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The nature of the subject matter of this group means advisory group sessions could include content that some people find distressing or upsetting. To help ensure that everyone feels supported we have shared some organisations that you can access for support below.

You can also reach out to one of the facilitators who will be available at the end of the session if anyone needs to debrief.

We would also like to remind people that it’s okay to leave the session if you feel uncomfortable at any point and re-join at any point if you wish.

Support services

GP’s can provide health and wellbeing advice and there may also be a staff wellbeing service within your organisation.

Samaritans Telephone: 116 123 Website: https://www.samaritans.org/

NHS Telephone: 111 Website: https://111.nhs.uk/

Mind Telephone:  0300 123 3393

Website: https://www.mind.org.uk/

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Samaritans works to make sure there's always someone there for anyone who needs someone. Read more.

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Support the NCCPE as it carries out the REF self-assessment, ensuring that the lessons learnt are acted on effectively, and providing critical insights and perspectives to improve our work.

Inform the development of new NCCPE resources/programmes to enable more effective inclusive practices in engagement with research.

Contribute to the work of the NCCPE directly and through linking to other networks and individuals.

Participate in advisory group meetings, with four two-hour meetings scheduled per year.

Participate in the advisory group launch meeting and one-year review meeting, each scheduled to be one-hour long

Identify and participate in core racial competency training, which is scheduled to take up to three hours, with opportunities to join additional training.

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Example: Sometimes life happens: changes to our work environments, caring responsibilities, technological issues, etc. You are encouraged to be active in all aspects of our meetings, but we understand that sometimes you may prefer to use chat over coming off mute, or you may not take part in a particular discussion. Let the Co-chairs and/or coordinator know your circumstances at meetings if you anticipate that they will impact your involvement on the day.

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When participating in meetings, listen attentively and actively

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When participating in meetings, listen attentively and actively

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Example 1: Keep distractions to a minimum, and avoid trying to multi-task during meetings.

Example 2: Use tools to help you actively listen -- take notes, use a fidget spinner, etc.

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When participating in meetings, listen attentively and actively

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When participating in meetings, listen attentively and actively

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Treat discussions as confidential, such as not sharing personal or organisational information disclosed during meetings outside of the group, without seeking the member’s permission

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Treat discussions as confidential, such as not sharing personal or organisational information disclosed during meetings outside of the group, without seeking the member’s permission

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Example 1: a member has referred to an experience within their current employment that reflects on their employer. Other members would not share this with people outside the group.

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Treat discussions as confidential, such as not sharing personal or organisational information disclosed during meetings outside of the group, without seeking the contributor’s permission

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Treat discussions as confidential, such as not sharing personal or organisational information disclosed during meetings outside of the group, without seeking the contributor’s permission

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Give and create space for members to engage and share as they want and are able to 

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Give and create space for members to engage and share as they want and are able to 

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Example: Share the space. If you have contributed a lot, make space for others to contribute too. This might mean holding back at times.

If you notice other members have not had a chance to contribute to a conversation, make space for them speak, reference their comments in chat, ask for others' opinions, etc.

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Give and create space for members to engage and share as they want and are able to 

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Give and create space for members to engage and share as they want and are able to 

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Know your own limitations and embrace the opportunity to learn

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Know your own limitations and embrace the opportunity to learn

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Example: It is ok to say when you would rather listen to a discussion instead of directly contributing because you want to hear from others.

Example 2: You can volunteer to take part in a piece of work for an area you would like to learn and grow in.

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Know your own limitations and embrace the opportunity to learn

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Know your own limitations and embrace the opportunity to learn

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Recognise and value views which differ from your own

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Recognise and value views which differ from your own

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Clarification: We may not always agree on how to describe an idea or what the best advice is, but listen and acknowledge these different opinions when they arise.

Example 2: If not all advisors are in agreement about an area of advice, share differing opinions so the NCCPE can consider all to inform final decisions.

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Recognise and value views which differ from your own

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Recognise and value views which differ from your own

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Avoid making assumptions and be prepared to challenge assumptions that are made

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Avoid making assumptions and be prepared to challenge assumptions that are made

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Example: Not assuming what someone or a group of people will think or how they will act.

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Avoid making assumptions and be prepared to challenge assumptions that are made

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Avoid making assumptions and be prepared to challenge assumptions that are made

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Make best efforts to be in a comfortable and undisturbed place for the duration of meetings with minimal disruptions, such as phone notifications, where possible

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Accept accountability and responsibility for our words

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Accept accountability and responsibility for our words

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Clarification: While we can speak in draft and be open to changing our thoughts and language, we must still accept responsibility and be held to account for our words and the impact they may have on others. We must not misuse speaking in draft or assuming positive intent to perpetuate harmful/offensive ideas or language.

Example: Own your mistakes and try not to get defensive if other members correct or take issue with an idea or language you have used.

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Accept accountability and responsibility for our words

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Accept accountability and responsibility for our words

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Turn on cameras if possible and if you want to

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Calling out, calling in, and calling forward

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Calling out, calling in, and calling forward

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This includes:
- Beginning with positive intent
- Listening with flexibility and without judgement
- Challenging and supporting people as they discuss an issue

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Calling in, calling out, calling forward

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Calling in, calling out, calling forward

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- call out practices that are exclusionary
- call in, supporting people to adapt their language and approach as necessary
- call forward, clear accountability, that ensures that poor practice isn’t perpetuated

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Comment and ask questions by asking to speak and/or using the chat function

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Respect everyone's time in and between meetings

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Respect everyone's time in and between meetings

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Example: Come prepared to meetings.

Example 2: If speaking in draft, be mindful of the time required to think through your idea during a meeting.

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Respect everyone's time in and between meetings

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Respect everyone's time in and between meetings

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Mute your microphone when not speaking

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Apply these ways of working in common sense ways

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Apply these ways of working in common sense ways

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Apply these ways of working in common sense ways

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Apply these ways of working in common sense ways

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Request technical support where needed