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Unit Shelter Descriptions:

Cedar Lodge Cabins have 3 available cabins for youth reservations (8 beds in each) and 1 separate adult cabin (up to 6 adult beds). Restrooms and the kitchen area are in separate buildings but still fully enclosed with electricity and climate conditioning, near the sleeping cabins in the same unit area. Kitchen has clean running water and is fully equipped with a stove/oven range, microwave, refrigerator. All cabins have central heating/air conditioning.

This video contains a walkthrough of what the cabins and beds look like:  https://youtu.be/QdmvHx-_XUg?si=pGCuFn_ISo2N0MUC

Leadership Lodge is a fully enclosed building that sleeps a total of 8 Girl Scouts and 2 adults in a separate room with an indoor restroom, private kitchen (with clean running water fully equipped with stove/oven range, microwave, refrigerator), and central heating/air conditioning.

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1. Ice Cream/Sundaes/Banana Splits

2. S'mores

3. Girl Scout Cookies

4. 7 Layer Bars

5. Carrot Cake

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1. Cheez-its

2. Chips

3. Popcorn

4. Ants on a log

5. Cheetos

6. Carrots

7. Ritz Crackers

8. Smiley Face Snack

9. Salami

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1. Noodles

2. Rice

3. Dumplings

4. Nachos

5. Cheeseburgers

6. Tacos

7. Pasta

8. Hot Dogs

9. Thai Noodles

10. Burritos

11. Ramen

12. Chili

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1. Salad

2. Glass Noodles

3. Pizza

4. Mac n Cheese

5. Ramen

6. Broccoli

7. Sandwiches

8. Grilled Cheese

9. Cucumber Sandwiches

10. Tacos

11. Pasta

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1. Bacon

2. Pancakes

3. Fruit Kabobs

4. Oatmeal

5. Waffles

6. French Toast

7. Scrambled Eggs

8. Cereal

9. Breakfast Sandwiches

10. Breakfast Tacos

11. Banana Bread

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Check-In:

Arrive at your scheduled check in time (double check Ultracamp for check in and check out times.) If you arrive earlier or later than your designated Check-In time, you may have to wait for a team member to become available to check your troop in.

Troop Leader will receive a binder that contains your Welcome Letter with codes to the buildings (if applicable) and a checkout list as well.

There are bathrooms located at the Hogland Family Program Center

Once Checked-In, you may drive to your camping unit to unload vehicles but once gear is unloaded, all vehicles must park in the overflow parking lot, not by the campsite directly.

Speed limit in camp is 10mph- this is for the safety of our Girl Scouts and participants. Please make sure everyone in your party strictly observes this policy. A map to your camping location is attached in email.

Camp Whispering Cedars hosts numerous events on the weekend. Please make sure your group is friendly and helpful to other guests. Remember a Girl Scout leaves a place better than she found it.

If any maintenance emergencies (problems that cannot wait till Monday to be addressed) arise during your stay, please contact the maintenance emergency number at (469)858-6107

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✓ You may drive directly to your cabin unit and unload; speed limit is always 10 mph.

✓ Cabin Codes for Cedar Lodge:

4040 Kitchen/Troop Shelter

Cabin 1 – 2021

Cabin 2 – 2022

Cabin 3 – 2023

4040 Latrines

✓ If you have a MAINTENINCE EMERGENCY (toilet backup/overflow, no power, alarms,

etc.) please TEXT (do not call) 469-858-6107.

✓ If you have a MEDICAL EMERGENCY, please call 911 and/or head to Methodist Charlton

Medical Center: Emergency Room 3500 W. Wheatland Rd., Dallas, TX 75237. (Directions in

your binder).

Important Numbers to Know:

Kari’s Office Phone: (469)-889-8751

Camp Phone: (214)-769-4089

Maintenance Emergency: (469)-858-6107

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Check out: Sunday, Jan 14 @ 11:30 am.

We will follow a cabin cleaning and sweep-out procedure per GSNETX standards. Girl scouts should be leading and executing this on their own, but please be prepared to be on standby for assistance if it starts to look like they won’t be finished in time.

Do Not Leave Until your Overnight Camping Coordinator checks your group out.

Please complete the checkout list found in the binder.

At your scheduled time the Outdoor Camping Coordinator will arrive and walk through the checkout list with your girl scouts. If we see any items that need to be addressed, we will let you know so that they can be corrected.

Complete the surveys on the Kindles about your stay.

Please let a STEM staff member know of anything damaged during your stay before dropping off car tags and binders.

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Kapers: Four teams, rotating between food prep, setting up food, cleaning up food, cleaning up camp. All girls are responsible for keeping their bunks tidy, and things packed away during the day

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Food: Our girl scouts will set the menu for the entire weekend (and remember to let a troop leader know if your girl scout’s allergies have changed after her health history form was submitted or if you (adult chaperone)  have any allergies or dietary restrictions (vegan/vegetarian, lactose-free, etc). . Brace yourselves accordingly and see above note under “Adult Chaperone Packing List” for advice on any special food you might want to bring.

Special equipment: The kitchen has some basic dishes in it and a coffee maker. Some of our scouts will do some budgeting activities at the next troop meeting to buy any troop gear required (serving utensils, serving dishes, stock pot, etc.)

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Everything above, and also

Cell phone charger (girls cannot have any devices, but adults may of course retain their own screen time or doom-scrolling habits as needed at bedtime).

Mattress topper (optional - although the mattresses are thin, keep in mind you are only sleeping there for 2 nights)

Any specific food preferences/supplements. There will be a full kitchen and refrigerator but please also be sensitive to the fact that we will only have 2 fridges shared between 35 campers, adults and scouts alike.

Related to the above, please let a troop leader know if you have any allergies or dietary restrictions (vegan, vegetarian, certain meats, etc) as your girl scouts will be meal planning, prepping, and yes even cooking for all of us. Keep in mind that this means our meals will be incredibly simple for them to cook (think spaghetti and jarred pasta sauce, instant oatmeal, etc.) So if you have any food/dietary preferences (not allergies) that don’t align with a kid-friendly menu, please plan to bring your own pre-packed meals for the weekend (4 meals). We will have a microwave in our kitchen.

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Packing List

.  Please label everything,  even if you are attending as a chaperone, as this will save us a LOT of time on check-out day (not having to frantically holler for owners of orphaned items in cabins or common areas).  This goes for all clothing (including socks) , linens, toothbrushes, hairbrushes, shampoo, sunscreen, bug spray, water bottles, flashlights, etc.

Clothing

Pants x3

Shirts, long sleeved or w layers x3

Underwear x3

Socks x 3 pairs

Hat x1

Raincoat or poncho x1

Pajamas x1

Close-toed shoes x1

Shower shoes (flip-flops/sandals) optional

Consider appropriate clothing for the winter weekend. Although they will only be there for 2 days, we recommend packing 3 outfits in case they get muddy or messy during outdoor activities.

TIP: Have your scout pick out the 3 outfits they want and roll up/pack them together. You can use a rubber band to make sure they don’t get mixed up or even pack in separate bags (mesh bags, gallon ziplock bags, packing cubes, etc)

Linens and Toiletries

Sleeping bag OR blanket and twin sheets (each bunk will have twin sized mattress)

Pillow

Towels x2

Medications (including PRINTED copy of dosage and frequency/timing of administration, if a caregiver will not be attending with your girl scout).

Ziptop bag or small toiletry bag

All personal toiletry items: toothbrush/paste, comb/hairbrush, ponytail holders, soap, shampoo, conditioner, deodorant, etc.

Sunscreen

Bug Spray

Camping Gear

Small backpack for use around camp

Their girl scout clipboard + handbook

Their girl scout vest

Water bottle

Flashlight (troop will provide a set of amber/low-blue-light flashlights for use inside sleeping areas to minimize sleep disturbances, however please bring a personal flashlight for use outside the cabins/lodge)

Mess Kit (all scouts have received a mess kit that they personalized/decorated at the beginning of the school year)

Book or comfort items for “turtle time” (scheduled quiet time/nap time) optional

White noise machine optional and as long it is okay with adjacent sleepers in your cabin

Headphones optional, if your scout needs music for bedtime

Earplugs or Noise canceling headphones optional, if you scout needs absolute complete silence for bedtime

Sleep mask optional

What about other items (stuffies/toys)?  Girl scout camping rule-of-thumb: She should only pack what she can actually carry by herself in a duffel bag/backpack. This means that after all of the required items above, if she insists on bringing anything else (toys, stuffed animals, etc.), please remind her the capacity left in her bag and seriously have her practice carrying it and have her pretend she has to hike by herself, with her own gear, from the parking lot to the cabins/sleeping area. In reality, adult chaperones will absolutely be there to help and assist, especially for our Daisy scouts, but you don’t necessarily need to tell her that! We want them to at least try and make some tough choices :)

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(Please note that this a draft that will need to be “approved” by our girl scouts, so specific badgework/activities may vary slightly but this should be a good overall summary of what the options are)

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Check in:

Friday, Jan 12 @  6:00PM-6:30PM

Your gate access code is #3627#. Please do not share this code with anyone outside of your camping party.

Parking:

Park in the main overflow lot that just past the main HQ building near the entrance. (See map above for “Parking Lot” indicated in red). We are incredibly lucky to have secured a site so close to the parking lot to make unloading gear much easier.

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Unit Shelter Descriptions:

Cedar Lodge Cabins have 3 available cabins for youth reservations (8 beds in each) and 1 separate adult cabin (up to 6 adult beds). Restrooms and the kitchen area are in separate buildings but still fully enclosed with electricity and climate conditioning, near the sleeping cabins in the same unit area. Kitchen has clean running water and is fully equipped with a stove/oven range, microwave, refrigerator. All cabins have central heating/air conditioning.

This video contains a walkthrough of what the cabins and beds look like:  https://youtu.be/QdmvHx-_XUg?si=pGCuFn_ISo2N0MUC

Leadership Lodge is a fully enclosed building that sleeps a total of 8 Girl Scouts and 2 adults in a separate room with an indoor restroom, private kitchen (with clean running water fully equipped with stove/oven range, microwave, refrigerator), and central heating/air conditioning.

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Girl Scout Terminology

Turtle Time: Every day campers rest by having some quiet time in their unit – just like turtles retreat into their shells! This time is designed for reading books, taking naps or playing quiet games. For sleepaway camps, this will also be when they read camper mail and write letters back home.

Cookie Rally: A pre-season Cookie Rally is a special and FUN time for girl scouts to learn the basics of cookie season, earn cookie/entrepreneurship badges, and truly celebrate everything Girl Scout Cookie Season through games, songs, making SWAPs, and other fun activities.

Kapers: A kaper is special Girl Scout way to say “chores.” As Girl Scouts, our camps belong to all of us, and it’s up to everyone to help keep them clean! We schedule time for girls to do camp-wide kapers and kapers at their cabins/units each day.

SWAPS:“Special Whatchamacallits Affectionately Pinned Somewhere.” They are small tokens of friendship that Girl Scouts exchange with one another, and each SWAP uniquely reflects a fellow Girl Scout, their troop, or a memory of a special event.

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For our outdoorsy/experienced camping families: this experience may be different than expected. This is a safe (and comfortable) space for our girl scouts to practice independence and stretch to take on responsibility and ownership for their camping trip. We will not be sleeping in tents. At this stage, it is less about “roughing” it survival-style and more about teaching them the skills they need to feel more confident in camping independently (without parent/caregiver supervision). Yes, we will have a lot of adults on this camping trip, but we want to encourage our scouts to run the show. They can give us jobs and not the other way around. For reference, below is the Outdoor Progression chart you may remember from our first family info session. But most importantly, they will have fun with their girl scout sisters!

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Cost: All girl scouts attending will have all their expenses covered by their Fall Product proceeds - congrats! Any adult chaperones attending will need to pay $35 to cover their lodging fees and meals for the weekend by Wed, December 27. Please send this directly to the troop bank account via PayPal @DealeyGirlScouts  paypal.me/dealeygirlscouts or Venmo @DealeyGirlScouts venmo.com/u/DealeyGirlScouts . Don’t forget to send using “Family and Friends” to avoid any processing fees.  If you would rather send your daughter with Cash or Check at the next troop meeting, please just send us a text or email letting us know in advance.

Food Budget: The budget is set at $10/person for the entire weekend. For girl scouts, this will come out of troop funds/proceeds thanks to profits from the Fall Product Fundraiser. For any adults attending the camping trip as chaperones, we will need you to provide $10 for yourself (+ $25 to cover lodging).

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When: Friday, Jan 12 6:00PM - Sunday, Jan 14 @ 11:30AM

Where: Camp Whispering Cedars (Girl Scout STEM Center of Excellence)

6010 Whispering Cedar Dr, Dallas, TX 75236

Your gate access code is #3627#. Please do not share this code with anyone outside of your camping party.

What:

We have secured reservations for all attendees that confirmed their availability in the survey back in Sept at Camp Whispering Cedars in the Templeton Family Lodge for our 10 Daisy Campers and 7 adult chaperones, Cedar Lodge Cabins for our 9 Brownie Campers and 5 adult chaperones (in separate but adjacent cabin). These sites are next to each other (see map), with a private path connecting the two, so we will still be able to do all of our daytime activities together.

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Our last troop meeting we had them vote on some top camp-meal choices, and while there were some very clear winners, we will need to make some executive decisions on the actual menu... i.e. does "noodles" mean something more substantial like spaghetti and meatballs or are they really trying to say they just want buttered noodles for dinner... Or how about "rice"? Are we talking plain rice here or are there favorite accompaniments (again, some protein preferred) that they like with  their rice? No judgement here of course but I would definitely steer them towards something a little bit healthier if I can