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Conocer las diferencias entre ambas herramientas

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Conocer las diferencias entre ambas herramientas

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Los estudiantes podrán identificar las principales diferencias entre Google Workspace y Office 365, entendiendo las características únicas de cada plataforma.

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Los estudiantes podrán elegir cuáles de estas herramientas utilizar en distintos escenarios de aprendizaje y trabajo, justificando su elección.

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¿Qué ventajas y limitaciones tienen Google Workspace y Office 365 en entornos educativos y laborales?

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Presentar una comparación directa entre las dos plataformas, destacando aspectos como almacenamiento, colaboración en tiempo real, compatibilidad con otros software y costos.

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Google Workspace vs Microsoft 365: Top Differences!

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Los estudiantes trabajarán en grupos pequeños para crear un Padlet donde comparen herramientas específicas de cada plataforma como Docs y Word o Sheets y Excel.

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Práctica independiente: Reto de creación

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Práctica independiente: Reto de creación

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Asignar individualmente a cada estudiante una plataforma y pedirles que creen un documento, hoja de cálculo o presentación utilizando cualquier herramienta de Google Workspace u Office 365.

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Ofrecer actividades avanzadas para estudiantes que dominen los conceptos básicos, como explorar integraciones avanzadas o API de ambas plataformas. Proporcionar recursos de apoyo para quienes necesiten más práctica.

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This document will guide you through migrating from G Suite to Exchange Online (Microsoft 365) via the Gmail API endpoint.

MigrationWiz

MigrationWiz is a migration tool, not a syncing tool. If changes are made at the source after migration, they will not sync to the destination, nor will changes made at the destination sync to the source. We do not have "live" monitoring of changes (as with a sync agent) and we cannot handle scenarios such as conflict resolution without user interaction.

First time?

This migration guide contains the necessary steps to perform the actual migration, but there are many steps to preparing for migration. If this is your first time performing a migration, we have created a Migration Planning & Strategy Guide to walk you through planning, set-up, and general migration best practices. If you have never performed a migration before, we suggest reading that before beginning the steps outlined in this scenario.

Prerequisites

It is important to highlight and meet the following prerequisites for a smooth migration project.

Licensing

We recommend that you purchase User Migration Bundlelicenses for this migration scenario. User Migration Bundle licenses allow the performance of multiple migrations with a single license. For questions on licensing, visit MigrationWiz Licenses.

To use your license by following the next steps:

1. Purchase Licenses.

2. Create a Customer.

3. Apply Licenses.

4. Review Considerations.

Purchase licenses by following the steps below:

1. Sign in to your BitTitan account.

2. In the top navigation bar, click Purchase.

3. Click the Select button and chooseUser Migration Bundlelicenses.

4. Enter the number of licenses you want to purchase. Click Buy Now.

5. Enter aBillingaddress if applicable.

6. Click Next.

7. Review theOrder Summaryand enter a payment method.

8. Click Place Your Order.

Limitations

App password usage, MFA/2FA, and ADFS are not supported for the migration service accounts being used for this migration scenario.

The maximum file size for migration through MigrationWiz varies by migration type and environment, but may never exceed 60GB.

When migrating from G Suite as a source, contacts in Contact Groups (which look like subfolders of the Contacts folder) will migrate to the top-level contacts folder on the destination. Folders will be created for each group but the contacts will not be sorted into those folders.

Calendars can have multiple Owners. An Owner is anyone with "Make changes and manage sharing" permissions, so shared calendars will be migrated to users with these permissions by default.

Migrated Items

Please click the bars below to check the migrated and non-migrated items. We are constantly working to create a better migration experience for you so these items may change over time.
Which is the migration mapping? Which items are migrated? Which items are not migrated?
The G Suite (Gmail API) source endpoint requires your tenant service account to be set up and Google APIs to be enabled.

Prerequisites

Subscription to Google Cloud Platform.

Google Super Administrator account.

Ability to set up a service account on the G Suite tenant.

Service account must be set up before the MigrationWiz project is created.

All accounts being migrated must be in Active status in the tenant. Users that are set to a status of Inactive will not be able to fully migrate and will fail in the project.

Create a Google Project

1. Go to the Google Cloud Platform (GCP) Console and sign in as a super administrator. Choose one of the options below:

If you haven't used the Google Cloud Platform Console before, agree to the Terms of Service and click Create Project.

If you have used the Google Cloud Platform Console before, at the top of the screen next to your most recent project name, click Down to open your projects list. Then, click New Project.

2. Enter a project name and click Create.

If you are not able to create a project here, it may be that the ability to create projects has been disabled for your tenant. To check this, navigate to the Google Admin Center, click on Apps > Additional Google Services, and select the Google Cloud Platform. Once there, you should see a setting that can be toggled to allow users to create projects.

Enable APIs for Service Account

1. From the Google Cloud Platform Console, click Menu () > APIs & Services > Library.

2. Enable the following APIs by selecting the specific API and clicking Enable. Repeat for each API:

Google Calendar API

Gmail API

People API

Contacts API

Admin SDK

Make sure that the Gmail, Calendar, and Contacts services are enabled within the Google tenant. You can control services for your users by following the instructions on this page: G Suite and Google Services Access.

Create a Customer Tenant Service Account

From the Google Cloud Platform Console,

1. Click Menu > IAM & Admin > Service accounts.

2. Click Create Service Account and enter a name.

3. Click Create.

4. Assign the role of Owner to the new Service Account by selecting Owner from the Role Dropdown menu.

5. Click Continue.

6. Click Done.

7. Click the three dots to the right of the service account and click manage keys then select Manage Keys > Add Key >Create new key.

8. Make sure that JSON is selected and click Create.

Make sure that you download the key as a JSON file and make a note of the name and location of the file. This JSON file will be used when setting up the migration endpoint in the Mailbox Migration project.

The JSON file must contain information in the following fields: "type", "private key", and "client email". If these mandatory fields are empty the file upload during endpoint creation will fail.

9. Click Close.

Find your Unique ID

From the Google Cloud Platform Console:

1. Go to Menu > IAM & Admin > Service accounts.

2. Find the service account set up in the Create a Customer Tenant Account section.

3. Find the Unique ID field for that service account by clicking the Column Display Options "|||" button in the upper right corner above Actions.

4. Select the Unique ID checkbox.

5. Click Ok.

6. Copy the unique ID number.

This is the Client ID number that will be used in a later step.

This Client ID should be considered similar to the Administrator account passwords and handled securely.

Setting the Scopes for the Migration

1. Go to https://admin.google.com and authenticate as a Super Administrator.

2. In the admin console, go to Menu > Click Security > Access and data control > API controls > Manage Domain Wide Delegation.

Important

If you do not see the security icon on your admin console home page, your account does not have the necessary rights to make these changes.
Google limits settings access and configuration to only G Suite Super Administrator accounts.

3. Click Add New.

4. In the Client Name field, paste the Unique ID copied above.

5. Enter one of the following groups of scopes into the OAuth Scopes (comma-delimited) field, depending on whether G Suite is the Source or Destination.
G Suite as the Source (read-only scopes)
https://mail.google.com/, https://www.google.com/m8/feeds, https://www.googleapis.com/auth/contacts.readonly, https://www.googleapis.com/auth/calendar, https://www.googleapis.com/auth/calendar.readonly, https://www.googleapis.com/auth/admin.directory.group.readonly, https://www.googleapis.com/auth/admin.directory.user.readonly, https://www.googleapis.com/auth/drive, https://sites.google.com/feeds/, https://www.googleapis.com/auth/gmail.settings.sharing, https://www.googleapis.com/auth/gmail.settings.basic,https://www.googleapis.com/auth/contacts.other.readonly

6. Click Authorize.

You should now see your specific Unique ID and the scopes listed, similar to what is shown below:

EWS (Exchange Web Services) Access in Exchange Online

Microsoft has announced significant updates to how Exchange Web Services (EWS) access will be managed in Exchange Online, effective April 2025.

After this change EWS access will only be allowed if both the organization-level and user-level EWSEnabled settings are set to True. If either setting is set to False, EWS access will be blocked. For further information regarding this topic, please review the following Microsoft article. If you need assistance on this topic, please contact BitTitan's support team.

Retirement of Exchange Web Services in Exchange Online

Microsoft has officially announced that Exchange Web Services (EWS) requests will be blocked in Exchange Online beginning October 1, 2026. Read Microsoft's announcement.

At this time, no action is required from MigrationWiz users. We are taking the necessary steps to transition to Microsoft Graph API and ensure continued service without disruption.

Modern Authentication Requirements

The steps listed in the Required Permission for Performing M365 Mailbox and Archive Migrations article apply to both the source and destination tenant when they are Exchange Online, in regards to Exchange Web Services (EWS) in the mailbox, and archive mailbox. Use a Global Administrator for the configuration steps.

Please review the documentation before preparing the source.

Create a Migration Service Account

Create a migration service account in Microsoft 365 for the tenant, this account does not require any admin role assigned. However, it must have full access to the user mailboxes or have the required API Permissions.

We recommend adding the necessary API permissions to the Modern Authentication app you are using for your O365 mailbox or archive mailbox endpoint. You can follow the steps outlined in this guide, as this is BitTitan's recommended approach.

Deprecation of Microsoft Application Impersonation Role

From February 2025, Microsoft has started the depreciation process to remove the Application Impersonation role from O365. Exchange On-premise and Hosted Exchange are not affected by these changes. For further information please see this article.

If you are currently using Application Impersonation for your migrations, there is no telling when that will eventually fail. It is highly recommended that you switch to using the new API permission process to avoid delays in your project due to permission failures.

Export the User List to a CSV File

This can be used when bulk-adding users to your MigrationWiz project later. You can copy and paste the user list into the Source and Destination Email columns within your MigrationWiz project dashboard under Add > Bulk Add.

To export the user list:

Be sure to save the CSV somewhere you can access it for upload later in the migration.

Create a Mailbox Migration Project

1. From the MigrationWiz dashboard, click Go To My Projects.

2. Click Create Project.

3. Select a Mailbox migration type.

4. Click Next Step.

5. Enter a project name and select a Customer from the list. If the customer has not been created yet you can do it here by clicking New, providing the required details including primary email domain and company name, and clicking Save.

6. Click Next Step.

7. Click Next Step.

8. Select endpoints or follow the steps below to create new ones.

9. Click Save and Go to Summary.

Endpoints

Endpoints are created through MigrationWiz. If you select an existing endpoint from the dropdown, it will only show ten endpoints. If you have more than ten, you may need to search it.

Consider that endpoint search is case and character-specific. For example, Cust0mer will not show up if the search is customer. We recommend keeping a list of endpoints you have created, along with any unique spellings or capitalization you may have used.

Create your Endpoints

Please review the following tabs to create your destination and source endpoints.

Create your source endpoint by following the next steps:

1. Click New.

2. Enter a name in the Endpoint Name field.

3. Select G Suite (Gmail API) from the Endpoint Type drop-down menu.

4. Upload the JSON file for your service account setup.

5. Provide a valid super administrator email address for the G Suite account that matches the end user domain.

6. Click Next Step.

Application (client) ID, Directory (tenant) ID, and Client Secret

For Microsoft 365 Mailbox and Archive migrations, MigrationWiz adds the Application (client) ID, Directory (tenant) ID, and Client Secret fields.

While the Application (client) ID and the Directory (tenant) ID are mandatory, the Client Secret field is not. It will depend on the permissions of the user account that performs the migration. Please review the following information before the creation of your M365 endpoints.

Do not use the client secret value if you use delegated permissions (not the most recommended approach). When using delegated permissions, do not select the Use Impersonation to Authenticate checkbox in the source/destination tab of your project's advanced options.

The client secret value is mandatory if you using the API Permissions approach.

If you already have a migration service account with the Impersonation role enabled (not using the API Permissions approach) the client secret value is not mandatory. Please leave the Client Secret field empty.

Warning

Keep in mind that Microsoft has started removing the application impersonation role from O365, meaning there is no telling when that will eventually fail. It is highly recommended that you switch to the API Permissions approach.

For more information about how to get the Application (client) ID and Directory (tenant) ID values from the Application Registration, please review step 3 of this article.

Region of Destination Tenant

The Region of Destination Tenant feature optimizes migration performance and speed by identifying the region closest to the destination tenant (continent-level). For Microsoft 365 endpoints, MigrationWiz detects and selects the appropriate region automatically once you create and save your project.

Please note that each time you edit your project endpoints, the following message will appear at the top of your project window (where XXXX is the detected region):

Automatically detected destination tenant's region and assigned to the 'BitTitan Datacenter' in XXXX.

For this migration type, you cannot manually change the region of the destination tenant. In case you need to modify it, contact our support team.

Endpoint Validation

Once the information has been provided for both, the source and destination endpoint, and the customer selects Save and Go to Summary, MigrationWiz performs an endpoint validation check.

This validation tests the migration service account credentials entered into the project and the Modern Authentication setup only. If there is an issue, the screen redirects to the endpoint and provides an error message or flyout that can be selected for more information regarding the error.

Common Errors when Configuring Your Endpoint

For more information on the AADSTS700016, AADSTS90002, and ADDSTS50126 issues review the Common Errors Using Modern Authentication page.

Add Users

Add the accounts that will be migrated, which are also referred to as items, to a project using one of the following options:

Advanced Options

Support Tab

Default Options for Microsoft 365 Endpoints

By default, some fields are view-only. In other words, you cannot edit or remove them from the support options page. To edit them, you need to edit the source or destination endpoint of your project.

Among these default options, you can find ModernAuthClientIdExport, ModernAuthTenantIdExport, ModernAuthClientSecretExport, ModernAuthClientIdImport, ModernAuthTenantIdImport, and ModernAuthClientSecretImport.

The support options above are required when configuring your endpoint.

Important

Keep in mind that the ModernAuthClientSecretExport and the ModernAuthClientSecretImport support options are text-masked.

Warning

You cannot update the default Advanced Options, in case you try to modify or add new ones the following message arises.

Source/Destination Tab

For now, the new API Permissions approach does require the Use Impersonation to Authenticate box checked for your O365 endpoints along with the Client secret value that you supplied during the Endpoint creation.

Migrating Gmail Labels

Two Advanced options are available to handle the migration of Gmail labels to the destination.

1. Convert Labels to Folders: With this option, user labels from the source are converted to folders at the destination and mails are duplicated in each of their corresponding folders at the destination.

2. Convert Labels to Exchange Categories: With this option, a single copy of all source mail will be migrated to a custom destination folder titled All Mail. All labels from the source are converted to Exchange categories and marked on each item at the destination.

There are two recommended options, outlined in MigrationWiz - Email Migrations - FAQ.

1. Migrate Suggested Contacts (Other Contacts): Contacts appearing under the 'Other contacts' label in Google Contacts will be migrated to the destination folder 'Suggested contacts'. These will not appear under primary My Contacts.

2. Skip Suggested Contacts (Other Contacts): Contacts appearing under 'Other contacts' label are not migrated.

The following sections will guide you through running your migration. Each header is one step, with its component steps below. Follow these steps in order, and read the notes for important information about dependencies or best practices.

Run Verify Credentials

1. Open the project containing the items you wish to validate.

2. Select the items you wish to validate.

3. Click the Start button in your dashboard.

4. Select Verify Credentials from the drop-down list.

5. Once complete, select the section and view the results of the verification.

Assessment

1. This is an optional step but allows you to retrieve the total folder and item count for the mail items in Gmail.

2. Open the project containing items you wish to assess.

3. Select the items you wish to assess.

4. Click the Start button in your dashboard.

5. Select Assessment from the drop-down list.

6. Click the bar chart icon in the MigrationWiz dashboard to receive an email containing all the project migration statistics.

7. Review the line items folder and mail count.

1. Mailbox Size (bytes) will show the combined size assessment for selected item types (i.e. mails and/or contacts and/or calendars)

2. Folder Count will show the combined count for emails, contacts, and calendars

Note that this is the total amount of folders, not the item count within the folders

8. See The MigrationWiz Assessment Tool article for more details.

Notify Users

Send out the final notification that the migration is beginning. Include when the migration will start, the expected duration, any usage instructions during migration, and any expected steps or notifications for the post-migration timeline.

Pre-Stage Pass

1. Select the users.

2. Click the Start button from the top, and select Pre-Stage Migration.

3. Under the Migration Scheduling section, from the drop-down list, select 90 days ago.

4. Click Start Migration.

MX Record Cutover

Once confirmed that the Pre-stage migration has been completed successfully. Log into the DNS provider's portal, and change the primary MX record to reflect the DNS settings for the destination O365 tenant.

Full (Delta) Pass

1. Select the users.

2. Click the Start button from the top.

3. Select/ Unselect check boxes (for Contact, Calendars, Mails) based on your migration need.

4. Click Start Migration.
This migration should be completed quickly since most data is migrated during the Pre-Stage migration.

Run Retry Errors

Each error logged represents an item that was not migrated. MigrationWiz contains a mode in which you can resubmit the migration to retry failed items. This mode of operation is always free of charge. You may only submit mailboxes in this mode only if they satisfy all of the following conditions:

1. The last migration was completed successfully.

2. The mailbox contains at least one error.

If your mailbox does not satisfy these conditions, you will receive a warning when submitting the migration in this mode and your request will not be fulfilled.

To submit one or more mailboxes in retry mode, perform the following steps:

When errors are repaired, they will disappear from the error log. Some errors may not disappear if the Source item was not reprocessed (due to filters, for example), has been deleted or moved, or if the item failed again.

Click the bar chart icon in the MigrationWiz dashboard to receive an email containing all the project migration statistics.

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G Suite (Gmail API) to Exchange Online (Microsoft 365) Migration Guide

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This document will guide you through migrating from G Suite to Exchange Online (Microsoft 365) via the Gmail API endpoint. MigrationWiz MigrationWiz is a migration tool, not a syncing tool. If cha...

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Evaluación formativa: Observación y preguntas

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Evaluación formativa: Observación y preguntas

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Durante la práctica guiada, observar a los estudiantes y hacerles preguntas sobre las diferencias observadas entre las plataformas.

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Actividad de comprobación: Quiz en línea

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Actividad de comprobación: Quiz en línea

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Realizar un quiz breve que permita evaluar los conocimientos fundamentales sobre las características de Google Workspace y Office 365.

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On this page

Create a quiz

Tip: The quickest way to create a quiz is to go to g.co/createaquiz .

1. Open a form in Google Forms.

2. At the top of the form, click Settings.

3. Turn on Make this a quiz.
Optional: To collect email addresses, next to "Responses," click the Down arrow and turn on Collect email addresses.

Add questions

If you're using a template, you can skip to Update questions.

1. Open a quiz in Google Forms.

2. Click Add question .

3. To the right of the question title, choose the type of question you want.

4. Enter your question.

5. For applicable question types, enter possible answers.

6. (Optional) To specify the correct answer, assign points, or provide feedback, click Answer key. See Add questions specifying answers & points.

Tip: To prevent people from not answering a question, turn on Required.

Learn more at the Google Docs Editors Help Center

Update questions

Tip: To preview your changes at any time, at the top right, click Preview .

Add questions specifying answers & points

In the answer key, you can assign points to questions or provide feedback on answers. For some types of questions, you can also specify the correct answers.

1. To add a question, click Add question .

2. Fill out your question and answers.

3. In the bottom left of the question, click Answer key.

4. Choose the answer or answers that are correct.

5. In the top right of the question, choose how many points the question is worth.

To add a written or YouTube video explanation to an answer, click Add answer feedback.

You can edit questions or answers when you click on them.

Tip: To set the same point value for all questions, click Settings. Under Global Quiz Defaults, enter a point value.

Customize your quiz

Design your quiz

You can change your theme, set fonts, and create sections, just like with a form. See Customize your form.

Decide what people can see during and after a quiz

You can choose if people can see missed questions, correct answers, and point values.

1. Open a quiz in Google Forms.

2. At the top of the quiz, click Settings.

3. Under "Respondent settings," change settings as needed.

Preview and send your quiz

At any time, you can preview your quiz to see what it looks like. When you're ready, send your quiz to respondents using email or text.

Tip: You can share a quiz with people outside your organization, just like a form. See Control and monitor access.

Preview it yourself

Email your quiz

1. Open a quiz in Google Forms.

2. In the top right, click Send.

3. Add the email addresses you want to send the form to, along with the email subject and message.

4. To include the quiz in the email, select Include form in email.
Note: This option isn't available if your quiz includes a file upload question.

5. Click Send.

Tip: You can collect email addresses of participants, just like a form. See Control and monitor access.

Share a link to your quiz

1. Open a quiz in Google Forms.

2. In the top right, click Send.

3. At the top of the window, click Link .

4. (Optional) To simplify the quiz URL, select Shorten URL.

5. Click Copy.

6. Paste the link into a chat or email.

Grade a quiz

To get quiz responses, at the top of the quiz, click Responses.

To see a summary analysis of all quiz results, click Summary.

To grade by question, click Question.

To grade by person, click Individual.

Tip: You can send quiz responses to a spreadsheet, just like a form. You can also pause or stop response collection. See Get form responses.

Grade by question

Some questions need to be graded manually, like short answer or paragraph formats. To grade faster and reduce potential bias, you can grade by question. This is because identifying information doesn't appear by default. You'll see all the answers for a particular question at once.

Note: You can't grade by question for grid-type questions.

Grade by individual

If you collect email addresses, you can assign points and leave feedback on individual responses. After you grade each response, save your changes.

1. In Google Forms, open a quiz.

2. At the top, click Responses.

3. Click Individual.

4. To move between individuals, click Previous or Next .

5. Find the question you want to grade.

In the top right, enter how many points the response earned.

Under the answer, click Add feedback.

6. Enter your feedback and click Save.

7. To save your changes, at the bottom, click Save.

Note: If you disable the quiz setting on a form, any grading settings and manual grades you added won't be available if you decide to re-enable the quiz setting later. You can access these manual grades by using Google Takeout. If you'd like to permanently delete these manual grades, you can delete the form or individual responses. Modifying the manual grades will also overwrite any previous versions for that response.

Send quiz results

Release quiz grades now or later

If you collect email addresses in your form, you can send results immediately or wait until you're ready to share them.

By default:

Grades will release immediately

Email addresses won't be collected.

1. In Google Forms, open a quiz.

2. Click Settings.

3. Under "Release grades," select an option:

Immediately after each submission

Later, after manual review

Send grades by email

If you chose to wait to release quiz grades, you can send the grades by email when you're ready.

1. In Google Forms, open a quiz.

2. At the top, click Responses Individual.

3. At the top right of a response with a recorded email address, click Release score.

4. Check the boxes next to the people you want to email.

5. Click Send emails and release.

Related topics

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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Tip: The quickest way to create a quiz is to go to g.co/createaquiz . Open a form in Google Forms. At the top of the form, click Settings. Turn on Make this a quiz.Optional: To collect email addresses, next to "Responses," click the Down arrow and turn on Collect email addresses.

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Al final de la lección, pedir la entrega de un documento comparativo que contenga gráficos, ventajas, y limitaciones de ambas plataformas.

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When it comes to productivity apps, two giants dominate the landscape: Microsoft 365 and Google Workspace.

While Google Workspace has over 3 billion users, Microsoft 365 (previously Office 365) has just under 3 million active users. Although Microsoft has a smaller user base, more of these are paying users.

Both suites include applications for creating documents, spreadsheets, and presentations. They also offer email services and calendars, cloud-based storage solutions, and robust security features.

So how do you choose between them? Let's figure it out. We'll break down the Google Workspace vs. Microsoft 365 comparison and also suggest an alternative that gives you (the better of) both worlds.👇

What Is Microsoft 365?

Microsoft 365 is a cloud-based suite of productivity tools designed to help users create, collaborate, and communicate effectively.

It contains a range of applications that cater to various business needs, from document creation to email management, making it a go-to solution for many organizations.

Whether you're drafting a report in MS Word or crunching numbers in Microsoft Excel, Microsoft 365 (earlier called Office 365) is that reliable old friend who's been around forever-and for a good reason.

Microsoft 365 features

Microsoft 365 has features that enhance productivity and facilitate collaboration. Here's a quick look at some of its standout functionalities:

1. Word, Excel, and PowerPoint

These classic applications are at the heart of Microsoft 365. They allow you to seamlessly create, edit, and share documents, spreadsheets, and presentations. With advanced formatting options and templates, you can quickly produce professional-looking work.

2. Outlook

Outlook goes beyond email. It's a command center for organizing your inbox, calendar, and tasks. Outlook also offers integration with other Office applications, ensuring a cohesive workflow and helping you stay organized.

3. OneDrive

OneDrive is Microsoft's cloud storage solution. It allows you to store files securely and access them from any device. This feature promotes collaboration by enabling file sharing and real-time editing, ensuring everyone is on the same page.

4. Teams

Microsoft Teams provides a collaborative platform for messaging, video conferencing, and file sharing, making it ideal for remote work and team projects. It integrates with other Office applications, enhancing communication among team members.

SharePoint is a robust content management system that allows organizations to create websites for sharing information and documents. It's particularly useful for intranet solutions, project management, and team collaboration.

Microsoft 365 pricing

Microsoft offers several pricing plans catering to various user needs:

Microsoft 365 Business Basic: $7.20/user per month

Microsoft 365 Business Standard: $15/user per month

Microsoft 365 Business Premium: $26.40/user per month

Microsoft 365 Business Basic and Microsoft 365 Copilot: $37.50/user per month (billed annually)

Microsoft 365 Business Standard and Microsoft 365 Copilot: $44/user per month (billed annually)

Microsoft 365 Business Premium and Microsoft 365 Copilot: $53.50/user per month (billed annually)

What Is Google Workspace?

Google Workspace, formerly G Suite, is a cloud-based productivity suite providing communication, collaboration, and document management tools. It is designed to help agile, modern teams work together collaboratively in the same office or spread across the world and time zones

From Google Docs to Google Meet, Google Workspace apps aim to enhance productivity and simplify workflows.

Google Workspace features

Google Workspace boasts various features that facilitate teamwork and organization. Here's a brief overview of what it offers:

1. Google Slides, Sheets, and Docs

If you need real-time collaboration, Google is your best bet. Multiple users can edit documents, leave comments, and provide feedback simultaneously.

Using Google Sheets for project management is the go-to solution to create open-source data sets, conduct basic data analysis, and other complicated math-related problems.

2. Gmail

Gmail isn't just for sending emails. It integrates seamlessly with Google Drive, Calendar, and even Google Meet, letting you manage projects from your inbox. Need to share files or schedule a meeting? It's all just a click away in the Google Workspace.

3. Google Drive

Google Drive provides cloud storage for files, enabling you to access and share documents from any device. Its robust sharing options allow real-time collaboration, ensuring everyone can contribute to projects.

4. Google Meet

Google Meet is a video conferencing tool for hosting virtual meetings and webinars. It integrates with Google Calendar and Gmail, making scheduling and joining meetings easy with just a click.

5. Google Chat

Google Chat facilitates team communication through messaging and group chats. It's integrated with other Google Workspace tools, allowing users to collaborate on projects without switching applications.

Google Workspace pricing

Google Workspace offers different pricing plans based on the needs and size of the business. Here's a breakdown of the pricing options:

Business Starter: $7.20/user per month

Business Standard: $14.40/user per month

Business Plus: $21.60/user per month

Microsoft 365 vs. Google Workspace: Features Compared

Now let's look at how the features of these two suites compare:

Document creation and collaboration

Robust suite of tools (Microsoft Word, Excel, PowerPoint), advanced formatting and customization, offline access with synchronization

Strong real-time collaboration features, intuitive interface, easy sharing, and offline access availability

Email management

Powerful Outlook client, advanced features (rules, calendars, contacts), robust spam and phishing protection

Clean and user-friendly email, seamless integration with other Google services, strong security measures

Video conferencing

Microsoft Teams integration with other Office applications, screen sharing, recording, etc

Google Meet (easy to use and accessible), screen sharing, recording, etc

Now that we've covered the essentials of both platforms let's examine their key feature areas in more detail:

1. Document creation and collaboration

In the battle between Microsoft 365 vs. Google Workspace, Google Workspace excels at real-time collaboration, while Microsoft 365 offers more full-featured applications.

If you're working with a team that needs to edit documents together without delay, Google Docs is unbeatable. Similarly, Google Sheets is the right application if several people have to work on shared spreadsheets.

But if you're looking for advanced formatting, Microsoft Word still rules the field. Word not only has a broader range of capabilities for document editing and creation, but it also offers hundreds of customizable templates.

Likewise, Microsoft Excel offers more sophisticated formatting options, with more templates and chart types.

🏆 Winner: Google for collaboration, Microsoft for advanced document creation.

2. Email management

Gmail, the email client in Google Workspace, offers a very intuitive and user-friendly interface. With AI-powered reply suggestions, a 'snooze' mode, and options to cancel email sends, it is easy enough for anybody to use.

Microsoft Outlook offers a more robust email management system than Gmail, with advanced features for organization, scheduling, and integration with other Office applications.

Contacts and calendars are integrated into Outlook and work well together. You can also use a variety of automation and tools in Outlook to manage your email better.

For users who rely heavily on email communication, Outlook provides a more comprehensive solution.

3. Video conferencing

Both Microsoft Teams and Google Meet offer excellent video conferencing capabilities. Microsoft Teams integrates well with other Office applications, while Meet excels in ease of use and accessibility. Depending on user preferences and existing tools, either can be a strong choice for virtual meetings.

🏆 Winner: It's a tie between Google and Microsoft!

4. Storage

There are several differences between Microsoft 365 and Google Workspace when it comes to storage.

In Google Workspace, storage is shared across files and Gmail. For example, if your Gmail uses 5 GB, you have less storage available for files in Google Drive.

On the other hand, OneDrive storage in Microsoft 365 is dedicated to files and separate from email storage. Microsoft 365 provides consistent storage per user, which can be more cost-effective for smaller teams or those with fewer storage needs.

Google Workspace offers more storage in higher-tier plans, making it a better value for businesses needing extensive cloud storage.

In summary, businesses that need substantial cloud storage and real-time collaboration are best suited for Google Workspace. Organizations that require consistent storage per user and offline access to applications would benefit more from Microsoft 365.

🏆 Winner: It's a tie again in this Google vs. Microsoft battle

5. AI tools

Both Google Workspace and Microsoft 365 have AI tools integrated within them.

Gemini, Google's generative AI tool, is designed to assist with tasks like writing and data analysis. The higher-priced plans also include the capability to build custom AI experts.

In addition, Google includes free tools such as

Smart Compose to compose emails and documents

Smart Reply to create automated email responses

Smart Cleanup and Smart Fill to save time in Google Sheets

Microsoft 365 Copilot utilizes OpenAI's models to generate content, summarize data, and assist with document creation. It is available as an add-on to all business plans.

It also offers Power Automate to build workflows and Microsoft Editor to improve your writing in Outlook and Word.

Microsoft 365 might be considered more advanced due to its integration with powerful tools like Copilot, but Google Workspace's AI features are more seamlessly integrated into its existing productivity suite. The choice depends on the specific needs of the organization.

Who Should Use Microsoft 365?

If your organization relies heavily on advanced document creation, analysis, and sophisticated email management, Microsoft 365 is the best choice. It's ideal for larger enterprises and industries like finance or law.

Who Should Use Google Workspace?

Google Workspace is perfect for teams that need to collaborate in real-time and prefer a simple, intuitive interface. It's especially suited for startups, small businesses, or remote teams.

Google Workspace vs. Microsoft 365 pricing comparison

Here's a detailed overview of the features offered by both these work suites under different pricing categories:

Microsoft 365 vs. Google Workspace on Reddit

On Reddit, users frequently weigh the pros and cons of Google Workspace apps and Microsoft 365. Let's take a peek to assess their preferences. Most opinions were based on specific features.

For example, when comparing Google Drive and OneDrive, Torschlusspaniker reports slow speeds and frequent glitches with Google Drive.

One drive app is better than the Google desktop apps. It supports block level syncing so you only have to sync the change to a file rather than the whole file. Google's app crashes a lot , is kind of slow to sync and only supports full file syncing. You edit a 300 mb file with google and you have to resync the whole file.

On the other hand, when it comes to superior collaboration, Clydeuscope prefers Google apps suite::

I have been an admin for MS 365 for 3 yrs. My main complaint is that file collaboration isn't working all the time, especially when using desktop versions of apps. Sometimes, you get multiple file versions of 1 file and it gets annoying to fix especially when the users aren't tech savvy.
Another complaint I have is their rise in price. When we started in 2020, the price for their cheapest subscription is at $2+, now it's at $6. Although I understand this is due to inflation, if you are based somewhere outside of the US, this can be considered as a huge jump.
So, you can choose Google Workspace, if your team prefers a working file collaboration, and if your budget is tight.

And here's someone who sums it up for you. PhillyGuitar_Dude switched from MS to Google Workspace a few years ago but continued to use some MS Office apps. Here's what they feel:

Both MS and Google have their pros and cons. I guess it really comes down to your organization's use cases.

Meet ClickUp-The Best Alternative to Microsoft 365 vs Google Workspace

If you're still unsure about Microsoft 365 vs. Google Workspace, consider ClickUp as a powerful alternative that combines the best features of Microsoft 365 and Google Workspace in one platform!

ClickUp's One Up #1: Chat, Email, and Meetings

ClickUp enables teams to communicate in real-time, assign comments directly to tasks, send emails, and even conduct video meetings complete with notes -all from a single platform. This level of integration minimizes time spent switching between tools, driving both efficiency and productivity.

Unlike Google Workspace and Microsoft 365, which often rely on separate applications for chat and task management, ClickUp merges communication with work management.

📮ClickUp Insight: About 41% of professionals prefer instant messaging for team communication. Although it offers quick and efficient exchanges, messages are often spread across multiple channels, threads, or direct messages, making it harder to retrieve information later.

With an integrated solution like ClickUp Chat, your chat threads are mapped to specific projects and tasks, keeping your conversations in context and readily available.

For example, ClickUp Chat allows team members to communicate directly within the platform in real time. It integrates seamlessly with tasks, projects, and other ClickUp features, making it easy to discuss work without switching between different tools.

You can create chat channels for specific topics, projects, or teams and link chats to tasks for better context and collaboration. This helps facilitate communication and ensures all relevant information is easily accessible within the project management environment.

Cross-team collaboration is further facilitated through ClickUp's Email integration, which allows teams to send and track emails directly within tasks, ensuring all communication remains organized in one location.

ClickUp Meetings integrates discussions with tasks, docs, and project management, enabling teams to collaborate and take actionable steps immediately during meetings.

It offers various tools and functionalities to streamline the meeting process, enhance collaboration, and ensure productive discussions.

Key features include:

Meeting creation and scheduling: Easily create and schedule meetings with customizable settings for attendees, start times, and durations

Agenda management: Develop detailed agendas to outline meeting topics and objectives, keeping discussions focused and productive

Real-time collaboration: Participate in meetings remotely or in person, with features like screen sharing, video conferencing, and chat capabilities

Task creation and assignment: Directly create tasks from meeting discussions, assigning them to relevant team members for follow-up and accountability

Meeting notes and minutes: Automatically generate meeting notes or take manual notes, capturing key decisions, action items, and follow-up tasks

Integration with ClickUp tasks and projects: Seamlessly connect meetings to related tasks and projects, ensuring alignment and tracking progress

ClickUp Clips, a feature that allows screen recording and transcription through ClickUp Brain, stands out as a more integrated alternative to Microsoft Teams or Google Meet.

It enables easy sharing and embedding of videos, allows users to comment on specific moments, and organizes all clips in a central hub.

ClickUp's One Up #2: Project management and task management

ClickUp's Project Management offers capabilities to manage complex projects and daily tasks.

Here are some of the features that it offers:

Multiple views: Organize projects into different views, such as Lists, Boards, Calendars, and Gantt Charts, to visualize progress and identify bottlenecks

Collaboration tools: Facilitate teamwork with features like comments, ClickUp @mentions, file sharing, and real-time collaboration

Time tracking: Accurately track time spent on tasks to improve productivity and resource allocation

Automation: Automate repetitive tasks and workflows with custom automation and integrations

Customizable workspaces: Create customized workspaces to match your team's specific needs and preferences

Integrations: Connect ClickUp with other popular tools like Google Drive, Slack, and Zoom for seamless workflow integration

Reporting and analytics: Generate detailed reports and analytics to track project performance, identify trends, and make data-driven decisions

The platform also provides industry-specific project management templates, ranging from video production to IT policy management. It offers a more comprehensive solution than Microsoft Planner, Google Tasks, and Google Workspace Plans.

With ClickUp Tasks, you can track time, set priorities, and visualize progress on any complicated project.

Here's how it can help:

Custom Fields: Add links, relationships, files, and more to tasks, providing all necessary context in one place

Task dependencies: Link related tasks to understand how they impact each other and avoid bottlenecks

Priority levels: Set priority levels from low to urgent, helping you focus on what matters most

Custom Statuses: Track progress with customizable statuses that fit your workflow

Multiple lists: Add tasks to multiple lists for better organization and cross-functional work management

Task types: Manage different kinds of work with task types that make sense for your team

Additionally, ClickUp Calendar allows you to plan, schedule, and manage your time and resources efficiently.

With ClickUp Calendar, you can:

Visualize project schedules: See and track project timelines, deadlines, and dependencies in a calendar view

Schedule meetings: Add meetings and events directly within the calendar, eliminating the need for external scheduling tools. It even accounts for different time zones

Event management: Manage event details, invite attendees, and track RSVPs within the calendar

Recurring events: Set up recurring events for regular tasks or meetings

Reminders and notifications: Receive timely reminders for upcoming deadlines and events

ClickUp One Up #3: AI and knowledge management

ClickUp offers a structured hierarchy and powerful documentation tools to help you and your team efficiently organize, share, and update your knowledge base.

With ClickUp Docs, you can create and collaborate on documents directly linked to project tasks, enabling seamless transitions between content creation and knowledge management.

It allows you to:

Create and organize documents: Easily create and manage various types of documents, including notes, articles, and reports

Collaboration features: Collaborate with team members on documents, sharing comments, suggestions, and changes

Version control: Track changes made to documents and revert to previous versions if needed

Document linking: Link documents to tasks or projects for easy reference and organization

Search and filtering: Quickly find specific documents using search and filtering capabilities

Export options: Export documents in various formats, such as PDF, Word, or Excel

Document attachments: Attach files to documents for easy access and reference

Document sharing: Share documents with external parties, granting them specific permissions

It can also be integrated with ClickUp Brain to enhance knowledge management by automating content creation, summaries, and insights, saving time on repetitive tasks.

Additionally, ClickUp Brain facilitates and enhances productivity across various business operations.

It consists of three main components:

AI Knowledge Manager: Ask questions and get contextual answers from your tasks, docs, and people within ClickUp. Find information quickly, without the need to manually search through documents

AI Project Manager: Automate project management tasks such as progress updates, stand-ups, and action items. This helps reduce the time spent on repetitive tasks and ensures that project updates are accurate and timely

AI Writer for Work: Create content, reply to messages, and generate templates for various tasks and projects. It also includes features like spell check and quick replies

AsMitch Stephens, Technical Program Manager at Shipt, described his experience with ClickUp:

Since adopting ClickUp, our teams have slowly migrated away from Google Docs for documentation, and in fact, documentation has improved significantly.

Moreover, the ClickUp Project Hierarchy, consisting of layers like Workspace, Spaces, Folders, Lists, Tasks, and Subtasks, ensures that everything is organized to make it easier to navigate, assign, and track tasks.

This hierarchy ensures that work is neatly categorized, making navigating, assigning, and tracking tasks easier. It helps maintain clarity across different projects, improving team collaboration and productivity.

Additionally, ClickUp Dashboards provide real-time insights into task progress, knowledge assets, and team performance, offering a more dynamic tool for large-scale information management compared to the more limited dashboard functionality found in Microsoft and Google's apps.

Choosing the Right Work Suite for Your Needs

Selecting the right work suite is vital for boosting productivity and collaboration. Microsoft 365 excels with its powerful applications and robust email management, making it a strong choice for organizations that need advanced document editing and analysis.

Conversely, Google Workspace shines in real-time collaboration and ease of use. Its cloud-based design allows seamless access from anywhere, making it ideal for remote teams. Plus, its integration with other Google services enhances its functionality.

While comparing both Google Workspace and Microsoft 365 has merits, if you're seeking a versatile alternative combining project management with documentation, chat, and collaboration tools, ClickUp could be your ideal solution.

ClickUp offers a comprehensive platform that simplifies workflows, tracks progress, and fosters communication, making it an invaluable resource for businesses of all sizes.

Take ClickUp for a spin and explore how it can increase your productivity! 🚀

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Google Workspace vs. Microsoft 365 Comparison | ClickUp

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Compare Microsoft 365 vs. Google Workspace to discover which is a better fit. Explore key features, pricing, and user experience.

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Reflexionar sobre cuál plataforma consideran más útil en su entorno actual y por qué, compartiendo comentarios en clase.

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Cada estudiante escribe en una tarjeta (física o virtual) una ventaja de cada plataforma que aprendió durante la lección.

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Los estudiantes deben buscar y explorar tutoriales de Google Workspace y Office 365, anotando tres funcionalidades que desconocían.

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Google Workspace Courses | Google Cloud Training

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Google Workspace training to help you use and manage productivity tools like Gmail, Calendar, Drive, & Meet. Start learning!

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Formen grupos para desarrollar una propuesta de cuál herramienta usarían para desarrollar un proyecto grupal ficticio, explicando claramente las razones.

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7 Collaboration Activities for Teaching Teamwork & Team-Building

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Limitaciones de Google Workspace y Microsoft 365 en lo laboral y educativo(Sergio,dayana,kener)

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Limitaciones de Google Workspace y Microsoft 365 en lo laboral y educativo(Sergio,dayana,kener)

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Google Workspace es fácil y rápido, pero en lo laboral puede quedarse corto si necesitas funciones avanzadas de Word o Excel, y a veces falla la compatibilidad con archivos de Microsoft. En educación, es ideal para colaborar, pero limitado para trabajos complejos o sin internet.

Microsoft 365 es más completo, pero más pesado y complicado. En lo laboral exige buenas máquinas y puede ser lento para colaborar online. En educación puede ser difícil para estudiantes nuevos y depende mucho de Outlook y Teams, que no todos manejan bien.

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Joel Lampa Turpo
Miluska Analy Ccasani Curitumay
Gonzalo Israel Rubín De Celis Espezúa.

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Joel Lampa Turpo
Miluska Analy Ccasani Curitumay
Gonzalo Israel Rubín De Celis Espezúa.

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Google Workspace es ideal para educación y trabajo colaborativo por su simplicidad y acceso en línea, mientras que Microsoft 365 ofrece herramientas más potentes y seguras para entornos profesionales, aunque es menos intuitivo y tiene mayor costo.

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Tanto Google Workspace como Microsoft 365 son suites ofimáticas en la nube que permiten a usuarios colaborar en tiempo real, almacenar archivos, comunicarse por correo electrónico o videollamadas, y organizar tareas o eventos. Aunque ambos ofrecen servicios similares, tienen enfoques distintos en cuanto a diseño, funcionalidades y usabilidad, lo que los hace más o menos adecuados dependiendo del tipo de institución o empresa.