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Playlist: Essentials for Federal Work-Study Supervisors

Federal Work-Study Supervisor Responsibilities

Federal Work-Study Supervisor Responsibilities.You are responsible for the following:to Federal Work-Study students.

As a Federal Work-Study Supervisor, you play a vital role in managing and developing

* Provide a clearly defined job description and work activities

* Ensure that Federal Work-Study student employees accurately * Monitor Federal Work-Study student employees' performances * Prevent inadvertently scheduling the work hours during scheduled class time, which is prohibited

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Federal Work-Study Supervisor Responsibilities | Diablo Valley College | Ocelot

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As a Federal Work-Study Supervisor, you play a vital role in managing and developing student employees. You are responsible for the following: • Provide a clearly defined job description and work activities to Federal

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Playlist: Essentials for Federal Work-Study Supervisors

Write a Solid Job Posting

Write a Solid Job Posting.Consider key points when writing your job description:* What are the most important job duties?* What skills can be learned on the job?student applicants who will be a good fit from the start.based on your description of a successful candidate.

Finding strong student employees begins with attracting qualified applicants! Posting a concise, accurate, and honest job description is often overlooked, yet it is an important step in the process of hiring excellent students * What skills should the applicant

Be specific about what the job entails and be honest about any tough parts that

The more transparent you are in your job posting, the more likely you are to attract A solid job posting will save you time in the long run by allowing applicants to self-select

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Write a Solid Job Posting | Diablo Valley College | Ocelot

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Finding strong student employees begins with attracting qualified applicants! Posting a concise, accurate, and honest job description is often overlooked, yet it is an important step in the process of hiring excellent students to work in your

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Steps to Hire Federal Work Study Students

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Steps to Hire Federal Work Study Students

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1. Post your available position on Handshake.  A school must make FWS jobs reasonably available to all eligible students at the school.
2. Supervisor Review Applications. All eligible applicants must be reviewed. Students should be contacted directly by hiring supervisors as the Financial Aid office does not interview or handle any part of the interview process.
3. Verify Federal Work Study Eligibility. Upon receiving applicants for an open position, you may contact the Federal Work Study Coordinator to confirm students Federal Work Study Eligibility. The Financial Aid Office will determine student FWS eligibility checking for all the following:

Must have a current FAFSA application with DVC school code

Must have a completed Financial Aid file by submitting all necessary documentation to the Financial aid office

Have an unmet financial need (determined by FAFSA)

Must maintain Satisfactory Academic Progress (SAP)

Must be enrolled in at least 6 units during the Fall and Spring (3 units in summer if working)

You will be notified if the student does not meet the following eligibility criteria.

4. Complete Districtwide Student Hirecard

Students must complete the district wide hire card and submit the student and supervisor FWS contract

Hire card must be completed by Supervisor/Department first and must include the department’s Position ID (PID) on the hire card. Once student and supervisor section on the hirecard are completed . Hire card must be signed by the Financial Aid Office

If eligible, the Financial Aid Office will award FWS award. Complete Financial Aid Section of Hire Card and include corresponding FWS PID (this will match the department’s PID but end with “-STW” instead.

5. Submit Districtwide Hirecard to Payroll to complete the rest of the Hiring paperwork

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Complete the Federal Work Study Eligibility form to have the Financial Aid office check your federal work-study eligibility.

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Federal Work Study Video

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Playlist: Essentials for Federal Work-Study Supervisors

What is Federal Work-Study?

What is Federal Work-Study?who demonstrate financial need.to award to eligible students.employers in the community.are not guaranteed a job.Students earn these funds by working at an hourly rate.during the application and interview process.offer, which is based on the results of your FAFSA.you must meet Satisfactory Academic Progress.

Federal Work-Study is a campus-based program that provides funding for jobs for students

Schools are given a limited amount of funding

Students who are awarded funds through this program can then apply for and be hired into work-study jobs, which are primarily on campus or with selected Students who are offered Federal Work-Study

They must apply and go through the interview and hiring

You will earn at least the federal minimum wage per hour; however, it is possible you may be able to earn more

Students and employers discuss hourly wages If you do not work and earn the amount of your Federal Work-Study offer, the money will be returned to the Federal To be considered for a Federal Work-Study job, you must complete the Free Application for Federal Student

Aid (FAFSA). The maximum amount you can earn as a Federal Work-Study student is determined by your financial aid Since there are limited funds for this program, please check with your school for any deadlines regarding You have to reapply each year to be eligible for Federal In order to maintain eligibility for Federal Work-Study, If you are suspended or disqualified from your eligibility to receive federal financial aid, you will no longer be able to continue with your Federal

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What is Federal Work-Study? | Diablo Valley College | Ocelot

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Federal Work-Study is a campus-based program that provides funding for jobs for students who demonstrate financial need. Schools are given a limited amount of funding to award to eligible students. Students who are

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Federal Work-Study Guidelines

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Federal Work-Study Guidelines | Diablo Valley College | Ocelot

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Federal Work-Study regulations specify that students may not:

• Displace, supplant, or replace employed workers.

• Encompass any partisan or non-partisan political activities.

• Work in positions

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Differences Between Federal Work-Study and Other Forms of Student Employment

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Differences Between Federal Work-Study and Other Forms of Student Employment

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Playlist: Essentials for Federal Work-Study Supervisors

Differences Between Federal Work-Study and Other Forms of Student Employment.

Differences Between Federal Work-Study and Other Forms Federal Work-Study jobs are available to students who have been awarded work-study as part of their financial aid This program is available to students who demonstrate financial need based on the results of the Free Application for Federal Student Aid (FAFSA). Unlike other forms of student employment, Federal Work-Study wages are paid largely by the Department of Education.Under the Federal Work-Study program, there are limits on the number of hours a student can work per week, and students cannot exceed the amount awarded in their financial aid package.The Federal Work-Study job must also benefit the student in terms of being related to their degree These positions are primarily on-campus working for the school, but they may also tutoring services, and more.

be off-campus at selected community service organizations such as healthcare agencies, literacy training,

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Differences Between Federal Work-Study and Other Forms of Student Employment. | Diablo Valley College | Ocelot

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of Student Employment. Federal Work-Study jobs are available to students who have been awarded work-study as part of their financial aid package. This program is available to students who demonstrate financial need based on

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	Benefits Not Covered by Federal Work-Study

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	Benefits Not Covered by Federal Work-Study

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Playlist: Essentials for Federal Work-Study Supervisors

Benefits Not Covered by Federal Work-Study

Benefits Not Covered by Federal Work-Study.are not entitled to receive employment benefits such as:* Unemployment Insurance.they are eligible for their standard wage.or by the company providing employment.

Federal Work-Study student employees

If a student works during a holiday, If state laws require additional pay, this amount must be paid with institutional funds

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Benefits Not Covered by Federal Work-Study | Diablo Valley College | Ocelot

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Federal Work-Study student employees are not entitled to receive employment benefits such as: • Vacation. • Sick Leave. • Medical Benefits. • Retirement Benefits.

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Check out Handshake at DVC to search and apply for open work-study positions!

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TRIO is Hiring! Federal Work Study Open Positions

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TRIO is Hiring! Federal Work Study Open Positions

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For more information please contact Jackqueline Jones-Castellano jjonesca@dvc.edu

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Financial Aid Office is Hiring Student Workers for the 2023-2024 academic year!

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Financial Aid Office is Hiring Student Workers for the 2023-2024 academic year!

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Apply now: DVC Financial Aid Student Representative Application or apply thru Handshake #6089672

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Your salary is funded by the government and Diablo Valley College,

Flexible work schedule that prioritizes school

Great opportunity to gain work experience while in school

Income earned does not count towards Expected Family Contribution (EFC)

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Playlist: Essentials for Federal Work-Study Supervisors

Before the Interview

When you communicate with students, set clear expectations upfront.so take the lead and guide them through the process.use a consistent set of guidelines to narrow your pool.and apply the same standard to each response you get.Plan to interview more students than you need to hire.and set up meetings with those you like.for the first time, it is good to give instructions.and following directions.* A copy of their class schedule.both informal and formal.Commission's site to make sure your questions are appropriate.about their favorite class, major, or career plans.

They might not have interview or job experience,

As you hear from interested students,

Decide what attributes are most important in a candidate

Reach out by email or phone to screen candidates

With students who may be interviewing

Discuss what they should wear to the interview and let them The interview is your first opportunity to see that they are reading your emails Consider asking candidates to bring items to the interview,

* A list of extracurricular activities Before you meet, develop a list of questions that you will ask,

Remember that some questions are off-limits during a job interview, so take a look at the Equal Employment Opportunity

You will learn more if a student is at ease, so it helps to first ask informal questions

After you have a chance to chat informally, begin the formal questions you developed that relate to the qualifications

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Before the Interview | Diablo Valley College | Ocelot

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When you communicate with students, set clear expectations upfront. They might not have interview or job experience, so take the lead and guide them through the process. As you hear from interested students, use a consistent

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Zuhal Rahmani administers the Federal Work Study Program at Diablo Valley College.

Contact Information:
Phone: 925-969-2099
Email: zurahmani@dvc.edu

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Playlist: Essentials for Federal Work-Study Supervisors

Lead a Productive Interview

Lead a Productive Interview.Interviewing students can be an overwhelming task.a consistent framework for the interviews.a candidate for a position.invite one to the interview.may also help you distinguish who is the best fit.to the culture of your workplace.an idea of what it's like to work in your area.give them feedback for their future endeavors.so they can make changes for future interviews.so they are more prepared next time.looks like, even if it's not the one you're experiencing.want to remember your impressions.or immediately afterward.

Set yourself up for success by planning ahead and creating Take the lead! Interviews can be awkward for everyone, Think of yourself as the teacher, guiding the student through the process of being You don't have to do it alone!

If you have students already working in your office, Your student workers' feedback can be very helpful when Another professional staff member

Use the time to introduce candidates Although it is important to have a professional interview,

the tone and content should give candidates

Remember that this is a learning experience Even if they don't meet your expectations, If you notice attire or behavior that

wouldn't fit with your office, make the candidate aware, For example, if a candidate has no questions at the end of the interview, suggest some ideas

Teach the candidate what a good interview The interviews may run together, and you'll

It is helpful to ask the same questions of each candidate and take notes during each interview

Finish up the interview by letting candidates know what will happen next, including when and how

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Lead a Productive Interview | Diablo Valley College | Ocelot

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Interviewing students can be an overwhelming task. Set yourself up for success by planning ahead and creating a consistent framework for the interviews. Take the lead! Interviews can be awkward for everyone, but you're

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Playlist: Essentials for Federal Work-Study Supervisors

Make a Great Hire

After you have completed your interviews and have reviewed your notes on each candidate, it is time to make a decision on who to hire.Consider all of the components that are important to the success of the person you hire.it is time to follow up with your candidates.Communicate with your candidates by email or phone.Give your hire clear instructions on the next steps.very clear about requirements.the necessary hiring paperwork is complete.they need to be for the first day on the job.make sure to point that out.and help them get settled.they will be working with.

Once you have made your hiring decision,

Don't leave them hanging!

Starting a new job can be overwhelming, so outline everything in an email where you can be Remind the student that they cannot begin until

Provide detailed information about when and where

If the location is different than where the interview was,

If attire is important, give the student clear guidelines

If possible, meet the student on their first day Introduce your new hire to others

You are well on your way to having an awesome new student employee!

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Make a Great Hire | Diablo Valley College | Ocelot

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After you have completed your interviews and have reviewed your notes on each candidate, it is time to make a decision on who to hire. Consider all of the components that are important to the success of the person you hire.

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Can a student have more than one Federal Work-Study job at a time?

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Can a student have more than one Federal Work-Study job at a time?

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Playlist: Essentials for Federal Work-Study Supervisors

Can a student have more than one Federal Work-Study job at a time?

Can a student have more than one Federal Work-Study job Federal Work-Study students can work more than one job at a time.Academics should always come first,

so students should be encouraged to work a schedule that supports their time to study and prepare

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Can a student have more than one Federal Work-Study job at a time? | Diablo Valley College | Ocelot

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at a time? Federal Work-Study students can work more than one job at a time. Academics should always come first, so students should be encouraged to work a schedule that supports their time to study and prepare for