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Floor plan: RRR are split across areas 1-4 highlighted in light blue

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Floor plan: RRR are split across areas 1-4 highlighted in light blue

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Area 1: 24 open plan desks, 1 meeting pod & 6 short-stay desks 

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Area 1: 24 open plan desks, 1 meeting pod & 6 short-stay desks 

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Area 2: 20 open plan desks & 2 short-stay desks 

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Area 2: 20 open plan desks & 2 short-stay desks 

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Area 3: 6 single person SLT offices & 16 open plan desk spaces 

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Area 3: 6 single person SLT offices & 16 open plan desk spaces 

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Area 4: Senior lecturer space with 8 open plan desks & 1 private pod

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Area 4: Senior lecturer space with 8 open plan desks & 1 private pod

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A space of my own would be nice, but also happy to share with another person (could be harder if you vary days that you're in). Would prefer not to go full on hot-desking. Would like to sit near other PMs to share ideas/challenges.

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Quieter areas would be good to allow concentration during tough tasks (grant submissions/reports etc.). I suppose the private pods would work well for this.
Informal spaces where a few people could sit and chat through ideas would be good (so that you don't disturb colleagues).

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A space to sit and relax with food/drink and have a chat would be good

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If all staff have headsets then online meetings can work at your desk (providing we all have computers with cameras etc). If a number of people are attending a meeting with external people then the option of a rooms with videoconferencing capabilities would be good.

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to enable some level of soundproofing and privacy; too much going on in an open plan can be energy draining

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for stationery, files, laptops, bags, regularly used items

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Please can Ethernet ports connected to the Uni network be ready for when we move in so we can easily connect to the internet

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Assigned desks for full-time members of staff who are in most days a week would be preferable. I think a full hot-desking situation will discourage people to come to work when we are just getting used to collaborative working again after the pandemic.

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Installing walls (that can be open and closed) to give more enclosed areas to stop noise travelling across the entire office. For example, the fold-out doors to divide up conference rooms.

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Lots of people have their own specialised PCs, and use them in different ways (hdmi connection, remote connection etc.). Some consideration will need to be taken so that everyone has the equipment they need to work readily available to them each day. They are impractical to move. PCs in server room, at specific desks etc.

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Establish desk (and meeting room) capacity vs demand

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Establish desk (and meeting room) capacity vs demand

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Would be useful to have an idea of how many people can fit in the office at once. Where there are simultaneous meetings (supervisions, lab meetings, external etc.) will there be enough private meeting room space?

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Desk and chair selection that allows for (some) customisation

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Desk and chair selection that allows for (some) customisation

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Normally, office desks are too low for commercially-available chairs. Slightly taller desks will allow for easier ergonomic position adjustment using just the chair.

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Changing between desks might mean you are using other people's desk-chair configurations. Maybe OK for a couple of hours at a time but could become a problem. Another issue with hot desking?

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If there is not capacity for all staff members, will there be a system for booking or checking availability to avoid a wasted journey to the office.

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Having a few of the short-stay desks be standing ones would be cool

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This will make it easier to not disturb others in a different research group when asking for help or collaborating with staff/students nearby on projects.

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please can Cynthia be included in the SLT/Senior Lecturers?

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Not clear if this part of the translational radiotherapy research team is moving over - if so they do need lockable storage for site files and access to private space to have telephone calls with patients and RT staff

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I think dedicated desks are a good idea if possible instead of hot desking and would encourage people to come in more, the thought of possibly not having a desk when you come into the office would make me less likely to want to come in & it would be nice to be able to make our desks our own that work for us.

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A storage room for confidential trial related files

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A storage room for confidential trial related files

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A lockable room is really needed to store TMFs and other trial related documentation securely.  If we could have this with shelves and lockable cupboards that would be very useful (although management of the space would need careful thought re. access and the allocation of sufficient space per trial)

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It'd be a huge pain to be constantly swapping desks. My feeling is that we each need a base (to keep our mugs, teabags, etc) and in some cases desk drawers to lock (e.g. to keep spare meds in).

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Some of us have accessibility needs that mean we need our desk to be in a quiet(ish) corner

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Quiet zones would be really appreciated. Preferably with double screens.

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An easy online desk booking system would be great

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An easy online desk booking system would be great