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Acknowledge the difference and similarities between us, we think it will be minor and will not be an issue.

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Be aware of differences and communicate actively

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We decide to have regular appointments on a set time. no matter the cultural differences

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realize the small differences - for example direct approach as opposed to giving a heads-up.

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We respect the differences and we try not to avoid them

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Acknowledge the differences and similairities between us we think it will be minor and will not be an issue.

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Dutch and Finnish cultures are very similar so no problems are expected.

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Team members raise issues immediately, e.g. something doesn't feel right, and these issues are discussed openly and with mutual respect.

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Our team values:
- Trust
- On time
- Respect
- Willingness to help each other
- No reservations
- No stress

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we don't expect problems

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Work for this project needs to be scheduled, so time can be reserved for it.
Email is not checked regularly.

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- Be on time; Sunday evening 18.00uur (Finland) and 17.00uur (Netherlands) every week.
- Be prepared and do the agreed tasks. An agenda at least 2 days before the Skype meeting. Dennis makes the agenda, input by emailing.
- Skype for business with recording

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Skype for decission making and sharing of opinions
HUDDLE for sharing work / documents
Whatsapp for informal talk and small questions

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Accept the cultural identity and differences

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- open-minded attitude
- open for people with different backgrounds
-

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Skype for meetings
Email for memo, e.g.decisions
Whatsapp for ad hoc things
Huddle for document management if possible, otherwise maybe O365

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Dutch and Finnish cultures are very similar so there should not be any major issues but aim to be flexible to prevent conflicts.

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Meeting frequency: Skype weekly (at first) 20.30 Finnish time on Thursday, one hour starting with 15 min. 'standup'
Meetings are recorded in case someone cannot make it
Huddle for sharing documents
Email for meeting memos (summary of main things discussed/decided during the meetings) and for sharing information

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- Be aware of each other's situation -> tell each other a little bit about your background

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Open and direct communication
Discussion in group how to proceed
Normal discussion ok
Flexible with rules / guidelines
Don´t be late

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Weekly Skype meetings
Google Drive for document sharing
- Minutes of a meeting
Whatsapp

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- Skype
- e-mails
- WhatsApp
- Huddle

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- Kick-off meeting f2f but follow-ups through Skype
- Depending on the task we can subdivide the work
-  agree on version control for documents

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Skype (meetings)
Email
Whatsapp
Sharepoint (document sharing)

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- don't be afraid to ask
- you can also discuss first the issue in your own mother language and then bring it up

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Mostly outgoing
Mostly on time
Directness

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- Appreciate others time, respect others
- Deliver the tasks you are supposed to on time
- Regular Skype meetings
- Keep in touch in WhatsApp

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- Office  365 to concentrate documents and conversations (Teams, Sharepoint)
- NO FACEBOOK
-Skype for business if everyone has it: voice is enough because video might cause issues with connectivity.
- Whatsapp group/Office 365 mobile app

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Dutch/ Finnish

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Kick off meeting on Skype
When possible meet online once a week, but when not possible we skip a week.

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Skip the “Dutch drama”  ;-) take in consideration that there will be some differences but we have a common goal to achieve. Be open in communication/feedback on issues so that we can learn from this experience in this “save” study-evironment. Use the “feedbackrules”

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Time (different preferences)
Time (time difference)
Is the scope of the assignment the same for both the Dutch and the Finns?

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- Agreed time slots for meetings/calls
- Share calendars of possible travel abroad

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Learn about each other's project management working methods.

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Skype
Google Drive
WhatsApp

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If you have an issue, bring it up!

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- Touching only in informal setting

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- Kick off meeting to ensure rules
- Weekly meetings to ensure progress
- Problems to find out common time for a weekly meeting

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- Open discussion on any issues - and the group will take any issues seriously
- Be polite but candid

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Timetable

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Skype, Huddle, Whatsapp, email, GoogleDrive

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Our preferences:
- Try to be open
- Direct, no nonsense
- Task based (for efficiency)
- Composed speaking
- Interruption is OK when in a smaller group
- No communication after 2200 hrs
- Answer e-mail within 48 hrs
- Be punctual
- When late, inform the others
- Respect our agreements within reason

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See other points

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Fax

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What's app and Huddle

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Skype for decission making and sharing of opinions
HUDDLE for sharing work / documents
Whatsapp for informal talk and small questions
KISS - Keep it simple for a stupid

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Huddle
Skype
Whatsapp group already made
Email

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Transparancy is key!

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Accept the cultural differencies
Task oriented work

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Similarities (Finnish - Dutch)
- Directness
- Flat hierarchical structure in companies
- workplace culture can have a larger influence than national culture (for example on working hours)

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- Skype for Businesses
- Google drive for the files, Dennis is the administrator. Sending Dennis the e-mail adres too make a shared drive.
- Whatsapp for small questions and isseus. Sivi makes the whatapp group.

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- listen/respect to all team members no matter what the barriers are

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Work as a group, not as individuals (i.e. what we deliver is a work product that we have produced together)
Regular meetings, cancel if not relevant, arrange extra meetings if necessary
Clear agendas,

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- We don't expect a shock at this moment.
-

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Weekly meeting by phone call/skype,
otherwise whatsapp (possibly not immediately answered)

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Covered under Working in int'l teams

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Means of communicating:
- Skype for meetings
- E-mail for weekly progress
- Googledocs or Dropbox for documents
- Excel for decisions and actions
- Whatsapp for discussion
-HUDDL?

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- Be yourself, feel free too express yourself. There are no wrong or stupid questions.
- Say whats on your mind, respect each orther.

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- Skype
- Huddle
- Whats'app
- E-mail

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Working styles are almost the same.

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Group Values
- Humor is important
-

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Read background info about the models. Choose projects & divide projects + tasks on the kickoff meeting. A few weeks before deadline we do a peer review. All online.

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- Making a plan and planning in the first Skype meeting.