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Shout out to those who attended the Employee Recognition Dinner!  We would like to recognize those motor team staff who received service awards last night!

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Shout out to those who attended the Employee Recognition Dinner!  We would like to recognize those motor team staff who received service awards last night!

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Thank you to the following staff for your years of service:

5 Years: Lauren Cornett, Sydney Erbeck & Cassy Stidham

10 Years: Kathi Bross, Erica Freve, Jennifer Schrager & Amy Whetstone

20 Years: Susan Hogan, Sue Williams

30 Years: Sabina Ghasletwala

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Shout out to Motor Team Members who participated in a second year cohort of Leading the ISS Way: Regina McCall, Melissa Holderby, and Sarah Schuck

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Shout out to Motor Team Members who participated in a second year cohort of Leading the ISS Way: Regina McCall, Melissa Holderby, and Sarah Schuck

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Shout out to Fonnie for navigating a unique hourly billing request.  Fonnie volunteered to drive to the school to get the billing invoice signed for our Finance department. Thank you Fonnie!

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Shout out to Fonnie for navigating a unique hourly billing request.  Fonnie volunteered to drive to the school to get the billing invoice signed for our Finance department. Thank you Fonnie!

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Shout out to Melissa Holderby and Fonnie Lawson for supporting in Forest Hills during a PT colleague maternity leave!

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Shout out to Melissa Holderby and Fonnie Lawson for supporting in Forest Hills during a PT colleague maternity leave!

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SAVE THE DATE: Opening Day August 6, 2026

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SAVE THE DATE: Opening Day August 6, 2026

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More information to come in future emails from the organization!

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The premise of the SETT Framework is identifying the characteristics of a Student, the Environments in which the student learns and grows, and Tasks required to be an active learner in those environments before trying to identify a system of Tools that enables the student to actively engage in the tasks in the environments.

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The premise of the SETT Framework is identifying the characteristics of a Student, the Environments in which the student learns and grows, and Tasks required to be an active learner in those environments before trying to identify a system of Tools that enables the student to actively engage in the tasks in the environments.

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Check out this visual of the SETT Framework

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Thank you to all our Mentors for the 25-26 School Year!

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Thank you to all our Mentors for the 25-26 School Year!

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Your support of our new hires has been tremendous in their success!

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SAVE THE DATE:  CPR Training will be offered on August 11th and 12th for any staff who will need to complete or renew CPR for OCCRRA Certification

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SAVE THE DATE:  CPR Training will be offered on August 11th and 12th for any staff who will need to complete or renew CPR for OCCRRA Certification

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Be on the lookout for emails from Melissa Heitzman for more details!

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This survey was sent out after our March 3rd PD Event with Athena Oden. If you have not already done so, please complete this one question survey to help us plan our PD opportunities for 26-27

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Shout out to Sophia Wolke, OT at Colerain High School 

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Shout out to Sophia Wolke, OT at Colerain High School 

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Sophia led a cooking group and adapted each of the tasks for the students individual needs!

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Shout out to Kathi Bross, OT, Sophia Wolke, OT and Regina McCall PT for volunteering at the Colerain High School and Northwest High School Career Fair

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Shout out to Kathi Bross, OT, Sophia Wolke, OT and Regina McCall PT for volunteering at the Colerain High School and Northwest High School Career Fair

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High school students had the opportunity to learn more about careers in the fields of physical and occupational therapy!

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Shout out to Kristen Kucia and PTC Mary Henthorn

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Shout out to Kristen Kucia and PTC Mary Henthorn

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Mary and Kristen picked up some very needed OT support at CCESC!

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Shout out to Sue Williams, PT and the whole Mt. Healthy team!

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Shout out to Sue Williams, PT and the whole Mt. Healthy team!

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When a staff member unexpectedly goes on leave, it takes a village to support students. We appreciate Sue and the rest of the team for supporting our sub PT!

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Still have questions about administering the new BOT-3?  

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Still have questions about administering the new BOT-3?  

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Pearson has developed video resources for administering the BOT-3.

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The AT Resource Guide provides an overview of what AT is, goes through the consideration and assessment processes, discusses various funding options for AT, and outlines how to document AT in an IEP. It helps Ohio educational teams understand their obligations to provide AT devices and services to students with disabilities.

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This tool was developed by the ISS leadership team. It should be used to ensure quality progress monitoring from the creating IEP to completing progress reports. Supervisors will be using this checklist in the future to assist with coaching stronger progress monitoring practices!

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Reminder: Update your ISS Caseload Document on or around March 13th for the third quarter!

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Reminder: Update your ISS Caseload Document on or around March 13th for the third quarter!

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Remember to update the TOP Box for data for January-March

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Shout out to Amanda Gordon, OT in Norwood from Sarah Zemojtel, OT in Norwood/Northwest

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Shout out to Amanda Gordon, OT in Norwood from Sarah Zemojtel, OT in Norwood/Northwest

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Sarah shared with her supervisor via email... "Amanda was not only super helpful but is SUCH a good OT and had a brilliant idea for a challenging student"... Thank you Amanda for supporting your colleagues and students in Norwood

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Before the holidays, we started a virtual food drive for the FreeStore Food Bank and exceeded our $350 goal. Thank you to everyone who donated and made a difference in our community.

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Shout out to Kathi Bross, OT in Northwest

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Shout out to Kathi Bross, OT in Northwest

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Kathi is a "how can I help" kind of team player. When her caseload is low, she reaches out to see where else she may be needed in her district. Thank you Kathi for always being willing to help out your fellow OTs in Northwest!

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Shout out to Sarah Schuck, OT  and Lindsay Thornton , OT

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Shout out to Sarah Schuck, OT  and Lindsay Thornton , OT

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Sarah and Lindsay have both served in "sub" roles this year which requires a LOT of flexibility. Assignments can change rapidly with a lot of uncertainty. Thank you Sarah and Lindsay for rolling with the punches all year!

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Progress Monitoring and Progress Reports

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Progress Monitoring and Progress Reports

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Did you know in Ohio parent complaints have increased 47% this school year? When the OEC receives a parent complaint about a student not receiving FAPE, the office will often look to the progress reports to determine if the school district is delivering FAPE. If you have questions about accurately reporting data on progress reports, please reach out to your supervisor.

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Do you have a student who needs to advocate for their AEM or AT needs? These tools for students may be a great place to start!

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When performing a screening for a student with sensory needs-- check out the Sensory Symptoms Checklists from Sensational Brain. These non-standardized checklists can give information about student performance in the school setting and/or home and available in a variety of languages.

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Our most popular FREE resources for therapists, parents, and educators! Permission is granted for use in clinical or school-based practices only. Please

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As part of our center goals around ensuring that every staff member’s voice is heard, we are launching a new Staff Feedback Form. This form is designed to give you an open and ongoing way to share your ideas, suggestions, and feedback throughout the year. ~ Joan Lawrence, ISS Director

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As shared in communications from our director, the ISS leadership team would love to collect stories that highlight the amazing work that is happening in our department. Please take a moment to share your experience with us on this Google Form

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Supervisors will be conducting future planning meetings on March 16th & 18th to determine department needs for the upcoming school year. Be on the lookout for an email with a Calendly link to set up an optional virtual meeting with Cassy & Jen

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Looking at Development and Behavior Through the Lens of Embodied Cognition by Athena Oden, PT

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Looking at Development and Behavior Through the Lens of Embodied Cognition by Athena Oden, PT

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March 3, 2026

Hamilton County ESC (in person)

8:30-3:30

6 Contact Hours (Approved by OH OT/PT board)

Promo Code: SWOHESC

Registration Link: https://www.escweb.net/oh_hcesc/catalog/session.aspx?session_id=44662

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Region 4 serves a seven-county area composed of 50 public school districts and 45 public charter schools, representing more than 1.1 million students, 87,000 educators, and 1,500 campuses.

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Kat has demonstrated flexibility this year with her hourly billing assignment and making the necessary adjustments to meet student needs!

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If a provider is observing a student in the natural environment and noting the students performance as it relates to the area of suspected disability- this is considered an authentic observation and OT/PT should be listed on the planning form.

Note: if a therapist is making general impressions from the students performance completing certain skills and simultaneously interacting with the student- this is NOT an observation and should not be labeled as such in the Part 1 report.

Authentic observations should be at least 15-20 minutes in length, specifying the date the observation occurred and noting the students behavior/performance during the observation relevant to the area of suspected disability.

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SAVE THE DATE: Motor Team Meeting January 28th 11:30-12:30 (Zoom)

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SAVE THE DATE: Motor Team Meeting January 28th 11:30-12:30 (Zoom)

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Submit your question using this form to be considered for the OH Medicaid Rep to answer during the Motor Team Meeting on Wed Jan 28th

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If you haven't already, please update ISS Caseload Document (Top Box) with Quarter 2 Information 

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If you haven't already, please update ISS Caseload Document (Top Box) with Quarter 2 Information 

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Ohio OT Licensure Law Requires 1 hour of Ethics and 1 hour of Mental Health -- please note that these requirements can be met on the OH OT/PT/AT licensing board website for FREE.  Additional opportunities to receive these contact hours will not be provided through HCESC in the 25/26 or 26/27 school year.

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Ohio OT Licensure Law Requires 1 hour of Ethics and 1 hour of Mental Health -- please note that these requirements can be met on the OH OT/PT/AT licensing board website for FREE.  Additional opportunities to receive these contact hours will not be provided through HCESC in the 25/26 or 26/27 school year.

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Mileage Due by your last calendar day in December!

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Mileage Due by your last calendar day in December!

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If you have NOT completed mileage in the SC View system, I highly encourage you to ask a colleague or supervisor if you are doing it correctly.

The treasurers office WILL NOT approve individual travel trips and you will be required to start over. This could delay approval and payment. Please reach out to your supervisor with questions!

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SAVE THE DATE! Motor Team Meeting January 28th 11:30-12:30

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SAVE THE DATE! Motor Team Meeting January 28th 11:30-12:30

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Thank you to everyone who came out to the Adaptive Toy Workshop at Synchrony on November 21st. 

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Thank you to everyone who came out to the Adaptive Toy Workshop at Synchrony on November 21st. 

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Shout out to Heidi Graves, OT in Mason for having organized materials ready for review during her observation!

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Shout out to Heidi Graves, OT in Mason for having organized materials ready for review during her observation!

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Having everything ready to go made the process smooth and efficient!

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Thank you to everyone who donated to our Motor Team Free Store Food Bank Virtual Food Drive!

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Thank you to everyone who donated to our Motor Team Free Store Food Bank Virtual Food Drive!

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Your generosity will go a long way for families in need this holiday season!

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ORSPN Meet-up with Ohio Medicaid School Program- PDF Presentation

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ORSPN Meet-up with Ohio Medicaid School Program- PDF Presentation

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In November, Brittany Miracle Medicaid School Program Administrator led a virtual update on the Ohio Medicaid Schools Program. The session was not recorded. I have requested a Q&A document for the questions at the end of the presentation to be shared. More to come!

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Shout out to Bracha Zehnwirth for using creative planning and flexibility to add another hourly billing student to her workload!

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Shout out to Bracha Zehnwirth for using creative planning and flexibility to add another hourly billing student to her workload!

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Shout out to Lindsay Thornton and Kyra Hunter who used a creative sensory activity in a specialized classroom that was a big hit!  

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Shout out to Lindsay Thornton and Kyra Hunter who used a creative sensory activity in a specialized classroom that was a big hit!  

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Pre-writing in shaving cream pumpkin pies!

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Shout out to our HOT Topics Breakout Room Facilitators!

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Shout out to our HOT Topics Breakout Room Facilitators!

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Thank you Cheryl Barnett, Erin Wainscott, Melissa Edkins, Krista Lorenz, Danielle Christman, Susan Hogan, Regina McCall, Kristin Feld, Tracy Gastright, Krista Andriacco, Sue Williams, Stephanie Emrick, Kyra Hunter and Kathi Bross for leading your discussion groups!

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Shout out to our Motor Team Progress Monitoring Presenters!

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Shout out to our Motor Team Progress Monitoring Presenters!

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Thank you Sarah Zemojtel, Erin Wainscott, Sue Williams, Regina McCall, and Vanessa Petranek for sharing your methods with our team!

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Shout out to Marie Ha, OT in Mt. Healthy and Anita Hammann, COTA in Northwest who both obtained materials after the LWT presentation to use in practice

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Shout out to Marie Ha, OT in Mt. Healthy and Anita Hammann, COTA in Northwest who both obtained materials after the LWT presentation to use in practice

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Shout out to Joanne Bohan and Becca Stock who both led a PD session in Northwest on a Professional Development Day!

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Shout out to Joanne Bohan and Becca Stock who both led a PD session in Northwest on a Professional Development Day!

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Thank you to everyone who attended the ETR & IEP Essentials for Educators... in case you missed it, see the attached Padlet for presentation materials and helpful resources.

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PT's may be interested in this resource!

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Shout out to our two new staff members in Winton Woods- Kayla Wiley and Collin Nissen.  District leadership shared they are an excellent addition to the Winton Woods team!

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Shout out to our two new staff members in Winton Woods- Kayla Wiley and Collin Nissen.  District leadership shared they are an excellent addition to the Winton Woods team!

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Check Out/Check in Process for Returnable Items (kits, manuals, resources) UPDATE

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Check Out/Check in Process for Returnable Items (kits, manuals, resources) UPDATE

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It is our priority to have assessment and resource materials available to you as needed. We are losing and replacing too many items! Our goal is to improve the process to maintain our inventory and have a better record of the location of materials. Thank you for your cooperation!

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Professional Growth Plans Due NOVEMBER 1st

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Professional Growth Plans Due NOVEMBER 1st

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Shout out to Kyra Hunter OT at PRE in Northwest and Kelly Brooks OT at PRE in Northwest and Jamie Cain Nimtz OT in AT

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Shout out to Kyra Hunter OT at PRE in Northwest and Kelly Brooks OT at PRE in Northwest and Jamie Cain Nimtz OT in AT

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Kyra, Kelly & Jamie (Jen PT also pictured) were invited to join the "May We Help" gala in August. Their ongoing relationship with this organization has supported students at Pleasant Run Elementary!

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Shout Out to Melissa Holderby, PT in Winton Woods

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Shout Out to Melissa Holderby, PT in Winton Woods

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Melissa has routinely contributed articles to Hamilton County DDS using her unique skillset a PT and a parent! Check out Melissa's most recent article here: https://www.hamiltonddsohio.gov/ready-set-school-tips-for-a-confident-start-to-the-year/

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Shout out to Becca Stock, OT at Struble Elementary in Northwest

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Shout out to Becca Stock, OT at Struble Elementary in Northwest

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Becca created a motor lab at Struble Elementary and had the opportunity to share her work at a BOE meeting in August! Great work Becca!

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Thursday October 30th 11:30-12:30

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The Reading Writing and Chrome OH My slides are linked here. Thank you Jamie for your informative presentation!

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Please use the following codes in the picture linked above in your mileage form.

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Shout Out to Elena Krikorian, OT in Madeira

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Shout Out to Elena Krikorian, OT in Madeira

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Elena has partnered with an organization that trains paraprofessionals working in schools. Elena has shared her knowledge in the area of sensory processing which will benefit students all across our region!

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Thank you to everyone who participated in "Navigating School Based Therapy Challenges"  Linked handouts below...

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Thank you to everyone who participated in "Navigating School Based Therapy Challenges"  Linked handouts below...

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Shout out to Vanessa Petranek, OT in Northwest

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Shout out to Vanessa Petranek, OT in Northwest

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Vanessa received an email shout out from her SLP colleague Barb Oehler. The email stated: "Just wanted to let you know that I think that you did a wonderful job with (student) yesterday. The way that you interacted with her was fantastic. She really seemed to like the sound of your voice too. Looking forward to co-treating with you with her this year".  Thank you for being an awesome team member Vanessa!

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Shout out to Ariel Krikorian, OT in Mt. Healthy

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Shout out to Ariel Krikorian, OT in Mt. Healthy

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Ari received a shout out from her PT colleague, Sue Williams for helping her trouble shoot an issue with Google Forms. Thank you for supporting one another!

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Raejean met with our AOTA Lobbyist Abe Saffer and our state representative Greg Landsman at Xaiver on September 22nd. Thank you for your work on the national and state level!

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Shout out to Alex McCafferty, OT at HELC in Northwest

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Shout out to Alex McCafferty, OT at HELC in Northwest

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Alex received a shout out from her School Psych colleague for "demonstrating excellent team collaboration skills and willing to go the extra mile to help team members and to make things easier for their families" Thank you Alex for being a team player at HELC!

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Shout out to Collin Nissen, OT in Winton Woods

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Shout out to Collin Nissen, OT in Winton Woods

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Collin's partnership with NKU has brought another fieldwork contract to our organization. AND Collin agreed to take a Level 1 fieldwork student this school year. Thank you!

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Have a Question for your colleagues?  Email motorteam@hcesc.org

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Have a Question for your colleagues?  Email motorteam@hcesc.org

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Shout out to Cindy Spurgeon, PT in Forest Hills!

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Shout out to Cindy Spurgeon, PT in Forest Hills!

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Cindy received a shout out from the SLP supervisor Susan Brown for going above and beyond to welcome a new SLP staff member to Mercer Elementary by orienting her to the building! Thank you Cindy!

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Thank you Sarah Schuck for creating and sharing a template to track data and complete daily notes. This version is a view only, and a copy can be made for your personal use.

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Sign Up FREE with the promo code:

hcesc employee

https://www.escweb.net/oh_hcesc/catalog/session.aspx?session_id=44547

This PD opportunity is the same presentation offered in the 24-25 school year and counts as 6 Contact Hours for OT

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Reminder:  Share your Caseload List and Schedule with your supervisor and district/assignment!

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Reminder:  Share your Caseload List and Schedule with your supervisor and district/assignment!

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Be sure to update your caseload list title with 25-26 school year!

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Easily create surveys and polls to collect customer feedback, measure employee satisfaction, and organize team events.

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1st Quarter: 10/17/2025

2nd Quarter: 12/19/2025

3rd Quarter: 3/13/2026

4th Quarter: 5/15/2026

Calendar reminders were shared-- updates should occur on or around these dates. Supervisors review caseload documents quarterly to prepare for contract discussions in the spring.

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Thank you Sarah Schuck for creating and sharing this timed scheduling sheet to stay organized! This version is view only and a copy can be made for your personal use.

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Make A Copy of Timed Scheduling Sheets - Shared

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Link and QR code are not accessible in this document: Use this LINK: https://uceducation.az1.qualtrics.com/jfe/form/SV_4UtL22U7A9LL5Q2

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Join the OCALI Newsletter distribution list

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Join the OCALI Newsletter distribution list

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Each month, OCALI (Ohio Center for Autism and Low Incidence) sends out a newsletter full of resources! Interested? Join the distribution list today!

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Communicate about disability thoughtfully and respectfully with our writing style guide. Represent OCALI and its Centers properly using our visual identity guide and brand assets.

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Interested in learning more about administering the new BOT-3? Check out this webinar offered by Pearson

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Update OCCRRA Folders in the KB Colleague Library by 9/12/2025

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Update OCCRRA Folders in the KB Colleague Library by 9/12/2025

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Directions to access the colleague library are linked above-- Please upload your OCCRRA documents to your OT/PT folder!

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Thank you Sarah Schuck for creating this digital monthly minute tracker!

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Copy of 25-26 Monthly Minute Tracker - BLANK

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It's a BOY!  Congratulations Kelly Brooks, OT in Northwest who delivered her baby boy over the Labor Day Weekend!

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It's a BOY!  Congratulations Kelly Brooks, OT in Northwest who delivered her baby boy over the Labor Day Weekend!

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NEW to preschool or RETURNING to preschool???  Add your updated OT license to your OCCRRA folder!

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NEW to preschool or RETURNING to preschool???  Add your updated OT license to your OCCRRA folder!

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**Occupational Therapy in MTSS: A Summary of Latest Research**

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Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more with Google Drive.

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Shout Out to Katie Charlton Perkins, OT and Kristin Feld OT in Princeton

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Shout Out to Katie Charlton Perkins, OT and Kristin Feld OT in Princeton

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Katie shared important "beginning of the year" processes and worked through the division of preschool evals with a new staff member, Kristin Feld, in the Princeton School District. We appreciate both of your flexibility!

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Shout Out to Danielle Christman, PT in Princeton

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Shout Out to Danielle Christman, PT in Princeton

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Danielle supported a colleague in a time of need serving with care and concern for her well being. Thank you Danielle for being a friend to another!

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Attached ODM Liability Insurance Verification & Hamilton COC 25-26 Proof of Coverage (2 pages to this documents…you will need to add your information). This gets uploaded in the documents section of CAQH

One of the questions asks about our insurance carrier, which is Lloyds of London and the coverage amounts. They are: $1M per occurrence and $3M aggregate.

HCESC Tax ID: 31-0967612

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Anita obtained her "C" to add to the OTA!