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Task distribution

Brainstorming ideas for posters & videos

Decide the theme & concept

Create team schedule

1st poster draft

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Please update your work progress every Thursday and Sunday or whenever it has been completed.

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Discuss our objective including target audience, budget, plan of action throughout the entire event.

Identify expected job scopes that are required to carry out.

Discuss ideas on how to promote our event/ make our event more attractive.

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https://docs.google.com/document/d/1b7nwHVgg9KD58JVFHQCV7X0FrlnaScjm9NW0oB6_DHE/edit?usp=sharing

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Discuss types of activity and games will be carry out for the event

Discuss number of winner of each activity

Discuss the present to be given for winner of each activity

Discuss budget of present for the winner

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1. Identify targeted audience (which schools, matriculation, international school etc)

2. Gather contact information on the targeted audience

3. First draft of Registration Form and Feedback form

4. Final draft of Invitation Letter

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Finalising activities for each interactive session

First session will be using mentimeter to interact with participants

Second session will be kahoot

No winner for first session

There will only be winner for 2nd session

Latest budget for prizes will only be RM35

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In progress......

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Contact Info (audience@respondent).xlsx - Microsoft Excel Online

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Sistem Kemasukan Pelajar Ke Politeknik & Kolej Komuniti (mypolycc.edu.my)

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Require Dr. Approval

1. General caption in email (last page in google docs)

2. Registration and Feedback Form (padlet)

3. Invitation letter (padlet)

4. Pick Interview questions (second page in google docs)

5. Check on the institution contact list (padlet)

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Registration Form (2nd Draft) as of 8/4/24

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Registration Form (2nd Draft) as of 8/4/24

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Building Dreams, Building Future : Explore Bachelor’s Studies in School Of HBP , USM

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Greetings , everyone !
Are you ready to embark on a journey of discovery into the world of Housing, Building and Planning? Join us for an enlightening webinar that delves deep into the exciting opportunities awaiting you at the School of Housing, Building and Planning (HBP), Universiti Sains Malaysia (USM). 🗓️ Date : 3 May 2024 (Friday)
🕤 Time : 9.30AM - 12.00PM 📍 Platform : Webex (Online)
📌 Panel : Lecturer representative for 7 Programmes in HBP , USM Registration Fees :
Registration Link : ⚠️ The registration period will be started from ***/2024 until ***/2024. Register now and take the first step towards building your dreams and shaping the future ! For inquiries, contact :
📲 01********
📲 01******** Let’s build a brighter future together !
#BuildingDreams #BuildingFuture #USMHBP

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Feedback Form (2nd Draft) as of 8/4/2024 to be cheked 

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Feedback Form (2nd Draft) as of 8/4/2024 to be cheked 

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Building Dreams, Building Future : Explore Bachelor's Studies in School Of HBP , USM

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WEBINAR FEEDBACK FORM Thank you for joining us in the webinar ! We greatly value your insights and opinions. Kindly take a moment to share your feedback with us, as it will help us enhance future events. Thank you once more for your participation and support.

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Start shooting video for HBP Video

Collect footage from every course

Start editing video (Fadli Faiz)

Editing event posters

Brainstorming for interview and event promo video)

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Interview Questions (Formal & Informal) 

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Interview Questions (Formal & Informal) 

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Virtual HBP Open Day 2024

email: virtualhbpopenday@gmail.com

pw: qwert12345~

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PROTOCOL EMCEE DEPARTMENT.docx

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Prepare a rough script for the emcee in English.

To obtain confirmation from Dr. regarding the language used.

Liaise with the research team about the duration and timeline of the event.

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Registration and Publicity team Project Schedule

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Registration and Publicity team Project Schedule

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Update on the panels of the webinar

Dual language script

Brainstorming ideas of interaction to keep the audience engaged throughout the event

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Surat Jemputan (Invitation Letter) as of 8/4/2024 [to be checked] 

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Surat Jemputan (Invitation Letter) as of 8/4/2024 [to be checked] 

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Permission letter being requested to liaise with HBP IT

Allocated work for the day of the event

Learn how to use our respective platforms

Collect background music that suitable for our event

waiting dr izyan provide info from TDA for liaise with HBP IT

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Assign each background music to the appropriate event flow

Practice using webex share screen and background music, recording and stream webex to FB live.

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-Final draft on registration and feedback form

-Final draft of caption to be post on social media

-Create target participant table

-Get ready with all the list of targeted participants

-First draft of promotional video

-Create social media account

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1. Finalize BGM Timeline

2. Download BGM

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Video editing by Fadli Faiz (HBP video)

Editing event posters, virtual background, e-cert, logo for social media account

Set a timeline for videos shooting (promotional video)

Prepare props for videos shooting (promotional video)

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1. Prepare material checklist

2. Create website

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Ice Breaker Activity Fun Presentation in Royal Purple Brutalist Cyberpunk Style

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Check out this Presentation designed by Nur Farhanah.

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Ice Breaker Activity Fun Presentation in Royal Purple Brutalist Cyberpunk Style

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Sending emails to Targeted Participants

Prepare Captions for videos and post to publicize

Managing Tik-tok account for posting videos and posts

Collect Participants Details

Follow up progress with Targeted Participants

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Follow up with respondents and targeted participants

Send reminder emails to targeted participants.

Interact with participants in group

Remind participants on the event again.

Preparare Caption for videos and posts

Managing Tik-tok account for posts and videos

Collect respondents details from registration form

Publicize event on social media