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Administrative Work Hacks:

1. Excel marksheet:
Procure the names of students from previous lecturers to place into my classes

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Administrative Work Hacks:

2. Attendance:
Having a standard template across the level so it's easier for MLs [for year 1 and year 2].
Perhaps LC should have access to class namelists for this too.

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Team work: Information are shared during the course of work so that in any case when anyone is not around, information are readily available.

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- Weekly check-in via various platforms, e.g. MS teams, whatsapp
- Personal log of who we have checked in with (can be accessed by both students and lecturer)
- Send non-coursework-related things to students, e.g. motivational messages, articles, interesting pictures, etc.
- Setting of boundaries (to help both the students and ourselves)
- Lecturers to find strategies that work for themselves, and for the students that they work with (and to acknowledge that each lecturer might be doing different things with different levels of involvement, and that is OKAY)

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Give 1 official email, and that will suffice :)

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COMPARTMENTALISE

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Big spread calendar
Agenda
Timeline
Table Calendar
Post-it App (For to-do list)
"That can wait" "Prioritise"
To-do list in the morning
Colour coding

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Hacks for Managing Students' Social and Emotional Issues:

1. For mentoring:
Meeting students more on a one-one basis so that quieter students will open up a little more.

Mentor to take notes on what the students share e.g. where they work, birthdays, their interests etc. So this can be used for discussions in future.

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Reuse past master excel formula for new modules as a start, only edit the necessary %

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Set a clear deadline for students to ask questions (E.g. 2-3 days before assignment due date, questions asked will not be answered)

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1. Sent the email ONCE to students who did not submit, with penalty for late submission. CC Class Advisor.

2. "Guilt trip" in a very subtle way - Thanking the students for submission as a class, gently remind for those who still have not submit without naming names to do so.

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Hacks for Managing Students' Social and Emotional Issues:

2. CONNECT with the students:
Do personal check-ins/ face to face check-ins with students who may need it.
Provide encouraging notes/ messages for such students.

Take note of the students' birthdays and wish them happy BDAY! :)

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Split the work with TP (e.g. marking rubrics) if possible

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Hacks for Managing Students' Social and Emotional Issues:

3. Know when to refer the student/s to counsellors etc when we are not equipped to deal with some of the issues the students are facing

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Hacks for Managing Students' Social and Emotional Issues:

4. WE NEED COUNSELLORS / SOS ourselves ;)

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Disclaimer: might not work for everyone
-Prioritize lesson preparation and delivery, and defer checking of emails (after the last class)
- Checklists, tables, personal SOW
- Weekly schedule

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Team Integrity:
1 email shall suffice
Mel Announcement
Give the responsibility to the students
Consistent practice between faculty members
Orientation briefing
Module Rep: Positive Peer influence - Reminding of the assignment timeline.

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1) EC Tracking Form, HMS Counselling Form - can we combine this into 1 comprehensive centralised form?
2) Attendance wishlist - install a device outside of classrooms for students to tap attendance
3) Lecture attendance - optional lecture tasks as CP.

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- Module rep, MS Teams, class chat, MeL
- Reaching out to potential "late-submitters"

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1) Attend counselling workshops? But it is a skill that takes time.
2) Friendly and Firm, displaying NIEC values

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In order to help students manage theirs, we need to first manage ourselves (e.g. setting of boundaries and expectations)

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1) Avoid 'chasing' students to learn about the consequences
2) Just 1 reminder will be sufficient
3) Students need to be aware of Expectations and Timelines

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1. Find out from the students who they are comfortable with. Once you find out who are the lone rangers, mentors will try to assimilate them into other groups who can possibly take them in - Reduces peer eval/peer issues.

2. Have a class chat with mentoring class, to build rapport (sending positive/funny messages, images, gifs) with them. Students manage the group chat.

3. Find out their strengths and validate their strengths (e.g. ability to rally their peers, leadership roles and skills).

4. Find out their interests and support (e.g. craftwork, arts, music etc.)

5. Check-in with them online and offline, empathise with them, "sayang" them. Create a nice vibe in the class.

6. Play ice-breaker games with students (whenever possible, especially during the first few weeks in 1.1) to build rapport and connect with them.

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Hacks for Chasing for Assignments/ Tasks:

1. Identify the late submissions, update ML. Follow up with student via email, cc ML and class advisor.

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Hacks for Chasing for Assignments/ Tasks:

2. Remind students to save their assignment MEL receipts.

3. MLS to check on MEL on the settings that students will receive the assignment MEL receipt.

4. MLs to have a process check for tutors for Y1 and Y2 modules [large cohorts]:
e.g.

Step 1: On the day of the submission, tutors to check at 5.01pm, that your students have submitted the right assignments etc

Step 2: For late submissions, tutors to email the student to remind about the non-submission. CC the ML and advisor in the email.

Step 3: Can have a 2nd follow up with the student to ask them about the assignment in the same email thread.

Step 4: XXX....etc