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Screenshot of the venue providing dates to book

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Screenshot of the venue providing dates to book

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Dan voiced the idea of doing a WaterBear Showcase, using the WaterBear Venue and musicians/bands to play. Will go from acoustic through to Metal.

I asked if I could join his event as I quite liked the idea.

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Had a meeting in the Lesson with Dan to decide the way we are going to work and how we will split up roles.

Also had a look at how we are going to communicate and created a WhatsApp group

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Here is a screenshot of the GANNT Chart from the 1st meeting that we had.

We had the meeting to discuss:
- choosing the venue
- deciding the order
- setting up email
- deciding price
- making decisions on posters

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Screenshot of the GANNT Chart from the 1st meeting

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Here is the email to the venue confirming that we will like to go ahead and book the slot that they offered use for the event.

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Screenshot of our email to confirm the venue

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Screenshot of our email confirming payment

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Screenshot of our email confirming payment

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Here is a link to an unlisted YouTube video documenting the event that we ran on the 28th Nov 2022.

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Here is a screenshot of the GANNT Chart from the 2nd meeting that we held.

In this meeting we were discussing contacting and hiring a new venue, because of the time that we had left we decided it would be best for us both to be actively looking for venues.

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Dan had a meeting with the Prince Albert to see if we could hire their venue, they said that they have a date available for us, but just need to confirm that it is not being used by ITV for filming first.

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We are still waiting for confirmation from The Prince Albert. We have been in to see them a couple of times, but have still not heard back from them yet.

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Here is a screenshot from Eventbrite showing our event.

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Here is the other version of the marketing materials, to be used in stories and reels.

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Sending the bands the marketing materials and info about the event

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Sending the bands the marketing materials and info about the event

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Here is a screenshot of the email that we sent to the bands with the marketing materials for the event.

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Screenshot of email sending the bands the marketing materials

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Here are some screenshots of company's that hire backlines to get an idea of the prices we would be looking at. We also asked around for other pieces of equipment that we could use, for example Dan has a 1x12 cab we can use and I have an Amp head that we can use.

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Confirming the timings with the staff at the venue

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Confirming the timings with the staff at the venue

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Here is the email to the venue confirming the timings for the event, so that they could hire the staff.

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Screenshot of email confirming timings for staff

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Here is the email chain between myself and Brighton Electric about hiring the 2 cabs that we needed to hire. The cabs were and orange 2x12 and an Ampeg 4x10

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Screenshot of Invoice for hiring equipment

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Screenshot of Invoice for hiring equipment

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Screenshot of email quote for the hire of equipment

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Screenshot of email quote for the hire of equipment

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We have been very fortunate as the drummer for Jump Rope would like to use his own drums and the guitarist and bassist from Parabellum are happy for everyone to use their Amp heads.

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Sending the event information to the Sound Engineer

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Sending the event information to the Sound Engineer

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Screenshot of emails to sound engineer #2

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Screenshot of emails to sound engineer #2

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Screenshot of emails to sound engineer #3

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Screenshot of emails to sound engineer #3

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Screenshot of emails to sound engineer #4

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Screenshot of emails to sound engineer #4

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Here is a screenshot of the GANNT Chart following the 5th meeting between me and Daniel.

This meeting was to discuss:

- Hiring and borrowing equipment
- Anything that still needed doing ahead of the event
- Double checking that we were good to go

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Screenshot of GANNT Chart from meeting 5

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Here are the final Marketing Materials that Dan has created that we will be using for the instagram posts.

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Here is a screenshot of the Instagram account that we set up to promote the event.

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Screenshot of number of views on our post

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Screenshot of number of views on our post

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Here is a screenshot showing the number of views that our post received thanks to the boost that instagram gives to new accounts

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Here is the Actual Advance Sheet that we used. It details all of the contact details that we had, the timings that everyone was working to and is a detailed look at the way the event was going to run.

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Screenshot of email about using our own sound engineer

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Screenshot of email about using our own sound engineer

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Screenshot of email confirming the sound engineer

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Screenshot of email confirming the sound engineer

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Screenshot of emails with sound engineer

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Here is a screenshot of the email to Rottweiler confirming that we would like them to play our event

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Here is the projected advance sheet that I put together, outlining how the event might look and the bands that we hope we will have for the event.

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Here is the projected budget that I put together outlining what we think the costs will be before we do the event.

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Here is the Actual Budget for the event, outlining the costs and the income. We made a loss in the end, however the goal of this event wasn't financial and more to have a successful event with a decent audience, which we achieved.

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A video following the meeting with Dan, updating where we are at and what we have been doing

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Screenshot of the email sending the bands the Advance and Day Sheets

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Screenshot of the email sending the bands the Advance and Day Sheets

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Screenshot of email with Advance and Day Sheets

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Screenshot of the email sending the bands their ticket link

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Screenshot of the email sending the bands their ticket link

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Screenshot of email with the ticket link

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Here is a screenshot of the email that we sent to the venues enquiring about the possibility of hiring them for late November

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Here is a screenshot from the 3rd meeting with Daniel, looking at confirming the venue and the next steps

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Screenshot of GANNT Chart from meeting 3

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Screenshot of GANNT Chart from the 4th Meeting

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Screenshot of GANNT Chart from the 4th Meeting

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Here is a screenshot of the GANNT Chart from the 4th meeting between me and Daniel.

We had this meeting to discuss:

- Confirming the venue
- sending the marketing materials and relevant info to the bands
- Hiring and borrowing backline
- what our marketing strategy would be

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Screenshot of GANNT Chart from meeting 4

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Here is a screenshot of the GANNT Chart now that the event has been completed.

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A YouTube video of the meeting update