by the due date, you may incur late fees and your registration may be canceled. Please note: Tuition and fee payments from external sources or departments require a minimum of two business days to be processed. If you do not see all anticipated payments in your MyPurdue account five days prior to the due date, please contact your Program Coordinator.

14. Confirm your registration. Log into myPurdue to confirm your registration. Even if you do not owe anything in fees, you must confirm your registration through myPurdue when your account statement arrives by electronic mail. All invoicing is done electronically through myPurdue's eBilling feature.

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Checklist and information for new admitted students at the Purdue University Graduate School.

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Immigration counseling is the most important service ISS offers to the non-immigrant population and the Purdue community. ISS is the university's expert resource in the areas of F-1, J-1, H-1B, TN, O and PR regulations. ISS acts as the University liaison with the United States Citizenship and Immigration Services (USCIS), the Department of State (DOS), the Department of Labor (DOL), and the Indianapolis Workforce Development Alien Certification Unit.

More than 10,000 international students, faculty and staff are on our campus in any calendar year. Accurate and thorough understanding of immigration regulations is essential to meet the needs of this community. ISS strives to ensure our non-immigrant constituency maintains legal/lawful status while at Purdue. The efforts of ISS staff are rewarded by the international students, researchers, faculty and staff qualifying for the maximum number of benefits from CIS and DOS.

Immigration-related services include the following areas:

International undergrad, graduate, & professional students' documents

Transfer between Purdue and other U.S. academic institutions

Employment applications

Reinstatement applications

Travel endorsements

Applications to change non-immigrant status

Applications to obtain, amend, or extend status

Employment-based Permanent Residence applications

Additional immigration advising as needed.

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Immigration counseling is the most important service ISS offers to the non-immigrant population and the Purdue community. ISS is the university's expert resource in the areas of F-1, J-1, H-1B, TN, O and PR regulations.

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PHYS 580 is NOT a specialty

PHYS 675 is a specialty

PHYS 567 is a specialty

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Purdue University is located in West Lafayette, Indiana. West Lafayette and its neighboring city, Lafayette, make up the Greater Lafayette community, which boasts a low cost of living. This makes finding housing on a graduate stipend/paycheck easier.

Lease Cycles

Many apartments in the Greater Lafayette area require that leases be signed 6+ months in advance of your move-in date. So, if your move-in date is in August, you may need to sign your lease in March (or sooner) to secure housing on time.

You must verify that your move-in date is before the date that you arrive on campus. Many graduate programs require that you attend orientation (up to a week) before the first day of classes. Some leases do not start until the end of August.
For example, if you have orientation on August 16th, but your lease doesn't start until August 28th, you will either need to secure temporary housing until your lease begins or find an apartment that can accommodate your required move-in date.

Off-Campus Housing

There are many off-campus housing options available to graduate students in both West Lafayette and Lafayette. Lafayette is directly across the Wabash River from West Lafayette. Many Lafayette apartments are less expensive than those in West Lafayette, and some are within walking distance of campus.

*Before signing a housing contract we highly recommend that you review the apartment rental scam and renter's rights information at Purdue University Off-Campus Housing.

Housing Search Resources

The following websites can help you learn more about off-campus housing options:

The Off-Campus Housing website is a one-stop resource for off-campus housing information. Below is a list of some of the resources available on this webpage. To learn more about off-campus housing options, you can also contact Ashley Darnell, Assistant Director of Off-Campus Student Services, at

Current rental listings

Photographs and floor plans

Maps with proximity to campus

Links to landlord's email, application/lease, and or/website

Text description and list of amenities

Roommate search tool

Message boards

Tips for avoiding rental scams

Housing search timelines

Information on renter's rights

Landlord/ property surveys

Black Bird Farms II: Contemporary, countryside apartment living for graduate students and graduate students' families, located in West Lafayette. The property, with which Purdue University has an agreement, offers one- and two-bedroom, unfurnished apartments and is located minutes from the Purdue campus. Prospective Purdue graduate students can be placed on a wait list for an apartment, free of charge, without a contractual agreement for up to one year. For more information, visit the website or call (765) 497-9892.

Additional housing search websites include:

Transportation to Campus

If you own a car, the availability of parking permits may depend on how far you live from campus. You should familiarize yourself with Purdue's parking regulations for students.

If you do not own a car or prefer public transportation, City Bus is free to students with their PUID. Remember to check potential bus schedules to see if they match your schedule. Visit City Bus online for schedules and routes.

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On-campus and off-campus housing options for graduate students.

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Those employed in a graduate staff position(s) which carries a minimum of 0.50 FTE/half time/20 hours per week or more or a graduate student with a fellowship administered as an assistantship on the West Lafayette campus are eligible for the partially funded graduate staff medical insurance plan with their dependents.

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Confirming Creation of Variable Title  Course Request

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Confirming Creation of Variable Title  Course Request

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Student- How to confirm the creation of a Variable Title Course request

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Student- How to request a Variable Title Course