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Students work in groups to analyze the University of Fort Hare's current strategic plan, identifying key academic priorities, goals, and performance indicators. Each group presents their findings and proposes how these elements should inform the academic planning framework. This activity builds understanding of alignment between strategic vision and operational planning.

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Create a comprehensive stakeholder map identifying all parties involved in academic planning at UFH (faculty, students, administration, external partners, government). Students analyze stakeholder needs, expectations, and influence levels to ensure the framework addresses all perspectives and maintains buy-in from key constituencies.

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Research and analyze academic planning frameworks from other South African universities and international institutions. Students compare different approaches, identify best practices, and adapt successful elements to UFH's unique context and challenges. Present findings in a comparative matrix format.

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Develop specific, measurable indicators for academic quality and effectiveness that align with the framework. Students create SMART objectives, define measurement methods, and establish benchmarks. Focus on both quantitative metrics (graduation rates, research output) and qualitative measures (student satisfaction, employer feedback).

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Create detailed process maps showing how academic planning will flow through different university levels (department, faculty, institutional). Include decision points, approval processes, timeline requirements, and feedback loops. Use visual tools to demonstrate the interconnected nature of academic planning activities.

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Conduct a simulation exercise where student teams must allocate limited resources (budget, staff, facilities) across different academic priorities using the proposed framework. This hands-on activity tests the framework's practicality and reveals potential conflicts or gaps in the planning process.

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Identify potential risks and challenges that could impact academic planning implementation at UFH. Create a comprehensive risk matrix including academic, financial, technological, and regulatory risks. Develop mitigation strategies and contingency plans that should be built into the framework structure.

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Create detailed implementation timelines for the academic planning framework, considering UFH's academic calendar, budget cycles, and strategic planning periods. Include pilot phases, full rollout stages, and evaluation checkpoints. Address coordination with existing university processes and external reporting requirements.

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Design the technological infrastructure needed to support the academic planning framework. Consider existing university systems, data management requirements, reporting capabilities, and user accessibility. Propose integrated solutions that enhance planning efficiency and data-driven decision making.

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Create a comprehensive communication plan for introducing and maintaining the academic planning framework across UFH. Include stakeholder-specific messaging, training requirements, feedback mechanisms, and ongoing communication protocols. Address change management and resistance mitigation strategies.

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Conduct a mock planning cycle using the developed framework with real UFH scenarios. Students role-play different university positions (Deans, Department Heads, Academic Planning Office) and work through a complete planning process. Identify bottlenecks, unclear procedures, and areas needing refinement.

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Evaluation and Improvement Mechanism Design

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Evaluation and Improvement Mechanism Design

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Develop systems for continuously evaluating and improving the academic planning framework. Create feedback collection methods, performance review processes, and framework update procedures. Ensure the framework remains responsive to changing academic landscapes and university strategic directions.