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Please find the attached file for your perusal.
The attachment included:
- Borang C: Penilaian Prestasi Pelajar Oleh Penyelia Latihan Industri
- Borang Semakan Penyelia Latihan Industri
- Borang D: Penilaian Log Harian

Thanks for reading :)

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https://www.youtube.com/watch?v=i_jfh-yggzI
Enclosed herewith the video link of my presentation. Just click in and enjoy the video (^_^) Before this, please log in the video channel :
- email : practicumwellness@gmail.com
- password : fhpk2017

Thank you :)

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Today is my last day of internship. After today, I am officially a permanent staff in Latexx Partners Berhad. As usual, I generated PO for purchase requisition in Z53 and Z54. I called to Spirit Media to make sure they deliver the items to us by today. I also helped Miss Mala to get the quotation of customized cabinet from supplier. Lastly, i would like to thanks everyone who helped me during this training period especially my training supervisor, Mr Ng who guided me. Good bye, Trainee!

- 'Sedia Berkhidmat Untuk Latexx" -

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I met with Mr. Ang, sales manager from Kweng Hong Sdn Bhd for discussing about the carton box. We discussed about the quantity required and sample required for review. He promised will send me the quotation on next Monday.  I also printed out the list of purchase order from Lean Hin for checking the good receipt status. There are still 9 units of electrical bike and 2 units of bicycle outstanding from supplier.  I will followed up with supplier to expedite the shipment. Moreover, I had to expedite the delivery status of floor tape from Spirit Media due to the requestor want to get their job done by this Saturday. Fortunately, supplier capable to deliver the pending stocks by tomorrow. Thanks God !

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Today started my job with heart attack, supplier claimed that the amount in PO not same as the revised quotation. They only agreed to provide RM200 discount, but we received the revised quotation with total amount which is more than the original quotation. That's why the total amount after discount in PO is not same as the revised quotation. I also met up with salesman from Dai-Ichi Sdn Bhd to understand more about their company. Dai-Ichi is a manufacturer of industrial containers and other plastic related items such as pallets and bins. Besides that,Mr. Claudio assigned me to print out the graphic in A3 Paper size. I have to adjust the size of graphic and make sure the graphic able to view clearly.

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I had to check the approval status of PO pending. Hasan Fauziah, from account department who handle the payment of utilities bill asked me to check the amount of bill. The amount appeared in PR not same as the bill due to wrong calculation. Then, I amended the PO with the correct amount. Moreover, I called to Maxim Ten to remind about the appointment. They requested to make it by today due to their manager will going to outstation by tomorrow. After lunch time, Mr. Ng and me met with the manager from Maxim Ten at discussion room Plant 5. They suggested us to find out the size, weight and usage of plastic sheet required, so that they could suggest us to choose the suitable material with lower cost.

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I did my daily routine task which are checking mail box, replying email, requesting quotations from supplier based on inquiry, generating PO and sent out PO. Besides that, I also had to monitor the delivery status of items pending. Mr. Ng assigned me  to make appointment with Maxim Ten for discussing cost reduction. Thus, I sent an official email to Maxim Ten for appointment.

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on leave

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Roslida, laboratory executive asked me for help due to she forgot to add on one more item in PR and the invoice received not same as PO total amount. Thus, I advised her to add on the item in the same PR and I will create same PO again for the PR revised. Besides that, purchasing side received a complaint from requestor who claimed that the items received was not in good condition and cracked. Thus, Mr. Ng assigned me to inform finance team don't make payment first. We want to claim for warranty.

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Today, Mr. Claudio held a meeting regarding cost reduction for procurement team. We need to cut down the cost for this year and next year to increase revenue. Group meeting is good for a team to maintain relationship and increase team productivity. After meeting, I searched new supplier from internet for getting the quotation of carton box. At first, I called to the supplier to request the email address for sending the inquiry and also to understand their company background. Mr. Nicola assigned to get more and more supplier better than none.

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I checked my mail box and replied those urgent email once i arrived company. At 9.00 a.m, I went to Team Printers Sdn Bhd where it is located at Seberang Jaya with Sammy, Claudio and Nicola. It took around 1 hour to reach the destination. The main purpose of factory visit is to negotiate with supplier for getting 20% cost reduction for this year and next year. 10 items will be choosen by supplier to reduce the cost. Warmest welcome from Team Printed for our arrival with preparing customized note book and drinking water. After the owner of Team Printer presented their company background, we had a plant tour at their company. It was my first time to visit printing company. This tour enhanced my knowledge. Team Printers is a potential company in producing packaging material. They have equipped with several types of printing machine such as die cut, folding, laminating and so on. We reached company at 1.30p.m. Then, I continued my work to generate PO for the PR in Z53. I also called to Jayapaper again for reminder. Unfortunately, they are incapable to quote us due to far distance from Subang Jaya to Kamunting. Thus, I requested the supplier to send me an official email to mention about this matter.

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There were many PR needed to issue PO in Z54 and Z53. I also had to monitor the delivery status of items from supplier. I called to Jayapaper again to remind them to send me the quotation of carton box since i already sent the inquiry to them since two weeks ago. After lunch hour, I sent out all the PO to supplier after checked by Mr. Ng. I also sent inquiry to supplier for getting the quotation. Tomorrow morning I will follow Mr. Claudio and Sammy to have factory visit at Team Printer Sdn Bhd.

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I have to key in the confirmation date of delivery into SAP system once Guven sent me the list of confirmation date. I needed to make sure the data key in must be accurate, cannot make any mistake to avoid any issues. Today, I just needed to issue PO for the PR in Z54 since there were many PR in Z53 and Z54. Thus, Mr. Ng helped me to issue the
PO in Z53. Besides that, I also checked the approval status of PO pending. I will send the PO to the supplier when the PO approved.

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Guven assigned me to help her and Sammy to key in the confirmation date of carton box delivery. I had to key in the confirmation date in PO after received the updates from supplier. I also had to fill the credit application form from Optimum Fluids. I printed out the forms and then filled the information needed. Then, I scanned the forms and sent back to supplier. Mr. Ng assigned me a task to negotiate price with supplier to meet our budget. I called to supplier and communicated with the person in charge nicely. I also mentioned to the supplier that we are really appreciate their effort that put into this proposal.

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Jo assigned me a task to make price comparison of the double former and single former between Intertech and Assign Metal, so that purchasing side do not need to negotiate the price once receive the PR and also expedite the process. Mr Ng had deal with both supplier to get the similar final offer price, so that requestor can choose either one or separate the job to each supplier. Besides that, purchasing side will take action on the issue of making transaction with supplier without PO.   Jo assigned me to record those PR that already deal with supplier without PO release from purchasing side. Then, she will take action on this issue. Today, I just busy to raise PO for the PR in Z54. Most of the PR are consumable items and payment of packing claim. Usually, I will make sure the price and vendor are correct by referring the previous order due to sometimes the requestor would key in wrong vendor or price.

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Today, many PR in Z53 needed to issue by me. Most of the PR are about maintenance items for Plant 1. I had to make sure the DO item description same with the PR and the terms used must be understood by everyone. Mr Ng taught me that different DO can combine into one PR when the item purchased less than RM100 unless under same supplier. After lunch hour, I attended CAPEX & OPEX IDENTIFICATION AND PR HANDLING training around one hour. This training improved my knowledge and helped me a lot when handling the PR. Knowledge Test given after training.

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Once i reached company, i pulled out the data about previous purchase record of Grundfox pump as per requested by Mr Ng. Then, I generated PO for the PR in Z53 and Z54. I also send an email to Sigma for requesting the ETA of items. Besides that, I also called to vendor for monitoring the delivery status.

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In the early morning, Mr Claudio told me that i had to help Sammy and Guven as well to learn more about the procurement process of our company. Thus, I helped Sammy to send email to new supplier for getting quotation for carton box. Before that, I had prepared the RFQ formal letter and also requested the artwork of carton box from Mr. Ersyad, the designer of Latexx. Today, I was busy with Z53 which had many PR needed to issue PO. I had to get the special discount from supplier by sending email. I also had to send mail to ask the requestor about the justification of single quotation. Even thought we had remind them many times, they still forgot to justify for single quotation. Jo taught me that we should follow the procurement rules first, so that they will follow the rules as well. Besides that, Mr. Ng also taught me that we do not allow the PO release to supplier even if the requisition was very urgent due to single quotation without justification.

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I had to send those invoice received via email to finance department for making advance payment. Today, I filled change vendor data form and sent to management master data to amend the payment terms due to the vendor had changed the payment terms to advance payment from invoice received. I also called to new supplier for reminding to fill the new vendor registration form, so that we can proceed the transaction. Besides that, manager assigned me a task to fill up the contract end date of forklift rented, current price after discount, total amount of reducing price and the months to go. This is because of Mr. Ng had dealed with Kamunting Forklift to reduce the rental fees of forklift since our company purchased regularly with them. I had to check the contract end date stated in the PO one by one and then searched from the new price list to key in the new price. Different type of forklift would be quoted in different price, so I had to check one by one.

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Again, a busy day for me to issue PO for the PR in Z53 and Z54. I also had to follow up the delivery status of PO pending. Besides that, I searched from internet to get more new supplier to supply the quotation of drinking water. I called to the vendor one by one to get their email address, so that i can sent the inquiry to them. Mr. Ng taught me that we have the rights to search for new supplier when the regular supplier increase the price. Purchaser's responsibility is to cut cost and make sure the good quality of products and services provided by supplier. After lunch hour, I followed Mr. Ng to FG warehouse to have a look on strapping bands for better understanding on the items purchased regularly. He also brought me to visit the packing room of our company. There were 3 packing room where the workers busy packing the gloves after the production.

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There were many PR needed to issue PO in Z53 and Z54. As usual, I checked the quotation attached, PR header and find for other quotation for those PR with only one quotation. I will checked the price validity with supplier since some quotation provided by previous year. I also will sent mail to request special discount from supplier. Today, Sammy taught me how to pull the PO data from SAP with the easy way. At first, we need to set the template by selecting the purchase group and duration of date. Then, clicked save button to save the template, so that next time I saved my time to key in all the details. After that, just clicked the run icon and then all the PO data will appeared. I can select the layout to choose which details that i want to view. Then, I just need to convert the date into excel file. This method make me easy to view the data by only selecting the details needed.

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Today, manager assigned me to search for new supplier to supply the drinking water due to the regular supplier increased the price. Thus, I searched through internet and called to the supplier for getting the email address to sent the inquiry. I also had to monitor the delivery status of pending items. I called to supplier for reminding them to deliver the items by today due to urgency. I realized that the relationship between supplier and buyer is very important. Even we are buyer, but we still have to understand the supplier's situation. Respect to each other is a must.

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As usual, there were some PR needed to issue by me. Majority of PR are about hostel rental fees. I asked the creator to attach the supporting documents in the PR. I had to make sure the name of owner and amount are correct. Besides that, manager assigned me to search from internet to find the new supplier for electrical bicycledue to the regular supplier was owning us a total 11 units of electrical bike since half year ago. The supplier claimed that shipment delayed due to the bike imported from China and one container only can place 2 to 3 units electrical bike. After i gathered all the information, then i send inquiry and also called to supplier.

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I generated PO for the PR in Z53 and Z54. I sent email to vendor to request special discount. Once I received the revised quotation, then I will attached in the PR. I also sent acknowledgement email to the vendor no matter they agree or reject to offer special discount. Besides that, I called to vendor for monitoring the shipment status of containers. Finally, the containers arrived by today.

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There were some urgent PR needed to issue PO immediately. Thus, I checked the PR and generated PO for the requestor. My procurement manager, Joelle assigned me to generate PO in Z52 due to Shirly is too busy. She sent me a list of PR which needed to issue PO and then sent to supplier. I also called to supplier to track the shipment status. One of vendor unable to deliver by today due to manpower problem and we needed the containers before 5th of May. I called the vendor and requested them must send before 5th of May.

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There were still many PR needed to issue PO  in the Z53 and Z54. One of the PR had to cancel due to the requestor may get the stretch film from raw material warehouse as Janet was purchasing the item usually. Besides that, I called to Vanyong Sdn Bhd for tracking the delivery status. I requested the supplier to proceed the PO as soon as possible and we need the name card for the coming Tuesday. I also called to PSE Industrial Sdn Bhd for checking the stock availability and requested the supplier to deliver on this Saturday due to urgent request from compounding engineer.

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Today, I handled the situation where the requestor unable to reverse the GL account and material group even the SES and GR already deleted. Thus, I deleted the PO and then the requestor had to amend the PR. After amendment, I will create the PR with the same PO. Besides that, I also called to vendor to track the delivery status of PO pending. At first, I had to check the GR before call to supplier.

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There were many PR needed to issue PO in Z53 and Z54. I sent mail to request special discount from vendors and also send inquiry to vendors to get the quotation. Besides that, I also needed to send mail to request approval from Mr. Johann for those urgent PO pending. After lunch, I met with Ms. Fion from Topsafe to get the sample of safety shoes.

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I checked mail box, Z53 and Z54 once I reached company. There were some inquiry of quotation from requestor which included temperature gauge, safety boots, chemical mixer and electric mixer. I asked Mr. Ng about the related supplier of chemical mixer and electric mixer and also searched from internet. After that, I reviewed the quotations of wooden pallet from suppliers and noticed some supplier did not state the load weight of pallet. Thus, I called to vendor and asked about the load weight. Besides that, I also sent mail to request special discount from supplier. I'm so excited when successfully got the discount from supplier. By the way, I still need to improve my skill in negotiating the price with supplier verbally. Today, Jo taught me that even the PR was repeat order, but we still need to ask the requestor to find at least 3 quotation for those PR above RM20k.

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Public Holiday.......

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At 10a.m, me and Mr. Ng met with supplier to discuss about safety shoes and ESD hygiene shoes. He gave us the sample for testing the quality of shoes. After the appointment, I had to follow up with Sigma Aldrich about the credit application. Finally, the application done and they offered us 30 days payment terms and RM5,000 for credit facility. We confused about the credit facility and thus I called to Zaima to understand more about the credit facility. She explained to me that we can purchase as much as we can, just have to make the payment within 30 days and the outstanding payment cannot exceed RM5,000. Then, I printed out the form and sent back to Sigma as per requested after MR. NG signed the form. After lunch hour, I generated PO for the new PR in Z53 and Z54 as usual. I also printed out the quotation of wooden pallet from suppliers for references. I will proceed the summary negotiation after received the quotation from Timber and Berjayapak.

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Once I reached company, I called to Lean Hin Enterprise to remind them bring the PO and DO for the electrical bike and bicycle which already delivered for us. Besides that, I received a mail from Mr. Sivararaj, the engineer of Latexx who claimed that PR pending to issue PO. I checked the PR mentioned and then requested him to indicate the reason of single quotation. He explained that those PR are below RM10k and the supplier was regular supplier. Then, I issued the PO and stated the reason of single quote in the header note of PO. After lunch, I checked the purchase order history for those PO which didn't acknowledged by the vendor. I called to the vendor to check the delivery status since the delivery date already delayed. Moreover, I also searched from internet to find the supplier of wooden pallet. Then, I called to the vendor and send the inquiry to them for requesting quotation of wooden pallets.

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Today, I had to settle the situation where the vendor delivered wrong item to us and also lack of quantity for the right item. She misunderstood that 11 units of 26'' City Bicycle pending, but actually is 11 units of Electrical Bike pending. After discussed with manager, we requested the vendor come and take back the wrong items to avoid the bicycle spoiled. Besides that, manager assigned me to search the vendor name based on the vendor code. Thus, I used SAP system to search the vendor name by just key in the vendor code. As usual, I generated PO for the new PR in Z53 and Z54. I also assigned to request the quotation of wooden pallet from the vendors. When I was free, I'll read the catalogues from the vendors to understand more about the spare parts and hardware items.

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In the morning, I generated PO for those PR in Z53 and Z54. I also called to vendor to track the pending items. The items pending due to out of stocks and will deliver to us by next week before 26 April. After lunch, manager assigned me to call Maxim Ten Sdn Bhd to request them don't send the exceed quantity of items. Thus, I called to the vendor and they requested me to send a mail regarding this issue. Besides that, Mr. Lee from Packing Department came to find me to ask about the pending PR due to single quotation and new vendor. He explained to me that the vendor chosen by external warehouse due to our company's staff accidentally bang the wall and metal door of external warehouse. Under the guidance of manager, he taught me that it should not raise PR and they should charged us in the rental fee of external warehouse for the coming month. Before i went home, Mr. Ng assigned me a task to calculate the total PO generated and total item purchased from January until April in year 2017 in Z52, Z53 and Z54. He taught me how to use the excel efficiently and effectively. Well, I should practice more!

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As usual, I did the routine task which included generated PO, sent PO to vendors and requested quotation from vendors. Today, manager assigned me to write down all the PO related to electrical bike. I used Microsoft Words to draw a table to fill up all the details such as requestor name, PO number, date of PO issued and quantity purchased. Manager requested me next time don't generate PO for those PR about electrical bike or bicycle without HR approval. The requestor must get the approval from HR first. After lunch, I received a call from a vendor to print out the PO for him due to they were facing system problem to receive PO. Thus, I printed out the PO and passed to him at lobby. Besides that, I also printed out the purchasing records for March to check the purchase order history and make sure the goods already received.

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In the morning, my manager assigned me a task to check how many PO of electrical bike are without good receipt. Thus, I pulled out all the data about electrical bike and checked the status of GR. There were around 11 units of electrical bike pending. I called to the supplier and asked about the status of delivery. They can't deliver to us due to out of stock and wanted to gather all the bike only sent out to us. I advised the supplier to give notice earlier about the delay of stock and informed us if the price had changed. They promised to send me the latest quotation of electrical bike and deliver the bike by next week. After lunch, I had to request discount from the vendor for the add on quantity of signage. However, I just able to get free of charges for the chain after negotiate with the supplier. As usual, I did the routine task which included generate PO, sent PO to vendor and request quotation from vendor. Besides that, I also had to collect the bench mark from vendor and i had to make sure the quantity were correct.

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Today, I had a short meeting with senior director of business operation, R&D manager, finance executive and lab executive to discuss about shortage of chemical for protein test for coming month. After the meeting, I called to supplier to request the ETA of the purchase order. We had to make sure the supplier received the order and sent us the proforma invoice for proceeding the advanced payment. Besides that, I also had to send email to request the quotation from vendor based on inquiry of requestor. Finally, all the information and quotation of safety shoes gathered completely from five vendors. Then, I made a summary of price comparisons. Before i went home, I sent all the PO done to vendors.

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As usual, I generate PO for the new PR in Z53 and Z54. I also called to vendor for tracking the delivery status of first aid items. Besides that, I scanned the credit application form after signed by Mr. Ng and then sent to Sigma Aldrich. I helped the requestor to get the quotation from vendors. I needed to find the quotation about label, black stripping pads and stand fan. I reviewed the previous purchase records and found the related supplier. In addition, I had to resent the PO to the vendor due to wrong email addresss. Thus, I had to fill up a form of change vendor details under guidance of Mr. Ng.

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Once I reached company, I checked mail box, Z53 and Z54. There were many PR had to issue PO. I wrote the list of PO done for manager to check. Besides that, manager requested me to fill in the credit application from Sigma Alrich for applying the goods or services received on deferred payment terms. After lunch hour, I requested the quotation from supplier based on inquiry. I also called to vendor for tracking the delivery status.

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There were many PR needed to generate by me in account Z53 and Z54. I also called to vendor to track the delivery status as they promised to deliver on last Friday. However, the requestor claimed that the supplier did not deliver any stocks to them. The supplier apologized and promised deliver by today afternoon. After lunch hour, a vendor from AA Products Sdn Bhd came to meet me for discussing about the panel mount flow meter. He recommended us to choose the Blue White Brand which is from US and good quality, but the price is high. He gave me his name card and catalog of the company products.

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Mr. Ng assigned me a task to print out all the purchased record of purchasing bicycle and electrical bike from Lean Hin Enterprise since year 2015 until today. Then, I filtered all the record from the excel file and printed out. As usual, I generated PO for new PR in Z53 and Z54. I settled the urgent situation without anyone help. Our company had generated a PO to Lam Loong Photo House Sdn Bhd to purchase the camera Nikon A100. However, the vendor never mentioned to us about the stock unavailable since the day i sent the PO. Then, I called to the vendor to ask about the order. They recommended us another model of camera - Canon ISUS 175 which have same function as previous camera and the optical zoom is better than Nikon A100. Then, I informed

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As usual, I generated PO for the new PR in Z53 and Z54. At 10a.m, Mr. Ng and I met with the supplier from Safetyware Sdn Bhd for testing the sample and get the catalog. I called to vendors for reminding them to send me the quotation. I sent the PO done to vendors after checked by Mr. Ng. Besides that, I would tried to get more quotation if the PR just attached single quotation. For example, the PR about tools only attached one quotation and our company never purchase tools with them. Thus, I sent a list of tools to PSE Industrial Sdn Bhd and Krian Hardware Sdn Bhd who were the regular supplier for hardware. Today, I had learnt from my mistakes. Mr. Ng taught me that we're not allowed to generate the PO above RM20k with single quotation even though the delivery done. We must followed the procurement procedure.

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I checked mail box once I reached company. I also checked the PO on hold to make sure the requestor already indicated the reason of single quotation on the header of PR. As usual, I generated PO for new PR in Z53 and Z54. Besides that, I printed out all the quotation and catalog of safety shoes with toe-cap from vendors. I gathered all the information for making comparisons between vendors. I also requested the vendors to send us sample of safety shoes for testing. After lunch hour, I sent mail to request quotation from vendors about basket, spanner set, Ridsect aerosol, and laminator. Moreover, I also had to handle the case when the vendors claimed that wrong price in the PO due to price changed. Thus, I had to amend the price and resend to vendor after revised. Before I went home, I had to make sure all the PO sent to vendor after checked by manager.

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Once I reached company, I searched the vendors who supplied ESD safety shoes with toe-cap from Info Page, previous record and internet. Then, I send mail to request the quotation of ESD safety shoes with toe-cap. As usual, I generated PO for the new PR in Z53 and Z54. Ms. Syamimi requested me to check the status of PO whether the supplier already sent us the acknowledgement or not and stated the date of PO sent. Then, I checked the record in excel file. Besides that, I also called to the vendor who didn't send us any acknowledgement to make sure they received the PO.

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I checked mail box, Z53 and Z54. As usual, I generated PO for the PR in Z53 ad Z54. Helen, HR executive, asked me to amend the GL account for the PO. However, I can't to amend the GL account due to the service entry of PR still existed. After she deleted the SES, then i cancelled the PO for her to amend GL account of the PR. Next, I drag the PR revised into the previous PO. I able to handle such situation due to the guidance of my manager. After lunch hour, I had met with Mr. Ben Ng for testing the sample of bench marker at lobby. The bench marker had met our expectation and thus supplier would offered us the quotation soon. Today, the top management had assigned me a task to find the at least three suppliers for the quotation of ESD Safety Shoes with toe-covered. he had indicated to me the quantity needed for every size of shoes and color. Before I went home, I sent the PO to the vendor after checked by manager.

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Due to outsage of SAP logon yesterday, thus many PR ware pending to issue PO in Z53 and Z54. I generated PO for the new PR and then passed to manager for checking. As usual, there were some requisition for quotation which included HDPE tank, tools and camera. I also received the call from YGSS Sdn Bhd who supplied the anti-fatigue rubber mat. In our conversation, he would quote the rubber mat based on 4ft x 5ft, 3ft x 5ft and 3ft x 4ft for us to have more choice to be considered. Besides that, I had to help the requestor to amend the material group and GL account. Thus, I had to make sure the material group and GL account must be same in PR and PO.

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Today, we were facing outsage of SAP logon and Wifi Connection. Thus, I checked mail box and replied those inquiry from requestor and supplier. I also called to other vendor for requesting the quotation of industrial storage box,  so that we could make price comparisons between the vendors. Besides that, I had appointment with Ben Ng, the project manager from Adventech and Roslida, the laboratory executive from Latexx for measuring the dimension of bench maker. Adventech would sent the quotation to us as soon as possible. I also called to track the delivery status of rubber stamp. The vendor never noticed the PO sent and caused PO pending.

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I checked mail box, Z53 and Z54 once I arrived company. There were a few new PR had to issue PO in Z53 and Z54. As usual, I checked the quotation attached in the PR. I would sent mail to remind the requestor to attach the documents related in their PR when they forgot to attach. I also had to inform the requestor who raised the PR which is less than RM100 should refer to petty cash flow. Today, Jo taught me the correct way to send email to negotiate the discount price with vendor. I should mentioned in the mail about special discount, not the best reduced price since the vendor already given the best price for us. After lunch hour, I called to Lam Long Photo House Sdn Bhd to track about the PO status. However, they indicated that they did not receive any PO regarding the Canon ISUS 175. Unfortunately, this model was out of stock and thus they recommended us to purchase Nikon which have the similar function as Canon ISUS 175. Thus, I informed the requestor about this issue and requested him to amend the previous PO with new quotation. Besides that, I required to request quotation from the vendor who supplied the industrial storage box via email.

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As usual, there were a few PR had to issue PO in Z53 and Z54. I sent mail to ask the requester to indicate the reason of single quote. I checked every quotation attached in the PR. I had to key in the amount of discount in the PO if the requester forgot to key in. After i generated PO, I passed the list of PO to manager for checking. Besides that, I had to request quotation from vendor via email. Today, a vendor indicated that they would delive the stock on this Friday which is earlier than 3th April 2017 as mentioned before. Thus, I called to requester to make sure they are free to receive the items on that day.

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Today I do not need go to warehouse again since the survey only conducted for two weeks. Then, I generated PO for new PR in Z53 and Z54. There were a lot of PR needed to be issued by me in Z53. As usual, I checked quotation and header in the PR. Sent mail to remind the requestor who did not attach quotation in their PR. After that, I sent the PO to the vendor. After lunch hour, I called to a vendor, Lok Engineering Works, to negotiate discount for the maintainence at Plant 5 Compounding Area. They agreed to offer 3% discount on net prices. Besides that, I sent mail to get quotation as per requested by the production manager and laboratory executive.

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Once I reached the company, I checked the approval status of PO for those bills. Then, I saved all the attachment of bills and sent to Kalwant Singh, the procurement manager to get the approval. After that, I had to list out the number of PR and PO to finance department via email. As usual, there were a few new PR had to issue PO in Z53 and Z54. Before I went to warehouse, I sent all the PO created to vendors. During survey at warehouse, I had to make sure the printing area were using our own pallets instead of pallets from supplier. After lunch hour, I sent email to request best reduced price from vendor for some project. I also had to sent email to request quotation from supplier. Around 4 p.m, I went to warehouse alone for checking shipment of pallets. Then, I did the survey report by attached the photos of pallets and remarked the condition of pallets.

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As usual, I generated PO for the new PR in Z53 and Z54. I had to ask those requestor to attach the quotation for references. I also sent email to ask the requestor to indicate the reason of single quote. Single quote can only be accepted either the job done, emergency or regular supplier. Anyhow, the requestor had to state the reason of single quote in the PR for future references. Around 11 a.m, I went to warehouse with Guven. I had to check all the pallets and make sure all pallets supplied were in good condition. Even the goods were slanted and not stable, we still had to reject the goods due to safety issue. Actually we could allowed the supplier to swap pallets, but we used to reject the pallets as a warning to the supplier and thus they would provided good pallets to us. After lunch hour, I wrote down all the PO number and PR number for Gas Bill, TNB bill and Water Bill on notebook to make me easy to check the status of approval without scrolling the PO number from the excel file. I completed my survey report and sent to Elmar before I went home.

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I saved all the acknowledgement sent from vendors. I also called to vendor to remind them to send me the quotation since I already send email few weeks ago. Then, I generated PO for the new PR in Z53. Around 11 a.m, I went to warehouse with Sammy and Guven. We checked all the pallets supplied to make sure the pallets were in good condition. We also visited the printing area in warehouse. We had to wear hair net before entered the printing area. I noticed that the staff were switching the running number manually when stamping on the packaging. Thus, Sammy requested me to ask the vendor about the automatic number switching machine. After lunch hour, I went to warehouse again. I also took photos of the good pallets for report. After few hours spent at there, I continued to generate PO for the new PR in Z54. There were some PR about Gas bill, TNB bill and Water bill needed to be issued by me. I had to change the type of PO to framework order and then filled in the validity date. Before I back home, I had to finish the survey report and sent to Elmar, the senior director of business operation.

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I had to resend the PO to the vendor who claimed that they didn't receive any PO, then I called to the vendor to get the email of direct person in-charged about PO. Around 9.30 a.m, I went to warehouse with Guven and Sammy. Today, we had to segregate the pallets which were in good condition from chemical department for packaging department. This action can avoid the packaging and shipping process become down and also prevent the pallets supplied from supplier spoiled by production department. As usual, I had to check and capture the picture of pallets no matter the pallets were in poor or good condition. After lunch hour, I generated PO for the new purchase requisition in Z53 and Z54. I had to send the list of PO which above RM10k to Jo, the procurement manager for checking before i send to vendor as per requested by Mr. Ng.

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Today, I had to generate PO for the new purchase requisition in Z54 as well since Nurul was no longer working at Latexx. Around 9.30 a.m, Sammy and I went to warehouse to check the pallets. After that, I continued my work to generate PO and sent the PO to vendors. Besides that, I called to vendor to negotiate discount from them for the items purchased and changed the payment terms to 60 days. At 4 p.m, I went to warehouse again with Guven. As usual, I took pictures of the pallets which cracked and broken for report. Based on my observation, I noticed that supplier should check the pallets first before delivered the goods and thus this precaution can prevent the rejection of pallets from Latexx. Save time and save cost.

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As usual, I generated PO for the new purchase requisition  in Z53. Around 9.45 a.m, I went to central warehouse with Guven. My manager assigned me a task to call vendor for checking the actual price of items. I called to vendor to confirm with them about the price. After lunch hour, I went to central warehouse again alone due to Sammy and Guven had meeting at 3 p.m. Thus, they ordered me to check the pallets  and called them if any problem. I checked the pallets carefully and took all the pictures of the pallets cracked. Then, I went back to office to do the report. I sent the report to senior director of business operation after checked by Sammy.

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Before i went to warehouse, I had sent all the PO which i did by yesterday to the vendors via email. Around 9.30 a.m, I went to central warehouse with Sammy for checking the condition of pallets. Today, one pallet rejected out of 10 pallets due to pallets cracked. Thus, I had to take photo for report. I spent around 1 hour at warehouse for checking the pallets. Sammy and I noticed that 2-way pallet is more durable than 4-way pallet. After that, I went back to office to continue my work which included generated PO and called to vendor for tracking the delivery status. Around 4 p.m, Guven and I went to warehouse again. I had to make sure the dimension of pallets supplied meet the requirement which is 1100 x 1100 mm for safety concern. The pallets supplied which is not meet the standard dimension would be rejected. Our company very concerned about safety issue to protect the employees.

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In the morning, Guven, one of the purchasing executive coordinated with me went to central warehouse to have eye check on the conditions of pallets. We took pictures of the pallets which cracked and rejected those pallets in poor conditions. After that, I had to do the Packaging Material Palletization Surveillance Report. Besides that, my manager assigned me a task to contact the supplier to get the best reduced price. I also helped the requester to track the status of stock delivery. Around 4 p.m, I went to central warehouse again with Sammy.

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Today, Mr. Elmar, the senior director of business operation assigned me a task to follow up the issue of wooden pallets damaged in the central warehouse. Miss Sammy, one of the purchasing executive would guided me. She brought me to SHE department to take the safety shoes and then brought me to the central warehouse to have a look about conditions of pallets. She explained to me about the issue, so that I understood the situation. I required to take picture of the conditions of pallets and the packaging of stocks. Besides that, I also had to measure the size of pallet by using measuring tape to ensure the size of pallets suitable for racking. I had to go central warehouse daily for twice time per day which were 9.30 a.m and 2.30 p.m. In addition, I had created the summary of vendor comparisons about the plastic pallets. This make ease the requestor to compare the products of vendors in price, delivery terms, payment terms and material. I had gathered the quotation from five vendors and then make comparisons.

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I followed up with the vendor about the availability of burner since they didn't give any response about this issue, then i called to the vendor to remind them to check the stock availability. As they had ex-stocks for the burner,  then I cancelled the previous PO for the requestor to edit the PR. After that, I created new PO for the new vendor. Even if the price given by the new vendor is higher than the previous vendor, but we had to consider about the lead time. Besides that, my manager assigned me a task to print out the latest PO of chain oil, gear oil and bearing grease as per requested by other department. He also asked me to analyze the frequency of purchasing the items previously.

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As the procedure of company, the new vendor had to fill up the form and provided company details such as company profile, company registration, bank monthly statement and any related documents. This procedure just proceed once time to register the new vendor into SAP system, so that easy to make transaction in future. I had to sent email to request the vendor to follow the procedure. My manager assigned me a task to find the plastic pallet manufacturers in Malaysia. Thus, I searched from Google site and then sent email to request quote from them. I had found 8 vendors related. I printed out the quotation and kept as references. In addition, I had to handle the issue about urgent need of burner. The manufacturer had set the MOQ for the burner and the lead time took about 2 months to arrive. Since this requisition was urgent, so my manger asked me to contact other supplier to check whether they had ex-stocks for the items.

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I sent mail to follow up the quotation from vendors. I requested the vendor to send the official quotation with company letter head for the procedure of company to raise PR. There were some request for quotation from requestor. Thus, I had to check the price with the vendors. Besides that, I had to search from internet about the vendor who provide the item of Omega BB703 Calibrator as per requested by our company engineer. I called the vendor and sent mail to request quotation as well. Today, procurement manager assigned me a task to get discount from vendor as our company were looking to purchase 25 units of walkie talkie. Then, I sent mail to the vendor to negotiate the price discount. As a purchaser, I had the responsibility to negotiate with vendor to get the best prices.

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As usual, there were some PR had to issue PO by me in account Z53. I asked the requestor to amend their PR header which did not state the location and purpose via email. Moreover, I also communicated with requestor via Skype to understand more about the items purchased. Besides that, I sent mail to vendor to request the quotation for the items as per requested by requestors. I received a call from a vendor that asked me to acknowledge the delivery order and then email back to her. Therefore, I had to print out the delivery order and then signed the document. Then,  I scanned the documents myself without anyone help.

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Today, I had the opportunity to visit the raw material warehouse at Plant 3 and Plant 4 under the guidance of my manager. The tour visit to raw material warehouses had enhanced my knowledge and understanding towards the types of raw material purchased. In addition, I searched the supplier from Google site for the new items purchase as per requested by Engineering Department. Then, I sent mail to the vendor for requesting the quotation. As a purchaser, we must understand about sourcing.

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I checked mail box and account Z53 once I reached company. As usual, I had to generate PO for the new purchase requisition. Besides that, I also had the responsibility to check and get the quotation from vendor. Today, I had to get the quotation for Collar T-shirt, Quarry Pebble 720 Nippon Paint, Dustbin c/w Cover and Screw Gun from vendors. At first, I had to search the previous records to find the supplier related and then sent mail or called to the vendor for requesting the quotation.

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HoHo~~~ Thanks God Is Friday!
As usual, I checked mail box and account Z53. I saved the acknowledgement from vendors. I also sent mail to the vendors to ask any updates from them about the quotation as a reminder. There were some new purchase requisition had to generate by me. However, some PR were single quotation, header missing and incomplete. Therefore, I had to send email to the requester to amend their PR. I sent the PO to vendor after checked by manager. While waiting my manager to check the PO, I would called to vendors for tracking the PO status.

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Check mail box and account Z53 were my daily routine job. I called again the vendors to remind them to send me the quotation for the items requested. I sent the quotation to the requester once i received from vendors. There were some PR pending due to single quotation and header missing, then i had to ask the requester to state the location and  purpose of purchase on the header. I also had checked the previous purchase to get quotation from other vendors for making comparisons. Besides that, I tried to negotiate with vendors for discount.

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Today, I checked mail box and account Z53 as usual. I generated PO for the new purchase requisition. I had to hold the PO which above RM20k due to such PO had to check by manager first. After i finished my work, I called to vendors for checking the PO status. I wrote down the contact number or email address of person in-chargeso that I could directly contact with the people for any enquiry about PO. After lunch hour, a staff from other department showed me the accessories of vertical blinds office curtain and asked me to check the supplier and quotation for the item. This was a new task for me since i'm learning the ropes around here. Therefore, my manager helped me to search for the vendor who sell the item and then asked me to call the vendor to get the quotation. I finished my work at 6.05p.m.

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As usual, I checked mail box and account Z53. I saved the acknowledgement from the vendors and then highlighted the PO number in the excel file once i saved the acknowledgement. I done the routine task which including generate PO and called to vendors for tracking status of PO. At the same time, I also communicated with the requester when their purchase requisition were not complete. One of the situation was the header missing of purpose of purchase and location for the items will be. Thus, I had to screenshot the purchase requisition and then sent to them to amend the PR. Besides that, my job scope also including to assist in checking quotation from vendors. I am responsible to call or email vendors for getting the quotation. I ended my works at 6.05p.m.

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Due to I was not around for four days, there were many purchase requisitions under account Z53 needed to generate. At the same time, my mail box filled with many mails. I had to read one by one and saved those acknowledgement sent by vendors. Thanks to my colleague and manager that helped me a lot when i was not around. After I finished the PO, I passed to manager for checking the PO before sent to vendors. Then, I wrote the name of vendor and the PO number to make me easy to contact the vendor for tracking the PO status and also requested them to send me the acknowledgement once they received. After manager checked my works, then I had to send the PO to the vendors. I ended my work at 6.05 p.m.

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As usual, I checked mail box and account 53 once i reached company. I generated the new purchase requisition and then passed to manager for checking. There were around 10 purchase requisition needed to be generated by me. I would sent mail to those requester who forgot to attach quotation and double confirm with them about the details when i was confusing with the unclear information. After I finished the Z53, manager sent me a list of PR to issue PO in account Z52. I sent the PO to vendor via email after created and also saved the acknowledgement from vendor after they received. After lunch time, I called to the vendors to track the PO status and to make sure they received the PO. My manager asked me to call a new vendor for asking the details about the items. Before i went back home, I had to write a list of PO on hold and PR on hold to manager due to I would take four days unpaid leave for outstation. I would delay 4 days for my internship duration.

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Reached company at 8.20 a.m. As usual, I checked mail box and account Z53. I generated the purchase order for the new purchase requisition and then passed to manager after i done to check before send the PO to vendors. While waiting my manager, he asked me to call the vendor for tracking the status of PO to make sure they already received the order and the date to be delivered. Thus, I called the vendor one by one and requested them to send acknowledgement once they received the PO. This task had improved my speaking skill. I needed to speak nicely with the vendor. Once I called the vendor, I would remarked the delivery date. After that, I amended those PO which got the discount from the vendors after manager negotiated with them and then only sent the PO to vendors. I ended my work at 6.20 p.m.

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As usual, I reached at 8.20a.m. Once I reached my desk, I checked my mail box and continue my works yesterday. I sent the PO which already checked by manager to the vendor via email. Then, I checked the Z53 account and generated the PO for the new purchase requisitions. I would passed the list to manager for checking the PO. Since I was free, manager asked me to enter ME9F (message output) and delete those PO which already sent to vendor via email. After that, manager asked me to track the status of outstanding items from the vendor. He gave me a list which consisted with PO number, supplier and items purchased. I had checked the status of PO to make sure the PO had sent to the vendor. Then, I called the supplier one by one to follow up the outstanding items. One of the vendor did not receive the PO and requested me to fax the PO to the company. I printed out the PO and then fax to him under the guidance of manager. I just had to access my ID card to sign in and then pressed the FAX and followed by fax number. After lunch hour, manager sent me a list of PR to issue PO. I ended my work at 6.05p.m.

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Today, I reached company at 8.20 a.m. As usual, I checked my mail box.  There were some responses from vendor about the purchase order. If the vendor already received the PO, then I had to save the acknowledgement; If the vendor indicated that the price changed, then i had to amend the PO price and resend the PO again. After that, I checked the Z53 account and generated the new purchase requisitions into PO. I had learned from my mistake due to I sent the PO which above RM20,000 directly to the vendor. Those PO which above Rm20,000 must check the status of release strategy to make sure the superior approved the PO and then only sent to vendor. After I finished everything, Mr. Ng asked me to read the InfoPage and Yellow Page to gain some concept about the supplies. After lunch hour, I generated PO for those new purchase requisition. All my PO generated under Z53 must checked by manager and then only sent to vendor. I ended my work at 6.10p.m.

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As usual, I reached company at 8.20 a.m. I checked my mail box and Z53 account as well. There were some new purchase requisition in Z53 and thus I had to generate the PO. Due to the price of the items changed regarding to the vendor, so that I had to create external file for the purchase requisition. Firstly, I had to save the new quotation from the vendor as pdf file and then only create the external file. Besides that, I also faced the situation where the vendor requested to separate the order based on type of item. However, I already created the PO for the company. Nothing is impossible to solve. Mr. Ng taught me how to separate the order and create again the PO. Firstly, I had to delete the unrelated item frm the list and then save the PO. Next, the rest of item would be appeared again in the purchase requisition list and then created another PO for those item. I ended my work at 6.05 p.m.

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Reached company at 8.20 a.m. As usual, I followed up the status of purchase requisition on hand and checked my mail box. Once the manager arrived, he asked me to do purchase order in Z53 account. There were some new orders from requestor. I had learned from mistake as I misunderstood the details of quotation under the guidance of my manager. He taught me how to view the quotation to make sure the price quoted same with the price presented in purchase requisition without confusing. Today, I received the call from a vendor who indicated that the delay of stock delivery due to shortage of stocks. Then, I wrote down the PO number, estimated date to deliver and the shortage item. I sent a message to the requestor who created the PO to follow up the status. Moreover, I sent the email to the vendors for requesting the new price of the item since the price in previous record was different with the price in purchase requisition. Although the job to send email very easy, but this may improved my English in typing formal email. After I done the purchase order in Z53, my manager asked me to proceed the list of purchase requisition in Z52. I ended my work at 6.05 p.m.

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As usual, i reached company at 8.20 a.m. I had followed up the status of purchase requisition on hand. Since I was free, then my manager asked me to view the quotation from the vendors for making comparison. Then, he asked me to check and amend the prices changes for the purchase order requested. Finally, I had my own company email account which is weikhay.khor@semperitgroup.com. Therefore, I had to handle myself in dealing with vendors or requestors. Mr. Ng would guided me as well by showing me how to reply the email and handle the situation. For my first trial, he asked me to send the mail to ask the vendor about the new prices for the item. Besides that, he also asked me to handle the requisition from the requestor who wish to know the quotation for the electric bike. I ended work at 6.05 p.m.

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Today is Thaipusam, but is not a holiday for me. I reached company at 8.25 a.m because of traffic jam. I continued to complete the tasks given by manager yesterday. There was still a few purchase orders which are not generated yet. After I done, manager taught me how to check and delete the previous purchase orders in the message output for me to search the message conveniently. I had to search the PO number one by one to make sure the purchase order history shown the process is completed, then only cancel the PO. After lunch hour, manager asked me to help him to create PO for account Z53. There were three purchase group which handled under Mr. Ng including Z52, Z53 and Z54. Z52 is for spare parts; Z53 is for services and repairing; Z54 is for operation and stationery. He is very friendly and willing to teach me when I face problem in work. I ended my work at 6.05 p.m.

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Today is the third day for my internship. As usual, I reached company at 8.20 a.m. While waiting for my training manager to give me the task, I reviewed the previous purchase records to understand more about the procurement process of the company. Soon, my manager passed me the list of purchase requisitions which needed to create PO. Creating purchase order is not just follow the steps to key in the data. It took times to check the quotation, check with the previous purchase to make sure we purchase the items at good prices and from good vendors. He also taught me how to cancel the purchase order which already made. I tried it myself after his explanation. Moreover, I had learned how to print out the documents and operate the printing machines under the guidance of the IT executive. I just had to access my employee ID card on the machine to print out the documents. I ended my work at 6.05 p.m.

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Reached company at 8.20 a.m. I had to follow up the purchase requisition which had not been approved yet. Then, i was checking the quotation of suppliers and all the details before creating the purchase order. At 10.30 a.m, company provided Safety, Health and Environment Induction for all the newbies. It took about 2 hours and test was given with 10 questions after the induction. I had learned how to prevent from hazard in working place and the safety rules of the company. After the lunch hour, my manager taught me the way to send the purchase order to the suppliers which called as message output. I had to save the purchase order which already been sent as references. My manager also taught me how to make documentation conveniently by setting the name of suppliers in front and follow by the PO number, so that easy to refer based on the suppliers name. I finished my works at 6.05 p.m.

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Today was the first day for my internship. Reported at 8.20 a.m. After I registered at the guard house, Miss Levina, the recruitment team leader brought me to the training room. Then, HR executive of Latexx Partners Berhad provided the training section for introducing and briefing about the company background, company rules, employees' rights. My working days are from Monday to Friday (8.30 a.m until 6.00 p.m). I would be using manual punch card to record my attendance as a trainee. Then, one of the HR executive sent me to the purchasing department after taking my employee ID card. Mr Ng Peng Song, executive of Purchasing Department, who is my training manager. He had simply briefed about the job scope to me. Purchasing Department is about procurement process which is important to the company. It is very fresh to me as I never learn before. Then, he taught me how to use the SAP system for creating the purchase order. After that, he gave me the purchase requisitions for creating the purchase order. Today, I have learned how to operate with the SAP system. I finished my works at 6.15 p.m.