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Where is the API Import Log in Siras?

What can get updated in Siras from Aeries?

What gets updated in Aeries from Siras?

How do I know what Siras is updating from Aeries?

Why are grades in Siras from last year?

Why is a specific record not getting Special Ed. (CSE) data updated in Aeries from Siras?

What name information from Aeries updates name in Siras?

Why did an older SPED exit not get reported to Aeries

Why did a very recent SPED exit not get reported to Aeries?

Why did the new record in Aeries not get created in Siras?

Why am I not getting emails about the Aeries import of Siras data?

Why do I need a valid AERIES school ID?

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- Aeries query for school names
- Aeries list of students with active special ed. plans
- Aeries list of hearing test info
- Aeries list of vision test info
- Aeries help for WBLR extract

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- Aeries support: Special Ed. Data Scheduled Imports Overview
- Aeries support: Special Ed. Data Scheduled Import Results Help

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Aeries support: Special Ed. Data Scheduled Imports Overview

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Aeries support: Special Ed. Data Scheduled Imports Overview

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NOTE: As part of the CASEMIS to CALPADS (aka C2C) transition, the CDE updated the Special Education Students and Services formats in the 2018-2019 school year. Aeries has added support for the new formats in our automated Special Ed Data Import process.

Changes in 2015-16 CASEMIS File Layout

The CASEMIS file layouts for the 2015-16 through 2017-18 school years no longer contain the State Test Participation fields (fields A-57 through A-62) in the CASEMIS Student Data (Table A) file. These fields are now Filler fields. Since the CSE Special Ed Participation in State Wide Assessment fields are still necessary for various Aeries reports (such as the CAASPP Student Test Assignment Extract) and may need to be hand-entered, we will process the CASEMIS import in the following manner:

If the CASEMIS (pre-2018) Students (Table A) file has blanks or no value in the A-57 - A-62 filler fields, then the CSE Participation fields will not be changed (so hand-entered data will not be removed).

If the CASEMIS (pre-2018) Students (Table A) file has non-blank values in the A-57 - A-62 filler fields, then the CSE Participation fields will be updated with the values in the CASEMIS file.

The 2018-19 and forward Students file also does not contain these State Test Participation field. Importing the Students file will not update the CSE Participation fields.

Scheduled Special Ed Data Import

Regular imports of Special Education Students and Services files can be scheduled into the Aeries database. The Students (Special Ed Programs) file and Services (Student Services) file must be the ASCII text (.csv) formatted file as defined by the CDE. Once the scheduled imports are set up, districts will need to ensure that the Students and Services files are refreshed prior to the next scheduled import, otherwise the same data files will be re-imported

Administrators can access the Special Ed Data Import Configuration page in the School Info | Configurations | Imports and Exports node of the navigation. This page defines where the Special Education data files will be stored, the name of the files, and the scheduled day(s) and time for the import to run. There is also a button to import the Special Education files immediately. Once all selections have been made, click on the SAVE button.

NOTE: Once the scheduled imports are set up, districts will need to ensure that the Students and Services files are refreshed prior to the next scheduled import, otherwise the same data files will be re-imported.

After the import has completed an email will be sent to the email address defined in the Special Ed Data Import configuration page. The body of the email will report summary information such as the date and time the import completed, and the number of records matched, unmatched, duplicate records, and records with errors. The email will also contain completion report attachments for the Student and Services data files.

For more detailed information on Special Ed Data Scheduled Imports please refer to this series of articles: Special Ed Data Scheduled Imports.

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NOTE: As part of the CASEMIS to CALPADS (aka C2C) transition, the CDE updated the Special Education Students and Services formats in the 2018-2019 school year. Aeries has added support for the new formats in our automated Special Ed Data Import p...

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Go to:

/Tools/Siras Admin/Scheduled Import Tasks

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What can get updated in Siras from Aeries?

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What can get updated in Siras from Aeries?

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AERIES -> Siras data integration

6

AERIES to Siras data pull: Demographics, School Attendance and Contacts
Full Documentation for AERIES integrations is currently on Padlet:
https://padlet.com/siras/siras4aeries
What can get updated in Siras from Aeries?

Local Student ID (can be mapped to Special Ed Student ID as an option)

School Attending

Ethnicity

Race 1, 2, 3

Native Language

EL Status (RFEP Date)

Grade

English Language Learner Status (aka EL Type)

RFEP Date

Gender

School Track

School of Residence

Next School (option)

Next School of Residence (option)

District of Geographic Residence

SSID (but only if not yet populated in Siras)

Can initiate creation of new records in Siras (option)

Can initiate transfer request for records that are in Siras but at other districts (option)

Student Contacts: ( option)

Educational Rights Holder (ERH) Contacts are updated

If ERH is not indicated, Siras pulls primary/parental contacts

Creation of New Records - optionally enabled preference
SSID not strictly required, but strongly recommended
AERIES Program 144 or 144x (indicator of Special Ed) is always required

Troubleshooting when records are not created in Siras: (if Create New Records enabled)

1. Verify that AERIES record has the 144 or 144x program

2. The AERIES record might be too similar to an existing record in Siras. Comparison is done on birthdate / last name / ssid among other data points, matching against records that already exist in Siras. In some cases, records are matched but are not similar enough, which results in Siras not processing the AERIES record, instead this is logged as an error.

3. AERIES records might have Inactive codes or be enrolled at at an AERIES school which has been configured as disabled/not for processing.

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AERIES to Siras data pull: Demographics, School Attendance and Contacts

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What is updated in Aeries from Special Ed. Data Imports

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What is updated in Aeries from Special Ed. Data Imports

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https://support.aeries.com/support/solutions/articles/14000071666-special-ed-data-scheduled-or-manual-imports

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Navigate to Imports and Exports > Special Ed Data Import

Aeries can be used to schedule regular imports of Special Education Student Data and Student Services Data into the Aeries database. These files are typically obtained from a third-party Special Education System vendor. This will update or create Special Education data in Aeries.

The Special Ed Data Import page honors the current CALPADS Special Education Student Program and Student Services file layouts, as well as the pre-2018 CASEMIS Students (tableA) and Services (tableB) file layouts. Whichever data file is imported, the files should be in the appropriate format as defined by their respective file layouts. For the CALPADS file layouts please refer to the CALPADS File Specifications and for the CASEMIS file layouts please refer to the latest CASEMIS Technical Assistance Guide.

Once the scheduled imports are set up, districts will need to ensure that the Student and Services files are refreshed prior to the next scheduled import, otherwise the same data files will be re-imported. One-time uploads may also be done.

Security ↑

CASEMIS Import

Administer

Allows Users to access and use the Special Ed Data Import page

Special Ed ( CSE)

Read

Recommend Users that are permitted to import Special Education data have at a minimum Read permission to view and query the data

Special Ed Student Services ( CSV)

Read

Recommend Users that are permitted to import Special Education data have at a minimum Read permission to view and query the data

Configure Special Ed Data Import ↑

The Special Ed Data Import page defines where the Special Education Student and Services files will be stored, the mapping of any additional custom fields (called Extended Fields in Aeries), the name of the files, and the scheduled day(s) and time for the import to run. There is also a button to import the files immediately. Once all selections have been made, click on the SAVE button.

NOTE: Once the scheduled imports are set up, districts will need to ensure that the Special Education Student and Services files are refreshed prior to the next scheduled import, otherwise the same data files will be re-imported.

Manual Import ↑

A one-time manual import is available. To do a one-time import, check the Do a one-time upload of the import file(s) box at the top of the form, browse to the files on the local computer and click on Open to add them to the page. Click on the Import Selected Special Ed File(s) button to import the data. The one-time manual import does honor the Extended Fields mapping. Note: If uploading both Students and Services files, they both must be selected before beginning the import. Also, the Students file MUST be listed first as illustrated in the screenshot below.

After the process runs, both the currently logged in user as well as the email address set in the scheduled process section will receive an email when it's complete with summary information as outlined below. Note: There is no difference in processing logic between the manual import and the scheduled process import. Once the files are uploaded, they will be processed in the same manner as the scheduled process.

File Location Options ↑

The location of the Special Education Students and Services files must be identified in the Special Ed Data Import Configuration page. The files can be stored in a Shared Folder within the district's network, or on a Secure FTP (sFTP) site.

In the below example the files are stored in a shared folder called "SpecialEdFiles" that resides on a server called "Server".

To use a secure FTP (sFTP) site select the Special Ed files are stored on a Secure FTP option. The UNC Filepath will be replaced with the sFTP server and login information. Enter the sFTP Server Name or IP address, the port the sFTP server is using, the directory where the Special Education Students and Services files will be saved to, and a user name and password that has access to read the files.

NOTE: Non-hosted clients will need to validate that their Aeries Web Server firewall allows access on the port identified in the sFTP Port field.

Data Files ↑

After the File Location has been defined, the file names of the Special Education files that will be imported need to be entered. By default the Student (tableA) file will always be imported. To also import the Services (tableB) file, click on the Services option in the Files to include in import. Next enter the file names that will be used to identify the Student file and the Services file.

NOTE: The Student file will always be imported by default. The Services file may be imported if selected.

The Delete Special Ed Services Data option will default to "Current Year". This option will clear out all CSV records before importing new data. The "Current Year" option will only clear out existing current year CSV records and replace with the records from the imported file. The "All Years" option will clear out current and previous years CSV records and replace with the records from the imported file.

NOTE: If selecting the "All Years" options, be sure the services csv file contains all historical data.

Extended Fields ↑

Districts may elect to download additional information from their Special Education vendor that is not typically included in the Students/SPED or Services/SSRV data files. The Extended Fields section allows districts to map the additional data to fields in the Aeries Special Education Data (CSE) table or the Aeries Student Services (CSV) table.

Column Header Name - Type the header name from the data file exactly as it appears in the data file (although it is not case sensitive).

Table and Field - Select the appropriate Aeries table and field that the field maps to.

You can add up to 10 fields before clicking Save.
NOTE:

To delete a mapping, click the trashcan icon, then click Save. The mapping is cleared from the page, but it is not deleted until you click Save.

As of 2018-2019, this only works for CALPADS layouts, not the CASEMIS layout.

The extended fields are processed last, after the regular columns.

Once saved, the import process will handle the Extended Fields that have been configured.

Scheduled Process ↑

To automate the import on a weekly or daily basis, select the Days of the week and the Time of day to run the import process. The time can either be typed in or selected from the time dropdown.

Enter an email address in the Email Address field that will receive a completion report once the import process has finished. Multiple email addresses can be entered, separated by commas.

In the below example the scheduled Special Ed Data Import will run every Monday, Wednesday and Friday at 12:00 am. An email with completion information will be sent to "my_email@example.com".

By default the scheduled import is Disabled. To turn on the scheduled process select the Enable Scheduled Process button.

After enabling the scheduled import the Status will change to Enabled and the button will change to Disable Scheduled Process so that it can be turned off when appropriate.

After all selections have been made to the Special Ed Data Import Configuration page, click on the Save button. A message will display briefly notifying you that the settings have been saved.

Import Special Ed File ↑

In some circumstances the Special Ed import may need to be run immediately. Click on the Import Special Ed File button to immediately run the Special Ed import and send the completion results email to the Email address(es) defined on the Special Ed Data Import Configuration page.

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Special Ed Data Scheduled or Manual Imports

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Navigate to Imports and Exports > Special Ed Data Import Aeries can be used to schedule regular imports of Special Education Student Data and Student Services Data into the Aeries database. These files are typically obtained from a third-party Special Education System vendor. This will update or create Special Education data in Aeries.

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How do I know what Siras is updating from Aeries?

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How do I know what Siras is updating from Aeries?

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Go to the API Import Log in Siras

Download it

Look at the preferences in the first row.

Demographics:true = Updating Siras

Contacts:false = Not updating contacts

Contacts:true = Updating contacts

NewRecords:false = Not creating new records in Siras

NewRecords:true = Will create new records in Siras

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LIST LOC SC NM CD

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List of students with an Active Special Education Record

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List of students with an Active Special Education Record

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Provides a list of Students, Grade, Teacher, Disability, Special Education Entry Date for students with an active IEP

LIST STU TCH IDN CSE STU.ID STU.NM STU.GR TCH.TE CSE.DI CSE.ED CSE.XD IF CSE.DI > 0 AND CSE.XD = NULL

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LIST STU HRN STU.SC STU.ID STU.NM STU.GR HRN.TD HRN.PF HRN.CO

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LIST STU VSN STU.SC STU.ID STU.NM STU.GR VSN.TD VSN.PF VSN.CO

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Table of Contents

Overview

The Work-Based Learning extract (WBLR) is designed to capture different ways students can show workforce readiness. These records may in the future help students meet the career portion of the College/Career Readiness Indicator on the CA Dashboard. These are collected each year for students in Grade 9-12 as part of the CALPADS EOY Submission.

The Work-Based Learning Records are stored on the Internships page, which can be found at Student Data > Other > Internships or by typing 'Work" into the Filter Pages box.

Additional fields have been added to the Internships page to capture additional types of Work-Based Learning Records and capture all the data needed. The table is a card-style, which allows multiple records to be captured for a student. Only active records are displayed by default, click on the checkbox to Include Inactive Internships.

All records with the following criteria will be extracted for the new WBLR Extract for CALPADS EOY 4 reporting:

The Work-Based Learning Type field (ISP.WT) must be populated from the dropdown list

Records must have either ended or started in the current school year

Security ↑

Users need at least Insert and Update to the Internships table (ISP) in order to add records. They must also have at least READ to the Employers table (EMP).

Adding a new record ↑

Click on the Add button on the Header. This will active a sub-menu where the data can be entered. The additional fields that were added to the Internships page are highlighted below:
NOTE: Since we are now using the Internships page to store all Work-Based Learning records the only record type that requires an Employer is Internships. If the Employer field is left blank, then the record will display with (No Employer) with the value of 0. It is no longer necessary to have a separate employer record in the EMP table labeled as Not-Employer Based, but can be done if the district wants to.
Dropdowns in this area are hard-coded with CALPADS valid codes.

Work-Based Learning Type (ISP.WT): A coded value representing the work-based learning that the student completed during the academic year, in any grades 9-12.

Employer Evaluation (ISP.EE): A coded value representing the student's performance in the internship as evaluated by their employment supervisor. Required for Internships; values are hard-coded.

Total External Hours (ISP.TXH): The count of hours that the student spent outside of school in a work-based learning activity for types 10, 15, and 20 in the academic year being reported. While the hours are outside of classroom, the work-based learning activity is tied to the Internship, Student-Led Enterprise, or Virtual/Simulated Work-Based Learning. Rounded to whole numbers.

School Sponsored (ISP.SCS): An indication of whether the school, district, or county played a direct role in securing the internship for the student. A "Y" would indicate that the school, district, or county played a direct role in securing the internship. An "N" would indicate it did not.

Certificated Supervisor (ISP.CS):An indication of whether the internship was part of a program supervised by a certificated staff member of the school, district, or county. A "Y" would indicate that the internship was part of a program supervised by a certificated staff member of the school, district, or county. An "N" would indicate that it was not.
If this field is tagged as Y, it is expected that the teacher for that section would be the one to supervise it, and can log Visits on that Internship record.

Section (ISP.SE): This dropdown will list the sections the student is currently enrolled in. Enter the section number if the Work-Based Learning Record is linked to a specific class, whether or not it is a CTE course.

Required Fields ↑

For the Work-Based Learning Records that re included in the WBLR extract, some field are required for certain Work-Based Learning Record Types. Please refer to the chart below:

When a Work-Based Learning Type is selected from the dropdown list, green highlighting will indicate the required fields (if any) for that WBRL type. Make sure the option to Highlight State Reporting Fields is checked in your profile settings if you wish to see the fields highlighted.

Official Definitions: Work-Based Learning Types ↑

10

Internship

An internship is a county, district, or school-sponsored experience that exposes students to the world of work. It is performed in partnership with local business, industries, or other organizations in the community. Internships provide students opportunities for supervised and specific practice for a future career. Internships can:
1) be paid or unpaid
2) be Community Classroom, which is an unpaid, on-the-job training experience to help students acquire necessary competencies (skills, knowledge, and attitudes) to acquire entry-level employment. The intent of the community classroom is to provide students with additional resources so concurrent, formalized classroom instruction can be extended and the acquisition of salable skills enhanced. For further details, see California Education Code Section 52372.1 and Title 5, California Code of Regulations Section 10080
3) be Co-Op Career Technical Education/Cooperative Vocational Education , which is a paid, on-the-job training experience that occurs concurrently with formal vocational classroom instruction. Cooperative vocational education assists students to develop and refine occupational competencies (attitudes, skills, and knowledges) needed to acquire, adjust, and advance in an occupation. For further details, see California Education Code Section 52372.1 and Title 5, California Code of Regulations Section 10100.
4) occur over the summer or during the school year
5) occur at any business type, such as profit or non-profit
Internships are not:
1) Job shadowing (there must be supervision and specific practice and working alongside an industry expert)
2) Apprenticeships
3) A job that students secure on their own (e.g., summer job)

Note: Internships may, but are not required to be connected to a CTE pathway course or any course.

15

Student-led Enterprise

A student-led enterprise involves the development and operation of a revenue-generating business (regardless of profit or loss), that operates outside the classroom and is associated with a course at the school in which the student is enrolled and evaluated by the certificated course instructor. The Student-Led Enterprise:
1) must be tied to a course in which students develop a business and marketing plan 2) may be tied to any course, including a course that is part of a CTE Pathway (e.g., business, marketing, entrepreneurship, STEAM, hospitality, tourism, information technology, etc.)
3) must be co-curricular (time spent in and out of the classroom)
4) must be operated by the student (student is not just an employee of the enterprise)
5) must be ongoing and not a one-day event (e.g. in agriculture course, students are in charge of caring and selling livestock, or in a culinary course, the teacher secures a job that requires food to be prepared and sold, and the student is responsible for purchasing ingredients, preparing and selling the food)
6) can include a non-profit venture 7) must bring in revenue (but does not need to make a profit)

A student-led enterprise is not:
1) A student working at the campus bookstore or volunteering at the school bake sale

20

Virtual / Simulated Work-Based Learning

A Virtual/Simulated Work-Based Learning is a program where students can gain business experience through a virtual environment that is aligned to the classroom curriculum. The Virtual/Simulative Work-Based Learning:
1) must be tied to a course in which students develop their own business plans and websites
2) may be tied to any course, including a course that is part of a CTE Pathway (e.g., business, marketing, entrepreneurship, STEAM, hospitality, tourism, information technology, etc.)

Virtual/Simulation Work-Based Learning is not:
1) An online course/program

25

Registered Pre-Apprenticeship Program

The student (1) successfully completed, during the academic year, a registered pre-apprenticeship program that is recognized by business and/or industry and registered at the state or national level, and (2) is awarded a certificate of completion upon successful completion of the pre-apprenticeship program.

A pre-apprenticeship program is designed to provide students with the entry-level skills necessary to be eligible to enter a registered apprenticeship program (i.e., an apprenticeship program that is registered at the state or national level). Typically, schools that offer pre-apprenticeship programs have a partnership with a local business.

30

Non-registered Pre-Apprenticeship Program

The student successfully completed, during the academic year, a non-registered pre-apprenticeship program that is recognized by business and/or industry but not registered at the local, state, or national level.

A pre-apprenticeship program is designed to provide students with the entry-level skills necessary to be eligible to enter a registered apprenticeship program (i.e., an apprenticeship program that is registered at the state or national level). Typically, schools that offer pre-apprenticeship programs have a partnership with a local business.

65

Transition Classroom-Based Work Exploration

The student successfully completed the equivalent of four semesters of college and career exploration/preparation courses designed to prepare a student with an IEP for employment and independent living since entering 9th grade.

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CALPADS Extract: EOY - Work-Based Learning (WBLR)

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The Work-Based Learning extract (WBLR) is designed to capture different ways students can show workforce readiness. These records may in the future help students meet the career portion of the College/Career Readiness Indicator on the CA Dashboard. These are collected each year for students in Grade 9-12 as part of the CALPADS EOY Submission.

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Intro to Aeries and Siras Integration PPT

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Intro to Aeries and Siras Integration PPT

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Aeries support: Special Ed. Scheduled Import Results Help

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Aeries support: Special Ed. Scheduled Import Results Help

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NOTE: As part of the CASEMIS to CALPADS (aka C2C) transition, the CDE updated the Special Education Students and Services formats in the 2018-2019 school year. Aeries has added support for the new formats in our automated Special Ed Data Import process.

Changes in 2015-16 CASEMIS File Layout

The CASEMIS file layouts for the 2015-16 through 2017-18 school years no longer contain the State Test Participation fields (fields A-57 through A-62) in the CASEMIS Student Data (Table A) file. These fields are now Filler fields. Since the CSE Special Ed Participation in State Wide Assessment fields are still necessary for various Aeries reports (such as the CAASPP Student Test Assignment Extract) and may need to be hand-entered, we will process the CASEMIS import in the following manner:

If the CASEMIS (pre-2018) Students (Table A) file has blanks or no value in the A-57 - A-62 filler fields, then the CSE Participation fields will not be changed (so hand-entered data will not be removed).

If the CASEMIS (pre-2018) Students (Table A) file has non-blank values in the A-57 - A-62 filler fields, then the CSE Participation fields will be updated with the values in the CASEMIS file.

The 2018-19 and forward Students file also does not contain these State Test Participation field. Importing the Students file will not update the CSE Participation fields.

Scheduled Special Ed Data Import

Regular imports of Special Education Students and Services files can be scheduled into the Aeries database. The Students (Special Ed Programs) file and Services (Student Services) file must be the ASCII text (.csv) formatted file as defined by the CDE. Once the scheduled imports are set up, districts will need to ensure that the Students and Services files are refreshed prior to the next scheduled import, otherwise the same data files will be re-imported

Administrators can access the Special Ed Data Import Configuration page in the School Info | Configurations | Imports and Exports node of the navigation. This page defines where the Special Education data files will be stored, the name of the files, and the scheduled day(s) and time for the import to run. There is also a button to import the Special Education files immediately. Once all selections have been made, click on the SAVE button.

NOTE: Once the scheduled imports are set up, districts will need to ensure that the Students and Services files are refreshed prior to the next scheduled import, otherwise the same data files will be re-imported.

After the import has completed an email will be sent to the email address defined in the Special Ed Data Import configuration page. The body of the email will report summary information such as the date and time the import completed, and the number of records matched, unmatched, duplicate records, and records with errors. The email will also contain completion report attachments for the Student and Services data files.

For more detailed information on Special Ed Data Scheduled Imports please refer to this series of articles: Special Ed Data Scheduled Imports.

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NOTE: As part of the CASEMIS to CALPADS (aka C2C) transition, the CDE updated the Special Education Students and Services formats in the 2018-2019 school year. Aeries has added support for the new formats in our automated Special Ed Data Import p...

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- How to review update logs in Siras and Aeries email logs.
- How to see if API is pulling demographic data correctly.

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Steps to getting Aeries sending data to Siras

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Steps to getting Aeries sending data to Siras

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Steps to having Siras Update Aeries SPED data

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Steps to having Siras Update Aeries SPED data

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- Aeries Special Ed. Data Imports
- What is updated in Aeries from Special Ed. data imports.

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Assuming both Siras and Aeries have 'rolled' over to the next Academic Year:

Query String Filters:

All API end points support a query string parameter named DatabaseYear to retrieve data from a specific school year’s database.

The DatabaseYear parameter should be in the format of “YYYY”, using the year at the start of the school year (e.g., DatabaseYear=YYYY for the YYYY-YYYY+1 school year).

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Creating new records updating existing records in Siras

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Creating new records updating existing records in Siras

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How to review update logs in SIRAS and Aeries email logs

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How to review update logs in SIRAS and Aeries email logs

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https://sirassystems.happyfox.com/kb/article/355-aeries-special-ed-data-import/

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Aeries Special Ed. Data Import

Aeries can be used to schedule regular imports of Special Education Student Data and Student Services Data into the Aeries database. These files are typically obtained from a third-party Special Education System vendor. This will update or create Special Education data in Aeries.
See for Aeries documentation.

This page defines where the Special Education Student and Services files will be stored, the name of the files, and the scheduled day(s) and time for the import to run.

There is also a button to import the files immediately. Once all selections have been made, click on the SAVE button.

In order to import Special Ed. data from SIRAS, you will need the sFTP information for your district from SIRAS.
sFTP Server: ftp.sirassystems.org
sFTP Port *: 7472
sFTP Import Directory: Leave this field blank.

Username: This will be your 7 digit CDS District Code
Password: Will be provided by SIRAS

Check option for both Student and Services
Student Data Filename: tableA.csv
Service Data Filename: tableB.csv

Import Time: 4:00 am (suggested to get data from same day)
Import Days: M, T, W, Th, F
* Non-hosted clients will need to validate that their Aeries WEB Server firewall allows port 7472 access.

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Aeries can be used to schedule regular imports of Special Education Student Data and Student Services Data into the Aeries database. These files are typically obtained from a third-party Special Education System vendor. This will update or create Special Education data in Aeries. See THIS PAGE for Aeries documentation.

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As of Fall 2026, this Padlet is being retired. The page linked above is the official starting point of any SIS integration with SIRAS including Aeries.

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Start a new SIS integration here.
The integration is easier to manage when the work is completed in a consistent order: identify the people responsible for the project, establish secure SFTP access, prove the first data exchange in Training, then move the approved integration to Production.

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Aeries Software allows data to be pulled by authorized vendors through the Aeries API to automatically sync with 3rd Party Applications. This eliminates the need for manual CSV transfers or complicated SFTP uploads. SIRAS connects to Aeries thr…

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How to see if API is pulling demographic data correctly

Use Statistical Reports

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March 8th 2024 @ 2-3p Room 8:

How to setup and maintain the Aeries and Siras API connection

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Why is a specific record not getting Special Ed. (CSE) data updated in Aeries from Siras?

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Why is a specific record not getting Special Ed. (CSE) data updated in Aeries from Siras?

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Check to see if there is an 'Eligibility End Date' in place when it should not be.  Clear that date out in Aeries to let Aeries know the student is still active on SPED so it can accept data being sent to it by Siras.

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What name information from Aeries updates name in Siras?

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What name information from Aeries updates name in Siras?

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As a rule we don't update name information in Siras. If student has a preferred name, that option needs to be set in the /student info/student profile/personal area. There is a checkbox to override the legal name with preferred in the UI and forms.

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Why did an older SPED exit not get updated in Aeries?

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Why did an older SPED exit not get updated in Aeries?

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This can happen when exit triennials happen late in the year.

This can also happen when the exit happened the academic year prior to the Special Ed. Data Import was enabled.

If the actual inactive date is prior to 6/30, but the meeting isn't indicated as held until after 6/30, then that inactive date will not get exported in the tableA.csv file since it occured during the previous academic year.

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Why did a very recent SPED exit not get reported to Aeries?

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Why did a very recent SPED exit not get reported to Aeries?

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Assuming your SPED data import is enabled and not generating errors.. Probably because the very same day the triennial exit meeting was finalized, the record was transferred to the 504 module or another district.
The record needed to sit idle as inactive for 24 hours so the exit was included in the nightly export. By allowing the record to transfer away before the export happened that evening, is why the SPED exit didn't make it to Aeries.

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Why did the new record in Aeries not get created in Siras?

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Why did the new record in Aeries not get created in Siras?

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1. AERIES record doesn't have 144/144x program

2. AERIES record looks too similar via comparison on birthdate and last name or ssid or other combinations of identifying data to records that already exist in Siras, but not similar enough that Siras would update those loosely matched records.  This scenario ought to result in an error in the log file.

3. AERIES record has Inactive code or is at an AERIES school code which has been configured as disabled/not for processing.

4. No SSID

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Why am I not getting emails about the Aeries import of Siras data?

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Why am I not getting emails about the Aeries import of Siras data?

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This would be because:

1) The special ed. data import is not enabled

or

2) Your email is not listed as an email that the reports should be sent to. Your email needs to be added on the Special Ed. Data Import configuration page of Aeries.

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This is needed when using the live on demand API pull for one student.

Contact support@sirassystems.com for help getting your codes in SIRAS.