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DAY 16- DAY 20 (MONDAY - FRIDAY)

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DAY 71 (24/6/24) - RECEIVING INVOICES IN NAV

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DAY 71 (24/6/24) - RECEIVING INVOICES IN NAV

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Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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Need to sit in the purchasing office first.

Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Make the quotation letter (August - November) for suppliers.

Make the price label of the mooncake for purchasing manager presentation.

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Arrange Account Payable Voucher with attached others related documents alphabetically.

Make the slide of food waste for June.

Celebrate the Graduation Day.

This ceremony was attended by the HOD of each department and the supervisors involved in this internship.

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DAY 74 (27/6/24) - RECEIVING INVOICES IN NAV

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DAY 74 (27/6/24) - RECEIVING INVOICES IN NAV

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Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

need to sign purchase receipts which has not been signed yet.

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DAY 75 (28/6/24) - END MONTH CLOSING COMPILATION

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DAY 75 (28/6/24) - END MONTH CLOSING COMPILATION

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Need to complete the posting today for the purpose of closing the end of the month

Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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Arrange Account Payable Voucher by invoices number and alphabetically.

Key in Complimentary form in Excel.

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Continue arrange Account Payable Voucher by invoices number and alphabetically.

Take the storage box from general store for Finance department.

Check the Account Payable Voucher invoices number and total amount.

Arrange the checklist of that account payable voucher for urgent payment.

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Arrange the account payable voucher for payment market list batch 1.

Need to check the invoices number and total amount.

Help to search past invoices and others and halal certificates for meats and others food.

Assist purchasing staffs for halal spotcheck.

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DAY 79  (4/7/24) - (CHECKLIST INVOICES) LAST DAY

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DAY 79  (4/7/24) - (CHECKLIST INVOICES) LAST DAY

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Arrange the account payable voucher for payment market list batch 2 and 3.

Need to check the invoices number and total amount.

Need to fill up the clearance form.

Go to others department to take the sign for clearance form.

Return locker key, nametag and logo pin to HR.

Give the feedback or comment about internship at Amari Kuala Lumpur.

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Nude Monochrome Clean Photo Grid Mood board Photo Collage (Portrait)

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Arrange Account Payable Voucher for payment batch 3.

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DAY 62 (11/6/24) - RECEIVING INVOICES IN NAV

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DAY 62 (11/6/24) - RECEIVING INVOICES IN NAV

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Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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DAY 63 (12/6/24) - ASSIST RECEIVING ITEMS

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DAY 63 (12/6/24) - ASSIST RECEIVING ITEMS

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Key in data in complimentary form in Excel.

Attach the payment with others document like invoices, purchase orders, purchase receipts, and account payable voucher.

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Help issue the items for Housekeeping.

Assist receiving the Amari mineral water from supplier.

Need to guide supplier bring that mineral into beverage store.

Learn about the FIFO (first in, first out) the items that come in first need to be removed from the store.

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DAY 65 (14/6/24) - RECEIVING INVOICES IN NAV

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DAY 65 (14/6/24) - RECEIVING INVOICES IN NAV

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Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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DAY 51 (27/5/24) - RECEIVING INVOICE IN NAV

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DAY 51 (27/5/24) - RECEIVING INVOICE IN NAV

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Did the posting purchase invoices in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Took the complimentary data at the Cascade.

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Assist issue items from store for Housekeeping.

Did the posting purchase invoices for general and beverages in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Calculate stock on hand for inventory end month closing compilation.

Did the posting for food items.

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DAY 53 (29/5/24) - RECEIVING OF INVOICE IN NAV

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DAY 53 (29/5/24) - RECEIVING OF INVOICE IN NAV

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Continue posting invoices yesterday that have not been finished yet.

Arrange Account Payable Voucher with attached others related documents alphabetically.

Took the sign from assistant General Manager for store requisition sustainable stationary like pen, ruler, eraser, glue and stapler.

Continue arrange Account Payable Voucher.

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Organize accounts payable into a box for the purpose of storing future financial references.

If i found the petty cash and staff claims need to separate them.

Take the invoices from Receiving and Purchasing office.

Take the inventory document from Cascade to make inventory valuation.

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DAY 65-69 RAYA LEAVES MONDAY - THURSDAY (17/6/24-20/6/24)

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DAY 21 (15/4/24) - LEARNING & DEVELOPMENT MEETING (INTERNSHIP STUDENTS)

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DAY 21 (15/4/24) - LEARNING & DEVELOPMENT MEETING (INTERNSHIP STUDENTS)

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Assist receiving of the food items.

Check the qualities and quantities of the food items like vegetables, fruits, chicken, fish and others.

Do the posting of the food items in NAV System to print out the purchase receipt.

Recheck the quantities, price and total amount.

In the evening there was a meeting with Miss Logini, Manager Learning and Development, with all the industrial training students at Amari Kuala Lumpur.

In this hotel there are 13 industrial training students, 5 students from Tunku Abdul Rahman University, 4 students from Mae Fah Luang University, Thailand and 4 students from UMK.

At this meeting we play games to get to know each other and build friendships and we also have to explain the activities or tasks we do during training at this hotel.

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DAY 46 (20/5/24) - ASSIST RECEIVING ITEMS

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DAY 46 (20/5/24) - ASSIST RECEIVING ITEMS

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Did the posting purchase invoices in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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Assist receive the general items like tissue.

Need to check the qualities and quantities of the that items.

Guide the supplier to the general store to keep that tissue items.

Attach invoice with purchase order.

Did the posting purchase invoices in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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DAY 13 (3/4/24) - ASSIST RECEIVING GOODS

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DAY 13 (3/4/24) - ASSIST RECEIVING GOODS

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Assist receiving the food items by checking the quantities and qualities of the food items like vegetables, fruits, and others.

Need to check the expired date of the food items like cheese, milk, chocolate and many others.

Record the temperature of food delivery (frozen) like chicken, seabass, prawn, squid and many others.

Need to cancel purchase order with using NAV system.

Make the checklist of the request for quotation letter from suppliers.

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DAY 41 (13/5/24) - BRIEFING COST CONTROL

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DAY 41 (13/5/24) - BRIEFING COST CONTROL

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Description of the Finance (Cost Control) department from Mr. Devin, Executive, Cost Controller.

Planning activities and tasks that will be given throughout these 8 weeks.

The first task I did in cost control was the posting purchase invoices in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Make the slide of the food waste.

Then key in data of food and beverages in complimentary form for f&b departments.

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DAY 42 (14/5/24) - POSTING PURCHASE INVOICES

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DAY 42 (14/5/24) - POSTING PURCHASE INVOICES

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Issuing items from the store for housekeeping department.

Need to check the store requisition form then identify the items

For General Store, they store the items like body cleanser, hand towel, tissues, stationary, A4 papers and many others item.

For Beverage Store, they store the items like mineral water, tonic water and coca cola, sprite, Kitkat and many others beverage items.

Assist to handle the fallen or damaged product racks to be repaired by engineering at the General Store.

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DAY 43 (15/5/24) - POSTING PURCHASE INVOICES

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DAY 43 (15/5/24) - POSTING PURCHASE INVOICES

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Did the posting purchase invoices in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Assist receiving items.

Need to check the temperature records of the frozen food like chicken, fish and others.

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Issuing item from store.

Need to calculate stock on hand for inventory valuation.

Did the posting purchase invoices in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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Arrange attached invoice with purchase order alphabetically to be posted on the NAV System.

NAV System still cannot be used because it is still in the process of the end month closing compilation.

Take the key of the General Store and Beverages Store at the Security Office.

Meeting with SP Setia Foundation Ms. Hartini and Mr. Ashraf.

Need to record video about my feedback of this internship at Amari Kuala Lumpur.

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DAY 37 (7/5/24) - ASSIST ON DAY-TO DAY JOB

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DAY 37 (7/5/24) - ASSIST ON DAY-TO DAY JOB

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Go to the pastry kitchen to take Longan can and Kidney Red Bean for the sample to purchase it.

Assist receiving the food items.

Do posting in NAV System.

Sort out of the purchase orders.

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Continue posting invoices that have not been posted yesterday.

Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order.

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DAY 39 (9/5/24) - ASSIST ON DAY-TO-DAY JOB

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DAY 39 (9/5/24) - ASSIST ON DAY-TO-DAY JOB

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Take the key store at the Security office.

Calculate stock on hand at General Sore and Beverage Store.

Assist receiving general and beverage items like tissue, mineral water and other drinks.

Sort out of purchase orders for delivery tomorrow.

Scan by supplier's names and email to Ms. Rohini.

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order.

Sort out of purchase orders for delivery next week.

Scan by supplier's names and email to Ms. Rohini.

Celebrate the last day at Receiving and Purchasing Office.

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Assist receiving of the food items.

Check the qualities and quantities of the food items like vegetables, fruits, chicken, fish and others.

Do the posting of the food items in NAV System to print out the purchase receipt.

Recheck the quantities, price and total amount.

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DAY 27 (23/4/24) - ASSIST ON ORDERING GOODS

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DAY 27 (23/4/24) - ASSIST ON ORDERING GOODS

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Key-in pricing market list of vegetables (May-July).

Search for department, items and then search for items using the description.

Next, I need to click navigate to change the price of items and click price.

Change the price that has been set for the month of May to July.

Change the date to 1/5/2024 to 31/7/2024 and then click save and okay.

Make sure the data has been saved in NAV System.

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Key-in pricing market list of vegetables (May-July).

Search for department, items and then search for items using the description.

Next, I need to click navigate to change the price of items and click price.

Change the price that has been set for the month of May to July.

Change the date to 1/5/2024 to 31/7/2024 and then click save and okay.

Make sure the data has been saved in NAV System.

Assist receiving food items.

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DAY 29 (25/4/24) - TRAINING SUSTAINABILITY

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DAY 29 (25/4/24) - TRAINING SUSTAINABILITY

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Assist receive the food items

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order.

In the evening, I had a sustainability training together with the Amari Kuala Lumpur staffs.

This training aims to ensure that the staffs at this hotel practice the 3R principle, which is reuse, recycle and reduce of the waste management.

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DAY 22 (16/4/24) - KEY-IN PRICING MARKET LIST (MAY-JULY)

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DAY 22 (16/4/24) - KEY-IN PRICING MARKET LIST (MAY-JULY)

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Today I was taught new things by Ms. Rohini is to key-in the prices of goods for groceries, eggs, fruits, vegetables, chicken, fish and others in NAV System.

But today I was instructed to enter the price of items for groceries first.

What I need to do is search for department, items and then search for items using the description.

Next, I need to click navigate to change the price of items and click price.

Change the price that has been set for the month of May to July.

Change the date to 1/5/2024 to 31/7/2024 and then click save and okay.

Make sure the data has been saved in NAV System.

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DAY 23 (17/4/24) - KEY-IN PRICING MARKET LIST (MAY-JULY)

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DAY 23 (17/4/24) - KEY-IN PRICING MARKET LIST (MAY-JULY)

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Key-in pricing market list for fruits items (May-July)

Assist receive the food items

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order

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DAY 24 (18/4/24) - KEY-IN PRICING MARKET LIST (MAY-JULY)

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DAY 24 (18/4/24) - KEY-IN PRICING MARKET LIST (MAY-JULY)

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Key-in pricing market list of seafood (May-July).

Search for department, items and then search for items using the description.

Next, I need to click navigate to change the price of items and click price.

Change the price that has been set for the month of May to July.

Change the date to 1/5/2024 to 31/7/2024 and then click save and okay.

Make sure the data has been saved in NAV System.

Sort out of purchase order for tomorrow delivery items.

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DAY 25 (19/4/24) - ASSIST ON DAY-TO-DAY ORDERS

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DAY 25 (19/4/24) - ASSIST ON DAY-TO-DAY ORDERS

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order.

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DAY 11 (1/4/24) - DAY TO DAY ROUTINE JOB

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DAY 11 (1/4/24) - DAY TO DAY ROUTINE JOB

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Assist receiving of food items

Need to check the qualities and quantities of food items

Also need to check the purchase order either the suppliers brought all the items or not.

Do the posting of purchase receipt in NAV System.

Print the purchase receipt and attach it with invoices and purchase orders

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The calculation of stock on hand at the stores for the End Month Closing Compilation.

Among the stores involved in today's stock calculation is general store, beverage store and non-halal beverage store.

Need to write the number of items in and out of the store in the inventory valuation.

Got the copy of every month recycling data of 2024 from purchasing manager for me to take note for sustainability awareness.

The items that Amari Hotel recycle is paper, aluminium can, plastics, cooking oil and any others.

Sort out of purchase orders for tomorrow delivery.

Scan by supplier's names and email to Ms. Rohini.

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MONDAY (18/3/24)

Hye.......

Today is the first day for me to do my internship at the Amari Hotel Kuala Lumpur. Yesterday, I used public transport, MRT (Mass Rapid Transit) to visit the area where I will do industrial training and when I arrived at Amari Kuala Lumpur I went around the hotel area and it is connected to KL Eco City Mall and there are also several Shopping Malls that others around.

At the day of internship, I left home at 6.45am and it took about 50 minutes to get to Amari Kuala Lumpur. When I arrived there, me and UMK's friends have to wait in the lobby to meet HR of Amari Kuala Lumpur in his office.

After that, we need to fill in and sign several forms about our personal information. We also got name tags and Amari Kuala Lumpur logo pins to wear while we were here. We also got a locker key to store our personal belongings in the locker.

An orientation session to get to know UMK students better and two employees who just started work last week also participated in the orientation program named Monisha and En. Sharul.

We were also taken to walk around the entire area of the hotel including the kitchen, lobby, swimming pool, meeting room and many more while getting to know the staff and workers at this hotel.

I feel very grateful because the staffs here are very friendly and respect each other. That's all for my first day at Amari Hotel Kuala Lumpur.

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MONDAY (25/3/24)

Today, I learned about purchase requisition in purchasing department.

Purchase requisition form is an internal document used by an employee to purchase goods or services on behalf of their firm.

These purchases may be for business operations (such as office supplies), inventory, or manufacturing inputs.

I also learned how to receive the food items and verified the items received against Purchase orders.

I instructed to send the attached invoices together with purchase order and purchase receipt to the executive cost control, Mr. Devin for the next process of finance.

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DAY 49 (23/5/24) -RECEIVING OF INVOICE IN NAV

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DAY 49 (23/5/24) -RECEIVING OF INVOICE IN NAV

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Took the invoice with attached with Purchase Orders and Purchase Receipts from purchasing office.

Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Check the payment transaction receipt which is supplier's name, bank account, debit amount and debit date.

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Today starts with how to file the purchase order that has been ordered into the folder file for each department taught by Purchasing Manager, Mr. Ragavan.

Need to scan and email to Mr. Ragavan.

Make the copy of all documents that attached purchase order and then file it into each department's file.

Scan request for quotation to the suppliers with email to Ms. Rohini.

The purchase quotation needs to be separated according to the list of items such as vegetables, fruits and others.

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DAY 8 (27/3/24) - ASSIST RECEIVING GOODS

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DAY 8 (27/3/24) - ASSIST RECEIVING GOODS

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Need to check the invoice given by the supplier.

Issuing purchase orders that have been sorted out for the items ordered.

Check the quantity and quality of the goods are sufficient and in good condition.

Attach the invoice and purchase order.

Scan and copy documents of purchase orders for filling.

Follow Mr. Ragavan brought the frame construction contractor for the glass replacement to the HR office.

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Need to arrange invoices with attached documents alphabetically and invoice number.

Separate according to each letter to simplify the payment process.

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DAY 14 (4/4/24) - SORT OT PURCHASE ORDERS

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DAY 14 (4/4/24) - SORT OT PURCHASE ORDERS

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Scan of all purchase order documents and send it by email to Purchasing Manager.

Make the copy of purchase orders document for filing storage.

Keep it in the folder file by each department.

Go to the pastry kitchen and take the red kidney bean can the bring it to the office for the sample for ordering.

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order.

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DAY 70 (21/6/24) - RECEIVING OF INVOICE IN NAV

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DAY 70 (21/6/24) - RECEIVING OF INVOICE IN NAV

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Did the posting all invoice that from 14/6, 18/6 and 19/6 in NAV system.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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DAY 55 (31/5/24) - MONTH END CLOSING COMPILATION + INTERNSHIP STUDENTS MEETING

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DAY 55 (31/5/24) - MONTH END CLOSING COMPILATION + INTERNSHIP STUDENTS MEETING

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Posting all invoices for end month closing compilation.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Take the complimentary order from pastry kitchen to make inventory valuation.

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DAY 50 (24/5/24) - RECEIVING OF INVOICE IN NAV

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DAY 50 (24/5/24) - RECEIVING OF INVOICE IN NAV

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Did the posting in NAV system.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

Check purchase receipt and found an error in the total amount.

Need to return the invoice to receiving and purchasing department.

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DAY 57 (4/6/24) - CHECKLIST INVOICE FOR MAY PAYMENT

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DAY 57 (4/6/24) - CHECKLIST INVOICE FOR MAY PAYMENT

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Issuing items from store for Housekeeping in General and Beverage Store.

Arrange Account Payable Voucher by invoices number and alphabetically.

Need to recheck invoices number and total amount.

Then, checklist for urgent payment.

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During the end of this month we cannot post for purchase orders because this period is the Month End Closing Compilation.

Atiqah and I were taken to visit several stores inside the Amari Hotel.

Among the stores we brought to visit are general stores, beverage stores and non-halal beverages stores for today.

We were also taught how to do inventory valuation for each month by Mr. Devin for cost control use.

Need to count the stock on hand, in the bin card and the system is the same amount of stock in the store.

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DAY 15 (5/4/24) - ASSIST RECEIVING GOODS

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DAY 15 (5/4/24) - ASSIST RECEIVING GOODS

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Assist receive the food items

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Do the posting in NAV System and print out the purchase receipt.

Before posting, need to recheck the quantities, price and total amount same with invoice from suppliers.

Attach it with invoice and purchase order

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Filing market list tender for May - July.

Need to file it in Market List folder file.

Filing purchase orders by each department.

Need to scan and email to Mr. Ragavan.

Make the copy of all documents that attached purchase order and then file it into each department's file.

Open House Amari with Amal Limpahan Kasih.

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Continue arrange Account Payable Voucher for the payment batch 1 and 2

Go Integrity Training at Discovery Suite with others staffs.

The trainers from SP Setia.

Got new knowledge and experience from that training for me to use for my future.

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DAY 2 (19/3/24) - FINANCE DEPARTMENT (RECEIVING AND PURCHASING)

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DAY 2 (19/3/24) - FINANCE DEPARTMENT (RECEIVING AND PURCHASING)

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TUESDAY (19/3/24)

Gather at the HR office before we go to our respective departments.

Go to the LL floor for the Finance Office (Receiving and Purchasing) office.

In this Finance Office, there are three people involved, the head of department Mr. Ragavan and two employees Mr. Asyraf and Mrs. Rohini to guide me for these two months.

Mr. Ragavan is not in the office this week because he is on vacation with his family in Bali.

An explanation of the purchase by Mrs. Rohini was given in relation to the purchase requisition, purchase quotation, purchase order, invoice and purchase receipt.

I have been given the task of sorting out the purchase order by writing the delivery date, arranging the supplier's name alphabetically, asking for the signature of the person in charge in the finance department.

I need to scan the purchase order according to the supplier and send it via email to Ms. Rohini.

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Arrange that invoices alphabetically.

It can't be posting yet in the system because it is still in the end month closing process.

Filing the purchase orders by each department.

Need to scan and email to Mr. Ragavan.

Make the copy of all documents that attached purchase order and then file it into each department's file.

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DAY 3 (20/3/24) - MICROSOFT DYNAMICS NAV SYSYTEM

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DAY 3 (20/3/24) - MICROSOFT DYNAMICS NAV SYSYTEM

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WEDNESDAY (20/3/24)

I need to edit the date on the request for quotation letter to be sent to the suppliers.

Change the delivery date on the purchase order form.

Checking the goods sent by the suppliers are correct and in good condition such as fruits, vegetables, etc.

Stamp the received invoice and sign and write the date of receiving the goods.

For this department Finance (Receiving and Purchasing), the food items will be received every Monday, Wednesday and Friday while Tuesday and Thursday are the days to manage storage stores and items that go out and enter each store.

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THURSDAY (21/3/24)

Start by exploring more deeply about the system used by the finance department which is the NAV system.

Instructed by Mr. Asyraf to start learning and be taught to post items that have been received using two things, namely invoices and purchase orders.

By using the NAV System to make postings, I need to open 3 tabs in this system, namely purchase orders, good receipt notes and posted purchase orders.

I need to fill in some information such as department, posting date, invoice number and also check the item data and the amount of the item is the same as the invoice.

Last step, I need to print the purchase receipt and attach along with the invoice, the purchase order.

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DAY 59 (6/6/24) - RECEIVING INVOICES IN NAV

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DAY 59 (6/6/24) - RECEIVING INVOICES IN NAV

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Take the A4 from General Store for Executive Office.

Start do the posting for June.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.

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DAY 5 (22/3/24) - (PURCHASE ORDERS CANCEL)

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DAY 5 (22/3/24) - (PURCHASE ORDERS CANCEL)

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Today I learned how to cancel a purchase order in NAV System.

I need to open the system first and after that I need to search for a purchase order to cancel.

After that, I need to type the purchase order number code displayed on the PO paper and search for the supplier.

I opened the purchase order for the item and made sure the item was the same as in the purchase order paper.

I checked the order quantity of the goods and changed the quantity to the quantity to cancel.

Click release and write close on that PO paper.

I need to put it in the PO Cancel folder file.

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DAY 60 (7/6/24) - ASSIST RECEIVING ITEMS 

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DAY 60 (7/6/24) - ASSIST RECEIVING ITEMS 

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Assist receive the food items.

Need to check the qualities and quantities of the food items.

Attach invoice with purchase order.

Did the posting in NAV System.

Must check the invoices and purchase receipt.

The invoice number and purchase receipt must be same.

Sign the purchase receipt.

In NAV System, I need to open purchase invoice and click New.

Then, in purchase invoice click Enter and for vendor shipment order type the invoice number.

Click functions then click get receipt lines and check the purchase receipt number and click that.

Copy one the list name of items and paste at the posting description.

Preview purchase voucher and recheck the total amount and invoice number the printout the account payable voucher.

Lastly, posting that purchase invoice and attach the account payable voucher at the front with other purchase order documents.